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HomeMy WebLinkAboutReso 100-2025 (25-713) Short Form Services Agreement [Rev:04/01/2024] 1 SOUTH SAN FRANCISCO SERVICES AGREEMENT This Services Agreement (this “Agreement”) is made and entered into between the City of South San Francisco, a municipal corporation (“City”) and EIDIM Group, Inc., (“Consultant”) effective as of June 1, 2025, (the “Effective Date”). City and Consultant are hereinafter collectively referred to as (the “Parties”). In consideration of their mutual covenants, the Parties hereby agree as follows: 1.Scope of Services. Consultant shall provide the following services and/or materials (“the Work”): Provide and install video wall equipment at City’s Emergency Operations Center (EOC) and provide a five-year extended warranty, as more specifically described in the Scope of Services, attached hereto as Exhibit A. The Work shall commence on Date to be determined, 2025 and shall be completed to the satisfaction of the City by Date to be determined, 2025, unless such date is extended or otherwise modified by the City in writing. In the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of the main body of this Agreement shall prevail. A.Security Breach Notification and Reporting. Consultant shall have policies and procedures in place for the effective management of Security Breaches, as defined below, which shall be made available to the City upon request. In the event of any actual security breach or reasonable belief of an actual security breach the Consultant either suffers or learns of that either compromises or could compromise the City’s data (a “Security Breach”), Consultant shall notify the City within 48 hours of its discovery. Consultant shall immediately determine the nature and extent of the Security Breach, contain the incident by stopping the unauthorized practice, recover records, shut down the system that was breached, revoke access and/or correct weaknesses in physical security. Consultant shall report to the City: (i)the nature of the Security Breach; (ii)the City data used or disclosed; (iii)who made the unauthorized use or received the unauthorized disclosure; (iv)what the Consultant has done or shall do to mitigate any deleterious effect of the unauthorized use or disclosure; and (v)what corrective action the Consultant has taken or shall take to prevent future similar unauthorized use or disclosure. Consultant shall provide such other information, including a written report, as reasonably requested by the City. Consultant shall analyze and document the incident and provide all notices required by applicable law. 2.Payment. City shall pay Consultant an amount not to exceed Two Hundred Twenty-Seven Thousand Eight Hundred Thirty Dollars and Eighty-Nine Cents ($227,830.89) for the full and satisfactory completion of the Work in accordance with the terms and conditions of this Agreement. The calculation of payment for the Work shall be set forth as follows: EIDIM Group, Inc., will submit monthly progress invoices to the City. The amount stated above is the entire compensation payable to Consultant for the Work performed hereunder, including all labor, materials, tools and equipment furnished by Consultant. City shall make payments, based on invoices received, for Work satisfactorily performed. City shall have thirty (30) days from the receipt of an invoice to pay Consultant. 3.Independent Contractor. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the City and Consultant. At all times Consultant shall be an independent contractor and City shall not control the manner of Consultant accomplishing the Work. Consultant is not authorized to bind the City to any contracts or other obligations without the express written consent of the City. Short Form Services Agreement [Rev:04/01/2024] 2 4. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the “City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the Work or Consultant’s failure to comply with this Agreement, except such Liability caused by the gross negligence or willful misconduct of the City Indemnitees. 5. Insurance. Prior to beginning the Work and continuing throughout the term of this Agreement, Consultant (and any subcontractors) shall, at Consultant’s (or subcontractor’s) sole cost and expense, furnish the City with certificates of insurance evidencing that Consultant has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the Consultant, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-owned vehicles. D. Professional Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. E. Cybersecurity/Liability Insurance coverage in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence / aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this Agree ment and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for liabilities for financial loss resulting or arising from acts, errors, or omissions, in rendering technology services, as follows: i. Violation or infringement of any right of privacy, including breach of security and breach of security/privacy laws, rules or regulations globally, now or hereinafter constituted or amended; ii. Data theft, damage, unauthorized disclosure, destructions, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential City information in whatever form, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on third party computer systems; iii. Loss or denial of service; and iv. The policy shall not contain a cyber terrorism exclusion. Short Form Services Agreement [Rev:04/01/2024] 3 The cybersecurity/liability insurance coverage required in this subsection (E) must include technology/professional liability including breach of contract, privacy and