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HomeMy WebLinkAboutRegular Meeting Packet 4.21.25Monday, April 21, 2025 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall: City Manager's Conference Room 400 Grand Avenue South San Francisco, CA 94080 Commission on Equity and Public Safety Regular Meeting Agenda 1 April 21, 2025Commission on Equity and Public Safety Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 4/18/2025 2 April 21, 2025Commission on Equity and Public Safety Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW ITEMS FROM STAFF MEMBERS PUBLIC COMMENT MATTERS FOR CONSIDERATION Motion to approve minutes from the March 17, 2025 Commission on Equity and Public Safety meeting (Devin Stenhouse, DEI Officer) 1 Commissioners will be updated on the City of South San Francisco’s 2020-2030 Child Care Master Plan (Devin Stenhouse, DEI Officer) 2 ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS The Commission will be updated by the FlashVote Ad Hoc committee on the status of a potential FlashVote survey from the Commission to the public (FlashVote Ad Hoc Committee) 1 ADJOURNMENT Page 3 City of South San Francisco Printed on 4/18/2025 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-420 Agenda Date:4/21/2025 Version:1 Item #:1 Motion to approve minutes from the March 17, 2025 Commission on Equity and Public Safety meeting (Devin Stenhouse, DEI Officer) City of South San Francisco Printed on 4/18/2025Page 1 of 1 powered by Legistar™4 City of South San Francisco Minutes of the Commission on Equity and Public Safety Monday, March 17, 2025 City Hall: City Manager Conference Room 6:00 p.m. Committee Members: Present: PaulaClaudine Hobson-Coard, Carol Sanders, Ruby Harrison, Arnel Junio, Steven Yee, Bianca Bedigian, Amanda Rodriguez, Krystle Cansino (arrived at 6:02 p.m.) Staff Members: Present: Devin Stenhouse, Diversity, Equity, and Inclusion Officer Scott Campbell, Chief of Police Adam Plank, Police Captain CALL TO ORDER The Meeting was called to order at 6:00 p.m. Chair Hobson-Coard introduces new Commission member Amanda Rodriguez. Each Commissioner introduces themselves. AGENDA REVIEW There are no changes to the agenda. ITEMS FROM STAFF MEMBERS 1. Presentation on City of South San Francisco Police Department’s Annual Military Equipment Report Captain Plank gives a brief overview of Assembly Bill 481. He goes over the requirements of the bill. He describes all the equipment categories that the Police Department has. He also lists equipment that North Central Regional SWAT is in possession of. He provides a few examples of when the equipment was used in past incidents. Commissioner Cansino thanks Police for their work and for going into dangerous situations. She asks if the equipment has helped improve safety for officers. Captain Plank clarifies that much of the equipment existed prior to the bill; the bill specifically affects the reporting of equipment. Chief Campbell adds that new equipment and technology, like drones, does offer more safety to officers. 5 Vice Chair Sanders asks if there is equipment that the Police Department would like to have that they currently do not have. Captain Plank emphasizes that they research and evaluate equipment before purchasing; all equipment that they own are utilized. Chief Campbell says the safety of the officers is a top priority. His goal is to make sure all officers have the equipment they need to stay safe. Commissioner Yee asks if Captain Plank was surprised by the distribution map of SWAT equipment used throughout the City. Captain Plank noticed there was relatively even distribution of the equipment which is consistent with 2023. He also had not expectations because they do not have “say” on when and where to use the equipment. Commissioner Yee also asked if there aas information on demographics of the people involved. Cap. Plank said, he does not collect that information. There may be correlation with incidents occurring along Interstate 280 and Highway 101. Commissioner Harrison asked about community feedback. Captain Plank explains that they had some community meetings in the past, and there were no negative feedback or concerns relating to the program. Chair Hobson-Coard asks where the drones are housed and how long it takes to get them where they need to go. Captain Plank and Chief Campbell explain that the drones are in the vehicles with officers so that there is less downtime for deployment. Commissioner Bedigian expresses gratitude for South San Francisco Police. She asks about the decision-making process when it comes to deploying the equipment. Captain Plank explains that it depends on the situation. Commissioner Rodriguez asks if the equipment would ever be used proactively, such as at an event where large crowds are expected. Chief Campbell confirms that it is already a part of their policy when planning for large events. Commissioner Yee what percentage of the time is military equipment used proactively versus alternative. Captain Plank provides example scenarios where a drone would be used proactively. Captain Plank describes how inventory for certain equipment has been increased to reduce delay in deployment. He adds that new or upgraded equipment is tested for effectiveness prior to purchasing. There have been times where they have passed on buying new equipment. Commissioner Yee wonders how the payoff is gauged and about the criteria used to determine if the purchase is worth it. Chief Campbell says their goal is to have a successful conclusion to all incidents. He gives an example of a successful use of equipment during a situation that could have turned out very differently if they didn’t have the equipment. The officers show the group some samples of the equipment. 