HomeMy WebLinkAboutReso 82-2009RESOLUTION NO. 82-2009
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AWARDING A CONSULTING SERVICES
AGREEMENT TO CAROLLO ENGINEERS FOR THE WATER
QUALITY CONTROL PLANT UPGRADES AND UPDATES
PROJECT IN AN AMOUNT NOT TO EXCEED $408,400
WHEREAS, the Water Quality Control Plant (WQCP) Upgrades and Updates Project
("Project"~ consists of three projects listed in the City of South San Francisco's 2009-2010
Capital Improvement Program (CIl'): the WQCP Reliability Upgrades, the WQCP Cogeneration
and Green Energy Upgrade, and the WQCP Facility Plan Update; and
WHEREAS, the WQCP Reliability Upgrades will evaluate the condition of Digester Nos.
1, 2, and 3 and determine the required improvements to satisfy the current Building Code
requirements; and
WHEREAS, the WQCP Cogeneration and Green Energy Upgrade will utilize the digester
gas to evaluate fuel cell cogeneration technology as well as evaluate the feasibility of replacing
the engine-generator cogeneration with fuel cells; and
WHEREAS, the WQCP Facility Plan Update will address the new and future NPDES
permit requirement to eliminate near-shore discharges and reduce wet weather blending; and
WHEREAS, in June 2009, staff issued a Request for Proposals for the Project and
received three (3) proposals; and
WHEREAS, staff reviewed all the proposals and recommends awarding the Project to
Carollo Engineers in an amount not to exceed $408,000, based on the strength of Carollo
Engineers' proposal, and its superior understanding of the Project, qualifications, and experience;
and
WHEREAS, the Project is included in the City of South San Francisco's 2009-2010
Capital Improvement Project (CIP) and sufficient funds are available.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San
Francisco hereby awards a consulting services agreement to Carollo Engineers for the Water
Quality Control Plant Upgrades and Updates Project in an amount not to exceed $408,400,
conditioned on its timely execution of the Project contract and submission of all required
documents, including but not limited to, executed bonds, certificates of insurance, and
endorsements with the Project documents.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
agreement on behalf of the City Council upon timely submission by Carollo Engineers of the
signed contract and all other documents, subject to approval by the City Attorney.
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I hereby certify that the foregoing Resolution was regularly introduced and adopted by
the City Council of the City of South San Francisco at a regular meeting held on the 14th day of
October, 2009 by the following vote:
AYES: Councilmembers Pedro Gonzalez, Richard A. Garbarino, and Kevin Mullin,
Vice Mayor Mark Addiego and Mayor Karyl Matsumoto
NOES: None
ABSTAIN: None
ABSENT: None
A'
Cit~Clerk
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EXHIBIT A
SCOPE OF SERVICES
The City of South San Francisco (City) and San Bruno is commissioning this project to make
improvements to Water Quality Control Plant (WQCP), to evaluate and provide renewable
energy sources, and to develop a facility plan to comply with new discharge requirements and
future conditions. The scope of services consists of the following general tasks:
Task 1 -Cogeneration and Green Energy Upgrades
Task 2 - Digester Evaluation
Task 3 - Facility Plan Update
Task 4 - Project Management
The services to be provided by Carollo Engineers (Consultant) for each of these tasks are
outlined herein.
TASK 1 -COGENERATION AND GREEN ENERGY UPGRADES
The purpose of the Cogeneration and Green Upgrades task is to evaluate ways to more
effectively utilize the digester gas produced at the WQCP and to evaluate other power
generation technologies that reduce the WQCP dependence on purchased power.
Task 1.1 -Digester Gas and Fuel Cells Evaluation
Consultant will review plant energy requirements and the economics of using digester gas and
fuel cells to meet these demands.
Task 1.1.1 -Review Plant Utility Data: Consultant will review pertinent plant utility (electrical
and natural gas} data. This task includes review of 12 months of electric and natural gas bills
and plant cogeneration system operational data to develop current plant peak and average
electrical and natural gas usage information.