security liability, privacy regulatory defense and payment of civil fines, payment of cr edit card provider penalties, and breach response costs, including without limitation, notification costs, forensics, credit protection services, call center services, identity theft protection services, and crisis management/public relations services. All insurance policies shall be written on an occurrence basis and shall name the City Indemnitees as additional insureds with any City insurance shall be secondary and in excess to Consultant’s insurance. If the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self - insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self - insured retention and also must disclose the deductible. The certificates shall contain a statement of obligation on the part of the carrier to notify City of any material change, cancellation, termination or non- renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal. The City’s Risk Manager may waive or modify any of the insurance requirements of this section. 6. Compliance with all Applicable Laws; Nondiscrimination. Consultant shall comply with all applicable local, state and federal laws, regulations and ordinances in the performance of this Agreement. Consultant shall not discriminate in the provision of service or in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, religion, gender, marital status, sexual orientation, age, physical or mental disability in violation of any applicable local, state or federal laws or regulations. 7. Termination. City may terminate or suspend this Agreement at any time and without cause upon written notification to Consultant. Upon receipt of notice of termination or suspension, Consultant shall immediately stop all work in progress under this Agreement. The City's right of termination shall be in addition to all other remedies available under law to the City. 8. Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within t he state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. Short Form Services Agreement [Rev:04/01/2024] 4 (A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. (B) Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776. 9. Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit B. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. 10. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 11. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 12. Non-Liability of Officials, Employees and Agents. No officer, official, employee or agent of City shall be personally liable to Consultant in the event of any default or breach by City or for any amount which may become due to Consultant pursuant to this Agreement. 13. Prevailing Party. In the event that either party to this Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 14. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Short Form Services Agreement [Rev:04/01/2024] 5 Consultant: EIDIM Group, Inc. 1015 S Placentia Ave. Fullerton, CA 92831 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 15.Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other si gned counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. 16.Assignment, Governing Law. The Consultant may not assign any of Consultant’s obligations under this Agreement without the City’s prior written approval. This Agreement is governed by California law. The jurisdiction for any litigation arising from this Agreement shall be in the state of California, and shall be venued in the County of San Mateo. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written above. CITY: CONSULTANT: By: _____________________________ By:__________________________ Sharon Ranals, City Manager Print Name: ___________________ Attest: Title: ________________________ ________________________________ City Clerk Company: _____________________ APPROVED AS TO FORM: Date: _________________________ ____________________________ City Attorney 2729961.1 CAGE 33EMO #Manufacturer Product Name QTY Unit Price Ext Price 1 EraDisplays + NovaStar Sail COB Series P1.2 + Novastar H5 series video splicer 1 50,213.73$ 50,213.73$ 2 Crestron DM-NVX-E20 12 549.45$ 6,593.40$ 3 Crestron DM-NVX-360 5 1,264.29$ 6,321.45$ 4 Crestron DM-NVX-360C 11 1,098.90$ 12,087.90$ 5 Crestron DMF‑CI‑8 2 1,221.00$ 2,442.00$ 6 Samsung QM55C 4 1,071.96$ 4,287.85$ 7 Mount-IT MI-372 4 178.69$ 714.74$ 8 Crestron IV-CAM-I12-W 1 2,775.00$ 2,775.00$ 9 Crestron IV-CAM-P12-W 1 2,220.00$ 2,220.00$ 10 Crestron IVA-CMT-BRKTJ-1B 2 119.88$ 239.76$ 11 EATON BHDBT-K-SI 2 147.26$ 294.52$ 12 Vaddio AV Bridge 2x1 1 2,481.36$ 2,481.36$ 13 Shure MXA920W-S-60CM 2 3,301.78$ 6,603.55$ 14 Sennheiser EW-DX EM 4 DANTE (Q1-9)2 2,786.29$ 5,572.58$ Solication/Quote Title: City of South San Francisco Video Wall Replacement Prepared for: Jose Padilla | Lead Estimator [email protected] 877-77-EIDIM Ext. 118 DUNS F.O.B Point Prepared By EIDIM Group Inc. 1015 S. Placentia Avenue, Fullerton CA 92831 Information Solication # 2025-IT-RFP-001 Business Type: SBA Small Business CA Micro Small Business Quote Date: 06/18/2025 Exp Date: 07/18/2025 City of South San Francisco Tony Barrera [email protected] (650) 829-3914 Sail COB P1.2, indoor LED Displays, Cabinet Size: 600x 337.5x 33mm 1. High refrsh Rate>3840HZ/s, Vivid quality video/photo 2. COB process, anti- collision, dust-proof, moisture-proof + [H_2xHDMI2.0 input card] x 6pcs [H_16xRJ45 sending card+2xfiber sending card] x 1pc [H_2xRJ45+1xHDMI1.3 preview card] x 1pc DM NVX® 4K60 4:2:0 Network AV Encoder DM NVX® 4K60 4:4:4 HDR Network AV Encoder/Decoder DM NVX® 4K60 4:4:4 HDR Network AV Encoder/Decoder Card DigitalMedia™ Card Chassis for DM-NVX-C & DMCF, 8 Slots 55-inch Commercial 4K UHD Display, 500 NIT - replacement for