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Reso 89-2025 (25-674)
South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget Summary Revenue Projections - All Sources Revenue FY 25-26 FY 24-25 FY 24-25 Center Proposed Budget Year End Approved Budget Conference Center Operations 3,456,290$ 3,256,169$ 3,422,588$ Conference Center Tax 1,995,923$ 1,984,492$ 1,995,007$ Interest Income & Other 106,600$ 171,743$ 106,600$ Total 5,558,813$ 5,412,404$ 5,524,195$ Expenditure Projections - All Sources Revenue FY 25-26 FY 24-25 FY 24-25 Center Proposed Budget Year End Approved Budget Conference Center Operations 2,937,935$ 2,718,231$ 2,819,444$ Property Leases/Taxes 543,250$ 526,230$ 521,800$ Conference Center Other Non-Operations 63,508$ 57,548$ 59,008$ Total 3,544,693$ 3,302,009$ 3,400,252$ Income Projections - All Sources Revenue FY 25-26 FY 24-25 FY 24-25 Center Proposed Budget Year End Approved Budget Gross Profit 377,282$ 581,411$ 416,896$ Depreciation 251,467$ 240,410$ 329,077$ Net Income 125,815$ 341,001$ 87,819$ Unrestricted Fund Balance Ending Unrestricted Fund Balance as of 6/30/2024 3,997,654$ 250,000$ FY24-25 Interest Income 148,733$ Projected Ending Unrestricted Fund Balance as of 6/30/2025 4,396,387$ 250,000$ FY25-26 Interest Income 100,000$ Projected Ending Unrestricted Fund Balance as of 6/30/2026 4,646,387$ FY24-25 Deposit / (Withdrawal) FY25-26 Deposit / (Withdrawal) Page 1 of 1 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Year-Over-Year Expenditure FY 25-26 FY 24-25 FY 24-25 Proposed Budget Year End Approved Budget Administrative & General Salaries & Benefits 1,607,365 1,518,941 1,557,911 General Insurance 41,400 40,659 41,400 Bank Charges / Credit Card Fees 85,040 75,680 93,461 Property/Taxes/Leases 543,250 526,230 521,800 Debt Services - - - Office Expenses 13,980 12,817 14,080 Other Administrative & General 43,700 37,372 37,370 Sub-Total:2,334,735 2,211,699 2,266,022 OPS/Maintenance Services & Supplies Custodial Services 113,454 94,665 109,010 Event Labor 172,409 153,484 164,554 Landscaping 12,200 10,375 11,000 Security Labor 6,000 2,766 6,000 Safety & Security 26,170 20,415 17,544 HVAC Services 25,800 16,448 25,800 Kitchen Services 19,000 20,617 20,800 Maintenance Services & Equipments 40,900 58,711 40,900 IT & Communications 197,964 179,576 182,874 Utilities 205,508 181,624 189,191 Client Services Expenses 23,288 24,822 20,973 Other Operation 20,400 6,960 3,600 Sub-Total:863,093 770,464 792,246 Sales & Marketing Services Marketing 161,503 149,818 154,602 Client Entertainment 44,500 34,724 51,400 Client Gifts 4,300 18,765 4,900 Tradeshows 17,800 14,419 21,200 Industry Event Registration 5,400 1,517 5,400 Dues/Memberships 8,844 8,778 4,054 Group Incentive Rentals 2,000 2,500 4,000 Travel Expenses 29,010 19,435 24,900 Other Sales & Marketing 10,000 12,341 12,520 Sub-Total:283,357 262,298 282,976 Professional Services Legal 26,400 21,970 26,400 Staff Training & Education 9,000 4,513 5,000 Audit Service 18,000 17,000 17,500 City Finance Service 10,008 10,003 10,008 Other Professional Services 100 4,062 100 Sub-Total:63,508 57,548 59,008 Depreciation & Others Depreciation 251,467 240,410 329,077 Sub-Total:251,467 240,410 329,077 TOTAL 3,796,160 3,542,419 3,729,329 Total without Depreciation 3,544,693 3,302,009 3,400,252 Page 1 of 1 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 Ordinary Income/Expense Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Total Income 41000 Income 41100 Room Rental Income 70,000 145,000 100,000 