Task 7.1.2 -Evaluate Plant Heating Demands: Consultant will evaluate and forecast heating
demands associated with digester heating and sludge heating. Heating demands will be used to
estimate the quantity of digester gas will need to be utilized in the sludge heaters to augment
the waste heat from the cogeneration system.
Task 1.1.3 -Evaluate Digester Gas Availability: Consul#ant will evaluate current and fiuture
digester gas production for the WQCP from plant records of gas production, and from
projections of existing and future sludge flow rates expected fora 20-year project term.
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Task 1.1.4 -Evaluate Grant Funding and Permit Requirements: Consultant will evaluate
and summarize current and proposed grant funding and Bay Area Air Quality Management
District permit requirements relating to reciprocating engine generators and fuel cells.
Consultant will provide necessary support to submit an application for the Department of Energy
grant for the installation of a waste energy recovery cogeneration system.
Task 1.1.5 -Evaluate Economics of Fuel Cells: Consultant will define and evaluate the life
cycle economics of two (2) cogeneration alternatives (existing engine generator and new fuel
cells), and meet with City staff to discuss results of the alternatives evaluation in order to help
the City select the recommended alternative.
Task 1.2 -Evaluate Economics of Solar PV
Consultant will review the Solar Photovoltaic (PV) Feasibility Study prepared by others. in
addition, Consultant wi11 evaluate and confirm economics and the potential siting for solar PV
facilities, and develop recommendations in conjunction with the recommended digester gas
cogeneration facility.
Task 1.3 -Evaluate Economics of Wind Power
Consultant will review the V1lind Power Feasibility Study prepared by others. In addition,
Consultant will evaluate and confirm economics and the potential siting for wind power facilities,
and develop recommendations in conjunction with the recommended digester gas cogeneration
facility and solar PV.
Task 1.4 -Evaluate Economics of Hydroelectric Power
Consultant will evaluate the life cycle economics of hydroelectric power for either aCity-owned
facility that sells power to PG&E or Genentech, or a Genentech-owned facility with Genentech
using the power on their campus. Consultant will develop recommendations for hydroelectric
power in conjunction with fuel cells, solar PV, and wind power facilities.
Task 1.5 -Evaluate Economics of FOG Facilities
Consultant will evaluate construction cost, advantages and disadvantages, and economics of
FOG receiving and handling facilities to increase digester gas production. Consultant will
develop recommendations for FOG facilities in conjunction with other green power alternatives.
Task 1.6 -Prepare Technical Memorandum (TM)
Consultant will prepare and submit a draft Cogeneration and Green Energy Upgrades TM,
combining recommendations and siting for digester gas cogeneration, solar PV, wind power, and
hydroelectric power facilities. The draft Cogeneration and Green Energy Upgrades TM will also
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include a process flow diagram, project description, preliminary layout, design criteria, and a cost
estimate. Consultant will meet with City staff to discuss review comments prior to producing and
submitting a final Cogeneration and Green Energy Upgrades TM.
Task 1.7 -Task 1 Meetings
Consultant will attend three (3) meetings for this task. Aproject/task kickoff meeting will be
scheduled to review project goals, siting of various facilities, discuss Consultant's approach to
this study, client preferences, and address assumptions and questions from the City. A second
meeting will be scheduled after completion of Tasks 1.1 through 1.5 to review key findings and
recommendations from these tasks. A third meeting will be scheduled to review and discuss
City's comments on the draft Cogeneration and Green Energy Upgrades TM.
T~+Si~ 2 -DIGESTER EV~-LI~~-TiaN
The purpose of the Digester Evaluation project is to evaluate the structural condition and the
mechanical systems of Digester Nos. 1, 2, and 3 and evaluate digester repair and/or
replacement alternatives.
Task 2.1-Review Background informafiion
Consultant will review available record drawings, design calculations, and geotechnical reports
provided by the cities. These documents include:
> 1950 Joint Sewage Treatment Plant Drawings (Charles E Randlett Engineers).
> 1972 Wastewater Treatment Plant improvements Drawings (Jenks & Adamson).
> 1997 North Bayside System Improvements Drawings {Nolte}.
> 1995 Wastewater Treatment Facilities Capacity Study (Carollo Engineers).
