Loading...
HomeMy WebLinkAbout2011-03-08 e-packet c,„„s.44„, SPECIAL MEETING �� o CITY COUNCIL 4i o A OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 CITY HALL CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO TUESDAY, MARCH 8, 2011 5:30 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the City Council of the City of South San Francisco will hold a Special Meeting on Tuesday, the 8th day of March, 2011, at 5:30 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: 1. Call to Order. 2. Roll Call. 3. Public Comments — comments are limited to items on the Special Meeting Agenda. 4. Interview applicants for Multiple Positions: 5:30 p.m.: Alex Khalfin (Planning Commission; Parks and Recreation Commission) 5:40 p.m.: Juan Bustos (Planning Commission; Parks and Recreation Commission) 5:50 p.m.: Nakshin Shah (Planning Commission; Parking Place Commission; Cultural Arts Commission) 6:00 p.m.: Charles Huang (Planning Commission; Parks and Recreation Commission) 6:10 p.m.: Edwin Chan (Planning Commission; Parks and Recreation Commission) 5. Interview applicants for Cultural Arts Commission: 6:20 p. m.: Beverly Pettinari (Previously interviewed applicant Nakshin Shah) 6. Interview applicants for Parking Place Commission: 6:30 p.m.: Frank Roman 6:40 p.m.: Linda Parenti (Previously interviewed applicant Nakshin Shah) 7. Interview applicants for the Planning Commission: 6:50 p.m.: Mary Giusti 7:00 p.m.: Wallace Moore 7:10 p.m. William Zemke 7:20 p.m.: Eugene Sim 7:30 p.m.: Carlos Martin 7:40 p.m.: Linda Loeffler 7:50 p.m.: John Bermudez 8:00 p.m.: Raymond Rothwell (Previously interviewed applicants Alex Khalfin, Juan Bustos, Nakshin Shah, Charles Huang and Edwin Chan) 6. Interview applicants for the Parks and Recreation Commission. 8:10 p.m.: John Rankin 8:20 p.m.: Douglas Reynolds 8:30 p.m.: Susie McFarland 8:40 p. m.: David Venturini 8 :50 p.m.: Sean Garrone (Previously interviewed applicants Alex Khalfin, Juan Bustos, Charles Huang and Edwin Chan) 7. Discussion and appointment of applicant to the Cultural Arts Commission. Council may appoint one (1) applicant to a term to expire June 13, 2012. 8. Discussion and appointment of applicant to the Parking Place Commission. Council may appoint one (1) applicant to a term to expire December 31, 2013. 9. Discussion and appointment of applicants to the Planning Commission. Council may appoint one (1) applicant to a term to expire December 31, 2012. Council may appoint three (3) applicants to respective terms expiring December 31, 2014. 10. Discussion and appointment of applicants to the Parks and Recreation Commission. Council may appoint three (3) applicants to respective terms expiring December 31, 2014. 11. Adjournment. istaJo artinelli, O Clerk SPECIAL CITY COUNCIL MEETING MARCH 8, 2011 AGENDA PAGE 2 N � a '� y .firr y v .. o 1 S taff Rep DATE: March 8, 2011 TO: Honorable Mayor and City Council FROM: Krista Martinelli, City Clerk SUBJECT: Board and Commission Recruiting/Appointments. RECOMMENDATION It is recommended that the City Council consider the attached citizen applications for appointment to the open seats on the respective Board, Commission or Agency applied for; and that Council interview each citizen. It is further recommended that upon completion of interviews for the positions, Council move to appoint Commissioners to the Cultural Arts Commission, Parking Place Commission, Planning Commission, and Parks and Recreation Commission. BACKGROUND /DISCUSSION Pursuant to Resolution No. 27 -2009, the City Council holds biannual recruitments /meetings for the purpose of considering appointments to Boards and Commissions. On November 16, 2010, due to expiration of terms and resignations, the City Clerk's Office initiated recruitment for the Boards and Commissions referenced below as well as the Personnel Board and Historic Preservation Commission. Interviews were put on hold until Council could discuss and consider modification and /or addition to the City's Boards and Commissions. As a result of discussion at the Council's January 29, 2011 retreat, it was determined that interviews for the Historic Preservation Commission and Personnel Board would be postponed until further consideration of the future of these boards. In the meantime and for fairness purposes, a second recruitment for the Boards and Commissions specified below was opened on February 22, 2011. a. Cultural Arts Commission- One (1) seat is vacant due to a member's resignation. One (1) applicant may be appointed to serve a partial term to expire June 13, 2012. b. Housing Authority Tenant Seat- One (1) seat is vacant due to a member's resignation. One (1) applicant may be appointed to serve a partial term to expire March 31, 2011. Special Requirements: To be considered for appointment, persons must be renting their living space in the property governed by the Authority. Pursuant to California Health and Safety Code Section 34270, one tenant commissioner shall be over 65 years of age if the authority has tenants of such age. Due to the proximity to the March 31, 2011 expiration of the term at issue, interviews for this seat will be conducted during the spring recruitment. Staff Report Subject: Board and Commission Recruiting/Appointments Page 2 c. Parking Place Commission- One (1) seat is vacant due to term limits (Irli). One (1) applicant may be appointed to serve a term running through December 31, 2013. d. Planning Commission- Three (3) seats are vacant due to term expirations (Giusti, Moore and Zemke); and One (1) seat is vacant due to a member's resignation. Three applicants may be appointed to serve respective terms running through December 31, 2014; one (1) applicant may be appointed to serve a partial term to expire December 31, 2012. e. Parks and Recreation Commission- Three (3) seats are vacant due to term expirations (Garrone, Nelson, Reynolds) and one (1) seat is vacant due to a member's resignation. Three (3) applicants may be appointed to serve respective terms to expire December 31, 2014. The City Clerk's Office posted the attached Notices of Term Expirations and Vacancies on Tuesday, November 16, 2010 and Tuesday, February 22, 2010 at City Hall, the Municipal Services Building, City Hall Annex, West Orange Library and the Grand Avenue Library. A statement announcing the vacancies and identifying the application deadline including a link to the application has been on the City's website homepage during most of the recruitment period. Notification was sent to an interest list maintained by the City Clerk's Office. A brief announcement of the term expirations and vacancies was posted on the Community Channel until the expiration of the application period. The City Clerk's Office accepted applications until 5:00 p.m. on Tuesday, March 1, 2010. SUMMARY OF MEETING TIMES, TERM LENGTHS /LIMITS AND AGENCY PURPOSE FOR POSITIONS UNDER CONSIDERATION ON 3.8.11 The Cultural Arts Commission meets on the third Thursday of every month at 7:00 p.m. in the Betty Weber Room of the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms and are limited to three (3) consecutive terms. The Commission encourages and promotes cultural arts activities within the community and acts as an advisory body to the City Council on matters pertaining to the arts and cultural affairs. The Parking Place Commission meets the 2 Tuesday of the month at 5 p.m. at City Hall. Commissioners are appointed to a three (3) year term and are limited to four (4) consecutive terms. The Parking Place Commission acquires, administers, maintains, operates, manages and enforces the rules governing parking spaces and parking lots located within Parking District No. 1, which encompasses most of the downtown business district. It further exercises powers set forth in the Streets and Highway Code of the State of California. The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms and are limited to three (3) consecutive terms. The Commission advises the Council on matters pertaining to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a department budget. Staff Report Subject: Board and Commission Recruiting/Appointments Page 3 The Planning Commission meets the first and third Thursdays of the month at 7:30 p.m. at the Municipal Services Building. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makes recommendations in matters of zoning changes, variances, special use permits, parcel maps, subdivision maps and other related matters. APPLICATIONS RECEIVED The applications identified below are qualified. The City Clerk's Office has confirmed the applicants are registered to vote in the City of South San Francisco. Cultural Arts Commission: One (1) resignation Partial term to expire December 13, 2012 Nakshin Shah Beverly Pettinari Parking Place Commission- One (1) term limit vacancy. Full term running through December 31, 2013. Linda Parenti Nakshin Shah Frank Roman Planning Commission- Three (3) term expirations (Giusti, Moore and Zemke); and One (1) resignation. Three (3) full terms running through December 31, 2014; and one (1) partial term to expire December 31, 2012. Carlos Luis Martin Alex Khalfin Wallace Moore (* application for reappointment) William Zemke (* application for reappointment) Eugene Sim Juan Bustos Linda Loeffler Nakshin Shah John Bermudez Raymond Rothwell Mary Giusti (* application for reappointment) Charles Huang Edwin Chan Staff Report Subject: Board and Commission Recruiting/Appointments Page 4 Park and Recreation Commission- Three (3) term expirations (Garrone, Nelson, Reynolds) Three (3) full terms running through December 31, 2014. Alex Khalfin Juan Bustos Sean Garrone (* application for reappointment) Douglas Reynolds (* application for reappointment) Susie McFarland David Venturini John Rankins Charles Huang Edwin Chan INTERVIEW QUESTIONS Council's standard interview questions for new applicants and incumbents will be distributed at the meeting. CONCLUSION Upon review of the applications and completion of interviews, Council may consider and entertain motion(s) to appoint applicants to fill the respective positions. gr _.Knista . inelli '! . arry M. Nagel City Clerk City Manager Attachments: 11.16.11 & 2.22.11 Notices of term expirations and vacancies Applications Interview Questions (to be distributed at meeting) Ballots (to be distributed at meetings) i gfli S.4 crflAPN—A ,- _ n Ca v im - - , o A LIFO R � BOARD AND COMMISSIONS TERM EXPIRATIONS & VACANCIES NOTICE is hereby given of vacancies on the South San Francisco Cultural Arts Commission, Historic Preservation Commission, Housing Authority, Parking Place Commission, Personnel Board and Planning