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Home My WebLink About2024.10.22 Library Board Meeting Agenda PacketTuesday, October 22, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, South San Francisco, CA Library Board Claire Ramsey, President Hector Camacho, Vice President Diane Huddleston, Secretary Catherine Abalos, Boardmember Mary Giusti, Boardmember Regular Meeting Agenda 1 October 22, 2024Library Board Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected]. How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 10/16/2024 2 October 22, 2024Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS Library Director’s Report- October 20241. Communications and Statistics2. Library Staffing Update3. MATTERS FOR CONSIDERATION Review and approval of Draft Minutes from the September 24, 2024 Library Board of Trustees Meeting 4. Discussion and Motion to Cancel the Regular Meeting of December 24, 20245. Discussion and Motion to Approve the 2025 Holiday Schedule6. ITEMS FROM BOARD MEMBERS Library Board Update to City Council at November 13, 2024 City Council meeting7. Discussion of Webinar, Banned Books 101: What Library Boards & Trustees Need to Know, attended by Secretary Diane Huddleston 8. Discussion of Procedures for Patron Challenges and Comments on Library Materials9. LIBRARY ANNOUNCEMENTS Library Announcements10. NEXT MEETING DATE AND AGENDA BUILDING Next Meeting Date and Agenda Building11. ADJOURNMENT Page 3 City of South San Francisco Printed on 10/16/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1050 Agenda Date:10/22/2024 Version:1 Item #:1. Library Director’s Report- October 2024 City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1051 Agenda Date:10/22/2024 Version:1 Item #:2. Communications and Statistics City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™23 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES September 2023 to September 2024 NAME Sep'23 Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24 Apr'24 May'24 June'24 July'24 Aug'24 Sep'23 Catherine Abalos P P P P P P A P Hector Camacho P A P C P P P P P P A P P Mary Giusti P P P C P P P P P P P P P Diane Huddleston P P P C P A P A P P P P P Claire Ramsey P P P C P P P P P P A A P A = Absent P = Present C = Cancelled 24 South San Francisco Public Library 13 Month Circulation Statistics September 2023-September 2024 Location Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-23 Main Library 4,700 12,323 30,212 33,773 43,944 38,786 44,178 44,529 44,103 41,159 42,589 41,611 40,408 Grand Avenue 9,185 7,455 4,299 4,131 4,055 3,697 3,948 3,811 4,152 4,032 4,574 4,043 4,176 Combined Total 13,885 19,778 34,511 37,904 47,999 42,483 48,126 48,340 48,255 45,191 47,163 45,654 44,584 0 10,000 20,000 30,000 40,000 50,000 60,000 Main Library Grand Avenue ATTACHMENT 1 25 Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total Homework Club Program 855 1 Teen Work Experience Program 0 1 Youth Totals 855 0 855 5 70.25 CLC Adult Programs # programs # Attended # hours Adult Classes 13 170 28 Total Volunteers Program Creative Center 7 12 12.25 6 Tutoring 4 4 7 71 Open Computer Lab 4 5 10 CLC Programs Total 28 191 57.25 Collaborations # Attended # hours Families Taking Acction 24 2 Immigration Institute of the Bay Area 15 2 Collaboration Total 39 4 Family Programs # Visits/ Workshops # of Materials # Adults # Children 0-5 # Children > 5 # of Attendees Learning Wheels & FLS - SSF 2 14 6 6 12 Learning Wheels & FLS - San Bruno 0 Learning Wheels & FLS - Colma 0 Learning Wheels and FLS - Daly City 0 My First Years SSF 2 19 21 13 34 My First Years Virtual - SSF/SB/DC 0 Total 4 33 27 19 0 46 Volunteer Statistics Detail # Volunteers Volunteer Hours Tutors 5 55 Project Read Volunteer (office) Trivia volunteers 3 18 Total 8 73 Tutors Learners Waiting for Match Continuing 5 5 Tutors 7 New 1 2 Learners 12 Drop (use - sign) TOTAL Active 6 7 Adult Programs # of Programs # Book Giveaways # Attended Book Club 1 5 1 Tutor Roundtable Total 1 5 1 Total # Volunteers Total Vol Hours PROJECT READ Total hrs (minor) Community Learning Center Volunteers # of ADULT Vol Total hrs (adult) # of MINOR Vol 26 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1052 Agenda Date:10/22/2024 Version:1 Item #:3. Library Staffing Update City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™27 Library Staffing Update Open Positions 1. Youth Services Program Manager. Previously held by Han-Ching Wong who is now the Community Resource Analyst, a shared position with Parks & Rec. Recruitment is pending. 2. Project Read Program Manager. Previously held by Karla Bourdon who resigned in September. Recruitment is pending. 3. GMCLC Literacy Services Coordinator. Previously held by Xochitl Cervantes, who is now the Literacy Services Coordinator for Adult Services in Project Read, a position that was recently vacated by Stephanie Torres. The position is open for recruitment with final application submittal date in mid-October. 