> 1997 Facility Plan (Carollo Engineers}.
> 1998 Water Quality Control Plant Improvement Project Drawings and Calculations
(Carollo Engineers).
> 2002 State Revolving Fund Project Report (Carollo Engineers}.
> 2003 Wet Weather Expansion Project Drawings and Calculations (Carollo Engineers).
> 2008 Recycled Water Feasibility Study (Carollo Engineers).
> 2009 Recycled Water Facility Plan (Carollo Engineers).
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Task 2.2 -Assessment and Testing
Consultant will conduct a condition assessment of the Digester Nos. 1, 2 and 3. Consultant will
contract with Concrete Science (Subconsultant) to perform concrete strength and steel
thickness testing.
Task 2.2.1 -Exterior Evaluation: The exterior of all three (3) digesters will be sounded with a
hammer to identify {orations of shotcrete delamination and potential prestressing steel
corrosion.
Task 2.2.2 -Prestressing Steel Condition Assessment: shotcrete will be removed to expose
prestressing of steel at up to three (3) locations on each digester where soundings indicate
delamination of concrete. The condition assessment will estimate the extent of prestressing
steel corrosion damage. shotcrete will be repaired with non-shrink grout.
Task 2.2.3 -Cover Assessment: Digester Nos.1~, 2 and 3 have steel covers. Consultant will
measure the thickness of the steel plates through the existing coating using an ultrasonic
thickness gauge in up to twenty (20) locations per digester.
Task 2.2.4 -Concrete Testing: Consultant will take core-drilled concrete samples from the
interior of each digester for testing, petrographic analysis, and to assess embedded reinforcing
steel condition. All core drill sample locations will be filled with non-shrink grout.
• Three (3) full-depth, core-drilled samples will be taken at varying elevations from the
tank interior. One (7) sample will be retained for petrographic analysis. The remaining
sample will be tested to determine the concrete compressive strength.
• Up to four (4) partial-depth, core-drilled samples will be taken at locations of potential
reinforcing steel corrosion damage to assess the steel condition.
Task 2.2.5 -Interior Evaluation: Consultant will visually assess the digester interior condition
to determine locations of concrete corrosion damage, chemical attack, steel cover condition,
condition of any existing coatings, and the condition of interior piping.
Task 2.3 -Structural Analysis
Consultant will perform static and dynamic structural analysis of the digesters based on ACI
350-06 ACI 350.3-06, AWW.'~ D110-04, and the 2007 California Building Code to assess the
digesters' anticipated pertormance during a code specified seismic event.
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Task Z.4 -Mechanical/Process Evacuation
Consultant will evaluate solids production rates and review the digester mixing and heating
systems and hot water loop system.
Task 2.4.1 -Process Evaluation: Consultant~shall review and confirm current and future solids
production rates and sludge quality parameters developed by Carollo Engineers for the 1998
WQCP Improvement Project. The sludge flow and loading rates will be used to assess the
capacity of the digesters based on volatile suspended solids loading rate, hydraulic retention
time, and volatile solids reduction. Digester reliability and redundancy criteria will also be
reviewed to verify #hat adequate capacity will be provided during abnormal conditions or
scheduled shutdowns.
Task 2.4.2 -Mixing System Evaluation: Consultant shall review and provide
recommendations regarding the draft tube gas mixing systems for Digester Nos. '! , 2, and 3. It is
anticipated that an external pump mixing system will be recommended to match the existing
mixing systems found in Digester Nos. 4 and 5.
Task 2.4.3 -Heating System Evaluation: Consultant shall review the existing heating system
and update the heat and temperature model for the digesters.
Task 2.4.4 =Gas Storage Evaluation: Consultant shall determine gas storage requirements for
the digestion and cogeneration process. This information will be used to select fixed or floating
covers for Digester Nos. 1 and 2.