100,000 75,000 70,000 70,000 90,000 85,000 85,000 100,000 95,000 1,085,000 41200 Event Services Income - - - - - - - - - - - - - 41201 Event Services - Additional Services 17,000 22,200 26,000 26,000 12,500 9,500 2,200 15,000 12,200 9,600 14,000 10,000 176,200 41202 Event Services - Additional Services Labor Fee - - - - - - - - - - - - - 41203 Event Services - Equipment Rental - - - - - - - - - - - - - 41204 Event Services - Equipment Rental Labor - - - - - - - - - - - - - 41205 Event Services Other - - - - - - - - - - - - - 41211 Event Services Security 4,200 8,700 6,000 6,000 4,500 4,200 4,200 5,400 5,100 5,100 6,000 5,700 65,100 41212 Event Services Insurance 1,120 2,320 1,600 1,600 1,200 1,120 1,120 1,440 1,360 1,360 1,600 1,520 17,360 Total 41200 Event Services Income 22,320 33,220 33,600 33,600 18,200 14,820 7,520 21,840 18,660 16,060 21,600 17,220 258,660 41300 Audio Visual Income - 41301 Audio Visual Equipment Rental 11,900 24,650 17,000 17,000 12,750 11,900 11,900 15,300 14,450 14,450 17,000 16,150 184,450 41302 Audio Visual Service Charge 2,975 6,163 4,250 4,250 3,188 2,975 2,975 3,825 3,613 3,613 4,250 4,038 46,115 41303 Audio Visual Labor 8,330 17,255 11,900 11,900 8,925 8,330 8,330 10,710 10,115 10,115 11,900 11,305 129,115 41304 Audio Visual Merchandise - - - - - - - - - - - - - Total 41300 Audio Visual Income 23,205 48,068 33,150 33,150 24,863 23,205 23,205 29,835 28,178 28,178 33,150 31,493 359,680 41400 Food & Beverage Income - 41401 Food & Beverage Charge 65,000 140,000 140,000 140,000 130,000 200,000 75,000 75,000 75,000 85,000 105,000 125,000 1,355,000 41402 Food & Beverage Service Charge 16,250 35,000 35,000 35,000 32,500 50,000 18,750 18,750 18,750 21,250 26,250 31,250 338,750 41403 Food & Beverage Labor Fee 1,300 2,800 2,800 2,800 2,600 4,000 1,500 1,500 1,500 1,700 2,100 2,500 27,100 41404 Food & Beverage Cash Bar 1,300 2,800 2,800 2,800 2,600 4,000 1,500 1,500 6,500 1,700 2,100 2,500 32,100 Total 41400 Food & Beverage Income 83,850 180,600 180,600 180,600 167,700 258,000 96,750 96,750 101,750 109,650 135,450 161,250 1,752,950 41500 Other Income - 41501 Finance Charge - - - - - - - - - - - - - 41502 Cancellation - - - - - - - - - - - - - Total 41500 Other Income - - - - - - - - - - - - - Total 41000 Income 199,375 406,888 347,350 347,350 285,763 366,025 197,475 238,425 233,588 238,888 290,200 304,963 3,456,290 Total Income 199,375 406,888 347,350 347,350 285,763 366,025 197,475 238,425 233,588 238,888 290,200 304,963 3,456,290 Cost of Goods Sold 42000 Cost of Goods Sold - 42100 COGS Room Rental - - - - - - - - - - - - - 42200 COGS Event Services - - - - - - - - - - - - - 42201 COGS Event Services - Additional Services 4,250 5,550 6,500 6,500 3,125 2,375 550 3,750 3,050 2,400 3,500 2,500 44,050 42202 COGS Event Services - Additional Service Labor Fee - - - - - - - - - - - - - 42203 COGS Event Services - Equipment Rental - - - - - - - - - - - - - 42204 COGS Event Services - Equipment Rental Labor - - - - - - - - - - - - - 42205 COGS Event Services Other - - - - - - - - - - - - - 42211 COGS Event Services Security 3,990 8,265 5,700 5,700 4,275 3,990 3,990 5,130 4,845 4,845 5,700 5,415 61,845 42212 COGS Event Services Insurance 896 1,856 1,280 1,280 960 896 896 1,152 1,088 1,088 1,280 1,216 13,888 Total 42200 COGS Event Services 9,136 15,671 13,480 13,480 8,360 7,261 5,436 10,032 8,983 8,333 10,480 9,131 119,783 42300 COGS Audio Visual - 42301 COGS Audio Visual Equipment Rental 7,140 14,790 10,200 10,200 7,650 7,140 7,140 9,180 8,670 