HomeMy WebLinkAbout2011-06-22 e-packet SPECIAL MEETING
Sq y�
_: REDEVELOPMENT AGENCY
fi rr y OF THE
► CITY OF SOUTH SAN FRANCISCO
` P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COMMUNITY ROOM
33 ARROYO DRIVE
WEDNESDAY, JUNE 22, 2011
6:30 P.M.
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of
the State of California, the Redevelopment Agency of the City of South San Francisco will hold a
Special Meeting on Wednesday, the 22 day of June, 2011, at 6:30 p.m., in the Municipal
Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California.
Purpose of the meeting:
1. Call to Order.
2. Roll Call.
3. Agenda Review.
4. Public Comments — comments are limited to items on the Special Meeting
Agenda.
CONSENT CALENDAR
5. Submittal of Annual Redevelopment reports to the State Controller as required
by California Health & Safety Code 33080.1.
ADMINISTRATIVE BUSINESS
6. Resolution approving the Redevelopment Agency Operating Budget for 2011-
12.
7. Resolution Providing Interim Spending Authority for the First 60 Days of the
2011 -12 Fiscal Year.
CLOSED SESSION
8. Real Property Negotiations
(Pursuant to Government Code Section 54956.8)
Agency Negotiator: Marty Van Duyn
related to:
315 -321 Airport Blvd.
Owner: The Gonzalez Family Trust
401 Airport Blvd.
Owner: The Gonzalez Family Trust
411 Airport Blvd.
Owner: The Gonzalez Family Trust
421 Airport Blvd.
Owner: The Gonzalez Family Trust
216 Miller Avenue
Owner: The Gonzalez Family Trust
405 Cypress Avenue
Owner: The Gonzalez Family Trust
9. Adjournment.
'•.1
tom.i _-_I
City . erk, City o outh San Francisco
SPECIAL REDEVELOPMENT AGENCY MEETING JUNE 22, 2011
AGENDA PAGE 2
cp\)..14.A.A.,e, Redevelopment Agency
. 1n ° S ta Re ort
A
DATE: June 22, 2011
TO: Redevelopment Agency Board
FROM: Jim Steele, Finance Officer
SUBJECT: SUBMITTAL OF ANNUAL REDEVELOPMENT REPORTS TO THE STATE
CONTROLLER AS REQUIRED BY CALIFORNIA HEALTH & SAFETY CODE
33080.1
RECOMMENDATION
It is recommended that the Redevelopment Agency Board receive and accept the attached reports,
as required by Health and Safety Code 33080.1.
BACKGROUND/DISCUSSION
California Health & Safety Code 33080.1 requires local agencies to produce and submit to the State
Controller a series of annual reports related to the Redevelopment Agency's activities in the prior fiscal
year. Agencies are also required to present these reports, along with an annual update on blight progress ,
to its legislative body. The State reports have been submitted to the State Controller as required; the
Board also needs to receive and review them and the blight progress update. This staff report transmits
the reports for fiscal year 2009 -10. Several of these routine reports provide for demographic reporting to
the State, are lengthy and contain very detailed numerical data. Consequently, it is not feasible to include
them as attachments. They can be viewed on the City's website in the Finance Department Homepage
(www.ssf.net/depts /finance), or by contacting the Finance Department at 877 -8513. Also, a binder
containing the reports is available in the Council office.
The reports submitted annually to the State Controller's Office are:
Property Report
Describes properties owned by the Agency, their uses, and those acquired in the previous fiscal year.
(Exhibit A)
Housing Activities Report
Describes housing activities and funding sources. (Available for viewing as described above).
Annual Report of Financial Transactions of Community Redevelopment Agencies
Presents detailed descriptions of the Agency's project areas and assessed valuations, including but not
limited to, the Agency's long -term debt and statement of income and expenditures. (Available for
viewing as described above).
Staff Report
Subject: Annual Redevelopment Reporting Requirements
Page 2
Loan Report
Identifies loans which equal or exceed $50,000 and were found by the Agency during the previous fiscal
year to have either defaulted or not complied with the terms of the agreements approved by the Agency.
The Agency did not have any such loans in fiscal year 2009 -10, so this statement, in lieu of a report, will
suffice for the reporting requirement.
The following report is not sent to the State, but is required to be presented to the legislative body:
Annual Blight Progress Update
Describes the Agency's progress in eliminating blight over the past year, including goals and objectives
set and achieved. (Exhibit B)
CONCLUSION
Acceptance of these reports will facilitate the Agency's compliance with the State Health and Safety
Code.