6 Commissioner Cansino requests that the Commissioners get invited to future community engagement events. Captain Plank says they are exploring different ways to advertise and promote community engagement events. Commissioner Junio asks about who is allowed to pilot the drones. Chief Campbell shares that different personnel have been given access. Captain Plank adds that it takes skill to operate one successfully. Captain Plank compares the usage of drone footage to how body camera footage is used. Commissioner Bedigian asks if ongoing training is required to operate the equipment. Chief Campbell says training is conducted every year for the use of all equipment. Commissioner Cansino asks if the Behavioral Health Clinician wears a vest. Chief Campbell says yes. Captain Plank adds that the Clinician’s vest is a different color from what the officers wear, and it is clearly marked “Clinician.” He shares that the vest is only worn as needed if approaching an active scene. The group thanks the Chief and Captain as they leave the meeting at 7:09 p.m. 2. Announcements Officer Stenhouse shares upcoming events of interest: • District 2 Town Hall on March 19 at 6:30 p.m. at Alice Bulos Community Center • Special Council meeting on April 1, focusing on RV encampment, at 6:30 p.m. at the Council Chambers • April 5 Annual Easter Bunny Photo Hop at 8 a.m. at Orange Memorial Park • April 11 Youth Art Show at the Library | Parks and Recreation Center at 4 p.m. • Anti-Displacement Community Advisory Committee’s next meeting on April 7 at 5 p.m. • International Transgender Day of Visibility on March 29 at 1 p.m. at the Library | Parks and Recreation Center Community Room PUBLIC COMMENT No public comments were made. MATTERS FOR CONSIDERATION 1. Approval of Minutes from February 24, 2025. Commissioner Harrison motions, and Commissioner Bedigian seconds. The Commission votes to approve the minutes 8-0. 2. Follow-up discussion to the Flash Vote presentation from the February 24, 2025 commission meeting 7 [1:16:39] Officer Stenhouse suggests that if Commissioners are interested, they can form an ad- hoc committee to discuss and make decisions regarding Flash Vote surveys. Commissioner Cansino asks for clarification on what is expected of the Commissioners regarding the surveys. Officer Stenhouse explains that nothing is required of the Commission; this is just an option/opportunity, for the Commission to gather information from the public. Commissioner Bedigian wonders about the demographic of survey takers. She is concerned that the survey participants are a small part of the community, and therefore the results received are not representative of the whole community. Commissioner Cansino asks about the upcoming steps of the Master Plan and wonders if the surveys can help with that. Commissioner Harrison agrees that it would be helpful to see previous surveys and results. Officer Stenhouse shares that the Age-Friendly survey results are expected in the fall. He also provides different ideas for gathering public feedback. Officer Stenhouse says the Commission can at least start with one survey. Officer Stenhouse points out that one of the benefits of Flash Vote is being able to work with a representative who has expertise in producing surveys. Commissioner Cansino says she is interested in being in an ad-hoc committee. Commissioner Rodriguez asks what information is already known. Officer Stenhouse explains that the Commission is relatively new, and Commissioners want more information. Commissioner Junio reminds the group that there were subcommittees formed previously to focus on two of the Commission’s goals. He believes that the Commission is hoping to take actionable steps and that tasks need to be determined and assigned. Officer Stenhouse recommends looking at the Age-Friendly Action Plan for more information on senior services and needs. Commissioner Bedigian asks if any surveys have been done relating to the Child Care Master Plan. Officer Stenhouse agrees it is fair to ask where we are with the Child Care Master Plan. Chair Hobson-Coard proposes to agendize this topic for discussion at the next meeting. Officer Stenhouse goes over the various child care and after school programs offered by the City. He provides some ideas on possible presentations or updates for future meetings. Commissioner Cansino feels an ad-hoc committee would be beneficial to keep things moving. Commissioner Bedigian expresses that she would like to hear an update on the Child Care Master Plan. 8 Commissioner Cansino asks who would be interested in joining an ad-hoc committee. Commissioners Harrison and Yee express interest. Commissioner Cansino motions to form an ad- hoc committee to meet and discuss Flash Vote surveys. Commissioner Harrison seconds. The Commission votes to approve the motion 8-0. ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS 1. Vice Chair Sanders Vice Chair Sanders shares that she has seen signs that say, “Sunshine Gardens Needs a Park” and is considering knocking on doors to acquire more information about that initiative. 