8,670 10,200 9,690 110,670 42302 COGS Audio Visual Service Charge 2,678 5,547 3,825 3,825 2,869 2,678 2,678 3,443 3,252 3,252 3,825 3,634 41,506 42303 COGS Audio Visual Labor 7,497 15,530 10,710 10,710 8,033 7,497 7,497 9,639 9,104 9,104 10,710 10,175 116,206 42304 COGS Audio Visual Merchandise 0 0 0 0 0 0 0 0 0 0 0 0 - Total 42300 COGS Audio Visual 17,315 35,867 24,735 24,735 18,552 17,315 17,315 22,262 21,026 21,026 24,735 23,499 268,382 42400 COGS Food & Beverage - 42401 COGS Food & Beverage Charge 45,338 97,650 97,650 97,650 90,675 139,500 52,313 52,313 52,313 59,288 73,238 87,188 945,116 42402 COGS Food & Beverage Service Charge 12,188 26,250 26,250 26,250 24,375 37,500 14,063 14,063 14,063 15,938 19,688 23,438 254,066 42403 COGS Food & Beverage Labor Fee 1,300 2,800 2,800 2,800 2,600 4,000 1,500 1,500 1,500 1,700 2,100 2,500 27,100 42404 COGS Food & Beverage Cash Bar 907 1,953 1,953 1,953 1,814 2,790 1,046 1,046 4,534 1,186 1,465 1,744 22,391 Total 42400 COGS Food & Beverage 59,733 128,653 128,653 128,653 119,464 183,790 68,922 68,922 72,410 78,112 96,491 114,870 1,248,673 Proposed Budget Page 1 of 7 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 Ordinary Income/Expense Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Total 42500 COGS Other Income - - - - - - - - - - - - - Total 42000 Cost of Goods Sold 86,184 180,191 166,868 166,868 146,376 208,366 91,673 101,216 102,419 107,471 131,706 147,500 1,636,838 Total Cost of Goods Sold 86,184 180,191 166,868 166,868 146,376 208,366 91,673 101,216 102,419 107,471 131,706 147,500 1,636,838 Gross Profit 113,191 226,697 180,482 180,482 139,387 157,659 105,802 137,209 131,169 131,417 158,494 157,463 1,819,452 Expenses 60000 Operating Expenses - 65000 Administrative & General Expenses - 65100 Salary & Benefit - 65101 Salaries 74,133 87,232 87,732 87,732 87,732 87,732 89,785 88,631 88,131 87,631 87,631 87,010 1,041,112 65102 Vacation Pay 5,333 5,333 5,333 5,333 5,333 5,333 5,405 5,405 5,405 5,405 5,405 5,405 64,428 65103 PTO Pay 516 - - - - - 18,314 - - - - - 18,830 65104 Sick Pay 2,429 2,429 2,429 2,429 2,429 2,429 2,451 2,451 2,451 2,451 2,451 2,182 29,011 65105 Payroll Taxes 7,146 7,146 7,146 7,146 7,146 7,146 7,182 7,217 7,217 7,217 7,217 7,217 86,143 65107 Health Benefit 18,915 18,915 18,915 18,915 18,915 18,915 18,915 18,915 18,915 18,915 18,915 18,915 226,980 65108 Retirement Benefit 7,938 7,938 7,938 7,938 7,938 7,938 7,978 8,018 8,018 8,018 8,018 8,018 95,696 65110 Workers Comp. Insurance 708 708 708 708 708 708 711 714 714 714 714 714 8,529 65111 WI & LTD Benefits 977 977 977 977 977 977 977 977 977 977 977 977 11,724 65112 Retiree's Health Benefits 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 18,000 65113 Other Benefits 276 276 276 276 276 276 276 276 276 276 276 276 3,312 65114 Payroll Services 300 300 300 300 300 300 300 300 300 300 300 300 3,600 65115 Recruitment - - - - - - - - - - - - - Total 65100 Salary & Benefit 120,171 132,754 133,254 133,254 133,254 133,254 153,794 134,404 133,904 133,404 133,404 132,514 1,607,365 65200 General Insurance - 65201 Property Insurance 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 18,600 65202 Liability Insurance 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 22,800 65203 Other Insurance - - - - - - - - - - - - - Total 65200 General Insurance 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 41,400 65300 Bank Charges - 65301 Bank Fee 30 30 30 30 30 30 30 30 30 30 30 30 360 65302 Credit Card Fee 4,885 9,969 8,510 8,510 7,001 8,968 