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Home My WebLink AboutRegular Meeting Packet 18-Aug-2025Monday, August 18, 2025 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall: City Manager's Conference Room 400 Grand Avenue South San Francisco, CA 94080 Commission on Equity and Public Safety Regular Meeting Agenda 1 August 18, 2025Commission on Equity and Public Safety Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 8/15/2025 2 August 18, 2025Commission on Equity and Public Safety Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW ITEMS FROM STAFF MEMBERS Presentation from LifeMoves (Marlon Mendieta, LifeMoves) PUBLIC COMMENT MATTERS FOR CONSIDERATION Motion to approve meeting minutes from the July 21, 2025, Commission meeting. (Devin Stenhouse, DEI Officer) 1 Commissioners will finalize interview questions and the flyer that will be distributed at the Cultura Fest event on Saturday, August 23, 2025. (Devin Stenhouse, DEI Officer) 2 Commissioners will discuss what they would like to review at this year’s annual commission retreat. (Devin Stenhouse, DEI Officer) 3 ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS ADJOURNMENT Page 3 City of South San Francisco Printed on 8/15/2025 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-896 Agenda Date:8/18/2025 Version:1 Item #: Presentation from LifeMoves (Marlon Mendieta, LifeMoves) RECOMMENDATION It is recommended commissioners listen to a presentation from a LifeMoves representative to understand the work that is being done by this organization to assist the unhoused population in South San Francisco. BACKGROUND/DISCUSSION According to Cause IQ,LifeMoves is a the largest not-for-profit organization in San Mateo and Santa Clara counties working to ending the homeless crisis within these respective counties. ·Their mission is,“End homelessness by providing interim housing,support services,and collaborative partnerships”. ·Their vision is, “We envision thriving communities where every neighbor has a home”. ·Their values include: o Adaptability o Client-centered o Collaboration o Diversity, Equity, Inclusion & Belonging o Integrity o Respect Commissioners will listen to a presentation and have the opportunity to ask questions at its conclusion. CONCLUSION Commissioners will listen to a presentation from a LifeMoves representative to understand the work that is being done by this organization to assist the unhoused population in South San Francisco. City of South San Francisco Printed on 8/15/2025Page 1 of 1 powered by Legistar™4 Homeless Outreach Teams 5 2 LIFEMOVES | BREAKING THE CYCLE OF HOMELESSNESS Homeless Outreach Team (HOT) What Do We Do? •The Outreach team connects with the hardest-to-reach and most vulnerable members of our community. We enter encampments, work under bridges, and engage clients near freeways—wherever we’re needed. •Our team is out in the community rain or shine, hot or cold, serving as the boots on the ground and working in the trenches! •We take a holistic approach to serving our clients, tailoring case plans to support shelter requests, housing placement, substance use treatment, physical and mental health care, and income stability. We think outside the box to help clients overcome barriers to housing and reintegrate into society. 6 New Homeless Outreach Team (HOT) 2.0 program 3 New Homeless Outreach Team (HOT) 2.0 program: HOT 2.0 is divided into 4 regions and recently has expanded regional coverage throughout San Mateo County (SMC): -Region 1 coverage: Daly City, San Bruno, Colma, Millbrae, Burlingame, Brisbane, South San Francisco -Staffing consists of 2 Outreach Specialists (day/evening), 3 Outreach Case Managers, 1 Program Director Encampment Resolution Funds (ERF) Program ERF LifeMoves program serves 19 of 26 ERF identified encampments throughout San Mateo County (SMC). •Region coverage: Region 1(North County), 3 (Bayside), 4 (South County) & individuals housed •Staffing consists of 4 Outreach Case Managers (1 Bilingual Spanish speaking Case Manager) and 1 Program Director. •South San Francisco ERF encampments include #6, #7 and #8 7 4 LIFEMOVES | BREAKING THE CYCLE OF HOMELESSNESS Success with HOT teams o Homeless Outreach Team (South San Francisco) •Calendar Yr 2024 •Engaged with 268 individuals •134 Linked to coordinated entry system •Placed 115 in Interim Housing( Shelter) •Housed 15 individuals. o Success Story •56 year old Latino Male •First enrollment into HIMS, February 2016, LifeMoves HOT, Housed in October 2024 8 Point of contacts 5 Maria Prato -Public Relations Manager [email protected] Cynthia Villa-Solis-Encampment resolution Funds Program Director [email protected] (408) 303-2159 Marlon