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Home My WebLink About2008-12-17 e-packet~zxs~ SPECIAL MEETING REDEVELOPMENT AGENCY OF THE c'~LIFOR~~~ CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, DECEMBER 17, 2008 6:30 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Redevelopment Agency of the City of South San Francisco will hold a Speci~~l Meeting on Wednesday, the 17`~ day of December, 2008, at 6:30 p.m., in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: 1. Call to Order. 2. Roll Call. 3. Public Comments -comments are limited to items on the Special Meeting Agenda. 4. Resolution approving a contract with Technology, Engineering & Construction, Inc. for asbestos abatement, hazardous waster disposal, and building demolition for the new Caltrain Station Site located at 296 Airport Boulevard. 5. Motion to accept the Lindenville Storm Drain Pump Station Project as complete in accordance with plans and specifications. 6. CLOSED SESSION: Pursuant to Government Code section 54956.8 real property negotiations related to 306 Miller Avenue. Company negotiator: Citi Residential Lending, Inc. Agency negotiator: Marty Van Duyn. 7. CLOSED SESSION: Pursuant to Government Code section 54956.8 real property negotiations related to 938 Linden Avenue. Company negotiator: CA 1Viortgage and Realty, Inc. Richard Johnson V.P. Real Estate. Agency negotiator: Marty Van Duyn. 8. CLOSED SESSION: Pursuant to Government Code section 54956.8 real property negotiations related to 323 Miller Avenue. Company negotiator: Rotary. Agency negotiator: Marty Van Duyn. 9. Adjournment. SPECIAL REDEVELOPMENT AGENCY MEETING DECEMBER 17, 2008 AGENDA PAGE 2 z~s~ Redevelo meat A enc o Sta Re opt ~~ l~ p zIFOR~ RDA A GENDA ITEM # 4 DATE: December 17, 2008 TO: Redevelopment Agency Board FROM: Terry White, Director of Public Works SUBJECT: RESOLUTION APPROVING A CONTRACT WITH TECHNOLOGY, ENGINEERING & CONSTRUCTION, INC. FOR ASBESTOS ABATEMENT, HAZARDOUS WASTE DISPOSAL, AND BUILDING DEMOLITION FOR THE NEW CALTRAIN STATION SITE LOCATED AT 296 AIRPORT BOULEVARD RECOMMENDATION It is recommended that the Redevelopment Agency Board adopt a resolution approving a contract with Technology, Engineering & Construction, Inc., of South San Francisco, California, for Asbestos Abatement, Hazardous Waste Disposal, and Building Demolition in an amount not to exceed $ 51,900 for the new Caltrain Station site at 296 Airport Boulevard. BACKGROUND/DISCUSSION The Peninsula Corridor Joint Powers Board (JPB) and the City of South San Francisco are cooperating in a joint project to relocate the existing Caltrain Station in South San Francisco. The new station will include a new entry plaza at the intersection of Airport Boulevard and Grand Avenue. A pedestrian underpass will connect the downtown plaza with the center platform and the Executive Drive shuttle area. The 296 Airport Boulevard location, a previous site of a former Caltrans maintenance facility, is currently excess State land, which the City is in the process of purchasing. Caltrans has provided right of entry to the City in the interim for demolition of the building and related asbestos abatement. There is existing water, gas, and electrical facilities on the Caltrans site, which currently service both the East of 101 area and downtown South San Francisco. These facilities are located where the new underpass will be constructed. The current building at the site needs to be demolished so that the utilities can be relocated to this cleared location for the underpass to be constructed. The City Attorney has assessed Technology, Engineering, and Construction, Inc.'s ("TEC") proposal and determined that the hazardous materials cleanup is considered specialized work that is not subject to competitive bidding requirements under State law. Staff recommends award of this contract to TEC based on its demonstrated competence and reasonable bid amount, which was substantially lower than the estimate provided by JPB's contractor. The JPB, a sponsor for this project, is responsible for 50% of this cost up to $50,000 their share ($100,000 total project cost) per its agreement with the City. Staff Report Subject: RESOLUTION APPROVING A CONTRACT WITH TECHNOLOGY, ENGINEERING & CONSTRUCTION, INC. FOR