4,838 5,841 5,723 5,853 7,110 7,472 84,680 Total 65300 Bank Charges 4,915 9,999 8,540 8,540 7,031 8,998 4,868 5,871 5,753 5,883 7,140 7,502 85,040 65400 Property/ Taxes/ Lease - 65401 Property Lease 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 420,000 65402 Parking Lot Lease 5,500 5,500 5,500 5,500 5,500 5,500 6,875 6,875 6,875 6,875 6,875 6,875 74,250 65403 Property Tax - - - 23,000 - - 23,000 - - - - - 46,000 65404 Possessory Tax 3,000 - - - - - - - - - - - 3,000 Total 65400 Property/ Taxes/ Lease 43,500 40,500 40,500 63,500 40,500 40,500 64,875 41,875 41,875 41,875 41,875 41,875 543,250 65500 Debt Service - 65501 Debt Service Payment - - - - - - - - - - - - - 65502 Debt Service Offset - - - - - - - - - - - - - 65503 Bad Debt - - - - - - - - - - - - - Total 65500 Debt Service - - - - - - - - - - - - - Proposed Budget Page 2 of 7 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 Ordinary Income/Expense Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Total 65600 Office Expenses - 65601 Equipment Purchase 300 - - 300 - - 1,300 - - 300 - - 2,200 65602 Furniture Purchase 300 - - 300 - - 300 - - 300 - - 1,200 65603 Computers & Electronics 300 - - 300 - - 300 - - 300 - - 1,200 65604 Office Supplies 200 200 200 200 200 200 200 200 200 200 200 200 2,400 65606 Printing & Stationary 100 100 100 100 100 100 100 100 100 100 100 100 1,200 65610 Copier - - - - - - - - - - - - - 65611 Copier Lease 440 440 440 440 440 440 440 440 440 440 440 440 5,280 65612 Copier Usage - - 50 - - 50 - - 50 - - 50 200 Total 65610 Copier 440 440 490 440 440 490 440 440 490 440 440 490 5,480 65620 Postage & Shipping - 65621 Postage Machine - - - - - - - - - - - - - 65622 Postage Usage & Others - - 50 - - 50 - - 50 - - 50 200 65623 UPS - - - - - - - - - - - - - 65624 FedEx - - 25 - - 25 - - 25 - - 25 100 Total 65620 Postage & Shipping - - 75 - - 75 - - 75 - - 75 300 Total 65600 Office Expenses 1,640 740 865 1,640 740 865 2,640 740 865 1,640 740 865 13,980 65670 Donation - - - 2,500 - - - - - - - - 2,500 65810 Travel Expense - Admin - 65811 Airfare - Admin - - - - - - - - - - - 600 600 65812 Lodging - Admin - - - - - - - - - - - 1,000 1,000 65813 Meals - Admin - - - - - - - - - - - 400 400 65814 Transportation - Admin 50 50 100 50 50 100 50 50 100 50 50 300 1,000 65815 Other Travel Expenses - Admin - - - - - - - - - - - 200 200 Total 65810 Travel Expense - Admin 50 50 100 50 50 100 50 50 100 50 50 2,500 3,200 65820 Employee Relation - Admin 300 300 600 300 800 3,300 300 300 600 300 4,800 1,300 13,200 65910 Public Relations - - - - - - - - - - - - - 65911 Authority Board - 1,300 - 1,300 - 7,300 - 1,300 - 1,300 - 1,300 13,800 65912 Community - Admin - - 750 - - 750 - - 750 - - 750 3,000 65913 Meeting 600 600 800 600 600 800 600 600 800 600 600 800 8,000 Total 65910 Public Relations 600 1,900 1,550 1,900 600 8,850 600 1,900 1,550 1,900 600 2,850 24,800 Total 65000 Administrative & General Expenses 174,626 189,693 188,859 215,134 186,425 199,317 230,577 188,590 188,097 188,502 192,059 192,856 2,334,735 66000 Operation & Maintenance Expenses - 66100 Contract Labor & Service - 66110 Custodial Expenses - 66111 Regular Custodial Hours 6,300 13,050 9,000 9,000 6,750 6,300 6,300 8,100 7,650 7,650 9,000 8,550 97,650 66112 Other Custodial Services - - - - - - - - - - - - - 66113 Custodial Supplies 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 13,800 66114 Custodial Equipment 167 167 167 167 167 167 167 167 167 167 167 167 2,004 Total 66110 Custodial Expenses 7,617 14,367 10,317 