4. Family Literacy Services Coordinator. Previously held by Natalie Reid, who recently resigned. She also coordinated Learning Wheels. The position is open for recruitment with final application submittal date in mid-October. 5. Full-Time Librarian I at Grand Library. Recruitment is pending. 6. Management Analyst II. Previously held by Angela Bernal-Silva. Recruitment for the position is currently frozen and set to begin in January. 28 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1049 Agenda Date:10/22/2024 Version:1 Item #:4. Review and approval of Draft Minutes from the September 24, 2024 Library Board of Trustees Meeting City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™29 South San Francisco Public Library Board of Trustees Unapproved Minutes September 24, 2024 Library I Parks and Recreation Center CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Main Library ROLL CALL Library Trustees present: Catherine Abalos, Hector Camacho, Mary Giusti, Diane Huddleston and Claire Ramsey. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director and Erika Madriz, Administrative Assistant II. Guests: Andrada Thomisina, South San Francisco Youth Poet in Residence, and her parents. Library Staff: Libby Astabie and William Crabtree. AGENDA REVIEW No changes PUBLIC COMMENTS None ITEMS FROM STAFF MEMBERS Introduction of New SSF Youth Poet in Residence The Board welcomed Andrada Thomisina, SSF Youth Poet in residence, who read two of her poems, Cemetery on the Hill and I Remember. Review and Approval of Draft Minutes from the August 27, 2024, Library Board of Directors Motion to approve the minutes as presented from the August 27, 2024, meeting was made by Board Member Mary Giusti and seconded by Board Member Henry Camacho. All members were in favor. Library Director’s Report - September 2024 The Board reviewed the Director’s Report. A reminder that the Vote Center in the Community Room opens Monday, October 7 and will be open Monday to Friday, 9am-5pm, and the two weekends before the election. On Election Day it will be open 7am-8pm. There is also a ballot drop box outside the library. Trivia Night is taking place Friday, November 15. Communications and Statistics The Board members reviewed the Communications and Statistics. 30 South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes –September 24, 2024 Library Staffing Updates Open Positions 1. Youth Services Program Manager. Previously held by Han-Ching Wong who is now the Community Resource Analyst, a shared position with Parks & Rec. Recruitment is pending. 2. Project Read Program Manager. Previously held by Karla Bourdon who resigned in September. Recruitment is pending. 3. GMCLC Literacy Services Coordinator. Previously held by Xochitl Cervantes, who is now the Literacy Services Coordinator for Adult Services in Project Read, a position that was recently vacated by Stephanie Torres. The position is open for recruitment with final application submittal date in mid-October. 4. Family Literacy Services Coordinator. Previously held by Natalie Reid, who recently resigned. She also coordinated Learning Wheels. The position is open for recruitment with final application submittal date in mid-October. 5. Full-Time Librarian I at Grand Library. Recruitment is pending. 6. Management Analyst II. Previously held by Angela Bernal-Silva. Recruitment for the position is currently frozen and set to begin in January. Summer Learning Challenge Recap- Adam Elsholz, Assistant Library Director Adam Elsholz shared a recap of the Summer Learning Challenge. His presentation included a chart highlighting the number of sign-ups/reading logs and free books that were distributed with Measure K funds. SSFPL distributed more reading logs and books than any other library in the Peninsula Library System. 31 South San Francisco Public Library Board of Trustees Page 3 Unapproved Minutes –September 24, 2024 SSFPL was also able to give four 4 scholarships with Measure K funds to students residing in SSF. We had 7 teen interns getting their first work experience at the library as well as volunteers helping out during the summer. SSFPL also saw a significant increase in summer programming and attendance, which included local author talks, video game tournaments, programs in the makerspace, and camp visits, which all culminated in a very successful End of Summer Learning Extravaganza. Thanks to our full- time Youth Librarians Bobby Leiva, Martha Tran, as well as Han-Ching Wong, Monte Gordon and our library assistants and clerks for all their work. 32 South San Francisco Public Library Board of Trustees Page 4 Unapproved Minutes –September 24, 2024 Library Board Update to City Council at November 13, 2024 CC meeting Claire Ramsey will be presenting on behalf of the Library Board at the City Council meeting