HomeMy WebLinkAboutReso 87-1997'RESOLUTION NO. 87-97
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING EXECUTION OF AN
AMENDMENT TO THE MASTER CONTRACTUAL SERVICES
AGREEMENT WITH CORLETT, SKAER & DeVOTO WITH
REGARD TO THE AIRCRAFT NOISE INSUI ,ATION PROGRAM
WHEREAS, the City of South San Francisco has entered into a Master Contractual Services
Agreement with Corlett, Skaer & DeVoto Architects (CSDA) for design and construction support services in
connection with the Aircraft Noise Insulation Program; and
WHEREAS, in 1996 the City Council approved Amendment No. 1 to the agreement; and
WHEREAS, the City of South San Francisco now wishes to amend the Master Contractual Services
Agreement in order to provide a per-unit fee reduction on the grounds that coming phases of the program
involve smaller houses and involve condominium units having similar floor plans and in order to revise and
redefine the scope of work under the agreement to include condominium projects; and
WHEREAS, the cost of services will not exceed $1,650,145.00 without further authorization.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco,
1.) The attached Amendment No.2 to the Master Contractual Services Agreement between the
City of South San Francisco and Corlett, Skaer & DeVoto Architects for design and construction support
services in connection with the Aircraft Noise Insulation Program for FY 1997-98 is hereby approved.
2.) The City Manager is authorized and directed to prepare and execute on behalf of the City of
South San Francisco the attached Amendment No.2 to the Master Contractual Services Agreement with
Corlett, Skaer & DeVoto Architects.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City
Council of the City of South San Francisco at a regu] ar meeting held on the 23rd day of
July ,1997 by the following vote.
AYES:
Councilmembers James L. Datzman, Eugene R. Mullin, John R. Penna,
Robert Yee and Mayor Joseph A. Fernekes
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST:
City Clerk
W/Ah'craft.amd
RESOLUTION NO. 87-97
AMENDMENT NO. 2
CONTRACTUAL SERVICES AGREEMENT
Between the City of South San Francisco and
Corlett, Skaer & DeVoto Architects, Inc.
for the Aircraft Noise Insulation Program
Amendment Date:
Agreement Date:
July 23, 1997
August 9, 1995
This document amends Contractual Services Agreement as follows:
1) Replace Exhibit A with attached Exhibit A
2) Exhibit B (Page B-2), Payment Schedule
Change per house costs as follows:
PHASE XVI
Single Family and Townhouses
(VVithout City Furnished Floor Plans)
Field Survey/Construction Documents
Per Unit Cost ..............................$685.00
(Tasks 4, 6, 7, 8, 9)
Lump Sum Cost ........................ $268,784.00
(Tasks 1, lA, 2, 3, 6A, 6B, 8A, 8B, 10, 20A)
Construction Administration
Per Unit Cost .......................... : .... $260.00
(Tasks 13, 14, 15,16)
Lump Sum Cost ......................... $11,685.00
(Tasks 11, 12, 17, 18)
Acoustical Engineering
Maximum @ $135/hr ...................... $6,750.00
(Task 4)
Maximum @ $135/hr ...................... $1,350.00
(Task 14)
Lump Sum Cost ......................... $37,650.00
(Tasks 1, 6, 8, 10, 12, 13, 17, 20, 20A)
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AMENDMENT 'No. 2
Between: City fo South San Francisco & Corlett,Skaer & DeVoto Architects, Inc.
July 23, 1997
Page 2 of 3
Noise Measurements
Per Unit Measured Cost
(Tasks 5, 9)
$1,966.00
· Credit of $55. O0 for each sing/e-family house or townhouse that
is substantially the same as another.
PHASE XVII
Condominiums
(With City Furnished Floor Plans)
Field Survey/Construction Documents
Per Interior Survey Cost ..................... $155.75
(Tasks 4)
Per Floor Plan Cost ....................... .'. $617.38
(Tasks 6, 7, 8)
Per Association Cost ...................... $1,066.00
(Tasks 4D, 9)
Per Exterior Survey Cost ...................... $27.50
(Tasks 4C)
Lump Sum Cost ........................ $183,163.00
(Tasks 1, lA, 2, 3, 4A, 4B, 6A, 6B, 8A, 8B, 10, 20, 20A)
Construction Administration
Per Unit Cost ............................... $81.13
(Tasks 14, 15)
Per Floor Plan Cost .. ........................ $236.29
(Task 13, 16)
Lump Sum Cost ......................... $11,685.00
(Tasks 11, 12, 17, 18)
Acoustical Engineering
Maximum @ $135/hr ...................... $6,750.00
(Task 4)
Maximum @ $135/hr ...................... $1,350.00
(Task 14)
Lump Sum Cost ......................... $37,650.00
(Tasks 1, 6, 8, 10, 12, 13, 17, 20, 20A)
04.
