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HomeMy WebLinkAboutReso 158-2000RESOLUTION NO. 158-2000 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA RESOLUTION APPROVING CLASSIFICATION DESCRIPTIONS, SALARY LEVELS AND/OR UNIT DESIGNATIONS FOR THE POSITION OF ACCOUNTANT II AND RECLASSIFICATION OF ACCOUNTANT TO ACCOUNTANT I NOW, THEREFORE, the City Council does hereby resolve as follows: The classification descriptions, attached hereto as Exhibit B, salary levels, attached hereto as Exhibit A, and/or unit designations of the following positions are hereby approved: Accountant I and Accountant II I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a Regular meeting held on the 13th day of December ,2000 by the following vote: AYES: NOES: ABSTAIN: ABSENT: Councilmembers Pedro Gonzalez, Karyl Matsumoto and John R. Penna, Mayor Pro Tem Eugene R. Mullin and Mayor Joseph A. Fernekes None. None. None. ATTEST: City Clerk \\M ULI)ER\VGATTRELL\File Cabinel\RESO\posilion 1213.rcs.doc City of South San Francisco Exhibit A Below are the proposed top steps of the salary range for the classification listed in the staff rePort to which this is attached. The salary would be effective January 1, 2001'. Please note that these top steps may have some minor fine-tuning when entered into the payroll system. Mid-management Salary Schedule Title Top Step Accountant II ............................................................... Monthly Salary Range to $5,807 JAB-12/01/00 F:\File Cabinet\City Council~Finance Changes\Exhibit A.doc Exhibit B Attaclunents Proposed Salary Range (Exhibit A) and Class Descriptions (Exhibits B) for: 1. Accountant II Proposed Class Description for: 2. Accountant I JAB-12 01 002:01 PM F: `File Cabinet,Cit~ Council ,Finance Changes'Exhibit B.doc City of South San Francisco Human Resources Department Accountant ! Class Description Definition Under general direction, performs professional accounting work requiring a moderate level of tecltnical skill; prepares financial reports requiring knowledge of City's financial functions, govenm~ental accounting, and automated accounting systems; provides lead direction to paraprofessional and clerical staff about routine accounting and financial operations; and performs related duties as required. Distinguishing Characteristics This is a journey-level position in the accountant class series that has primary responsibility for general ledger maintenance, administration of grants, report writing, review and improvement of fiscal procedures, recurring journal entries and account reconciliation, and provides technical assistance involving professional judgement. Important and Essential Duties 1. Reviews, documents, and implements accounting procedures that comply with Generally Accepted Accounting Principals (GAAP). 2. Coordinates or actually administers grants to ensure compliance with grant requirements and relevant laws. 3. Assists in the annual audit of the City and redevelopment agency. 4. Assists in the preparation of reports. 5. Assists in the maintenance of the General Ledger and accounting procedures to ensure compliance with GAAP. 6. Performs or coordinates the administrations of fixed asset accounting. 7. Instructs and/or leads paraprofessional or clerical financial staff. 8. Perforn~s related duties and responsibilities as assigned. Job Related and Essential Qualifications Knowledge of' · · · Generally Accepted Accounting Principals (GAAP) and govermnental accounting. General accounting practices and procedures. Automated financial systems and their application and modern office machines. Computer applications related to the work, including word processing, database, and spreadsheet applications. Report and business letter writing and the standard forn~at for reports and correspondence. Research teclmiques and practices. City of South San Francisco Accountant I Class Description Page 2 Ability to: · Preparejoumal entries. · Apply knowledge of GAAP and govenm~ental accounting to a variety of transactions. · Perform established accounting procedures; analyze procedures to detemfine efficiency and effectiveness; and make recommendations for process improvement changes. · Read, interpret, apply, and explain rules, regulations, policies, and procedures. · Compose correspondence and reports independently or from brief instructions. · Use English effectively to conununicate in person, over the telephone, and in writing. · Learn the basic functions and activities of a City govenm'~ent, including the role of an elected City Council and appointed boards and commissions. · Learn and utilize specific City computer applications, including presentation and graphic computer applications. · Direct the work of others on a project or day-to-day basis; train others in work procedures. · Use initiative and independent judgment with established policy and procedural guidelines. · Organize own work, set priorities, and meet critical deadlines; use initiative and independent judgment within established procedural guidelines; plan and organize responsibilities so that reports are produced in a timely and accurate manner; exercise independent judgment; and make sound decisions. · Represent the City and the department effectively in contacts with representatives of other agencies, City departments, and the public. · Establish and maintain cooperative relationships with those contacted in the course of the work. · Take a proactive approach to customer service issues. · Work in a safe maturer, following City safety practices and procedures. · Maintain confidentiality regarding sensitive information. Sla'll in: · Communicating verbally and in xvriting. · Performing financial reconciliation. · Folloxving and applying the principles of GAAP. · Proficiency with spreadsheet programs. Experience and Training 2M~y combination of experience and training that would provide the required kmoxvledge and abilities would be qualifying. A typical way to obtain the kmowledge and abilities would be: Experience: One year of professional accounting experience, preferably in a public agency using govenunental accounting. Training: Bachelor's degree from an accredited college or university in accounting, finance, business adrninistration, or a related field that included at least 18 semester units of accounting. City of South San Francisco Accountant I Class Description Page 3 Licenses and Certificates Possession of, or ability to obtain, an appropriate, valid Class C California Driver's License, which must be maintained as a condition of employment. Special Requirements Essential duties require the following physical skills and work environment: mobility to work in a typical office setting, to use standard office equipment, including a computer, and to travel to various sites throughout the City; vision to read printed materials and a computer screen; hearing and speech sufficient to communicate in person and over the telephone; lifting of boxes, files, and materials of up to 35 pounds. May be required to work extended hours or off-shift for meeting attendance or participation in specific projects or programs. Approved: Revised Date: December 2000 Former Titles: Accountant Abolished: Bargaining Unit: Mid-management ADA Review: DOT: Yes Physical: Class 3 Status: Classified/Exempt EEOC Category: Job Code: M ADA-Documentation of Essential Duties 2. 