Mendieta-Region 1 (North County) HOT Program Director [email protected] (650) 451-8299 Barbara Flores-Associate Director of the Homeless Outreach Team [email protected] 650.315.6507 9 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-887 Agenda Date:8/18/2025 Version:1 Item #:1 Motion to approve meeting minutes from the July 21, 2025, Commission meeting. (Devin Stenhouse, DEI Officer) City of South San Francisco Printed on 8/15/2025Page 1 of 1 powered by Legistar™10 CALL TO ORDER Vice Chair Sanders called the meeting to order at 6:03 PM. ROLL CALL Chair Hobson-Coard, Absent Vice Chair Sanders, Present Commissioner Cansino, Present, arrived at 6:08 PM left at 7:31PM. Commissioner Harrison, Present Commissioner Junio, Present Commissioner Rodriguez, Absent Commissioner Yee, Present. Commissioner Bedigian, Present AGENDA REVIEW None. ANNOUNCEMENTS FROM STAFF 1. (Devin Stenhouse, DEI Officer) DEI Officer Stenhouse announced several upcoming community events. The Kiwanis Club will be holding a garage sale this Saturday, July 26. For additional details, community members are encouraged to visit the city’s website. 2. (Devin Stenhouse, DEI Officer) Additionally, he announced that the County of San Mateo will host its annual Disaster Preparedness Day on Saturday, August 2. This event provides resources and training for residents to better prepare for emergencies. PUBLIC COMMENTS  None. MATTERS FOR CONSIDERATION MINUTES REGULAR MEETING COMMISSION ON EQUITY AND PUBLIC SAFETY CITY OF SOUTH SAN FRANCISCO Monday, July 21, 2025 6:00 PM City Hall: City Manager’s Conference Room 400 Grand Avenue South San Francisco, CA 94080 11 REGULAR [BODY NAME] MEETING [DATE] MINUTES PAGE 2 1. Motion to approve minutes from the June 16, 2025, Commission on Equity and Public Safety meeting. (Devin Stenhouse, DEI Officer) Motion –Commissioner Bedigian ,/Second – Vice Chair, Sanders,: To approve meeting minutes from the June 16, 2025, by roll call vote: AYES: Commissioner Bedigian, Vice Chair, Sanders, Commissioner Yee; Commissioner Cansino; NAYS: None. ; ABSENT: Commissioner Rodriguez, Chair Hobson-Coard; ABSTAIN: Commissioner Harrison, Commissioner Junio 2. Commissioners will discuss the results of the FlashVote survey that was distributed to registered participants in South San Francisco from June 12 through June 14, 2025. (Devin Stenhouse, DEI Officer) DEI Officer Stenhouse presented the FlashVote survey results from South San Francisco. Commissioners discussed overall trust in city leadership, with 67% of respondents expressing some level of trust. They also reviewed community safety perceptions, with 52% of respondents reporting they feel generally safe. Commissioners noted the low number of respondents per district and discussed using additional demographic data from Placer.ai to provide context 3. Commissioners will generate questions to ask guests at the Cultura Fest event on August 23, 2025, in South San Francisco and determine the method in which the questions will be asked. (Devin Stenhouse, DEI Officer) Commissioners discussed creating survey questions for attendees at Cultura Fest on August 23, 2025. DEI Officer Devin Stenhouse proposed questions about residency, district, trust in city leadership, and sense of belonging, with most being multiple-choice. He asked for confirmation that these are the types of questions the group wants to use. Staff was directed to assist with question development and formatting. Questions will be heavily based on the FlashVote survey questions, but formatted to be more in-person friendly. ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS None. ADJOURNMENT Being no further business, Vice Chair Sanders adjourned the Commission on Equity and Public Safety meeting at 8:45 PM. Submitted by: Approved by: [Body Clerk Name] [Chair Name] 12 REGULAR [BODY NAME] MEETING [DATE] MINUTES PAGE 3 [Title] [Chair Title] Approved by the [Body Name]: / / 13 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-897 Agenda Date:8/18/2025 Version:1 Item #:2 Commissioners will finalize interview questions and the flyer that will be distributed at the Cultura Fest event on Saturday, August 23, 2025.(Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended that commissioners finalize interview questions and the flyer that will be distributed at the Cultura Fest event on Saturday, August 23, 2025 BACKGROUND/DISCUSSION The City of South San Francisco will be co-hosting the Cultura Fest event with El Concilio of San Mateo County and other organizers on Saturday,August 23,2025,from 11:00 a.m.to 5:00 p.m.The event will take place on Grand Avenue between Spruce Avenue and Maple Avenue.The street will be closed to traffic and include various live musical acts,an art gallery,comedians,dozens of vendors,food trucks,“kids and family zone”,and more.The purpose of the event is to highlight Hispanic American culture while celebrating the overall diversity of South San Francisco. At the June 16 commission meeting,commissioners agreed to attend the event in an “official”capacity and at the July 21 commission meeting,commissioners agreed to circulate through the crowd to engage with event attendees.Their goal will be to interview SSF residents in attendance to gain more insight into the FlashVote survey that was distributed in June 2025.At the July 21 meeting,commissioners agreed to ask slightly modified versions of the questions that were included in the FlashVote survey which were multiple choice questions.Questions to be asked at Cultura Fest include the following: 1.How much do you trust the City of South San Francisco? 2.What, if anything, would create a stronger sense of “belonging” here in SSF? 3.Do you ever feel unsafe in SSF? 4.Do you have children in preschool through high school?If so,are you currently or have you ever been involved in the City’s recreation programs (including Childcare, Aquatics, Classes, Rentals, Special Events, etc.)? 5.Do you have any other comments or suggestions about addressing community needs or improving engagement in SSF? At the July 21 commission meeting,commissioners also requested to have a flyer to distribute that would highlight their commission (including meeting schedule and location)and its goals.Commissioners also wanted to encourage the public to register with the San Mateo County’s SMC Alert system.This initiative was inspired by the presentation South San Francisco police representatives presented at the June commission meeting regarding the officer involved shooting in late April 2025.Community members who were registered to receive SMC alerts were notified at the time of the shooting as the situation was still transpiring;commissioners believe these alerts will help those who receive them if/when similar emergency occur. A flyer has been created, and commissioners will provide their feedback. CONCLUSION Commissioners will finalize interview questions and the flyer that will be distributed at the Cultura Fest event on Saturday, August 23, 2025. City of South San Francisco Printed on 8/15/2025Page 1 of 1 powered by Legistar™14 Learn More www.ssf.net/Government/Boards-Commissions Commission on Equity and Public Safety City of South San Francisco Sign Up for SMC Alert SMC Alert is San Mateo County’s primary alert and warning system used to contact you during urgent or emergency situations which may include life safety, fire, weather, accidents involving utilities or roadways or disaster notifications. Recommends policies and procedures that impact equity, safety, and security across City departments. Bolsters community participation/decision-making and increases transparency/accountability. Focuses on a holistic approach to community safety. Applies an equity lens to advance equitable practices in housing, social services, policing, and other areas. Visitors are welcome: Every 3 Monday of the Month @ 6:00 p.m. rd City Hall, Conference Room 400 Grand Ave., South San Francisco 15 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-901 Agenda Date:8/18/2025 Version:1 Item #:3 Commissioners will discuss what they would like to review at this year’s annual commission retreat.(Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended commissioners discuss what they would like to discuss at this year’s annual commission retreat. BACKGROUND/DISCUSSION Each commission and board with the City of South San Francisco is encouraged to partake in a retreat once per year to step away from their regular routine and responsibilities and to focus on self-reflection,skill development,team building, goal setting,or any other item of importance.Last year’s commission retreat occurred on Monday,October 21,2024. Commissioners were provided a presentation on Rosenberg’s Rules of Order (which provided guidance on how commission meetings are to be conducted)and on Antiracism (which provided proactive actions that would challenge (overt and covert) racist acts. Commissioners also reviewed their priorities and goals of 2024. This year’s retreat can focus on a few items including,additional training,review of the Racial and Social Equity Report, discuss potential goals for 2026, review commission bilaws, etc. CONCLUSION Commissioners will discuss what they would like to review at this year’s annual commission retreat. City of South San Francisco Printed on 8/15/2025Page 1 of 1 powered by Legistar™16