AMENDMENT NO. 2
Between: City fo South San Francisco & Corlett, Skaer & DeVoto Architects, Inc.
July 23, 1997
Page 3 of 3
Noise Measurements ·
Per Unit Measured Cost
(Tasks 5, 9)
3) Exhibit B (Page B-2), Payment Schedule
Replace sentence which reads:
The total cost for services pursuant to this
agreement for fiscal year 96-97 shall not
exceed Two Million Sixty-Five Thousand
($2,065,000.00) Dollars.
with
The total cost for services pursuant to this
agreement for fiscal year 97-98 shall not
exceed One Million Six Hundred Fifty
Thousand One Hundred Forty Five
($1,650,145.00) Dollars.
Executed as of the day first above stated:
$1,966.OO
Attest:
City Clerk
Approved as to form:
City Attorney
City of South San Francisco,
a municipal corporation
"Consultant"
END OF AMENDMENT NO. 2
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EXHIBIT "A"
SERVICES
CITY OF SOUTH SAN FRANCISCO
AIRCRAFT NOISE INSULATION PROGRAM
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PROPOSAL TO PROVIDE ARCHITECTURAL AND ENGINEERING SERVICES
FOR
SOUTH SAN FRANCISCO AIRCRAFT NOISE INSULATION PROGRAM
Scope of Services
The scope of services include: initial liaison with the homeowners and field
survey of their houses; preparation of plans and specifications suitable for
obtaining competitive or negotiated bids from qualified contractors; assisting
City during bid submittals; performance of the acoustical measurements, both
before and after modifications, to determine the effectiveness of the
modifications and construction contract administration services.
Introduction
The overall 'administration of these services will be handled by Corlett, Skaer and
DeVoto Architects, Inc. (Consultant) with assistance from Shor Acoustical
Consultants. Services to include a twice-monthly progress report summarizing
the technical progress and costs-to-date.
Technical Service
The technical and administrative services to be provided for each of the tasks
are summarized below.
Tasks 1-
Project Administration
Consultant will administer: these services from Project Program
and Start-Up Services to completion of construction and final
Project Report.
Task fA -
Project Meetings
Consultant will attend project meetings as required from
Project Program and Start-Up Services to completion of
Construction and Final Project ReporL
O?
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Task 2 -
Task 3 -
Tasks 4 -
Task 4A -
Task 4B -
Task 4C -
Project Program and Start-Up
Immediately after receiving Notice to Proceed for these services,
Consultant will work with City to develop a mutually acceptable
program identifying project objectives, identifying specific homes
to be insulated, and responding to any concerns of City.
Establish Projec~'Schedule and Budget
Consultant will develop an administrative schedule and budget
acceptable to City. The schedule will be updated as necessary
during the performance of the tasks in the agreement.
Preconstruction Survey of Homes
Single Family Houses and Townhouses:
Consultant will field-survey each singlc family house, photograph
and record, all information necessary to prepare plans and
specifications.
Condominiums:
Consultant will field-survey each typical unit, photograph
and record all information necessary to prepare plans and
specifications.
Project Format and Set-Up
Condominiums:
Consultant will develop a project drawing document format
for each typical unit suitable for bidding purposes.
Floor Plan Base Sheet Set-Up
Condominiums:
Consultant will prepare floor plan base sheets of each
typical unit using City furnished floor plans.
Exterior Visual Assessments
Condominiums:
At a predetermined number of units, Consultant will perform
a visual survey assessment of each unit as required to
determine floor plan layout,
u'8 4
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Task 4D -
Task 5 -
Task 6 -
Preliminary Homeowner Association Approvals
Condominiums:
Consultant will meet with each Homeowner Association's
designated representative outlining work to be performed.
This preliminary review allows the Homeowner
Association's designated representative to review all
aspects of the work and to address any aspects requiring
special consideration.
Preconstruction Noise Measurements
Consultant will record results of interior and exterior aircraft fly-
over noise measurements for a minimum of five (5) aircraft for
the number of homes as indicated in Attachment 1. These
homes will be selected by Consultant on the basis of
geographical and structural diversity. Selection will be subject to
approval of City.