3. 4. 5. 6. 7. 8. 12'01,'00 2:49 PM s:Ladmin\class descriptions'finance\accountant i job specs.doc City of South San Francisco Human Resources Department Accountant II Class Description Definition Under general direction, performs complex professional accounting work requiring considerable technical skill; prepares key financial reports requiring comprehensive knowledge of City's financial functions, governmental accounting, and automated accounting systems; provides lead direction to paraprofessional and clerical staff about complex accounting and financial operations; and performs related duties as required. Distinguishing Characteristics This position is a specialist-level accountant in the class series that has primary responsibility for general ledger maintenance, administration of grants, report writing, and review and improvement of fiscal procedures. It is distinguished from the journey-level Accountant I classification by its specialized technical accounting skills that includes preparing difficult to complex, non- recurring journal entries and account reconciliation. Important and Essential Duties 1. Reviews, documents, and implements accounting procedures that comply with generally accepted accounting principals (GAAP). 2. Coordinates or actually administers grants to ensure compliance with grant requirements and relevant laws. 3. Takes a lead role in conducting year-end close and the armual City audit. 4. Conducts the annual audit of the City and redevelopment agency. 5. Takes a lead role in the preparation of the Comprehensive Annual Financial Report (CAFR) and other reports and documents. 6. Has lead responsibility for the general ledger and accounting procedures to ensure compliance with GAAP. 7. Performs or coordinates the administration of fixed asset accounting. 8. Evaluates existing accounting procedures and makes recommendations for improvements and compliance with GAAP. 9. Instructs and/or leads professional, paraprofessional and clerical finance employees. 10. Performs related duties and responsibilities as assigned. Job Related and Essential Qualifications Knowledge of' · Generally accepted accounting principals demonstrated working M~owledge of both. (GAAP) and govenunental accounting and has City of South San Francisco Accountant II Class Description Page 2 Government Accounting Standards Board pronouncements. · Advanced principles, practices, procedures, and concepts of general accounting in a public agency setting. Laws, regulations, municipal codes, ordinances, and resolutions. · Automated financial systems and their application and modem office machines. · Computer applications related to the work, including word processing, database, presentation, graphics, and spreadsheet applications. · Report and business letter writing including the standard format for reports and correspondence. · Research tectmiques and practices. · Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions. Ability to: · Apply knowledge of GAAP and governmental accounting to a variety of transactions. · Analyze procedures for detemfine efficiency and effectiveness and make recommendations for improvements. · Direct the work of others on a project or day-to-day basis; train others in work procedures. · Compose con'espondence and reports independently or from brief instructions. · Use English effectively to communicate in person, over the telephone, and in writing. · Learn and utilize specific City computer applications. · Read, interpret, apply, and explain rules, regulations, policies, and procedures. · Organize own work, set priorities, and meet critical deadlines; use initiative and independent judgment within established procedural guidelines; plan and organize responsibilities so that reports are produced in a timely and accurate manner; exercise independent judgment; and make sound decisions. · Represent the City and the department effectively in contacts with representatives of other agencies, City departments, and the public. · Establish and maintain cooperative relationships with those contacted in the course of the work. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe rammer, following City safety practices and procedures. · Maintain confidentiality regarding sensitive information. Skill in: · Communicating verbally and in writing. · Perforn~ing financialreconciliations. · Folloxving and applying the principles of GAAP. · Proficiency with spreadsheet programs. City of South San Francisco Accountant II Class Description Page 3 Experience and Training Pray combination of experience and training that would provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of professional journey-level accounting experience, preferably in a public agency using govermnental accounting. Training: Bachelor's degree from an accredited college or university in accounting, finance, business administration, or a related field, with at least 18 semester units of accounting. A Certified Public Accountant is preferred and this certification may be substituted for one year of the experience requirement. Licenses and Certificates Possession of, or ability to obtain, an appropriate, valid Class C California Driver's License, which must be maintained as a condition of employment. Special Requirements Essential duties require the following physical skills and work environment: mobility to work in a typical office setting, to use standard office equipment, including a computer, and to travel to various sites throughout the City; vision to read printed materials and a computer screen; hearing and speech sufficient to corm~mnicate in person and over the telephone; lifting boxes, files, and materials of up to 35 pounds. May be required to work extended hours or off-shift for meeting attendance or participation in specific projects or programs. Approved: December 2000 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-Management ADA Review: DOT: No Physical: Class 3 Status: Classifie&Exempt EEOC Category: Job Code: M ADA-Documentatiou of Essential Duties 2. 3. 4. City of South San Francisco Accountant II Class Description Page 4 6. 7. 8. 12/01/00 2:48 PM s:Xadmin\class descriptionsSnanceXaccountant ii job specs.doc