THE BUILDING DEMOLITION AT THE NEW CALTRAIN STATION SITE Page 2 FUNDING The total estimated cost for this project is as follows: Asbestos Hazardous Waste Disposal and Building Demolition $51,900 Construction Management and Inspection $6,000 Staff Project Management $5,000 Contingencies for Unknown Hazmat 10 000 Total Estimated Cost $72,900 Per City/JPB agreement, the JPB will reimburse the City for 50% of this cost up to $100,000 total project cost. This project is included in the City of South San Francisco's 2008-2009 Capital Improvement Program (CIP) and sufficient funds are available. CONCLUSION Approval of this contract will allow demolition and hazmat clean-up of an existing building at the former Caltrans maintenance yard at the intersection of Grand Avenue and Airport Boulevard. This action will facilitate the relocation of existing utilities in the underpass area and construction of the new Caltrain Station at this location. y Terry White / Director of Pu lic Works Approv d: ~ 7 ~ y M. Na Executive Dire r Attachments: Resolution TEC Proposal dc/hUrr 1178030.1 RESOLUTION NO. REDEVELOPMENT AGENCY, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING A CONTRACT WITH TECHNOLOGY, ENGINEERING, & CONSTRUCTION, INC. FOR ASBESTOS ABATEMENT, HAZARDOUS WASTE DISPOSAL, AND BUILDING DEMOLITION FOR THE NEW CALTRAIN STATION SITE LOCATED AT 296 AIRPORT BOULEVARD WHEREAS, staff recommends approving a contract with Technology, Engineering, & Construction, Inc. (TEC), of South San Francisco, California, for Asbestos Abatement, Hazardous Waste Disposal and Building Demolition in an amount not to exceed $51,900; and WHEREAS, demolition of this building will enable the Caltrain Station project to move forward; and WHEREAS, staff reviewed two proposals and recommends awarding the contract to TEC because of its demonstrated competence and on the professional qualifications necessary for the satisfactory performance of hazardous materials waste disposal and asbestos abatement; and WHEREAS, Caltrans who currently owns this property has provided right of entry to the City to proceed with this demolition; and WHEREAS, the Peninsula Corridor Joint Powers Board (JPB) will reimburse the City for 50% of this contract plus related staff cost for construction management and inspection. NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of South San Francisco .hereby authorizes a contract with TEC, of South San Francisco, California, for Asbestos Abatement, Hazardous Waste Disposal and Building Demolition in an amount not to exceed $51,900. BE IT FURTHER RESOLVED that the Executive Director is hereby authorized to execute the contract on behalf of the City of South San Francisco. ~ * * ~ I hereby certify that the foregoing Resolution was regularly introduced and adopted by the Redevelopment Agency of the City of South San Francisco at a meeting held on the day of 2008 by the following vote: AYES NOES ABSTAIN: ABSENT: 1178139.1 ATTEST: City Clerk 2 Technology, Engineering & Construction, Inc. _..~ -- _~ ~" 262 Michelle Court • So. San Francisco, CA 94080-6201 • Contractor's Lic. #762034 ACCUTITEI Tel: (650) 616-1200 • Fax: (650) 616-1244 • www.tecaccutite.com Kelvin Munar City of South San Francisco City Hall Annex 315 Maple Avenue South San Francisco, California 94080 October 14, 2008 SUBJECT: PROPOSAL FOR ASBESTOS ABATEMENT, HAZARDOUS WASTE DISPOSAL AND BUILDING DEMOLITION FOR THE SITE LOCATED AT 296 AIRPORT BOULEVARD, SOUTH SAN FRANCISCO, CALIFORNIA. Dear Mr. Munar: TEC Accutite is pleased to submit this proposal to perform the asbestos abatement, hazardous waste disposal and building demolition for the above referenced property. TEC Accutite reviewed the Hazardous Materials Assessment report prepared by ERM. TEC Accutite will provide registered contractors for the removal of the asbestos and hazardous waste from the onsite building and ensure that the work is performed in a safe manner. A Bay Area Air Quality Management District permit is not required for this project because the area or removal is less than 100 square feet. TEC Accutite will provide building demolition and disposal activities and ensure that the building location is clean. As requested, the space of the building concrete slab will not be filled