The recorded data will be analyzed in terms of Noise Exposure
Levels (NEL) for each fly-over to provide A-weighted noise
reduction achieved by each structure.
Prepare Preliminary Plans and Spccifications
Single Family Houses and Townhouses:
Following the field surveys, Consultant will prepare preliminary
plans for each house and spccifications for review by Program
Manager of City. This preliminary review allows the entire
project team to review and analyze all aspects of the work and to
address any aspects requiring special consideration.
Condominiums:
Following the field surveys, Consultant will prepare
preliminary plans for typical units for review by Program
Manager of City. This preliminary review allows the entire
project team to review and analyze all aspects of the work
and to address any aspects requiring special consideration.
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Task 6A.
Task 6B -
Task 7-
Task 8 -
Preliminary Specifications
Consultant will prepare preliminary specifications for review
by Program Manager of City. This preliminary review allows
the entire project team to review and analyze all aspects of
the work and to address any aspects requiring special
consideration.
Preliminary Details
Consultant will prepare preliminary details for review by
Program Manager of City. This preliminary review allows
the entire project team to review and analyze all aspects of
the work and to address any aspects requiring special
consideration.
Provide Preliminary Cost Estimates
Cost estimates for installing noise insulation measures will be
developed for budgeting purposes and to aid in the bidding
process. These estimates may also establish parameters for
deciding how many houses rcsidonccs will be improved.
Single Family Houses and Townhouses:
Consultant will prepare preliminary construction cost estimates
for a~t each house, houscs using a pcr-unit cost.
Condominiums:
Consultant will prepare a preliminary construction cost
estimate for each typical unit, and will extend that estimate
by the estimated quantity of units to produce a cost
estimate for all units.
Prepare Final Plans and Spccificetions
Based on the noise mitigation measures required for each
structure, Consultant will prepare final plans and spccifications,
suitable for bidding and constructing the project, for the number
and type of homes indicated in Attachment 2. Consultant to
providc to City thirty (30) copics of final plans and spocifications.
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Task 8A -
Task 8B -
Single Family Houses and Townhouses:
Preparation of plans and spocifications will consist of:
· Photographs of existing exterior elevations
· Perimeter building plans of each house
· New window elevations for each house
· Matrix of requ!red improvements for each house
· Window and 'door schedules for each house
· Construction details
· Project specifications
· Other items as necessary
Condominiums:
Preparation of plans will be based On estimated quantities
of materials and will consist of:
· Photographs of existing exterior elevations of typical
units
· Perimeter building plans of each typical unit
· New window elevations of each typical unit
· Matrix of required improvements of each typical unit
· Window and door schedules of each typical unit
· Construction details
· Project specifications
· Other items as necessary
Prepare Final Specifications
Based on noise mitigation measures required, Consultant
will prepare final specifications suitable for bidding and
constructing the project.
Prepare Final Details
Based on noise mitigation measures required, Consultant
will prepare final details suitable for bidding and
constructing the project.
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Task 9 -
Task 10-
Task 11 -
Task 12-
Approval by Individual Homeowners
Single Family Houses and Townhouses:
Consultant will correspond with individual homeowners outlining
work to be performed. This task is especially important, as
Consultant works closely with each homeowner to assure that all
improvements, details and colors are as desired. Completion of
this phase includes receiving letters signed by homeowners
approving the proposed work.
Condominiums:
Consultant will correspond with each Homeowner
Association's designated representative finalizing work to
be performed. Completion of this phase includes receiving
letters signed by the association representative approving
the proposed work. Plans will not be mailed to or approved
by individual Homeowners.
Assist City in Project Bidding
Consultant will assist City in obtaining qualified bids from
contractors by answering all bidder questions and evaluating the
bids. (City will prepare all bid forms and announcements.)
Preconstruction Conference
Consultant will administer a preconstruction conference to
discuss construction responsibilities and chain of command
procedures. The conference to include the contractor, major
subcontractors and suppliers, the Program Manager for City,
and Consultant.
Respond to Questions from Program Manager
Receive and process questions from Program Manager or
designee regarding field conditions and clarifications as
presented by contractor. Consultant to answer project
inspector's questions regarding contractor's compliance with
plans and specifications.