Task 2.4.5 -Hot Water Loop System Evaluation: Consultant will evaluate the hot water loop
system and develop acost-effective way to improve operation and reliability of the existing hot
water loop system. Consultant will develop an overall hot water system schematic and conduct
afield investigation. The fiield investigation will include inspection of cogeneration engines, hot
water pumping systems, piping, valves, and appurtenances associated with the hot water loop
system. Consultant will consider operations strategies, piping materials, piping insulation,
cathodic protection, makeup water usage, chemical treatment procedure, air removal,
monitoring and control features, and system maintenance when making recommendations for
improvement.
Task 2.5 -Evacuate Digester Acternatives
Consultant will evaluate options for rehabilitating or replacing Digester Nos. 1, 2, and 3. The
retrofit performance objective for the digesters will be that minimal repairs would be required for
continued operation following a significant seismic event. The seismic design force used in the
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analysis will be as specified in the 2007 California Building Code. Digester rehabilitation and/or
replacement project budgetary cost estimates will be determined for each viable alternative.
Task 2.6 -Digester Evaluation Technical Memorandum
Consultant will prepare a Digester Evaluation TM that summarizes the structural evaluation
methods and findings, as well as describe the digester alternatives evaluated in Task 2.5. The
Digester Evaluation TM will also present the cost estimates for rehabilitation and/or replacement
of each digester. A recommended course of action, specific to each digester, wilt be provided.
Task 2.7 -Task 2 Meetings
Consultant will prepare for and conduct one (1 }meeting with representatives from the cities of
South San Francisco and San Bruno to review the findings of the project. Meeting minutes will
be prepared and submitted to the City.
TASK 3 -FACILITY PLAN UPDATE
The purpose of the Facility Plan Update is to estimate future WQCP flows, potential regulatory
and climate change impacts, and identify cost effective alternatives to meet future needs.
Task 3.1 -Flow and Loads Projections
The purpose of this task is to project future flows and loads to the WQCP to 2040.
Task 3.1.1-Evaluate Existing and Project Popula#ion: Consultant will review historical
WQCP service area population served and estimate future population projections using data
from the cities' General Plans, California Department of Finance, and Association of Bay Area
Governments' projections. Consultant will conduct a meeting with the cities' Planning
Departments to review population projections.
Task 3.1.2 -Evaluate Historical Ptant Influent Flow/Loads: Consultant will evaluate
historical total influent wastewater flow and loads to determine historical average annual,
average maximum month, and peak hour we# weather peaking factors. Consultant will
determine historical per capita flow and loads.
Task 3.1.3 -Project San Bruno Wet Weather Flow/Collection System Model: Consultant
will update and refine the existing San Bruno collection system model to better estimate wet
weather flows from the San Bruno collection system.
Task 3.'1.4 -Project Future Flow and Loads: Using available information, Consultant will
project future domestic, industrial, and infiltration/inflow flows to the WQCP. Future domestic
wastewater influent flows and loads will be projected using historical per capita values and
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future population estimates. Flow projections will also be calculated using equivalent residential
unit values and projected land use changes for comparison. These flow projections will be
compared to the flow projections from the collection system model. Industrial flows will be
estimated using historical data and planned changes in land use identified in the General Plan.
The infiltration and inflow (!/I) flows will be estimated using the collection system model.
Task 3.1.5 -Identify Potential Measures to Reduce Wet Weather inflows: Consultant will
document existing/past efforts to reduce wet weather flows and consider new measures
including low-impact development, disconnection of illicit storm drain connections, separation of
roof drains, pretreatment and source control.
Task 3.2 -Upgrades and Capacity Expansion Alternatives
Consultant will evaluate the existing treatment plant facilities to determine unit process capacity
and condition. The information will be used to identify and confirm necessary WQCP
improvements to be in compliance with the NPDES permit and meet the required future
treatment capacity.
Task 3.2.1 -Review Facility Condition Assessment: Consultant will review and confirm
previously identified repair and replacement (R&R) projects. Consultant will do a plant walk
through with operations staff to identify any additional aging facilities that need R&R, as well as
to identify any capacity bottlenecks.
Task 3.2.2 -Existing Treatment Capacity Analysis: Consult will develop a process model of
the treatment facilities and determine the capacities of the individual unit processes. Design and
reliability criteria of the facilities will be reviewed and modified based on the performance of the
existing facilities, as determined by a review of the plant data and process model.