10,317 8,067 7,617 7,617 9,417 8,967 8,967 10,317 9,867 113,454 66120 Event Labor - 66121 Setup/Teardown Service 4,823 9,991 6,890 6,890 5,168 4,823 4,823 6,201 5,857 5,857 6,890 6,546 74,759 66122 Other Event Labor 6,300 13,050 9,000 9,000 6,750 6,300 6,300 8,100 7,650 7,650 9,000 8,550 97,650 Total 66120 Event Labor 11,123 23,041 15,890 15,890 11,918 11,123 11,123 14,301 13,507 13,507 15,890 15,096 172,409 66130 Landscaping Expenses - 66131 Landscaping Exterior Service 650 650 950 650 650 950 650 650 950 650 650 950 9,000 66132 Landscaping Interior Service 100 100 100 100 100 100 100 100 100 100 100 100 1,200 66133 Landscaping Tools & Supplies - - 500 - - 500 - - 500 - - 500 2,000 Total 66130 Landscaping Expenses 750 750 1,550 750 750 1,550 750 750 1,550 750 750 1,550 12,200 Proposed Budget Page 3 of 7 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 Ordinary Income/Expense Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Total 66140 Security Labor - 66141 Security Regular Hours 500 500 500 500 500 500 500 500 500 500 500 500 6,000 66142 Security for In-House Events - - - - - - - - - - - - - 66143 Police for In-House Events - - - - - - - - - - - - - Total 66140 Security Labor 500 500 500 500 500 500 500 500 500 500 500 500 6,000 66210 Safety & Security - 66211 Alarm Monitoring 185 185 185 185 185 185 185 185 185 185 185 185 2,220 66212 Fire System Test & Inspection 3,000 650 - - - - - 8,000 - - - - 11,650 66213 SSFFD Inspection - - 900 - - - - - - - - - 900 66214 First Aid Kit PM Service 700 700 700 700 700 700 700 700 700 700 700 700 8,400 66216 Emergency Training - - - - - - - - 2,000 - - - 2,000 66217 Other Safety Service - - - - - - - - - - - - - 66218 Other Safety Eqt. & Supplies - - 250 - - 250 - - 250 - - 250 1,000 Total 66210 Safety & Security 3,885 1,535 2,035 885 885 1,135 885 8,885 3,135 885 885 1,135 26,170 Total 66100 Contract Labor & Service 23,875 40,193 30,292 28,342 22,120 21,925 20,875 33,853 27,659 24,609 28,342 28,148 330,233 66220 HVAC - 66221 HVAC PM Service 1,450 - - 3,850 - - 1,450 - - 3,850 - - 10,600 66222 HVAC Repair Service 2,000 - - 2,000 - - 2,000 - - 2,000 - - 8,000 66223 HVAC Filters - - 1,800 - - 1,800 - - 1,800 - - 1,800 7,200 66224 HVAC Other Supplies - - - - - - - - - - - - - Total 66220 HVAC 3,450 - 1,800 5,850 - 1,800 3,450 - 1,800 5,850 - 1,800 25,800 66230 Kitchen - 66231 Kitchen PM Service - - 400 - - 400 - - 400 - - 400 1,600 66232 Kitchen Eqt. Service - - 750 - - 750 - - 750 - - 750 3,000 66233 Kitchen Refrigeration PM - - 800 - - 800 - - 800 - - 800 3,200 66234 Kitchen Refrigeration Service - - 500 - - 500 - - 500 - - 500 2,000 66235 Kitchen Grease Trap - - 1,200 - - - - - 1,200 - - - 2,400 66236 Kitchen Hydro-Jet - - - 900 - - - - - 900 - - 1,800 66237 Other Kitchen Expenses - - 750 - - 2,750 - - 750 - - 750 5,000 Total 66230 Kitchen - - 4,400 900 - 5,200 - - 4,400 900 - 3,200 19,000 66300 Maintenance Services & Equipments - 66301 Airwall Maintenance & Repairs 750 - - 750 - - 750 - - 750 - - 3,000 66302 Pest Control 350 350 350 350 350 350 350 350 350 350 350 350 4,200 66303 General Electrical 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66304 General Plumbing 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66305 Painting & Wall Repair 250 - - 250 - - 250 - - 250 - - 1,000 66306 Carpet & Flooring 150 - - 150 - - 150 - - 150 - - 600 66307 Asphalt and Masonry 125 - - 125 - - 125 - - 125 - - 500 . 66308 General Carpentry 350 350 350 350 350 350 350 350 350 350 350 350 4,200 . 