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HomeMy WebLinkAboutReso 43-1991RESOLUTION NO. 43-91 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AMENDING THE SOUTH SAN FRANCISCO EMPLOYEE CLASSIFICATION PLAN TO ESTABLISH THE POSITIONS OF CHIEF ACCOUNTANT AND ADMINISTRATIVE ANALYST WHEREAS, the vacancy of the Administrative Services Officer's position provides Opportunity to reorganize the Finance Department as hereafter provided which is deemed to be in the best interests of the city. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1~. That the position of Administrative Services Officer is deleted as of July 1, 1991. 2. That the position of Chief Accountant is established to be included in the Management and Confidential Employee Group with the job specification set forth in Exhibit "A" attached hereto, which position will be salaried at a range of $3,910 - $4,753. 3. The position of Accounting Officer is deleted as of July 1, 1991. 4. That the position of Administrative Analyst is established to be included ~n the Management and Confidential Employee Group with the job specification as set forth in Exhibit "A" attached hereto, which position shall be salaried at a range of $2924 - $3,555. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a reQular meeting held on the 24th day of April vote: AYES: NOES; ABSTAIN: ABSENT: , 1991 by the following Councilmembers Richard A. Haffey, Gus Nicolopulos, John R. Penna, Roberta Cerri Teqlia, and Mayor Jack Draqo None None None EXHIBIT A RESOLUTION NO. 43-91 Page I of 4 City of South San Francisco CHIEF ACCOUNTANT DEFINITION Under ~general direction, manages and participates in City's accounting and purchasing functions; performs difficult and complex work in accounting and related aspects of financial management; provides supervision and technical direction to subordinate accountants and clerks; provides highly technical staff !assistance to the Finance Director; does related work as required. DISTINGUISHING CHARACTERISTICS The incumbent is responsible for directing the day-to-day operations of the City's accounting, licensure, payroll, and purchasing activities in addition to ensuring that proper internal fiscal controls are maintained. This position differs from the Accountant in that the Chief Accountant has general responsibilities for accounting and purchasing functions within the Finance Department. EXAMPLE OF DUTIES Assists in the development of and implements objectives, policies, and procedures relating to accounting, auditing, purchasing, budgeting, business license and payroll activities; provides supervision and training to subordinate accountants and clerks, reviews performance of subordinates and submits recommendation to Finance Director; directs the technical accounting aspects of the preparation and processing of accounts payable, accounts receivable and payroll; establ!ishes and maintains journals, ledgers and supporting financial records; supervises the maintenance of the General Ledger!, supervises the recording of all revenue, encumbrances and disbursements; develops and administers accounting and budget control systems as necessary to comply with accounting procedures, laws, ordinance and other regulations; reviews, develops and modifies accounting methods and internal auditing controls to improve effectiveness of existing procedures, and to insure conformance with existing policies; acts as primary liaisoin for annual City audit, prepares and provides supporting documentation, ensures that audit is scheduled and completed in a timely manner; directs the central purchasing functions for the City, serving as Purchasing Agent; prepares a variety of complex reports; provides professional, technical accounting and purchasing advice to City staff, answers requests for information, coordinates activities with other divisions and departments; acts as Finance Director in his/her absence. Page 2 Chief iAccountant EXHIBIT A RESOLUTION NO. 43-91 Page 2 of 4 DESIRABLE QUALIFICATIONS Knowledge of: Principles, methods and practices of municipal finance, budgeting, accounting, purchasing and fiscal operations and record keeping. Generally accepted municipal accounting and auditing principles and practices. Principles of supervision, training and performance evaluation. Principles of financial administration, including budgeting and reporting. APplicable laws, regulations, public finance and fiscal operations. A~ility to: Analyze and interpret financial and accounting records; examine, prepare and verify financial statements, reports and documents. Prepare complex financial statements, reports and analyses. Develop and implement modified and new accounting procedures and systems. Supervise, train and evaluate assigned personnel. EStablish and maintain cooperative working relationships with those contacted in the course of work. Interpret and apply rules and regulations regarding accounting, purchasing and auditing practices. Communicate clearly, orally and in writing. E~perience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be. Experience: Four years of increasingly responsible experience in accounting or auditing work, including two years in a supervisory capacity. Training: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in accounting, business administration, or related field. LICENSE Possession of a Valid California Drivers License. EXHIBIT A RESOLUTION NO. 43-91 Page 3 of 4 City of South San Francisco ADMINISTRATIVE ANALYST (FINANCE) DEFINITION Under general direction, provides staff assistance by performing a wide variety of responsible administrative assignments and technical analysis regarding operations and proceaures and administers City computer system. DISTINGUISHING CHARACTERISTICS Positions in this class perform professional level analysis and have considerable latitude for independent decision making in choosing methods of analyzing, developing and implementing approved administrative procedures. EXAMPLE OF DUTIES Coordinates use of City computer system including development of procedures, priorities and related activities; manages implementation of new computer systems; assists in the development of the City budget including development of materials, analysis of departmental submittals and compilation of the budget document; monitors the City's budget, identifying trends and recommending preventive measures to assure conformance with budget limits; performs routine tasks associated with City's property management, insurance administration and records storage programs; participates in the development, implementation and documentation of new revised systems and procedures; compiles materials and prepares reports and manuals; responds to requests for information from other City departments and the public; conducts special studies externally or within City departments on issues related to financial management, and may supervise nonprofessional staff. DESIRABLE QUALIFICATIONS KNOWLEDGE OF: Principles and practices of organization and public administration. Principles, methods, and practices of municipal finance, budgeting, and accounting. Mechanics, uses and operation of integrated municipal and personal computer systems. Research techniques, methods, and procedures and report presentation. Techniques of procedure development. EXHIBIT A RESOLUTION NO. 43-91 Page 4 of 4 ADMINISTRATIVE ANALYST (FINANCE) Page 2 ABILITY TO: Communicate clearly and concisely, orally and in writing. Review organizational and administrative problems, and recommend and implement an effective course of action. Properly interpret and make decisions in accordance with laws, rules and policies. Meet appropriate physical demands necessary for adequate job performance. Understand operating needs of various City departments and translate this information to data processing requirements. EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could~provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of general government experience. administrative local Education: Equivalent to a Bachelor's Degree from an accredited college or university with major work in public or business administration or a closely related field. LICENSE OR CERTIFICATE Possession of a valid California Driver's License.