with soil. The total cost for completing the above described work is $51,900.00. Thank you for the opportunity to provide you with our services. Should you accept our proposal, please sign the attached contract sheet and return it to TEC Accutite by mail or fax. If you have any questions, please call Nicholas Haddad at (650) 616-1211. Sincerely, TEC Accutite ., --'---~, ~~~:_ ., ~;. u~ ':L, ~ ~z~ ° ~~ Nicholas Haddad Vice President, Environmental Bid# E-292 3 AGREEMENT/CONTRACT A written change order will be necessary if any deviation from this proposal is required. Payment - Net 10 days from date of invoice. Our services consist of professional opinions, conclusions and recommendations made today in accordance with generally accepted engineering principles and practices. This warranty is in lieu of all other warranties either expressed or implied. TEC Accutite's liability is limited to the dollar amount of work performed. Limitations -Owner shall indemnify, hold harmless and defend TEC Accutite from and against any, and all third-party claims, arising from the work undertaken pursuant to this agreement so long as said claims do not relate to or are not based upon TEC Accutite's actual negligence in performing its services. Owner will reimburse TEC Accutite for its actual out-of-pocket costs for responding to subpoenas, appearance at depositions, preparing and copying documents including without limitations, reasonable attorney fees incurred in connection with any, and all third party claims. Bld# E-292 PROPOSAL FOR ASBESTOS ABATEMENT, HAZARDOUS WASTE DISPOSAL AND BUILDING DEMOLITION FOR THE SITE LOCATED AT 296 AIRPORT BOULEVARD, SOUTH SAN FRANCISCO, CALIFORNIA. The cost for the above described scope of work is $51,900.00. ACCEPTED: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as Outlined above. RESPECTFULLY SUBMITTED BY: TEC Accutite NOTE: This proposal may be withdrawn if not accepted within 30 days. DATE OF ACCEPTANCE BY TITLE DATE: 10/14/08 BY ~~ ~s _------~ L~~` Vice President, Environmental i Lf-3CCUTtTE Job Site: Former Caltrans Service Yard 296 Airport Boulevard South San Francisco, California 94117 Proposal to Complete the Following Requested Tasks: Task 1) Pre-Field Activities Task 2) Asbestos Abatement Task 3} Hazardous Waste Removal and Disposal Task 4) Building Demolition and Waste Disposal ~ ~ • ~ ~ ~ • • . ask # 1: Pre-Field Activities , Project Manager, Review ERM report, subcontractors coordination, regulatory liaison, application follow- up, utility disconnect, mark USA and organization 8 $120.00 $960.0 Site Specific Health and Safety Plan 1 $350.00 $350.0 City of South San Francisco Demolition Permit if re uired 0 $0.00 $0.0 otal $1,310.00 ask # 2: Asbestos Abatement Project Manager: Scheduling permitting, coordination and management 6 $120.00 $720.0 ssociate Engineer, safety coordination, oversight and reporting 8 $105.00 $840.0 Re istered asbestos abatement contractor, Cal/OSHA 1 $1,450.00 $1,450.00 Total Task # 2 $3,010.0 ask # 3: Hazardous Waste Removal and Disposal ' Project Manager: Scheduling permitting, coordination and waste management 6 $120.00 $720.0 ssociate Engineer, safety coordination, oversight and reporting 8 $105.00 $840.0 Contractor to remove and dispose of 55-gallon drum of absorbent/oily solid, one compressed CO2 gas tinder, 8' fluorescent lamps with suspected PCB ballasts and mercury, fire extinguisher, lead contaminated metal painted surfaces and windows) 1 $7,600.00 $7,600.0 otal Task # 3 $9,160.0 ask # 4: Building Demolition and Waste Disposal Project Permitting and Setup Project Manager, daily field crew supervision and subcontractor management 2 6 $120.00 $1,440.0 Project Engineer/Forman, field crew direction, health and safety coordination 8 6 $105.00 $5,040.0 Building Clearance Four Field Laborers for one day 32 1 $60.00 $1,920.0 wo Utility vehicles for one day 2 $85.00 $170.0 Miscellaneous equipment and supplies 1 $150.00 $150.0 rucking and Disposal of debris 1 $850.00 $850.0 Building Demolition Excavator and Loader Mobilization 2 $300.00 $600.0 Excavator with a thumb and operator for the demolition of the building for one and half days 1.5 $1,500.00 $2,250.00 Loader and operator for the demolition of the building for one and half days 1.5 $1,500.00 $2,250.0 wo Field Laborers for one and half days 20 1.5 $60.00 $1,800.0 wo Utility vehicles for one and half days 3 $75.00 $225.0 Miscellaneous equipment and supplies 1.5 $150.00 $225.0 rucking, bins and Disposal of Metals and debris 1 $900.00 $900.00 Reinforced Concrete Slab Removal and Disposal Excavator with a breaker and operator for the removal of the reinforced concrete slab for two and half days (approximatly 2,250 square feet, 8" thick) 2.5 $1,500.00 $3,750.0 Loader and operator for the removal of the loading of the concrete for two and half days 2.5 $1,500.00 $3,750.0 wo Field Laborers for two and half days 20 2.5 $60.00 $3,000.0 rucking and Disposal of concrete, metal rebar and debris 1 $6,800.00 $6,800.0 Excavator and Loader Demobilization 2 $300.00 $600.0 hree Field Laborers for one day to cleanup the building and site 30 1 $60.00 $1,800.0 wo Utility vehicles for four days 4 $75.00 $300.00 Miscellaneous equipment and supplies 4 $150.00 $600.00 Total Task # 4 $38,420.0 Total for This Pro osal $51,900.00 Redevelopment Agency Staff Report RDA A GENDA ITEM # S DATE: December 17, 2008 TO: Redevelopment Agency Board FROM: Terry White, Director of Public Works SUBJECT: MOTION TO ACCEPT THE LINDENVILLE STORM DRAIN PUMP STATION PROJECT AS COMPLETE IN ACCORDANCE WITH PLANS AND SPECIFICATIONS RECOMMENDATION It is recommended that the Redevelopment Agency Board, by motion, accept the Lindenville Storm Drain Pump Station Project as complete in accordance with plans and specifications. BACKGROUND/DISCUSSION This project was the first part of a two stage project (listed as the "Lindenville Storm Drain Upgrade" in the City's 2007 - 2008 Capital Improvement Program (CIP)) to address the potential flooding in the Lindenville area (Victory Avenue, South Maple Avenue, South Linden Avenue, South Canal Street, and Starlite Street). This portion of the project, known as the "Lindenville Storm Drain Pump Station" includes construction of a massive pump station and associated discharge piping located at 27 South Linden Avenue. The project included clean up of contaminated soil, new underground concrete storm drain pump storage well, four pumps, installation of new electrical equipment, and an emergency generator. The second part of the project known as the "Lindenville Storm Drain Pipeline" is near completion and will come to Council for approval at a later date. JMB Construction, Inc., of South San Francisco, California, was awarded the pump station construction contract on April 11, 2007; the project was constructed per the plans and specifications, tested, and completed on October 31, 2008. FUNDING The project is listed as the "Lindenville Storm Drain Upgrade" in the City's 2007 - 2008 CIP and funded by the Redevelopment Agency in the amount of $9,000,000 (for both parts 1 & 2). Staff Report Subject: MOTION TO ACCEPT THE LINDENVILLE STORM DRAIN PUMP STATION PROJECT AS COMPLETE IN ACCORDANCE WITH PLANS AND SPECIFICATIONS Page 2 The total cost incurred to date for the first part (Pump Station) of this project is $5,226,964 as summarized below: Design $ 220,000 Construction $3,622,900 Construction Change Orders $ 714,064 Construction Management $ 450,000 Site Monitoring per Dept. of Toxic Substance Control (DTSC) $ 170,000 City Staff and other Costs $ 50,000 Total Project Cost $5,226,964 Major change orders included the removal of additional contaminated soil as required by Department of Toxic Substances Control, a generator upgrade, sewer line relocation, and site utility repairs related to AT&T and PG&E. The second part of the project which consists of the "Lindenville Storm Drain Pipeline" will utilize the balance of the project funding ($3,773,036). CONCLUSION The project was inspected by the City's construction management firm, Harris & Associates, and found to be complete in accordance with the plans and specifications. The project has a 1-year warranty period, which takes effect upon project final completion. Staff recommends acceptance of this project as complete. Staff will file a Notice of Completion and release the payment performance bonds and retention funds at the end of the thirty-day lien period. ~, y• Terry White` Director of I~ublic Works Approve ` ~ ' ~ M. Nagel Executive Director dc/hl/rr