side displays (2 left & 2 right) City of South San Francisco IT Department 329 Miller Avenue, South San Francisco, CA 94080 GSA Schedule GS-03F-105AA NOTE: 4% Transaction Fee will be charged for Credit Card Transaction 95-4837990 006617603 Destination FEIN HARDWARE Description City of South San Francisco - LED Wall EOC - EraDisplays SAIL COB Series Version: 4 Crestron 1 Beyond p12 PTZ Camera, 12x Optical Zoom, Bright White The IVA-CMT-BRKTJ-1B J-Mount Ceiling Bracket provides an easy mounting solution for IV-CAM-P20, IV-CAM-P12, IV-CAM-I20, and IV-CAM-I12 cameras HDBaseT Class B (HDBaseT-Lite) HDMI Over Cat5e/6/6a Extender Kit, Serial & IR Control, 4K x 2K 30 Hz UHD / 1080p 60 Hz, Up to 230 ft. (70 m), TAA AV Bridge Ceiling Array Microphone Mount-It! Full Motion Wall Mount for 42 to 80" Displays Crestron 1 Beyond i12 Intelligent PTZ Camera, 12x Optical Zoom, Bright White 4 channel digital full-rack (19“) receiver with Dante® Includes (1) EW-DX EM 4 DANTE, (2) 1/4 wave antennas, (2) BNC antenna cables (50 Ω for daisy-chaining) and (1) mains cable, frequency range: Q1-9 (470.2 - 550 MHz) QUOTATION Exhibit A EIDIM Group Inc, dba EIDIM AV Technology Complete All-in-One Turnkey Solution 15 Sennheiser EW-DX TS 3-PIN (Q1-9)8 594.63$ 4,757.04$ 16 Sennheiser MEG 14-40 B 8 207.47$ 1,659.76$ 17 Samsung QM55C 1 1,071.96$ 1,071.96$ 18 Mount-IT MI-372 1 178.69$ 178.69$ 19 Crestron CP4 1 1,221.00$ 1,221.00$ 20 Crestron TSS-1070-W-S 1 769.23$ 769.23$ 21 OFE 2 -$ -$ 22 OFE 1 -$ -$ 23 QSYS Core 8 Flex 1 1,939.07$ 1,939.07$ 24 QSYS SLDAN-16-P 1 1,004.22$ 1,004.22$ 25 Crestron AMP-X300 1 488.40$ 488.40$ 26 Crestron SAROS ICE6T-W-T- EACH+6 112.11$ 672.66$ 27 Luxul SW-615-48P-F 1 1,833.47$ 1,833.47$ 28 Middle Atlantic RLM-20-1CA 2 137.35$ 274.69$ 29 Furman PL-8C 1 187.65$ 187.65$ 30 Tripplite SR24UB + SRFANWM + SR1UBRUSH 1 947.92$ 947.92$ #Manufacturer Product Name QTY Unit Price Ext Price 31 EIDIM 1 8,265.00$ 8,265.00$ #Manufacturer Product Name QTY Unit Price Ext Price 32 EIDIM 1 46,116.00$ 46,116.00$ Control System 10.1 in. Room Scheduling Touch Screen, White Smooth Handheld Mic 8,265.00$ Tax Subtotal (9.88%)816.58$ AV - Firm Fix Price Description 119,853.62$ Tax Subtotal (9.88%)11,841.54$ Miscellaneous Expenses Installation and Labor: • Design and Coordination • Remove existing equipment ◘Contractor is responsible for removal of existing equipment, but City will dispose of the equipment • Installation of Equipment • Engineering • Shop Drawings and Submittals • Project Management • Programming • Video Wall Backing Description Cabling: 1 lot Conduits: 150ft est Miscellaneous Sub Total Wireless table stand transmitter with 3-pin XLR connector. Compatible with any gooseneck microphone without LED ring for a 3-pin variant. Includes EW-DX table stand transmitter, (1) BA 40 rechargeable battery, quick guide and safety instructions. Gooseneck microphone (cardioid, condenser) with 3-pin XLR-M and 12-48 V phantom power. Q-SYS Software-based Dante 16x16 Channel (8x8 Flows) License, Perpetual. 55-inch Commercial 4K UHD Display, 500 NIT - Confident monitor at back or the room (presenter view) Mount-It! Full Motion Wall Mount for 42 to 80" Displays Lav Mic Unified Core with 8 local audio I/O channels, 64x64 network I/O channels with 8x8 Software-based Dante license included, USB AV bridging, dual LAN ports, VoIP telephony, 8x8 GPIO, 8 AEC processors, Half-size 1RU. X-Series Amplifier, 300 W Saros® Express 6.5" 2-Way In-Ceiling Speaker, White Textured, Single (must be ordered in multiples of 2) 48 PoE+ | 4 (10G) SFP+ Ports – 1Gb L2/L3 Managed Switch MPR Module 20A, Controlled Stand-Alone 15A Advanced Power Cond/Lights W/SMP, 9 Outlets, 1RU, 10Ft Cord SmartRack 24U Mid-Depth Half-Height Rack Enclosure Cabinet + Ventilation Fans + 1U Cable Pass-Through Panel with Brush Strip for improved ventilation Sub Total 33 EIDIM 1 6,858.00$ 6,858.00$ #Manufacturer Product Name QTY Unit Price Ext Price 34 EIDIM 1 2,370.07$ 2,370.07$ 35 EIDIM 1 2,488.57$ 2,488.57$ 36 EIDIM 1 2,613.00$ 2,613.00$ 37 EIDIM 1 2,743.65$ 2,743.65$ 38 EIDIM 1 2,880.83$ 2,880.83$ 39 EIDIM 1 -$ -$ 40 EIDIM 1 2,495.00$ 2,495.00$ 41 EIDIM 1 2,619.75$ 2,619.75$ 42 EIDIM 1 2,750.74$ 2,750.74$ 43 EIDIM 1 2,888.27$ 2,888.27$ #Manufacturer Product Name QTY Unit Price Ext Price 44 EIDIM 1 5,208.88$ 5,208.88$ #Manufacturer Product Name QTY Unit Price Ext Price 45 EraDisplays + NovaStar 1 5,021.37$ 5,021.37$ Estimated Tax Total 227,830.89$ Sub Total 215,172.77$ 12,658.12$ Silver Service Level Warranty Extended Year 3 Silver Service Level Warranty Extended Year 4 Silver Service Level Warranty Extended Year 5 Remote Access Service (Complementary) Remote Access Service Extended Year 2 Remote Access Service Extended Year 3 Remote Access Service Extended Year 5 Remote Access Service Extended Year 4 Shipping 5,208.88$ Shipping Description Shipping Charge Sub Total 5,208.88$ Quote Summary Description Amount Hardware Tariff (TBD-Fluctuating)5,021.37$ 52,974.00$ Sub Total 119,853.62$ Miscellaneous Expenses 8,265.00$ AV Firm Fix Price Testing/Commisioning, Training, Administration, Documentation 5-year Silver Level Warranty & Remote Access Service 23,849.89$ 5-year Silver Level Warranty & Remote Access Service 23,849.89$ Tariff (TBD - Fluctuating) Description Additional 10% (+ or -) of line item pricing •At the time of our pre-bid proposal submission, the applicable tariff was 10%. However, after the award of the project, the tariff rate increased to 20%. Please note that the additional 10% tariff cost is still subject to change. We will inform the City of any further adjustments once the project is awarded and procurement has commenced. Sub Total 5,021.37$ Description Silver Service Level Warranty: • Response time within 24 hours via email/phone • Work will commence within 5 days • Allowable number of incidents/issues to fix- Unlimited Silver Service Level Warranty Extended Year 2 52,974.00$ Sub Total CITY OF SOUTH SAN FRANCISCO l VIDEO WALL REPLACEMENT Scope of Work for Video Wall Replacement at the Emergency Operations Center (EOC) City of South San Francisco Contractor: EIDIM Group, Inc. 1. Project Overview As the contractor, EIDIM Group, Inc. will replace the existing video wall at the City of South San Francisco’s Emergency Operations Center (EOC). The project will deliver a high-performance, state-of-the-art video wall system that will enhance the City’s ability to manage emergency operations, meetings, and training. The system will integrate advanced visual, audio, and control technologies to meet the City’s operational requirements. 