66309 Welding & Sheet Metal - - - - - - - - - - - - - 66311 E-Waste Disposal 200 - - 200 - - 200 - - 200 - - 800 . 66312 Other Interior Service 625 - - 625 - - 625 - - 625 - - 2,500 . 66313 Other Exterior Service 625 - - 625 - - 625 - - 625 - - 2,500 66314 Decorations - - - - 4,000 - - - - - - - 4,000 66315 Parking & Towing 100 - - 100 - - 100 - - 100 - - 400 66316 Keys & Locks 150 - - 150 - - 150 - - 150 - - 600 66317 Furniture & Fixtures 150 - - 150 - - 150 - - 150 - - 600 . 66318 Other Equipments 500 - - 500 - - 500 - - 500 - - 2,000 66321 Lighting & Batteries 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66322 Tools 200 - - 200 - - 200 - - 200 - - 800 66323 Workwear 300 - - 300 - - 300 - - 300 - - 1,200 Total 66300 Maintenance Services & Equipments 7,825 700 700 7,825 4,700 700 7,825 700 700 7,825 700 700 40,900 Proposed Budget Page 4 of 7 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 Ordinary Income/Expense Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Total 66400 IT & Communications - 66401 IP Phone System Management 660 660 660 660 660 660 660 660 660 660 660 660 7,920 66402 Wireless Cell Phones 547 547 547 547 547 547 547 547 547 547 547 547 6,564 66405 Fiber Optic Line 1 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 31,680 66406 Fiber Optic Line 2 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 2,640 31,680 66407 Other Communications 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 12,000 66408 WiLine Fiber Optic 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 26,400 66409 IT Services 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 42,000 66411 Software/Systems Management 2,890 3,040 2,650 2,800 2,650 2,990 2,890 2,650 2,970 8,650 2,650 2,890 39,720 Total 66400 IT & Communications 16,077 16,227 15,837 15,987 15,837 16,177 16,077 15,837 16,157 21,837 15,837 16,077 197,964 66500 Utilities - 66501 PG&E Electricity 11,400 20,400 15,000 12,000 6,000 5,400 5,400 7,800 10,200 10,200 12,000 14,400 130,200 66502 PG&E Gas 688 688 688 825 2,788 4,200 3,788 2,788 1,786 1,100 894 825 21,058 66503 CalWater 3,500 7,250 5,000 5,000 3,750 3,500 3,500 4,500 4,250 4,250 5,000 4,750 54,250 66504 Other Utilities - - - - - - - - - - - - - Total 66500 Utilities 15,588 28,338 20,688 17,825 12,538 13,100 12,688 15,088 16,236 15,550 17,894 19,975 205,508 66700 Client Services Expenses - 66701 Transportation Service 420 420 420 420 420 420 420 420 420 420 420 420 5,040 66702 Linen 567 1,197 1,008 1,008 861 1,134 609 693 672 714 861 924 10,248 66703 Guest Water Service 500 500 500 500 500 500 500 500 500 500 500 500 6,000 66704 Pens/Pads/Candy - - 250 - - 250 - - 250 - - 250 1,000 66705 Other Clients Services - - 250 - - 250 - - 250 - - 250 1,000 Total 66700 Client Services Expenses 1,487 2,117 2,428 1,928 1,781 2,554 1,529 1,613 2,092 1,634 1,781 2,344 23,288 66810 Travel Expense - OPS - 66811 Airfare - OPS - - 1,000 - - 1,000 - - 1,000 - - 1,000 4,000 66812 Lodging - OPS - - 2,000 - - 2,000 - - 2,000 - - 2,000 8,000 66813 Meals - OPS - - 375 - - 375 - - 375 - - 375 1,500 66814 Transportation - OPS - - 550 - - 550 - - 550 - - 550 2,200 66815 Other Travel Expenses - OPS - - - - - - - - - - - - - Total 66810 Travel Expense - OPS - - 3,925 - - 3,925 - - 3,925 - - 3,925 15,700 66820 Employee Relations - OPS 750 600 200 750 - - 750 - 300 750 600 - 4,700 Total 66000 Operation & Maintenance Expenses 69,052 88,175 80,270 79,407 56,976 65,381 63,194 67,091 73,269 78,955 65,154 76,169 863,093 Proposed Budget Page 5 of 7 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 