Commission as follows: Cultural Arts Commission: One (1) seat is vacant due to resignation. Historic Preservation Commission: one (1) seat is vacant due to resignation. Housing Authority Tenant Commissioner: One (1) seat is vacant due to resignation. Parking Place Commission: One (1) seat will be vacant as of December 31, 2010 due to term limits. Personnel Board: One (1) seat will be vacant as of December 31, 2010 due to term limits Planning Commission: One (1) seat will be vacant as of December 14, 2010 due to resignation. The City Council will fill the above identified vacancies upon consideration of applications filed with the Office of the City Clerk as set forth below. NOTICE is hereby given of the expiration of terms on the South San Francisco Historic Preservation Commission, Parks and Recreation Commission, Personnel Board and Planning Commission as follows: Historic Preservation Commission: Commissioner Acosta's term expires December 31, 2010. Parks and Recreation Commission: Commissioner Garrone's, Commissioner Nelson's and Commissioner Reynold's terms expire December 31, 2010. Personnel Board: Boardmember Bertolozzi's term expires December 31, 2010. -1- Planning Commission: Commissioner Giusti's, Commissioner Moore's and Commissioner Zemke's terms expire December 31, 2010. The above identified incumbents are eligible to file applications for reappointment. The City Council will consider incumbents' applications along with any others filed with the Office of the City Clerk as set forth below. AGENCY RESPONSIBILITIES & MEETING TIMES The Cultural Arts Commission meets on the third Thursday of every month at 7:00 p.m. in the Betty Weber Room of the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms and are limited to three (3) consecutive terms. The Commission encourages and promotes cultural arts activities within the community and acts as an advisory body to the City Council on matters pertaining to the arts and cultural affairs. The Historic Preservation Commission meets the rd Thursday of the month at 7:30 p.m. at City Hall. Commissioners are appointed to four (4) year terms with a limit of appointment to three (3) consecutive terms. The Commission designates historic resources; reviews applications for altering or demolishing historic resources; disseminates information to the public concerning structures, sites and areas deemed worthy of preservation; and considers and recommends to the City Council methods for encouraging and achieving historical or architectural preservation. The Housing Authority meets the r Monday of the month at 6:00 p.m. at 350 C Street. Tenant Commissioners serve a two -year term. Non - Tenant Commissioners serve a four - year term. The Housing Authority's services include developing, operating and maintaining housing projects and examining affordable housing issues, including unmet housing needs of low income residents. The Parking Place Commission meets the 2 Tuesday of the month at 5 p.m. at City Hall. Commissioners are appointed to three (3) year terms with a limit of appointment to four (4) consecutive terms. The Parking Place Commission acquires, administers, maintains, operates, manages and enforces the rules governing parking spaces and parking lots located within Parking District No. 1, which encompasses most of the downtown business district. It further exercises powers set forth in the Streets and Highway Code of the State of California. The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms with a limit of appointment to three (3) consecutive terms. The Commission advises the Council on matters pertaining to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a department budget. -2- The Personnel Board meets on the third Tuesday of each month at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The Personnel Board reviews and oversees issues relative to recruitment - related testing and to certifying lists of persons eligible for employment in the City. It also hears appeals submitted by employees in the competitive service for disciplinary action related to dismissal, demotion, salary reduction, grievance, or alleged violation of the personnel rules and certifies its findings and recommendations. The Planning Commission meets the first and third Thursdays of the month at 7:30 p.m. at the Municipal Service Building. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makes recommendations in matters of zoning changes, variances, special use permits, parcel maps, subdivision maps and other related matters. -3- REQUIREMENTS: To be considered for appointment, persons must be registered to vote in the City of South San Francisco. Applicants should also be motivated to serve the public and have sufficient time available to devote to day or evening meetings and the requisite preparation. Applicants for Housing Authority Tenant Commissioner Positions must reside in the Housing Authority. Submission of an application pursuant to the process set forth below and appearance before the City Council for a public interview at a Special Meeting on December 14 and/or December 15` beginning at 6:30 p.m. are also required. APPLICATION PROCEDURES Applications may be retrieved by the following methods: 1) Contact the Office of the City Clerk: Krista Martinelli South San Francisco City Clerk