2. Project Coordination and Kickoff • Project Manager Assignment: A dedicated project manager from EIDIM Group, Inc. will oversee the project, ensuring that all tasks are completed on schedule, within budget, and according to the defined specifications. • Pre-Installation Coordination: A kickoff meeting will be held with the City’s representatives to confirm the final scope, project timeline, and deliverables. A detailed schedule outlining key milestones and deliverables will be provided. 3. Electrical Work Coordination The City of South San Francisco will be responsible for handling all necessary electrical work to ensure that the site is fully prepared for the installation of the video wall and AV systems. This includes providing the required electrical infrastructure, outlets, and power sources necessary to support the equipment. After EIDIM Group, Inc. conducts the site inspection, we will provide the City with a detailed list of the electrical requirements for the AV installation, which will include power specifications, circuit load details, and any specific outlet or connection needs. The City will coordinate and ensure all electrical work is completed and ready before the commencement of the installation. 4. Equipment Procurement and Delivery Upon contract approval, EIDIM Group, Inc. will procure and deliver the following equipment to the site: • EraDisplays Sail COB P1.2 Series LED Panels (Primary video wall) CITY OF SOUTH SAN FRANCISCO l VIDEO WALL REPLACEMENT • Samsung QM55C 55-inch Commercial 4K UHD Displays (Side and Confidence monitors) • Crestron DM-NVX-E20, DM-NVX-360, DM-NVX-360C Network AV Encoders/Decoders • Novastar H5 Video Splicer (Video signal processor) • Crestron IV-CAM-I12-W and IV-CAM-P12-W Intelligent PTZ Cameras • Shure MXA920W-S-60CM Ceiling Array Microphones • Sennheiser EW-DX EM 4 Dante-enabled Wireless Receivers • Sennheiser MEG 14-40 B Gooseneck Microphones • Sennheiser EW-DX TS 3-PIN Wireless Table Stand Transmitters • Q-SYS Core 8 Flex Audio Video Bridging System with Dante® Integration • Q-SYS SLDAN-16-P Dante License • Vaddio AV Bridge 2x1 • Mount-IT MI-372 Mounting Brackets for Displays • Crestron IVA-CMT-BRKTJ-1B Ceiling Mount Brackets for Cameras • Luxul SW-615-48P-F PoE+ Managed Network Switch • Furman PL-8C Power Conditioner • Middle Atlantic RLM-20-1CA Rack Mount for AV Equipment • Tripplite SR24UB Rack Enclosure • Eaton BHDBT-K-SI HDBaseT Extender Kit (HDMI over Cat5e/6/6a) • Crestron AMP-X300 (Audio Amplifier) • Crestron CP4 (Control Processor) • Crestron SAROS ICE6T-W-T-EACH+ (In-ceiling Speakers) • Crestron TS-1070-W-S (Touchscreen Scheduling System) • Crestron DMF-CI-8 (Digital Media Fiber Card Interface) • Tripplite SRFANWM (Fan for SR24UB Rack Enclosure) • Tripplite SR1UBRUSH (Brush Strip for Rack Enclosure) Owner Furnished Equipment (OFE): • 2 OFE Handheld Microphones (for wireless audio capture) • 1 OFE Lavalier Microphone (for portable audio capture) Delivery & Inspection: All components will be delivered within [specific time frame] from contract approval. Upon receipt, EIDIM Group, Inc. will inspect all equipment for damage and notify the City immediately of any discrepancies. CITY OF SOUTH SAN FRANCISCO l VIDEO WALL REPLACEMENT 5. Site Preparation and Equipment Removal • Removal of Existing Equipment: The existing video wall system, including displays, wiring, and mounts, will be dismantled and removed. The City will be responsible for disposing of the old equipment. • Site Readiness Check: Prior to installation, EIDIM Group, Inc. will verify that the site is prepared for the new system. This includes confirming that electrical, network, and mounting infrastructure supports the new equipment. 6. Installation and Configuration Display Installation • EraDisplays Sail COB P1.2 LED panels will be mounted to create the primary video wall. These high-resolution panels will be securely installed using custom brackets. • Samsung QM55C 55-inch Commercial 4K UHD displays will be mounted as side monitors and confidence displays. Camera Installation • Crestron IV-CAM-I12-W and IV-CAM-P12-W Intelligent PTZ cameras will be mounted using Crestron IVA-CMT-BRKTJ-1B ceiling mount brackets. The cameras will be positioned for optimal video capture and conferencing during emergency operations and meetings. Audio System Setup • Shure MXA920W-S-60CM Ceiling Array Microphones will be installed to capture high-quality audio throughout the room. • Sennheiser EW-DX EM 4 Dante-enabled wireless receivers will be integrated into the Dante network, receiving signals from wireless microphones for smooth, high-quality audio distribution. • Sennheiser MEG 14-40 B Gooseneck Microphones will be installed at designated areas for additional audio capture. • Sennheiser EW-DX TS 3-PIN Wireless Table Stand Transmitters will be deployed for flexible wireless microphone functionality, allowing