Ordinary Income/Expense Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Total 67000 Sales & Marketing Expenses 67110 Marketing 67111 Creative/Brochure Production 420 420 420 420 420 420 420 420 420 420 420 420 5,040 67112 Website 2,880 2,880 2,880 2,880 2,880 2,880 2,880 2,950 2,880 2,880 2,880 2,880 34,630 67113 Media Planning/Buying 6,599 6,599 21,284 18,709 7,099 7,099 7,099 7,099 7,099 13,309 7,099 7,099 116,193 67114 Printing - - 150 - - 150 - - 150 - - 150 600 67115 Other Marketing 420 420 420 420 420 420 420 420 420 420 420 420 5,040 Total 67110 Marketing 10,319 10,319 25,154 22,429 10,819 10,969 10,819 10,889 10,969 17,029 10,819 10,969 161,503 67310 Client Entertainment 2,950 10,750 1,700 2,200 200 8,200 400 700 200 5,800 9,200 2,200 44,500 67320 Client Gifts - - - 2,500 - 1,500 - - - 300 - - 4,300 67410 Tradeshows 67411 Booth Rental & Registration - - - 5,100 - 3,100 - 2,800 - 2,000 - - 13,000 67412 Shipping - 200 - 200 - - - 200 - - - - 600 67413 Equipment - - - - - 3,500 - - - - - - 3,500 67414 Sales Decorations - - - 250 - - - 300 - 150 - - 700 Total 67410 Tradeshows - 200 - 5,550 - 6,600 - 3,300 - 2,150 - - 17,800 67510 Industry Event Registration 300 300 300 300 300 1,300 300 300 300 1,100 300 300 5,400 67610 Dues & Membership 1,034 315 820 300 220 5,175 - - 175 630 - 175 8,844 67620 Group Rental Incentive 67621 Room Rental/Equip - - - - - - - - - - - - - 67622 Other Group Rental Incentive - - - - 1,000 - - - 1,000 - - - 2,000 Total 67620 Group Rental Incentive - - - - 1,000 - - - 1,000 - - - 2,000 67810 Travel Expense - Sales 67811 Airfare - Sales - - 350 2,100 - - - 1,000 - 350 - - 3,800 67812 Lodging - Sales - - 2,400 6,800 - 1,500 300 1,600 - 800 300 300 14,000 67813 Meals - Sales - - 380 1,200 - 300 150 380 - 300 150 150 3,010 67814 Transportation - Sales 200 200 550 1,000 200 1,200 450 1,050 800 400 450 450 6,950 67815 Other Travel Expenses - Sales - 100 100 200 200 200 - 50 100 100 200 - 1,250 Total 67810 Travel Expense - Sales 200 300 3,780 11,300 400 3,200 900 4,080 900 1,950 1,100 900 29,010 67820 Employee Relations - Sales 800 - 200 300 - - 300 - 300 300 - - 2,200 67912 Community - Sales - 200 1,700 200 1,700 200 1,500 200 200 - 1,700 200 7,800 Total 67000 Sales & Marketing Expenses 15,603 22,384 33,654 45,079 14,639 37,144 14,219 19,469 14,044 29,259 23,119 14,744 283,357 Total 60000 Operating Expenses 259,281 300,252 302,783 339,620 258,040 301,842 307,990 275,150 275,410 296,716 280,332 283,769 3,481,185 Total Expenses 259,281 300,252 302,783 339,620 258,040 301,842 307,990 275,150 275,410 296,716 280,332 283,769 3,481,185 Net Operating Income (146,090) (73,555) (122,301) (159,138) (118,653) (144,183) (202,188) (137,941) (144,241) (165,299) (121,838) (126,306) (1,661,733) Proposed Budget Page 6 of 7 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Proposed Budget FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 FY25-26 Ordinary Income/Expense Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Total Other Income 81000 Other Non-Operating Income 81110 Conference Center Tax 176,307 176,307 168,147 173,752 163,202 155,866 150,838 147,706 173,752 168,147 173,752 168,147 1,995,923 81122 Interest from LAIF - - 25,000 - - 25,000 - - 25,000 - - 25,000 100,000 81130 Credit Card Discount & Rebate 550 550 550 550 550 550 550 550 550 550 550 550 6,600 81135 Other Income - MG - - - - - - - - - - - - - Total 81000 Other Non-Operating Income 176,857 176,857 193,697 174,302 163,752 181,416 151,388 148,256 