HomeMy WebLinkAboutReso 19-2009RESOLUTION NO. 19-2009
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AMENDING THE FOLLOWING SECTIONS OF
THE CITY COUNCIL HANDBOOK: (1) APPENDIX 10,
INCREASING THE ANNUAL REIMBURSEMENT LIMIT FOR
MAYORAL ATTENDANCE AT REGIONAL EVENTS; (2)
APPENDIX lA, UPL)ATING THE ROTATION SCHEDULE FOR
MAYOR AND VICE MAYOR; AND (3) PAGE 25, AMENDING
THE ABSENTEEISM POLICY FOR BOARD AND COMMISSION
MEMBERS
WHEREAS, on January 17, 2009 and January 27, 2009, the City Council directed staff to
prepare amendments to the City Council Handbook to increase reimbursement limits for Mayoral
attendance at regional events bene-feting non-profit service organizations and associations of
government, to update the rotation schedule for the Mayor and Vice-Mayor, and to update the
absenteeism policy for Board and Commission members.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco hereby authorizes amendments to Appendices 10 and lA and the Absenteeism Policy for
Board and Commission Members in the City Council Handbook, attached as Exhibit A to this
Resolution.
~ ~ ~ * ~
I hereby certify that the fore€;oing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 25th day of
February, 2009 by the following vote:
AYES: Councilmembers Peciro Gonzalez, Richard A. Garbarino, and Kevin Mullin,
Vice M for Mark Addie~o and Mayor Karyl Matsumoto
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST: ~~
~` C' Clerk
E~]EIIBIT A
Proposed Amendments to the City Council Handbook
(added text underlined; ~^~°+°~ +o..+ ;r ~+,-;ir°+~,,.,,,,gi~);
Amendments to Appendix 10, pages 2-3 as follows:
REGIONAL NON-PROFIT OR SERVICE ORGANIZATION EVENTS
Annual Limit for Regional Events and Dinners. Each Councilmember is subject to all annual
reimbursement limit of $1,500 per fiscal year for attendance at events, including diiulers, that
benefit non-profit/se1-vice organizations (e.g., I~iwanis, Rotary and Lion's clubs) and associations
of government (e.g., CCAG, ABAG, I OCC Peninsula Division, San Mateo County Council of
Cities) in the San Francisco Bay Area. The Mayor is subject to an annual reimbursement limit of
$2,500 per fiscal near for attendance at said events. If the Ma or reduests that another
councilmember attend an event in place of the Mayor, the costs for that event shall be charged
against the Mayor's annual reimbursement limit. T~,° .-,,,r„n, ,-n;,,,~,,,,-n°,-n°~n;+ ~~~nz~~ ;~
~ff~~,t~~~-a of T_~n~a~~,r-1; '?0-~-,~~}-Charges for these expenses shall be to City Accotult No. 4380.
Expenses for attendance at conferences outside of the Bay Area (e.g., LOCC state conferences or
conunittee meetings) are not subject to the ~8S annual reimbursement limits set forth above.
The aru~ual limit for this category of expenses shall be detemlined as part of the annual budget
process.
Membership dues for any non-profit or service organization are not reimburseable expenses.
2. Amendments to Absenteeism policy for Boar d and Cornrrnission li'fiembers,
pages 25-26 as follows:
Vacancies in any board or commission are filled by appointment in the same manner as original
appointment. When a vacancy occurs leaving an tnexpired portion of the term, any appointment
is for the unexpired portion of the term. The interest of the City is served best by actual and
regular participation by Board and Commission members. Thus, upon the second absence from a
regular meeting within any rolling twelve-month period, a member shall receive a written
communication from the Mayor -i-~i-r~^~ ^f +~° rn+o„+;,,~ nn,~n°n„°,~non r~~ n +~,;r~ n~no,~no ,T~==T
. requesting that the member respond to the Mayor with an
explanation for said absences within one week of the member's receipt of the written
communication. The Mayor shall report to the City Council the reasons provided for the
member's absences.. If the City Council determines that the absences occurred for legitimate
reasons, the City Council maX excuse one or both of the absences. -
~nn,•~ nr ~^,-v, rr„nn,nr m,nn„min- n +~,r~ nr,~~nl~„~or~ ,-r,°°+„~rY ,i„+~-~„~ nr~~rn~~,r rr +~, ~c,~t io ,v, r~,~+~-, v, o,--in~
b b
- -~,n~,.,, ~.,,,.,., +~,,, ~,,,~,-~ n,• ,.n,-,,,-,-,;nn;n„ Members are also
encouraged to give advance notice of their absence from meetings. This absentee policy as
}-~~-n,a ,- „t„ ,mot-~i~-t , .;+~, +1„L~;~ ~~ Ate,- ,~„~o~ ~ .,,-+;,. .,+;,, .,+,- ;n,,.,i ,+~
~~9~+-v--3c°-'r~`~~-vr~le„~ ., ,,rl ~ .,+;.,,,~ .,f-be~Ie-3~ ~„+ .,,;~1 l-,o .. ~„a .,+ Q'1Cn nn ~ ,- +1,~., ~;,-~+-~uje~iei~~i&-e~
?~18~.
expressed in the Council Handbook shall be as provided on the Board and Commission
application form f^~- ~~,°m'~°~-n'~~" ^" ^'-~^^~-~' ^r ^^~M~~~n°;^r and ~s provided in the congratulatory
letter welcoming new commissioners and boardmembers.
3. Amendments to the Rotation Schedule for Mayor and Vice-Nlayor,
Appendix 1A, as follows:
^ Under this procedure and assuir~ing that the current Councilmembers
~~n~c-z are re-elected in the next election the following rotation will occur:
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M-~i:s~ete
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2008-2009 Matsumoto
2009-2010 ~rs~x-Addiego
2010-2011 Mullin
2012-2013 Garbarino
2013-2014 Gcnzalez
2014-2015 Mattsumoto
2015-2016 Addiego
2016-2017 Mullin
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T'-a °rTil 2GZLT°i'7
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~To~t~ ~c~rn ^~-~ Addle~o
~'°~-=~~Mullin
Garbarino
Gonzalez
Matsumoto
Addiego
Mullin
Garbarino