HomeMy WebLinkAbout2024.11.26 Library Board Meeting Agenda PacketTuesday, November 26, 2024
6:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Library Parks & Recreation Building
901 Civic Campus Way, South San Francisco, CA
Library Board
Claire Ramsey, President
Hector Camacho, Vice President
Diane Huddleston, Secretary
Catherine Abalos, Boardmember
Mary Giusti, Boardmember
Regular Meeting Agenda
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November 26, 2024Library Board Regular Meeting Agenda
How to submit written Public Comment before the Meeting:
Members of the public are encouraged to submit public comments in writing in advance of the meeting by
emailing: [email protected].
How to provide Public Comment during the Meeting:
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER
Under the Public Comment section of the agenda, members of the public may speak on any item not listed
on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is
listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct
staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears
to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for
public comments (Gov. Code sec. 54954.3(b)(1).).
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with
Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South
San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief
description of the requested materials, and preferred alternative format service at least 24-hours before the
meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the
City Clerk by email at [email protected], 24-hours before the meeting.
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November 26, 2024Library Board Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
PUBLIC COMMENT
MATTERS FOR CONSIDERATION
Review and approval of Draft Minutes from the October 22, 2024 Library Board of
Trustees Meeting
1.
ITEMS FROM STAFF MEMBERS
Library Director’s Report - November 20242.
Communications and Statistics3.
Library Recruitments Update4.
Library Board Update to City Council at the January 22, 2025 City Council meeting5.
Mid-Year Budget Requests Due by December 2, 20246.
ITEMS FROM BOARD MEMBERS
Library Announcements7.
NEXT MEETING | AGENDA BUILDING
Next Meeting | Agenda Building8.
ADJOURNMENT
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1139 Agenda Date:11/26/2024
Version:1 Item #:1.
Review and approval of Draft Minutes from the October 22, 2024 Library Board of Trustees Meeting
City of South San Francisco Printed on 11/20/2024Page 1 of 1
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South San Francisco Public Library Board of Trustees
Unapproved Minutes
October 22, 2024 Library I Parks and Recreation Center
CALL TO ORDER
The meeting was called to order at 6:00 P.M. in the Main Library
ROLL CALL
Library Trustees present: Catherine Abalos, Hector Camacho, Mary Giusti, Diane Huddleston and
Claire Ramsey. Library staff present: Adam Elsholz, Assistant Library Director and Erika Madriz,
Administrative Assistant II.
AGENDA REVIEW
No changes
PUBLIC COMMENTS
None
ITEMS FROM STAFF MEMBERS
Library Director’s Report- October 2024
The Board reviewed the Director's Report.
Project Read Trivia Night- If Board members are interested in forming a trivia team, there may be
sponsorships available. Speak to Valerie Sommers if interested.
Board member Catherine Abalos asked about updates regarding Library Card Sign Up Month and
Banned Books Week. Assistant Library Director Adam Elsholz shared that prizes were given out
for Library Card Sign Up Month, and there was a Banned Books Week online campaign with posts
from the American Library Association. An idea is for the Marketing/Social Media team to include
a summary for the Director’s report, and Supervising Library Specialist Leo Gomez, who leads
the team, could present to the Board at a future meeting, for updates on these topics.
Communications and Statistics
The Board members reviewed the Communications and Statistics.
Library Staffing Updates
Youth Services Program Manager: Recruitment is set to begin soon. Kicking off recruitment with
HR this week.
Literacy Services Coordinator positions: Oral Board is set in November.
Full-Time Librarian, Grand Library: Recruitment is live and overseen by Elliot Warren, manager
at Grand.
Management Analyst II: Recruitment request to be placed to HR next year.
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South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes –October 22, 2024
MATTERS FOR CONSIDERATION
Review and Approval of Draft Minutes from the September 24, 2024, Library Board of Directors
Motion to approve the minutes as presented from the September 24, 2024, meeting was made by
Board Member Mary Giusti and seconded by Board Secretary Diane Huddleston. All members
were in favor.
Discussion and Motion to Cancel the Regular Meeting of December 24, 2024
Motion to cancel the regular meeting of December 24, 2024 was made by Board Secretary Diane
Huddleston and seconded by Mary Guisti. All members were in favor.
Discussion and Motion to Approve the 2025 Holiday Schedule
Motion to approve the 2025 Holiday Schedule as presented was made by Board Secretary Diane
Huddleston and seconded by Catherine Abalos. All members were in favor.
ITEMS FROM BOARD MEMBERS
Library Board Update to City Council at November 13, 2024 City Council meeting
Board President Claire Ramsey will be presenting on behalf of the Library Board at the City
Council meeting on November 13, 2024. Claire is working with Library Director Valerie Sommer
on the presentation. Board members are encouraged to attend and support.
Discussion of Webinar, Banned Books 101: What Library Boards & Trustees Need to Know,
attended by Secretary Diane Huddleston
Secretary Diane Huddleston discussed the topics and process for addressing patron comments on
library materials that was covered in the webinar. Board member Catherine Abalos watched the
recording and shared that ALA has a lot of resources for Library Board members, including media
training.
Discussion of Procedures for Patron Challenges and Comments on Library Materials
Board members discussed the process for patron challenges and submitting comments on library
materials. Adam shared the Library’s policies and the comment form for patrons. The policies are
in the Library Staff Manual.
LIBRARY ANNOUNCEMENTS
The Board reviewed Announcements.
NEXT MEETING DATE AND AGENDA BUILDING
Next Meeting:
Tuesday, November 26, 2024, 6:00 PM
Library | Parks and Recreation Center
Community Room, Second Floor
901 Civic Campus Way, South San Francisco, CA 94080
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South San Francisco Public Library Board of Trustees Page 3 Unapproved Minutes –October 22, 2024
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:42 P.M.