199,302 168,697 174,302 193,697 2,102,523 Total Other Income 176,857 176,857 193,697 174,302 163,752 181,416 151,388 148,256 199,302 168,697 174,302 193,697 2,102,523 Other Expenses 68100 Professional Services - 68110 Legal 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 26,400 68120 Staff Training & Education - - 2,250 - - 2,250 - - 2,250 - - 2,250 9,000 68140 Audit Services - - - - - 18,000 - - - - - - 18,000 68150 City Finance Services 834 834 834 834 834 834 834 834 834 834 834 834 10,008 68180 Other Professional Services - - - - - - 100 - - - - - 100 Total 68100 Professional Services 3,034 3,034 5,284 3,034 3,034 23,284 3,134 3,034 5,284 3,034 3,034 5,284 63,508 86000 Depreciation Expenses - 86001 Depr - Building 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 55,896 86010 Depr - Building Improvement 5,639 5,639 5,889 5,889 6,318 6,318 6,318 6,318 6,318 6,318 7,818 7,818 76,600 86015 Depr - Furniture & Fixtures 1,901 1,901 1,901 1,901 3,560 3,560 3,560 4,060 4,060 4,060 4,446 4,446 39,356 86020 Depr - Food Service Equipment 772 915 1,248 1,248 1,248 1,384 1,384 1,384 1,384 1,384 1,526 1,526 15,403 86025 Depr - Kitchen Table/ Flatware 259 259 259 259 259 259 259 259 259 259 259 259 3,108 86030 Depr - Office Equipment - - - - - - - - - - - - - 86035 Depr - PC/ Tablet/ Mobile 304 304 304 304 304 304 304 - - - - - 2,128 86040 Depr - Telecommunication 2,763 2,763 2,763 2,763 2,763 1,279 1,279 1,279 2,317 2,317 2,317 2,317 26,920 86045 Depr - Maintenance Equipment - - - - 1,667 1,667 1,667 1,667 1,667 1,667 1,667 1,667 13,336 86050 Depr - Machinery & Vehicles - - - - - - - - - - - - - 86055 Depr - Improvement of Site 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 18,720 Total 86000 Depreciation Expenses 17,856 17,999 18,582 18,582 22,337 20,989 20,989 21,185 22,223 22,223 24,251 24,251 251,467 Total Other Expenses 20,890 21,033 23,866 21,616 25,371 44,273 24,123 24,219 27,507 25,257 27,285 29,535 314,975 Net Other Income 155,967 155,824 169,831 152,686 138,381 137,143 127,265 124,037 171,795 143,440 147,017 164,162 1,787,548 Net Income 9,877 82,269 47,530 (6,452) 19,728 (7,040) (74,923) (13,904) 27,554 (21,859) 25,179 37,856 125,815 Net Income Net Depreciation 27,733 100,268 66,112 12,130 42,065 13,949 (53,934) 7,281 49,777 364 49,430 62,107 377,282 Proposed Budget Page 7 of 7 South San Francisco Conference Center Fiscal Year 2025-2026 Proposed Budget Fiscal Year 2025-2026 Capital Improvement Budget FY 2025-2026 Project #Project Name Year GL Project Status Est.Date Start Est. Date Completed Budget $$ Actual Cost Over Under 2526-01 New Meat Slicer 7 15020 - Food Service Equipment Q1 8/1/2025 12,000$ 2526-02 Water Fountain Station Replacement (2 Units)5 15010 - Building Improvements Q1 9/1/2025 15,000$ 2526-03 Replace Broken Executive Chairs (10) 5 15015 - Furniture & Fixture Q4 5/1/2026 6,000$ 2526-04 Air Wall Refurbishment - Hardware 5 15045 - Maintenance Equipment Q2 11/1/2025 100,000$ 2526-05 Six (6') foot tables (20 Units) 7 15015 - Furniture & Fixture Q4 5/1/2026 10,000$ 2526-06 Purchase New Table Skirts (106 Units)10 15025 - Kitchen Tableware Q4 5/1/2026 20,000$ 2526-07 Dishwasher Replacement 10 15020 - Food Service Equipment Q1 9/1/2025 40,000$ 2526-08 Upgrade Front Office Area 10 15015 - Furniture & Fixture Q3 2/1/2026 60,000$ 2526-09 HVAC Unit #25 OPR 10 15010 - Building Improvements Q4 5/1/2026 60,000$ 2526-10 Lobby Sunshades 5 15015 - Furniture & Fixture Q1 11/1/2025 80,000$ 403,000.00$ -$ -$ -$ Capital Improvement Budget Page 1 of 1