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Task 13-
Task 14 -
Task 15-
Task 16-
Task 17 -
Task 18-
Task 19-
Clarifications
Prepare and issue clarifications of the plans and specifications
and instructions to the contractor as required.
Field Visits
Make field visits as required to ascertain if contractor's work is in
general conformance with plans and specifications.
Notice of Substantial Completion
Review houses claimed by contractor to be "substantially
complete." Issue certificates of substantial completion for each
house. Project Manager or designee to make final inspection to
assure all punchlist items have been completed.
Change Orders
Review and process all contractor requests for change orders, in
accordance with terms and conditions of construction
agreements.
Review of Submittals
Review submittals as required to assure conformance with
products specified.
Requests for Payment
Review and process contractor's requests for payment.
Postconstruction Noise Measurements
The noise measurements of Task 5 will be repeated.
Comparing the "before" and "after" noise measurements will
provide a clear indication of the effectiveness of the noise
insulation measures.
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Task 20 -
Task 20A -
Intemal Reports / Progress Reports / Final Report
Consultant will prepare a final report summarizing the noise
insulation measures that were installed, the installation cost, the
acoustical performance, experience with the construction effort
and conclusions. Consultant to provide to City ten (10) copies of
final report.
Consultant will also provide periodic project updates reviewing
progress, cost and schedule.
Expenses
Consultant will provide all printing of submittal documents
for a complete project. This includes all other project costs
incurred for telephone, mileage and miscellaneous printing.
Consultant to provide to City thirty (30) copies of final plans
and specifications.
Supplemental Tasks
Consultant will provide services as required to complete
supplemental tasks as described in Attachment 3.
A-lO
2. Project Schedule
Consultant's proposed schedule for the various services required pursuant to this
contract are as indicated in Attachment 4. City will be kept informed as to the
progress of work by written reports submitted bi-weekly. Neither party shall hold
the other responsible for damages or delay in performance caused by acts of
God, strikes, lockouts, accidents or other events beyond the control of the other,
or the other's employees and agents.
Consultant shall commence work immediately upon receipt of a "Notice to
Proceed" from City. Receipt date of the Notice to Proceed shall be considered
as the "effective date" of the Agreement, as used herein, except as otherwise
specifically defined. Consultant shall complete all the work and deliver to City all
project-related files, records and materials within thirty (30) calendar days after
completion of all Consultant activities required under this Agreement.
Concurrent with the Notice to Proceed, City shall deliver to Consultant the
names, addresses and phone numbers of homeowners tega~ certified to
participate in this phasc of the South San Francisco Aircraft Noise Insulation
Program.
Using Consultant's receipt of the Notice to Proceed as the project start date, it is
agreed that milestone dates shall be as follows:
Preliminary Plans
Consultant will contact homeowners and arrange for field measurements
seven (7) calendar days from Notice to Proceed.
Schedule for Consultant to deliver to City for approval of Preliminary
Plans, Specifications and Cost Estimate shall be as indicated in
Attachment 4.
City Comments
Consultant will receive City review comments for Preliminary Plans,
Specifications and Cost Estimate within fourteen (14) calendar days from
submittal dates of same.
A-11
Final Plans and Specifications with Homeowner (or Condominium
Association) Comments for Approval
Distribute final plans and spccifications for homeowner (or condominium
association) review, receive back and modify with homeowner comments
as indicated in Attachment 4 for Project Manager's approval.
Final Bid Documents
Consultant will submit Final Plans and Specifications for bidding seven (7)
calendar days following receipt of Program Manager's approval.
Professional Team
The overall administration of these services will be handled by Consultant, with
assistance from Shor Acoustical Consultants. Joseph Chow and Associates will assist
as necessary in preparation of plans and specifications to assure compliance with all
schedules.
Consultant will assign the following professional personnel as required to accomplish
architectural and administrative tasks:
Randall B. DeVoto
Debra Russell
Heidi Hirvonen
Gordon Dey
James Porter
Principal-in-Charge
Project Architect
Project Manager
Quality Control Architect
Construction Administrator/Architect
Additional technical staff will be added as required.
Shor Acoustical Consultants will assign the following professional personnel as required
to accomplish acoustical engineering.
Dr. Harjodh Gill
Principal-in-Charge
A-12
Joseph Chow and Associates will assign the following professional personnel to be
used on an as-needed basis.
Joseph Chow
Architect
Should the Consultants desire to replace staff members listed above, City shall
approve, in advance, the proposed replacement.
11a.~t
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