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HomeMy WebLinkAbout06.02.2025 MinutesSOUTH SAN FRANCISCO CONFERENCE CENTER MINUTES REGULAR MEETING OF THE SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY South San Francisco Conference Center 255 South Airport Blvd., South San Francisco, CA 94080 June 2, 2025 Meeting was called to order at 5:15 p.m, by Authority Chairperson Narottam Authority Members Present: Eddie Flores, Richard Garbarino, Shila Narottam, Buenaflor Nicolas, BJ Patel, Pravin Punjiya, lyad Shihadeh, Reena Maharaj Non -Voting Authority Members Present: Mary Prem Authority Members Absent: Francois Camou Staff Present: Schuyler Schwartz, Katie Leung, Kathleen Kearney, and Jim McGuire Public Comment: There was no public comment. Action Items: 1. Review/Approval of Minutes from April 21, 2025, Regular Meeting. Authority Member Garbarino moved to approve the minutes and Authority Member Patel seconded the motion. By roll call, the Authority voted unanimously to approve the Minutes from April 21, 2025 Regular Meeting. Discussion Item/s 1. Review March and April 2025 Preliminary Financial Statements. Chief Financial Officer, Katie Leung, reviewed the March and April 2025 Preliminary Financial Statements for the Authority. YTD Gross Revenue was over budget by $2,889. The YTD Total Operating Expenditures 255 South Airport Boulevard I South San Francisco I California 1 94080 t: 550-877-8787 ssfconf.com ��co oa,b . >SOUTH SAN FRANCISCO CONFERENCE CENTER are $183,179 below what was budgeted. Administrative & General expenses were under budget by $75,023, Operation & Maintenance expenses were under budget by $70,440 and Sales & Marketing expenses were under budget by $37,715. YTD Net Income, Net Depreciation Expenses is $577,781 and Net Income is $327,562 over budget. Authority Announcements, Referrals and Future Agenda Items: Executive Director McGuire announced that Authority Member Francois Camou has resigned his position as Authority Member as of Friday, May 30, 2025. McGuire stated that he received an email from Camou thanking the Conference Center staff and Authority Board. In the email, Camou noted that the commute between Bakersfield and South San Francisco, along with family obligations, had become too challenging. Camou asked to extend his warmest regards and best wishes to everyone. Executive Director's Report: Sales Activity Report (Kathleen Kearney, Director of Sales) Director of Sales Kathleen Kearney updated the Authority on recent sales activities, including an email blast was sent to 2,300 meeting planners to inform them of the Conference Center's need dates. Kearney reminded the Authority that they received the email blast as well. Kearney reported that Sales Manager Stacey San Pedro attended The San Francisco Peninsula's quarterly networking mixer at the new Top Golf in Burlingame. Kearney reported that she attended a focus group for The San Francisco Peninsula with other industry professionals to discuss strategies to increase and attract more meetings, conventions and tourism to San Mateo County. Kearney reported that she and San Pedro have been entertaining clients at the San Francisco Giants Cloud Club this season. In other areas of sales activities, Kearney and San Pedro have continued their efforts with ongoing telemarketing calls, and database cleanup and maintenance. Kearney displayed the Conference Center's new logoed tradeshow flag and table -top banner and informed the Authority that the Conference Center now has a splash page that clients see on their computers and cellphones when they connect to the Conference Center's free Wi-Fi. Executive Director's Report (Jim McGuire, Executive Director) Executive Director McGuire updated the Authority on budget percentages for the Fiscal Year 2024-2025 as follows: Room Rental is 103% of budget, Event Services is 100% of budget, Audio -Visual is 66% of budget, and Food and Beverage is 87% of budget. 255 South Airport Boufevard I South San Francisco I California 194080 t: 650-877-8787 ssfconf.com LEEo a�o SOUTH SAN FRANCISCO CONFERENCE CENTER McGuire informed the Authority that the annual safety training was completed for the staff on May 14, 2025, which included staff assignments in the event of an emergency, a review of the evacuation plan, and the staff completed a building walk to identify key areas of life safety and building equipment. McGuire updated the Authority that the Conference Center recently passed its annual fire safety inspection with no corrections. McGuire reminded the Authority that he will be participating in the BIO INTERNATIONAL CONVENTION in Boston in June, along with Mayor Flores, Vice -Mayor Addiego, Councilmembers Nicolas and Coleman, and other City representatives to promote the City of SSF to over twenty thousand (20,000) leaders in the biotechnology industry from over seventy (70) countries, as well as promote the South San Francisco Conference Center. The conference will take place from June 15 — 18, 2025. McGuire shared photos of the carpet installation project that is currently taking place and reported that the project will be done on Friday, June 6, 2025. McGuire shared several recent client evaluations, highlighting positive feedback from satisfied clients. In conclusion, McGuire wished a Happy 3,d Quarter Birthdays to Authority Members Nicolas, 5hihadeh, Garbarino, and Director of Sales Kearney. Chairperson Narottam announced that the next Regular Authority Meeting is scheduled for Monday, August 18, 2025. The meeting was adjourned at 5:39 p.m. I i a Narottam Authority Chairperson Ji cGuire ecutive Director r�m��c��.-. - .. •- - �..--._ ��13".��.�.�Y!5:11�W.�TS}kPf 255 South Airport Boulevard I South San Francisco I California 1 94080 t: 650-877-8787 ssfconf.com ��glSlLn�,yc 4 °o � c x USGBL