2. Commissioner Yee Commissioner Yee shares that he attended Jackie Speier’s town hall. 3. Commissioner Bedigian Commissioner Bedigian says she will not be attending the next Commission meeting. Commissioner Cansino says she will not be able to attend either because she will be in San Diego presenting on her work relating to mental health. 4. Chair Hobson-Coard Chair Hobson-Coard shares that her band will be performing on March 29 at Fort McKinley at 9 p.m. ADJOURNMENT Chair Hobson-Coard adjourns the meeting at 8:06 p.m. 9 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-422 Agenda Date:4/21/2025 Version:1 Item #:2 Commissioners will be updated on the City of South San Francisco’s 2020-2030 Child Care Master Plan (Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended Commissioners will be updated on the City of South San Francisco’s 2020-2030 Child Care Master Plan BACKGROUND/DISCUSSION In early 2024,commissioners voted to prioritize learning more about circumstances pertaining to families with young children who are in need of child care.In 2024,commissioners heard presentations from Youth Enrichment Services Supervisor,Kimberly Morrison,Preschool Supervisor,Diana Gonzalez,Parks and Recreation Director,Greg Mediati,and Parks and Recreation Deputy Director,Angela Duldulao.Each provided insight on the current offerings,challenges,and wait list status of the department’s childcare services. To educate commissioners on the future child care-related goals of the City, a presentation on the City’s current, adopted Child Care Master Plan will be presented. The Child Care Master Plan was adopted in 2022 by City Council to understand the need to plan for the near, mid-term and long-term child care needs of residents and employers in South San Francisco. The purpose of the master plan is to improve and expand the reach, quality, and impact of early childhood education programs, child care, and youth services for South San Francisco residents. The Master Plan will be used as a resource for guiding future operations, priorities and the development and location of child care programs through 2030. In May 2021,Parks and Recreation staff selected a consultant,Kathleen White,to assist staff in crafting a comprehensive Child Care Master Plan.Ms.White has spent decades studying and working in the education and child care field,most recently serving as a faculty member and department chair for the Child Development and Family Studies Department at City College of San Francisco.She has worked at both Skyline College and Cañada College,at the Child Care Coordinating Council of San Mateo County,and years prior,at the South San Francisco Parks and Recreation Department in preschool services. Project methodology included utilizing a mixed method of quantitative data analysis and qualitative findings to develop comprehensive recommendations.Assessing local needs by conducting two community constituent surveys,inventorying, mapping child care programs within the city,and reviewing population projections,child care utilization patterns,and current economic factors led to resource recommendations.Incorporating recent research,local and regional publications, and interviewing key child care community leaders allowed for qualitative findings that supported conclusions.Ensuring alignment with the SHAPE SSF General Plan and the aligned rollout were considered.A CCMP leadership team within the City met regularly to guide priorities and clarify current practices.Recommendations range from policies and practices for City departments,to the formation of workforce development pipelines,to facilities and community expansion guidelines. The Child Care Master Plan expands on elements noted in the SHAPE SSF General Plan and the recommendations related to child care are cross-referenced and further described.The prioritization of child care has been elevated within San Mateo County.Ensuring that efforts are aligned and funding opportunities are maximized will result in improved outcomes for South San Francisco’s children and families. CONCLUSION City of South San Francisco Printed on 4/18/2025Page 1 of 2 powered by Legistar™10 File #:25-422 Agenda Date:4/21/2025 Version:1 Item #:2 Commissioners will be updated on the City of South San Francisco’s 2020-2030 Child Care Master Plan City of South San Francisco Printed on 4/18/2025Page 2 of 2 powered by Legistar™11 Child Care Master Plan Update City of South San Francisco 12 Purpose: Improve/expand the reach, quality, and impact of early childhood education programs, child care, and youth services for SSF residents. Consultant, Kathleen White: Extensive history: retired chair for the Child Development/Family Studies Dept. at City College of SF, Skyline and Cañada College, 4C’s of SMC, and years prior, SSF preschool services. Unanimously Approved in 2022 2 13 •SSF was the first city in San Mateo County to implement child care developer fees in 2001 (updated in 2020) and included child care in the 1999 General Plan •The updated General Plan (SHAPE SSF), has been coordinated with the SSF CCMP and includes multiple references to child care •First city in San Mateo County to complete a Child Care Master Plan South San Francisco is a Leader in San Mateo County – A Family-Friendly City 3 14 •80% of TK-12 districts in CA report teacher shortages (STEM, SPED,TK, substitute shortages especially) •Careers in ECE and Education are part of a career continuum •The teacher shortage impacts all levels: ECE, TK, K-12 •Over the next 5 years, there are projected to be over 124,000 teacher openings annually in California •28,000 openings annually in the San Francisco Bay region •TK will need 11,000 new teachers and aides by 2025 in CA •2,500 in the SF Bay region •Expansion funding in ELO-P /ASES after-school will impact staffing availability with 200,000 new staff needed in CA •40,000 in the SF Bay region Workforce Needs: Child Care Expansion Dependent on Workforce Availability 4 15 •Roll-out and distribute Child Care Master Plan •Re-introduce with SHAPE SSF launch •Strengthen web resources for parents and providers •Priority recommendation •Elevate child care visibility in SSF •Provider recognition •Form Joint Advisory Committee for the Child Care Master Plan •Ensure key participants and regular meetings •Develop capacity within SSF and SSFUSD to track funding opportunities, engage in collaborative child care projects, facilities › •Explore staffing options between SSF and SSFUSD Next Steps for the 2022 Child Care Master Plan for SSF 5 16 •Prioritize the provision of after-school care for at least 50% of each elementary school’s population •Priority recommendation •Proactively seek available funding in 2022-2025 for program expansion, facility improvements, child care subsidies, workforce development funds, and COVID impacts •Support expansion of subsidized infant and preschool spaces in SSF •Ensure that TK is expanded in SSF through a collaborative process that maximizes available resources and community preschool programs •Move forward with plan to meet preschool program service gaps West of El Camino Real Next Steps for the 2022 Child Care Master Plan for SSF 6 17 •Ensure that Joint Use Agreement /Child Care Memorandum of Understanding between SSFUSD and SSF is in place and updated •Consider sharing staffing opportunities, outreach efforts, job postings, benefit pools, career fairs, and programmatic opportunities for child care staff between SSF and SSFUSD •Support implementation of CCMP Recommendations in SSF City Departments •Human Resources •Planning and Zoning •Economic and Community Development •Parks and Recreation •Begin planning process for outcome of Parcel Tax Measure, “Early Care and Education for All – South San Francisco” Next Steps for the 2022 Child Care Master Plan for SSF 7 18 •Commit to aggressive workforce pipeline development in SSF that includes representatives from high school, City, School District, community colleges, and private providers › •“Grow our Own” efforts •Explore creation of recommended incentives to support child care development East of Hwy 101 for new employees •Support SSFUSD in obtaining new child care funding (barriers due to Community Funding / Basic Aid status) •Begin educational, service, and child care plans for 10,000 new residents in Lindenville and east of Hwy 101 Next Steps for the 2022 Child Care Master Plan for SSF 8 19 •Create the Joint Advisory Committee to the Child Care Master Plan (JACCCMP) •The JACCCMP includes representation from City of SSF staff and City Council, SSFUSD staff and Board, parents, private providers, community groups •Advise on plan implementation and update recommendations •Administer surveys to parents and providers •Advise on actions related to child care services, workforce, and facilities Ensure a Living Plan 9 20 South San Francisco Child Care Facilities (2022) 10 21 How can the City best support families utilizing child care? 11 22 What are your greatest child care challenges? 12 23 Importance of child care when choosing a school 13 24 Child Care and Preschool Needs Assessment 14 25 How can the city of SSF support your childcare business? 15 26 What are your workforce challenges? 16 27 Title of the Presentation City of South San Francisco THANK YOU FOR JOINING US TODAY 28 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-448 Agenda Date:4/21/2025 Version:1 Item #:1 The Commission will be updated by the FlashVote Ad Hoc committee on the status of a potential FlashVote survey from the Commission to the public (FlashVote Ad Hoc Committee) RECOMMENDATION It is recommended that the FlashVote ad hoc committee provide an update on the status of a potential FlashVote survey from the Commission to the public BACKGROUND/DISCUSSION During the past several months, the Commission has been anxious to receive feedback from the public on what to narrow their goals around. At the February 24, 2025,Commission on Equity and Public Safety meeting, commissioners heard a presentation from FlashVote CEO, Kevin Lyons. Kevin indicated that the City can create and send a survey to the public once per month. Kevin also indicated that he would help create efficient questions that could yield meaningful responses. At the March 17, 2025, meeting, commissioners voted to create an ad hoc committee intended to work with Kevin with the goal of creating a survey. The ad hoc committee consists of Commissioners Cansino, Harrison, and Yee. The ad hoc committee, the commission’s liaison, and Kevin Lyons met virtually on Friday, March 28 to discuss the goals for a potential survey. Based on the discussion, Kevin provided the following questions as a baseline: FV DRAFT Q1- How much do you trust the City of South San Francisco government to make decisions that serve the interests of the whole community? (1-5: Not Sure) Q2- Which of the following statements about