Task 3.2.3 -Identify Energy Efficiency Improvements: During the condition assessment and
capacity analysis tasks, Consultant will note any potential areas to improve energy efficiency.
Consultant will develop planning-level project cost estimates for these recommended
improvements and provide estimates in energy savings that could be realized. Funding
opportunities to pay for efficiency improvements will be identified.
Task 3.2.4 -identify Treatment Plant Expansion Alternatives: Consultant will identify
necessary treatment plant expansion alternatives based on the flow and load projections and
the existing treatment capacity analysis. Consultant will also develop planning-level project cost
estimates for these expansion alternatives. Anear--term and long-term capital improvement
program (C1P) will be developed for the recommended expansion alternative, including any
R&R projects needed.
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Task 3.3 -Permit Compliance Alternatives
The purpose of this task is to identify the treatment plant and discharge alternatives required to
be in compliance with the most recent WQCP NPDES permit, as well as probable future
requirements.
Task 3.3.1 -Regulatory Scenario Analysis: Consultant will develop a range of probable
regulatory scenarios to determine the effect of differing future requirements on treatment and
discharge.
Task 3.3.2 -Secondary Capacity Expansion Alternative Analysis: Consultant will develop
treatment plant capacity expansion alternatives to increase secondary capacity. The permit
suggests increasing secondary capacity to 40 mgd. These alternatives will be developed with
the intent to maximize return on investment in both expansion for capacity and expansion for
permit compliance.
Task 3.3.3 - Qischarge Alternative Analysis: The discharge alternative analysis task will
identify discharge alternatives that will enable the WQCP to meet the discharge requirements of
the NPDES permit. Consultant will perform a regulatory and legal feasibility analysis to evaluate
discharge into Colma Creek during wet weather flows. The feasibility study will include
determining beneficial uses, receiving water requirements, and water quality-based effluent
requirements to determine required dilution. Available information regarding likely available
dilution wi[I be reviewed. Recommendations for next steps and additional creek monitoring
andlor modeling of the watershed will be developed along with a timeline for implementation.
Additionally, Consultant will develop alternate wet weather flow management and discharge
alternatives that will allow the WQCP to eliminate Colma Creek discharge and stay within the
allocated outfall capacity. Consultant will develop planning-level cost estimates and schedules
for these discharge alternatives.
Task 3.4 -Climate Change Evaluation
The purpose of this task is to identify risks and sustainability strategies to deal with long-term
impacts of climate change, namely sea level rise and precipitation pattern changes. Consultant
will evaluate options to position the City to comply with California's Global Warming Solutions
Act of 2006, also referred to as Assembly Bill 32 (AB 32) and options to maximize benefits from
potential future carbon markets.
Task 3.4.1-Impacts from Climate Change: Using information developed fior the San
Francisco Public Utilities Commission (SFPUC) Sewer Master Plan, Consultant will review
projections of sea level rise and precipitation pattern changes anticipated over a 30- and 100-
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year planning horizon. Consultant will then evaluate potential impacts on the WQCP. Projected
precipitation changes will feed into the projection of influent flows.
Task 3.4.2 - AB 32 Compliance Analysis: Consultant will determine whether the WQCP is
required to report emissions of greenhouse gases, specifying which are to b~e reported, to the
California Air Resources Board pursuant to AB 32 by conducting analyses of the WQCP
cogeneration facility and other on-site combustion sources. Consultant will also evaluate the
potential for the WQCP to create or participate in "offset" projects. Offsets are typically
generated from emissions-reducing projects -one carbon offset represents the reduction of one
metric ton of carbon dioxide, or its equivalent in other greenhouse gases. Selling offset credits
could become an additional source of revenue through participation ~in California's cap and trade
program or other voluntary carbon markets.
Task 3.5 -Alternatives Workshop
Consultant will conduct one (1) altemative workshop present identified alternatives and the
recommended projects to meet future regulatory, growth, and rehabilitation requirements. The
workshop will be held at the WQCP with representation from both cities to review alternatives
developed in Tasks 3.2 through 3.4. The recommended alternatives to carry forward into the
financial planning tasks will be developed during this workshop.