for easy setup without permanent wiring. Owner-Furnished Equipment (OFE): • 2 OFE Handheld Microphones will be set up and integrated into the system for additional wireless audio capture needs. • 1 OFE Lavalier Microphone will be set up as a portable microphone solution, ideal for speakers or participants needing mobility. AV Distribution and Signal Processing CITY OF SOUTH SAN FRANCISCO l VIDEO WALL REPLACEMENT • Novastar H5 Video Splicer will manage video signals across the video wall, ensuring the visual output is properly distributed across all panels. • Crestron DM-NVX-E20, DM-NVX-360, and DM-NVX-360C network AV encoders and decoders will handle 4K video and audio distribution across the system. • Q-SYS Core 8 Flex will act as the core system for audio and video bridging, ensuring seamless integration and communication between all video and audio components across the network. This system will enable easy control and signal routing for video walls, cameras, and micr ophones. • Q-SYS SLDAN-16-P Dante License will enable Dante-enabled audio devices, allowing for high- quality, low-latency audio transport throughout the system. • Vaddio AV Bridge 2x1 will facilitate the conversion of audio and video signals from various sources to ensure smooth distribution to the video wall and other display devices. Networking and Power • Luxul SW-615-48P-F PoE+ managed network switch will support data and power over Ethernet for all components. • Furman PL-8C Power Conditioner will ensure stable and clean power for all AV equipment, preventing electrical interference. • Middle Atlantic RLM-20-1CA rack mounts and Tripplite SR24UB rack enclosures will house and organize all network and AV equipment in a secure and accessible manner. • Eaton BHDBT-K-SI HDBaseT Extender Kit will be used to transmit HDMI video and audio signals over long distances using Cat5e/6 cables, ensuring high -quality signal transmission to remote displays or devices. • Crestron AMP-X300 will be installed to amplify audio signals, providing robust sound output for the EOC. • Crestron SAROS ICE6T-W-T-EACH+ in-ceiling speakers will be installed for high-quality sound distribution across the room. • Tripplite SRFANWM will be installed to provide adequate ventilation for the Tripplite SR24UB rack enclosure. • Tripplite SR1UBRUSH will be used to maintain proper cable management and airflow in the rack. 7. Control System Customization and Programming • GUI Customization and Programming: o EIDIM Group, Inc. will provide GUI Customization and Programming for the Crestron CP4 control processor. This will involve creating a tailored interface for the City’s staff, allowing for seamless control over all video, audio, and camera functions. o The GUI will be designed to be intuitive and user -friendly, enabling efficient control of the video wall, microphones, camera angles, input sources, and audio levels, ensuring that CITY OF SOUTH SAN FRANCISCO l VIDEO WALL REPLACEMENT emergency responders can easily navigate and operate the system in high-pressure situations. o Custom controls will be configured to support preset configurations, allowing the City to switch between different input sources, camera views, and layouts with ease. 8. System Calibration and Testing • Video Calibration: o The EraDisplays Sail COB P1.2 panels will be calibrated to ensure optimal brightness, color accuracy, and resolution. o The Samsung QM55C monitors will be calibrated for consistent image quality across the entire system. • Audio Calibration: o Shure MXA920W-S Ceiling Array Microphones and Sennheiser EW-DX EM 4 receivers will be calibrated to ensure clear, balanced audio capture and distribution. o Sennheiser MEG 14-40 B Gooseneck Microphones and Sennheiser EW-DX TS 3-PIN wireless table stand transmitters will be tested for optimal wireless functionality and signal reception. • System Integration: o All components will be integrated into a unified system using the Crestron CP4 control processor. o The Crestron TS-1070-W-S touchscreen scheduling system will be configured for seamless control of all video, audio, and camera operations. • End-to-End Testing: o Full system testing will be conducted to verify that all components are functioning as expected, including video output, audio capture, camera control, and overall system functionality. 9. Training and Handover • Training for City Staff: o On-site training will be provided to City staff on the operation of the new system, including video wall controls, microphone setups, camera operations, and network configuration. o Training Topics: ▪ Operating the Crestron CP4 control system and TS-1070-W-S touchscreen interface. ▪ Managing video inputs/outputs, such as Cable TV, Apple TV, and emergency management systems. CITY OF SOUTH SAN FRANCISCO l VIDEO WALL REPLACEMENT ▪Adjusting audio levels using Shure MXA920W-S microphones and Sennheiser receivers. ▪Operating the Crestron IV-CAM-I12-W and IV-CAM-P12-W PTZ cameras. •Technical Documentation: o EIDIM Group, Inc. will provide digital copies of all technical documentation, including user manuals, system operation guides, troubleshooting steps, and maintenance guidelines. These digital copies will be made available to the City in a format that is easily accessible. o If the City prefers, EIDIM Group, Inc. can provide hard copies of the manuals and documentation at an additional cost, based on the City's preference. •Project Handover: o Once all systems are operational and training is completed, the project will be officially handed over to the City, and a final report confirming system functionality will be submitted. 