City facilities do you AGREE with, if any? · The City provides facilities that meet the needs of residents · The City does NOT provide facilities that meet the needs of residents · The City provides well-maintained facilities · The City does NOT provide well-maintained facilities · I don’t really use City facilities enough to know · When it comes to facilities, I think: _____ Q3- Which of the following statements about City decisions do you AGREE with, if any? · The City does a good job engaging residents in decisions that impact their lives · The City does NOT do a good job engaging residents in decisions that impact their lives · The City provides public services fairly and impartially for all residents · The City does NOT provide public services fairly and impartially for all residents · The City is open and transparent about its decision making · The City is NOT open and transparent about its decision making · I don’t really pay enough attention to City decisions to know · When it comes to facilities, I think: _____ Q4- Which of the following other statements about City services do you AGREE with, if any? · The City promotes a sense of belonging for all residents City of South San Francisco Printed on 4/18/2025Page 1 of 2 powered by Legistar™29 File #:25-448 Agenda Date:4/21/2025 Version:1 Item #:1 · The City does NOT promote a sense of belonging for all residents · I think that the City is providing social services where they are needed · I think that the City is NOT providing social services where they are needed · The City provides community safety for all residents · The City does NOT promote community safety for all residents · I think: ______ Q5- Any other comments or suggestions about City of South San Francisco services or decision making? (OPEN) CONCLUSION The Commission will be updated by the FlashVote Ad Hoc committee on the status of a potential FlashVote survey from the Commission to the public City of South San Francisco Printed on 4/18/2025Page 2 of 2 powered by Legistar™30 2025 Flash Vote Project SSF Equity & Public Safety Commission Sub-Committee 31 What are SSF residents’ perceptions of trust, transparency, and equity in City’s policies, programs, and procedures. What Insight do We Want? Data to understand SSF’s opportunity areas to address equity for the E&PS commission to focus on and advise SSF City Council. What will we do with it? 32 Survey Strategy Aligned to 1.Level of involvement/transparency with SSF residents in city’s decision-making processes 2.Equity within City systems and processes 3.Equity in educational, recreational, and community-building opportunities 4.Facilities meeting the needs of current and future residents SSF 2040 General Plan - 7 Equitable Community Goals (ECS) 5. Perception of equitable & accessible educational opportunities for SSF children/ youth 6. Level of trust between public safety departments and communities 7. Perception of inclusive educational and social services within the SSF public library “Though an equity lens is applied to all sections of the General Plan, there are specific strategies to apply social and racial equity priorities into City programs and procedures.”33 Let’s Test Out The FLASH Survey 34 Q1- How much do you trust the City of South San Francisco government to make decisions that serve the interests of the whole community? (1-5: Not Sure) Q2- Which of the following statements about City facilities do you AGREE with, if any? · The City provides facilities that meet the needs of residents · The City does NOT provide facilities that meet the needs of residents · The City provides well-maintained facilities · The City does NOT provide well-maintained facilities · I don’t really use City facilities enough to know · When it comes to facilities, I think: _____ Q3- Which of the following statements about City decisions do you AGREE with, if any? The City does a good job engaging residents in decisions that impact their lives · The City does NOT do a good job engaging residents in decisions that impact their lives · The City provides public services fairly and impartially for all residents · The City does NOT provide public services fairly and impartially for all residents · The City is open and transparent about its decision making · The City is NOT open and transparent about its decision making · I don’t really pay enough attention to City decisions to know · When it comes to facilities, I think: _____ Q4- Which of the following other statements about City services do you AGREE with, if any? · The City promotes a sense of belonging for all residents · The City does NOT promote a sense of belonging for all residents · I think that the City is providing social services where they are needed · I think that the City is NOT providing social services where they are needed · The City provides community safety for all residents · The City does NOT promote community safety for all residents · I think: ______ Q5- Any other comments or suggestions about City of South San Francisco services or decision making? (OPEN) Proposed Flash Vote Questions 35 Questions for the E&PS Commission 1.Does the commission agree with the strategy to align the survey questions with SSF 2040 General Plan - Equitable Community Goals (ECS)? 2.Which questions did you like best? 3.Which questions do want to remove or change? 4.What about the response framework? Let’s create a timeline for implementation 36