Task 3.6 -Project Schedule and Financial Plan
The purpose of this task is to develop a schedule and financial plan for implementation and
financing the necessary expansion, permit compliance, and R&R projects.
Task 3.6.1-- Master Schedule Development: Consultant will develop a master schedule for
each of the identified projects. This schedule will be developed to maximize useful life of
existing facili#ies, minimize cost, and meet NPDES permit requirements.
Task 3.6.2 -Cash Flow Projection: Consultant will develop annualized cash flows for the
recommended alternatives, including capital and operations and maintenance costs for the
facility-planning horizon using the schedule developed in Task 3.6.1.
Task 3.6.3 -Financing Alternatives: Consultant will identify and evaluate project financing
options ranging from user rates to revenue bonds and present the WQCP with options for
project financing.
Task 3.7 -Environmental and Permitting Requirements
The purpose of this task is to determine the environmental permitting requirements necessary
for the recommended treatment plant capacity expansion alternative and discharge alternative.
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Consultant will identify likel;~ CEQA, CEQA PLUS, and NEPA permitting requirements that will
be required for the execution of the treatment expansion and discharge alternative for permit
compliance and alternative funding acquisition. Consultant will also identify permits required
from resource and or local agencies to implement the recommended alternatives.
Task 3.8 -Draft and Final Facility Plan
The purpose of this task is to develop the draft and final facility plan update.
Task 3.8.7 -Draft Facility Plan Update: Consultant will incorporate the findings and
conclusions of the earlier mentioned tasks and develop a draft Facility Plan Update. Five (5)
paper copies of the draft report will be provided for review.
Task 3.8.2 -Final Facility Plan Update: Following a meeting to discuss the draft report,
Consultant will incorporate the cities' comments and prepare a final report. Five (5} paper copies
and one (1) electronic copy of the final report will be provided to each city.
Task 3.9 -Task 3 Meetings
The purpose of this task is to keep the cities informed through the duration of the project and
present results of the Facility Plan Update.
Task 3.9.1-Task 3 Meetings: Task 3 meetings will be required throughout the duration to
keep the cities informed of progress, to present and discuss work accomplished to date, and to
plan subsequent stages of the work. Three (3) meetings have been planned for budgetary
purposes.
Task 3.9.2 -City Council Meetings: Consultant will present results of the Facility Plan Update
to the City of South San Francisco and City of San Bruno City Councils. One (1) City Council
meeting for each city has been budgeted.
Task 4 -Project Management
The purpose of this task is to provide overall coordination and management for Tasks 1 through
3.Overali project coordination and management will be conducted under this task. Specific
tasks will include development of monthly project progress status summaries to the cities, team
coordination, client contact, etc. The monthly progress summaries will include 1) total contract
value, 2) total month's invoice, 3} total invoiced to date, 4) percentage of budget spent, and 5)
percentage of work completed. A master project schedule will be developed and regularly
updated and presented at the progress meetings.
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COMPENSATION
Consultant will perform Tasks 1 through 4 for a sum not to exceed the value presented in
Attachment 1. The Carollo Engineers' 2009 Fee Schedule used to develop project cost is also
presented in Attachment 1.
SCHEDULE
Consultant will perform Tasks 1 through 4 according to the schedule shown in Attachment 2. A
project start date of October 1, 2009 has been assumed.
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CAROLLO ENGINEERS, PC
FEE SCHEDULE
As of March 1, 2009
California
Hourly Rate
Engineers/Scientists
Assistant Professional $134.00
Professional 165.00
Project Professional 197.00
Lead Project Professional 213.00
Senior Professional 234.00
Senior Process Specialist 315.00
Technicians
Technicians 100.00
Senior Technicians 142.00
Support Staff
Document Processing /Clerical 90.00
Project Equipment Communication Expense 9.00
{PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage IRS Reimbursement Rate
Subconsultant ~ cost + 10%
Other Direct Cost cost + 10%
Expert Witness Rate x 2.0
This fee schedule is subjecf to annual revisions due to labor adjustments.
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