Respectfully Submitted:
Diane Huddleston, Library Board of Trustees Secretary
Valerie Sommer, Library Director
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1136 Agenda Date:11/26/2024
Version:1 Item #:2.
Library Director’s Report - November 2024
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1137 Agenda Date:11/26/2024
Version:1 Item #:3.
Communications and Statistics
City of South San Francisco Printed on 11/20/2024Page 1 of 1
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ATTENDANCE
SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES
October 2023 to October 2024
NAME Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24 Apr'24 May'24 June'24 July'24 Aug'24 Sep'24 Oct'24
Catherine Abalos P P P P P P A P P
Hector Camacho A P C P P P P P P A P P P
Mary Giusti P P C P P P P P P P P P P
Diane Huddleston P P C P A P A P P P P P P
Claire Ramsey P P C P P P P P P A A P P
A = Absent
P = Present
C = Cancelled
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South San Francisco Public Library
13 Month Circulation Statistics
October 2023-October 2024
Location Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24
Main Library 12,323 30,212 33,773 43,944 38,786 44,178 44,529 44,103 41,159 42,589 41,611 40,408 39,520
Grand Avenue 7,455 4,299 4,131 4,055 3,697 3,948 3,811 4,152 4,032 4,574 4,043 4,176 4,191
Combined Total 19,778 34,511 37,904 47,999 42,483 48,126 48,340 48,255 45,191 47,163 45,654 44,584 43,711
0
10,000
20,000
30,000
40,000
50,000
60,000
Main Library
Grand
Avenue
ATTACHMENT 1
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Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total
Homework Club Program 945 2
Teen Work Experience Program 0 9
Youth Totals 945 0 945 6
69
CLC Adult Programs # programs # Attended # hours
Adult Classes 16 158 33.5 Total Volunteers Program
Creative Center 9 24 12.25 8
Tutoring 347 78
Open Computer Lab 4610
CLC Programs Total 32 192 62.75
Collaborations # Attended # hours
Families Taking Action 21 2
Bay Ed Fund 14 2
Immigration Institute of the Bay Area 52
Collaboration Total 40 6
Family Programs # Visits/
Workshops
# of
Materials
#
Adults
# Children
0-5
# Children
>5
# of
Attendees
Learning Wheels & FLS - SSF 0
Learning Wheels & FLS - San Bruno 0
Learning Wheels & FLS - Colma 0
Learning Wheels and FLS - Daly City 0
My First Years SSF 0
My First Years Virtual - SSF/SB/DC 0
Family Workshop 34117 1734
Total 3 41 17 0 17 34
Volunteer Statistics Detail
#
Volunteers
Volunteer
Hours
Tutors 9 29.75
Project Read Volunteer (office)*
Trivia volunteers 19
Total 10 38.75
Tutors Learners Waiting for Match
Continuing 8 9 Tutors 4
New 1 1 Learners 10
Drop (use - sign)
TOTAL Active 910
Adult Programs
# of
Programs
# Book
Giveaways
#
Attended
Book Club 1107
Tutor Roundtable
Total 1107
Total # Volunteers
Total Vol Hours
PROJECT READ
Total hrs (minor)
Community Learning Center
Volunteers
# of ADULT Vol
Total hrs (adult)
# of MINOR Vol
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1138 Agenda Date:11/26/2024
Version:1 Item #:4.
Library Recruitments Update
City of South San Francisco Printed on 11/20/2024Page 1 of 1
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Library Recruitments Update
Open Positions
1. Youth Services Program Manager. Previously held by Han-Ching Wong who is now
the Community Resource Analyst, a shared position with Parks & Rec.
Recruitment is pending.
2. Project Read Program Manager. Previously held by Karla Bourdon who resigned
in September. Recruitment is pending.
3. GMCLC Literacy Services Coordinator. Previously held by Xochitl Cervantes, who
is now the Literacy Services Coordinator for Adult Services in Project Read, a
position that was recently vacated by Stephanie Torres. The position is open for
recruitment.
4. Family Literacy Services Coordinator. Previously held by Natalie Reid, who
resigned in September. She also coordinated Learning Wheels. The position is
open for recruitment.
5. Full-Time Librarian I at Grand Library. The position is open for recruitment.
6. Management Analyst II. Previously held by Angela Bernal-Silva. Recruitment for
the position is currently frozen and set to begin in January.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1140 Agenda Date:11/26/2024
Version:1 Item #:5.
Library Board Update to City Council at the January 22, 2025 City Council meeting
City of South San Francisco Printed on 11/20/2024Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1141 Agenda Date:11/26/2024
Version:1 Item #:6.
Mid-Year Budget Requests Due by December 2, 2024
City of South San Francisco Printed on 11/20/2024Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1143 Agenda Date:11/26/2024
Version:1 Item #:7.
Library Announcements
1)The SSF Public Library Book Club meets in the 2nd floor Community Room on the third Tuesday of
each month at 6:00 PM.. The November Book Club selection is The Berry Pickers by Amanda Peters.
Please email [email protected] for more information.
2)Holiday Closures in December and January
City of South San Francisco Printed on 11/20/2024Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1142 Agenda Date:11/26/2024
Version:1 Item #:8.
Next Meeting | Agenda Building
Next Meeting Date, Time, Location:
Tuesday, January 22, 2025, 6:00 p.m.
Library | Parks and Recreation Center
Community Room, 2nd Floor
901 Civic Campus Way
South San Francisco, CA 94080
Agenda Building:
1)Election of Officers
2)31st Annual Trivia Challenge Recap
City of South San Francisco Printed on 11/20/2024Page 1 of 1
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