City Hall 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 877 -8518 Fax: (650) 829 -6641 e- mail: krista .martinelli- larson(a�ssfnet or 2) Download a copy of the application at: www.ss£ net APPLICATIONS MUST BE RECEIVED IN THE OFFICE OF THE CITY CLERK BY THURSDAY DECEMBER 9th AT 5:00 P.M. Dated: November 16, 2010 sta Martinelli City Clerk -4- ( 0.01 S444j -.err J O C 4 L / FO R � BOARD AND COMMISSIONS TERM EXPIRATIONS & VACANCIES NOTICE is hereby given of vacancies on the South San Francisco Cultural Arts Commission, Housing Authority, Parking Place Commission, and Planning Commission as follows: Cultural Arts Commission: One (1) seat is vacant due to resignation. Housing Authority Tenant Commission: One (1) seat is vacant due to resignation. Parking Place Commission: One (1) seat is vacant due to term limits. Planning Commission: One (1) seat is vacant due to resignation. The City Council will fill the above identified vacancies upon consideration of applications filed with the Office of the City Clerk as set forth below. NOTICE is hereby given of the expiration of terms on the South San Francisco, Parking Place Commission, Parks and Recreation Commission, and Planning Commission as follows: Parks and Recreation Commission: Commissioner Garrone's, Commissioner Nelson's and Commissioner Reynold's terms expired December 31, 2010. Planning Commission: Commissioner Giusti's, Commissioner Moore's and Commissioner Zemke's terms expired December 31, 2010. The above identified incumbents are eligible to file applications for reappointment. The City Council will consider incumbents' applications along with any others filed with the Office of the City Clerk as set forth below. -5- AGENCY RESPONSIBILITIES & MEETING TIMES The Cultural Arts Commission meets on the third Thursday of every month at 7:00 p.m. in the Betty Weber Room of the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four (4) year terms and are limited to three (3) consecutive terms. The Commission encourages and promotes cultural arts activities within the community and acts as an advisory body to the City Council matters pertaining to the arts and cultural affairs. The Housing Authority meets the second Monday of the month at 6:00 p.m. at 350 C Street. Tenant Commissioners serve a two -year term. Non -Tenant Commissioners serve a four -year term. The Housing Authority's services include developing, operating and maintaining housing projects and examining affordable housing issues, including unmet housing needs of low income residents. The Parking Place Commission meets the second Tuesday of the month at 5 p.m. at City Hall. Commissioners are appointed to a three -year term. The :Parking Place Commission acquires, administers, maintains, operates, manages and enforces the rules governing parking spaces and parking lots located within Parking District No. 1, which encompasses most of the downtown business district. It further exercises powers set forth in the Streets and Highway Code of the State of California. The Parks and Recreation Commission meets on the fourth Thursday of every month at 7:00 p.m. in the Municipal Services Building located at 33 Arroyo Drive in South San Francisco. Commissioners are appointed to four -year terms. The Commission advises the Council on matters pertaining to public recreation, including parks and playgrounds. The Commission also assists in the planning of a complete recreation program and in the planning of a department budget. The Planning Commission meets the first and third Thursdays of the month at 7:30 p.m. at the Municipal Service Building. Commissioners are appointed to a four (4) year term with a limit of appointment to three (3) consecutive terms. The purpose of the Planning Commission is to make recommendations as to the orderly, physical growth and development of the community in relation to land subdivision, planning and zoning. It makes recommendations in matters of zoning changes, variances, special use permits, parcel maps, subdivision maps and other related matters. -6- REQUIREMENTS: To be considered for appointment, persons must be registered to vote in the City of South San Francisco. Applicants should also be motivated to serve the public and have sufficient time available to devote to day or evening meetings and the requisite preparation. Applicants for Housing Authority Tenant Commissioner Position must reside in the Housing Authority. Submission of an application pursuant to the process set forth below and appearance before the City Council for a public interview at a Special Meeting on a date to be determined. APPLICATION PROCEDURES Applications may be retrieved by the following methods: 1) Contact the Office of the City Clerk: Krista Martinelli South San Francisco City Clerk City Hall 400 Grand Avenue South San Francisco, CA 94080 Tel: (650) 877 -8518 Fax: (650) 829 -6641 e -mail: [email protected] or 2) Download a copy of the application at: www.ssf.net 3) Those who have submitted applications prior to the previiously posted December 9, 2010 deadline need not reapply. If you are unsure of your submittal date, please check with the Clerk's office. APPLICATIONS MUST BE RECEIVED IN THE OFFICE OF THE CITY CLERK BY TUESDAY, MARCH 1st AT 5:00 P.M. Dated: February 22, 2011 /S:/ Krista Joy Martinelli City Clerk -7-