10. Warranty and Ongoing Support •5-Year Silver Service Level Warranty: o Covers all components, including Sennheiser, Shure, Crestron, Vaddio, Q-SYS, Eaton, Tripplite, and OFE microphones. o 24-hour response time for technical issues. o On-site service or remote diagnostics within 5 business days for any issues related to the systems. o Unlimited service incidents and repairs for the full warranty period. •Remote Monitoring and Diagnostics: o EIDIM Group, Inc. will provide remote monitoring capabilities for proactive issue resolution and support. On-site tentative schedule San Francisco_EOC_Video Wall Replacement Site Start Date Display Week 1Project Lead 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28WBSTASKLEADSTARTENDDAYS% DONE WORK DAYS M T W T F S S M T W T F S S M T W T F S S M T W T F S S1Mobilization - - 1.1 Administration Thu 2/27/25 Mon 3/10/25 12 50%81.2 SOV Mon 3/17/25 Sun 3/23/25 7 50%51.3 Wed 3/12/25 Tue 3/18/25 7 0%51.4 Schematic & Drawing Mon 3/10/25 Wed 3/19/25 10 0%81.5 Programming Mon 3/10/25 Wed 3/19/25 10 0%82Eidim Procurment - - 2.1 Procurement Mon 6/23/25 Mon 9/01/25 71 10%513System Installation - - 3.1 Demoition Mon 9/01/25 Fri 9/05/25 5 0%53.2 Power modules installation Wed 9/03/25 Thu 9/04/25 2 0%23.3 Cable Run Thu 9/04/25 Fri 9/05/25 2 0%23.4 Rack and AV equipment installation Mon 9/08/25 Wed 9/10/25 3 0%33.5 Video-Wall installation Wed 9/10/25 Fri 9/12/25 3 0%33.6 Cable Labeling, Termination and Management Wed 9/10/25 Thu 9/11/25 2 0%23.7 Installation validation Thu 9/11/25 Fri 9/12/25 2 0%23.8 Patching, Painting and Cleaning if needed Thu 9/11/25 Fri 9/12/25 2 0%23.9 Upload Programming Mon 9/15/25 Fri 9/19/25 5 0%53.10 System Testing & Commissioning Thu 9/18/25 Wed 9/24/25 7 0%53.11 System walk through and Punchlist for validation by client Wed 9/24/25 Thu 9/25/25 2 0%24Training and Completion - - 4.1 Training Thu 9/25/25 Thu 9/25/25 1 0%15Close-Out Project - - 5.1 Close out Documentation and Project Completion Wed 6/04/25 0% - The start day on site depends on the arrival time of the Video wall. If we receive it earlier, we can start the on-site task on 08/25/2025.Week 49/1/2025 (Monday)Week 1 Week 2 Week 3Device Compatability and plan checking 1 Sep 2025 8 Sep 2025 15 Sep 2025 22 Sep 2025 05/13/2025 Capital Providers Insurance License #0H52316 20750 Ventura Blvd., Ste 305 Woodland Hills CA 91364 Gretchin Heath (818) 676-0016 (818) 676-0015 [email protected] EIDIM Group Inc, DBA: EIDIM A V Technology 1015 S Placentia Ave Fullerton CA 92831 Mesa Underwriters Specialty Insruance Co.36838 Palomar Specialty Insurance Co.20338 Hartford Casualty Insurance Company 29424 Great American Insurance Company 16691 25-26 EXS/WC/GL/Builders A Y Y MP0082001009781 04/01/2025 04/01/2026 1,000,000 100,000 10,000 1,000,000 2,000,000 2,000,000 B PES-XS-01-4837 04/01/2025 04/01/2026 5,000,000 5,000,000 C Y 72WECBF6Y44 04/30/2025 04/30/2026 1,000,000 1,000,000 1,000,000 D Builders Risk/Installation Floater IMP F318559-00 04/04/2025 07/31/2025 El Camino HS $197,549 Bella Vista HS $206,093 City of South San Francisco 480 North Canal South San Francisco CA 94080 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY EIDIM A V Technology Doing Business As Additional Named Insureds Other Named Insureds OFAPPINF (02/2007)COPYRIGHT 2007, AMS SERVICES INC WC & Employer's liability WCEL 1,000,000 1,000,000 1,000,000 ADDITIONAL COVERAGES Ref #Description Edition DateForm No.Coverage Code Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref #Description Coverage Code Form No.Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Copyright 2001, AMS Services, Inc.OFADTLCV THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. Countersigned by Authorized Representative Form WC 04 03 06 (1) Printed in U.S.A. Process Date:03/20/25 Policy Expiration Date:04/30/26 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA Policy Number:72 WEC BF6Y44 Endorsement Number: Effective Date:04/30/25 Effective hour is the same as stated on the Information Page of the policy. Named Insured and Address:EIDIM Group Inc, DBA EIDIM AV Technology 1015 S PLACENTIA AVE FULLERTON CA 92831 We have the right to recover our payments from anyone liable for an injury covered by this policy.We will not enforce our right against the person or organization named in the Schedule.(This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 2 %of the California workers'compensation premium otherwise due on such remuneration. SCHEDULE Person or Organization Job Description Any person or organization for whom you are required by written contract or agreement to obtain this waiver of rights from us POLICY NUMBER: MP0082001009781 COMMERCIAL GENERAL LIABILITY CG 24 04 10 93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 24 04 10 93 Copyright, Insurance Services Office, Inc., 1992 Page 1 of 1  WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization to which you are obligated by virtue of a written contract to provide insurance such as is afforded by this policy, but only with respect to (1) occurrences taking place after such written contract has been executed and (2) occurrences resulting from work performed by you during the policy period, or occurrences resulting from the conduct of your business during the policy period. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV – COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products-completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. POLICY NUMBER: MP0082001009781 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s)Location(s) Of Covered Operations Any person or organization to which you are obligated by virtue of a written contract to provide insurance such as is afforded by this policy, but only with respect to (1) occurrences taking place after such written contract has been executed and (2) occurrences resulting from work performed by you during the policy period, or occurrences resulting from the conduct of your business during the policy period. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A.Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13 C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. COMMERCIAL GENERAL LIABILITY CG 20 34 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 34 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 ADDITIONAL INSURED – LESSOR OF LEASED EQUIPMENT – AUTOMATIC STATUS WHEN REQUIRED IN LEASE AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II – Who Is An Insured is amended to include as an additional insured any person(s) or organization(s) from whom you lease equipment when you and such person(s) or organization(s) have agreed in writing in a contract or agreement that such person(s) or organization(s) be added as an additional insured on your policy. Such person(s) or organization(s) is an insured only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person(s) or organization(s). However, the insurance afforded to such additional insured: 1. Only applies to the extent permitted by law; and 2. Will not be broader than that which you are required by the contract or agreement to provide for such additional insured. A person’s or organization’s status as an additional insured under this endorsement ends when their contract or agreement with you for such leased equipment ends. B. With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after the equipment lease expires. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: The most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement you have entered into with the additional insured; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. POLICY NUMBER: MP0082001009781 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s)Location And Description Of Completed Operations Any person or organization to which you are obligated by virtue of a written contract to provide insurance such as is afforded by this policy, but only with respect to (1) occurrences taking place after such written contract has been executed and (2) occurrences resulting from work performed by you during the policy period, or occurrences resulting from the conduct of your business during the policy period. A person or organization that qualifies as an “insured” under the above paragraph of this Endorsement shall be an additional insured solely with respect to such additional insured’s liability for “bodily injury,” property damage” or “personal and advertising injury” caused in whole or in part by your acts or omissions in the performance of “your work” for the additional insured on or at “commercial construction projects.” For the purposes of this Endorsement, “commercial construction projects” are defined as buildings or structures constructed for commercial use and also includes apartments, hotels, homes for the aged, dormitories or barracks. However, “commercial construction projects” shall not include any building or structure which contains individual owner occupied units or dwellings. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A.Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 37 04 13  B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. COMMERCIAL GENERAL LIABILITY CG 20 01 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 01 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. Policy No. 671-4621-E25-75B, 671-4653-E25-75B 210E-FBB4 CMP-4787 671-9738-F0475 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY CMP-4787 WAIVER OF TRANSFER OF RIGHTS OR RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM SCHEDULE Policy Number: 671-4621-E25-75B, 671-4653-E25-75B, 671-9738-F0475 Named Insured: EIDIM GROUP, INC. 1015 S PLACENTIA AVE FULLERTON, CA 92831 Name And Address Of Person Or Organization: City of South San Francisco 480 North Canal, South San Francisco, CA 94080 Any successor in interest thereto (each of the foregoing "Landlord"), any mortgage lender or ground lessor or Landlord, any managing agent of Landlord, and (direct or indirect) owner of any of the foregoing, and any beneficiary, officer, director, employee or agent of any of the foregoing are included as additional insured. 30 days notice of cancellation will apply, except 10 days for nonpayment of premium. The following is added to Paragraph 10.b. of SECTION I AND SECTION II — COMMON POLICY CONDITIONS: We waive any right of recovery we may have against the person or organization shown in the Schedule because of payments we make for injury or damage arising out of: a. Your ongoing operations; or b. "Your work" done under contract with that person or organization and included in the "products completed operations hazard". This waiver applies only to the person or organization shown in the Schedule. All other policy provisions apply. CMP-4787 1006225 137715.1 11-19-2013 ©Copyright, State Farm Mutual Automobile Insurance Company, 2008 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Policy No. 671-4621-E25-75B, 671-4653-E25-75B 210E-FBB4 CMP-4787 671-9738-F0475 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CMP-4786.1 ADDITIONAL INSURED — OWNERS, LESSEES, OR CONTRACTORS (Scheduled) This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM SCHEDULE Policy Number: 671-4621-E25-75B, 671-4653-E25-75B, 671-9738-F0475 Named Insured: EIDIM GROUP, INC. 1015 S PLACENTIA AVE FULLERTON, CA 92831 Name And Address Of Additional Insured Person Or Organization: City of South San Francisco 480 North Canal, South San Francisco, CA 94080 1. SECTION II — WHO IS AN INSURED of SECTION II — LIABILITY is