on November 13, 2024. MATTERS FOR CONSIDERATION None ITEMS FROM BOARD MEMBERS Secretary Diane Huddleston attended the webinar, Banned Books 101: What Library Boards & Trustees Need to Know. Valerie Sommer will send the link of the recording to Board members. Diane will review her notes at the next Board meeting. LIBRARY ANNOUNCEMENTS The Board reviewed Announcements. NEXT MEETING DATE AND AGENDA BUILDING Next Meeting: Tuesday, October 22, 2024, 6:00 PM Library | Parks and Recreation Center Collaboration Room #1, Third Floor 901 Civic Center Way, South San Francisco, CA 94080 Agenda Building a) Discussion and Motion to Cancel the regular meeting of December 24, 2024 b) 2025 Holiday Schedule c) Discussion of webinar by Secretary Diane Huddleston d) Discussion of procedures for patron challenges and comments on Library Materials ADJOURNMENT There being no further business, the meeting was adjourned at 6:57 P.M. Respectfully Submitted: Diane Huddleston, Library Board of Trustees Secretary Valerie Sommer, Library Director 33 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1054 Agenda Date:10/22/2024 Version:1 Item #:5. Discussion and Motion to Cancel the Regular Meeting of December 24, 2024 City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™34 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1055 Agenda Date:10/22/2024 Version:1 Item #:6. Discussion and Motion to Approve the 2025 Holiday Schedule City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™35 SOUTH SAN FRANCISCO PUBLIC LIBRARY 2025 LIBRARY HOLIDAY SCHEDULE DRAFT The 2025 Library Holiday Closures are as follows: Tuesday, December 31 New Year's Eve observed ½-day (libraries open 10-1) Wednesday, January 1, 2025 New Year’s Day Sunday, January 19 Library closed Monday, January 20 Martin Luther King, Jr. Day Sunday, February 16 Library closed Monday, February 17 Presidents’ Day Sunday, April 20 Easter Sunday Sunday, May 25 Library closed Monday, May 26 Memorial Day Thursday, June 19 Juneteenth Friday, July 4 Independence Day Sunday, August 31 Library closed Monday, September 1 Labor Day Sunday, October 12 Library closed Monday, October 13 Indigenous People’s Day Tuesday, November 11 Veterans Day observed Wednesday, November 26 Close at 6 p.m. (Main open 10-6; Grand open 12–6) Thursday, November 27 Thanksgiving Day Friday, November 28 Day after Thanksgiving Wednesday, December 24 Christmas Eve observed ½-day (libraries open 10-1) Thursday, December 25 Christmas Day Wednesday, December 31 New Year's Eve observed ½-day (libraries open 10-1) Thursday, January 1, 2026 New Year’s Day Approved by the Library Board of Trustees __________ 36 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1053 Agenda Date:10/22/2024 Version:1 Item #:7. Library Board Update to City Council at November 13, 2024 City Council meeting City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™37 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1061 Agenda Date:10/22/2024 Version:1 Item #:8. Discussion of Webinar, Banned Books 101: What Library Boards & Trustees Need to Know, attended by Secretary Diane Huddleston City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™38 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1062 Agenda Date:10/22/2024 Version:1 Item #:9. Discussion of Procedures for Patron Challenges and Comments on Library Materials City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™39 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1060 Agenda Date:10/22/2024 Version:1 Item #:10. Library Announcements City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™40 Featured Announcements Filipino American History Month all throughout October https://www.ssf.net/News/Filipino-American-History-Month-2024 Native American Heritage Month Events, more info to follow: Cookbook Author Talk with Sara Calvosa Olson (Karuk) Thursday, November 7, 2024 6:00 PM Time has Many Voices: Excavation of a Muwekma Ohlone Village Movie Screening Monday, November 18, 2024 6:00 PM SSFPL Monthly Book Club - The Berry Pickers by Amanda Peters Tuesday, November 19, 2024 6:00 PM Adult Crafternoon: Woven Jewelry Dish Friday, November 22, 2024 1:00 PM SSF Public Library Book Club The SSF Public Library Book Club meets in the 2nd floor Community Room on the third Tuesday of each month at 6:00 PM. The September 2024 Book Club selection is Owner of a Lonely Heart by Beth Nguyen. Please email [email protected] for more information. Trivia Challenge 11/15/2024, at the South San Francisco Conference Center 41 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1059 Agenda Date:10/22/2024 Version:1 Item #:11. Next Meeting Date and Agenda Building Date and Time: Tuesday, November 26, 2024, 6:00 pm Place: Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way South San Francisco, CA 94080 City of South San Francisco Printed on 10/16/2024Page 1 of 1 powered by Legistar™42