amended to include, as an additional insured, any person or organization shown in the Schedule, but only with respect to liability for “bodily injury”, “property damage”, or “personal and advertising injury” caused, in whole or in part, by: a. Ongoing Operations (1) Your acts or omissions; or (2) The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for that additional insured; or b. Products – Completed Operations “Your work” performed for that additional insured and included in the “products completed operations hazard”. However, Paragraph 1. above is subject to the following: The insurance afforded to the additional insured only applies to the extent permitted by law. b. If coverage provided to the additional insured is required by a contract or agreement, the insurance provided to the additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured; and c. If the contract or agreement between you and the additional insured is governed by California Civil Code Section 2782 or 2782.05, the insurance provided to the additional insured is the lesser of that which: © Copyright, State Farm Mutual Automobile Insurance Company, 2013 Includes copyrighted material of Insurance Services Office, Inc., with its permission. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 5/19/2025 Orr &Associates Insurance Services 28780 Single Oak Dr Ste 255 Temecula CA 92590 Certificates 800-311-3081 800-474-3003 [email protected] License#:0E63493 Technology Insurance Company 42376 EIDIGRO-01 Ohio Security Insurance Co.24082EIDIMGroupIncdbaEIDIMAVTechnology 1015 S.Placentia Ave Fullerton CA 92831 968380817 A B B Cyber Liability Property Property Y TCL173429301 BFS2562524548 BFS2562524548 7/20/2024 11/19/2024 11/19/2024 7/20/2025 11/19/2025 11/19/2025 Aggregate BPP Equipment &Tools 1,000,000 250,000 10,000 Certificate is subject to policy limits,conditions and exclusions. Certificate Holder is named as Additional Insured as per attached endorsement form(s). City of South San Francisco 480 North Canal South San Francisco,CA 94080 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS AUTOSAUTOS NON-OWNEDHIRED AUTOS SCHEDULEDALL OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD MTTU Hiscox Inc. d/b/a/ Hiscox Insurance Agency in CA 5 Concourse Parkway Suite 2150 Atlanta GA, 30328 (888) 202-3007 [email protected] Hiscox Insurance Company Inc 10200 EIDIM Group DBA EIDIM AV Technology 1015 S Placentia Ave Fullerton, CA 92831 City of South San Francisco 480 North Canal South San Francisco, CA 94080 The city of South San Francisco and its officers, employees, agents and volunteers shall be covered as additional insured with respects to Professional liability ar ising out of the work performed by insured Each Claim: $ 2,000,000 Aggregate: $ 2,000,000 Professional LiabilityA 10/23/202510/23/2024P100.682.137.6YY 05/13/2025 CONTINUED 210E-FBB4 CMP-4787 Page 2 of 2 (1) Is allowed for the satisfaction of a defense or indemnity obligation by California Civil Code Section 2782 or 2782.05 for your sole liability; or You are required by contract or agreement to provide for such additional Insured. (2) We have no duty to defend or indemnify the additional insured under this endorsement until a claim or “suit” is tendered to us. Any insurance provided to the additional insured shall only apply with respect to a claim made or a “suit” brought for damages for which you are provided coverage. 2. With respect to the insurance afforded to the additional insured, the following is added to SECTION II — LIMITS OF INSURANCE: 3. If coverage provided to the additional insured is required by contract or agreement, the most we will pay on behalf of the additional insured will be the lesser of the amount of insurance: a.Required by the contract or agreement; or Available under the applicable Limits Of Insurance shown in the Declarations. b. This endorsement shall not increase the applicable Limits Of Insurance shown in the Declarations. With respect to the insurance afforded to the additional insured, the following is added to Paragraph 3. Duties In The Event Of Occurrence, Offense, Claim Or Suit of SECTION II — GENERAL CONDITIONS: 4. The additional insured must: See to it that we are notified as soon as practicable of an “occurrence” or an offense which may result in a claim. To the extent possible, notice should include: a.How, when and where the “occurrence” or offense took place; (1) The names and addresses of any injured persons and witnesses; and (2)The nature and location of any injury or damage arising out of the “occurrence” or offense; (3) Tender the defense and indemnity of any claim or “suit” to us and to all other insurers who may have insurance potentially available to the additional insured; and b. Agree to make available any other insurance the additional insured has for defense or damages for which we would provide coverage under SECTION II —LIABILITY. c.With respect to the insurance afforded the additional insured, the following replaces SECTION II —LIABILITY of Paragraph 7. Other Insurance of SECTION I AND SECTION II —COMMON POLICY CONDITIONS: 5.This insurance is primary to and will not seek contribution from any other insurance available to the additional insured, provided that the additional insured is a named insured under such other insurance. a. Regardless of any agreement between you and the additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. b.There will be no refund of premium in the event his endorsement is cancelled. All other policy provisions apply. CMP-4786. 1 1007033 148011 08-21-2014 , Copyright, State Farm Mutual Automobile Insurance Company, 2013 Includes copyrighted material of Insurance Services Office, Inc., with its permission.