4
By: � $� Approved: , , 1
Jim eele • • , M. agel
Finance Officer Executive Director
Attachments: Exhibit A - Property Report
Exhibit B - Blight Progress Report
CT /)SBN:ed
Exhibit A
Properties in RDA Ownership as of June 30, 2010
No. APN TRA Address Use
1 015024490 013041 559 Gateway Child Care
2 012334040 013054 212 Baden Parking Lot
3 012333050 013019 339 -341 Commercial Two duplexes (4 units)
4a 012334130 013054 200 Linden Ave Office (our IT Department)
4b 012334160 013054 200 Linden Ave Parking lot
5 012174300 013054 616 Linden Parking lot
6 012301020 013020 468 Miller Parking lot for medical bldg
7 012302140 013054 472 Grand /306 Spruce Office - County medical clinic
8 012321160 013020 432 Baden /429 Third Lane Parking lot
9 011322030 013059 1 Chestnut Ave. Comml (former Ron Price dealer)
10 011324190 013064 80 Chestnut Ave. Comml (former Cal Water site)
11 012311230 013020 310 Miller 4 residential units
12 013232170 013002 380 Alta Vista Single family
13 014061110 013052 480 N. Canal Fire Station 61
14 012316110 013054 201 Grand (Grand & Cypress) Parking lot (was Copa Cabana)
15 012334030 013054 216 Baden Parking Lot
16 012311250 013020 314 Miller Single family
17 012312070 013054 323 Miller Duplex
18 012101100 013054 905 Linden (at Armour) Vacant /green space
19 012145430 013054 714 Linden Ave. Residential 3 units
20a 093312050 013059 No address - PUC property PUC land
20b 093312060 013059 No address - PUC property PUC land
20c 093331050 013019 No address - PUC property PUC land
20d 093331060 013019 No address - PUC property PUC land
20e 011326030 013059 No address - PUC property PUC land
21 012311240 013020 312 Miller Ave. Residential 3 units
22 012145370 013054 700 Linden Ave. Vacant /green space
23 012102030 013054 938 Linden Future Charitable Food /Services Co.
24 012312300 013054 356 Grand Future Breezeway /Open Space
25 012338160 013041 296 Airport Blvd. Future Train Station
-1-
Exhibit B
Blight Progress Report
Redevelopment Agency of South San Francisco
In accordance with its goal to eliminate blight in project areas, the following summarizes projects that
were undertaken, continued, or completed in fiscal year 09/10 by the Agency, and outlines ongoing blight
elimination goals.
A. Downtown/Central Original Redevelopment Project Area
In 09 -10, two longstanding Downtown Business District property owners, a restaurant and a music store,
were provided technical assistance and loan funds to undertake major improvements and expansions to
their commercial structures. Di Napoli's project was completed in FY 09/10 and Bronstein's was
undertaken in 09/10 but completed in FY10 /11.
The resurfacing of Grand Avenue and several lanes from Airport Boulevard to Spruce Avenue were
completed. Several properties were acquired in downtown land assembly for future redevelopment of
mixed housing and commercial uses. One such site on Miller Avenue was acquired in the prior year and
demolished in FY09 /10 in preparation for the construction of the Miller Avenue Garage. The
Redevelopment Agency initiated construction for the new parking garage located on Miller Avenue in the
previous fiscal year and construction has continued in 09/10 and is scheduled completion in 10 /11. In
anticipation of the closure of the existing surface parking lots (for the new Miller Avenue parking garage)
in 08/09 the Agency demolished two commercial buildings on Baden Avenue and one on Linden Avenue
and in 09/10 completed the construction of three temporary surface parking lots on those sites.
The Agency negotiated the acquisition of the Caltrans site on Airport Boulevard at Grand Avenue, for
future pedestrian plaza, as a link to the proposed new relocated train station and the Agency closed escrow
with Caltrain on the property in FY 09/10 and took possession of the site. Abatement of toxics on the site
will be undertaken in FY 10 /11.
Implementation of the Downtown Revitalization Strategy was initiated with the feasibility analysis
underway to construct a mixed use (residential/commercial) development in the project area. During this
period plans were drafted for the renovations of new buildings acquired in the prior year for new uses
including a social service program for the homeless; or people at risk of becoming homeless, and a new
pedestrian walkway connecting Grand Avenue to the new Miller Avenue parking garage. The actual
construction of the new pedestrian walkway occurred in FY 10 /11.
In 08/09 the interior remodel of 3 residential units on Linden Avenue owned by the Agency was
completed and in 09/10 the exterior remodel was completed for that property. Additionally, the Agency
funded the creation of a new Emergency Opertations Center at Fire Station 61 which was completed in
FY 09/10.
The Agency will continue to focus on goals identified in the Plan for the Downtown Project area, which
include and are not limited to the following:
-- Promote new and continuing private sector investment within the Project Area to prevent the loss of
and to facilitate commercial and industrial activity.
-- Retain and expand as many existing businesses as possible by means of redevelopment and
rehabilitation activities and by encouraging and assisting the cooperation and participation of owners,
businesses and public agencies in the revitalization of the Project Area.
-- Create and develop local job opportunities and preserve the area's existing employment base.
-2-
-- Re -plan, redesign and develop areas that are stagnant or improperly used.
-- Encourage development of Downtown as a mixed use activity center with retail and visitor - oriented
uses, business and personal services, government and professional offices, civic uses, and a variety of
residential types and densities.
-- Enhance linkages between Downtown and transit centers, and increase street connectivity with the
surrounding neighborhoods.
B. Downtown/Central Added Redevelopment Project Area
Specific projects undertaken, continued, or completed in fiscal year 09/10 by the Agency include: A new
master plan drafted for potential development in the Oyster Point Marina which includes the Business
Park and significant recreational uses for the waterfront. Monitoring continues for toxins in the land fill
with new plans for potential development and replacement of underground utility lines. Plans with other
entities for the development of the Ferry Terminal continue to move forward and the Redevelopment
Agency has funded the initial construction for the Ferry Terminal to bridge federal funding anticipated in
the next fiscal year. A new Five Year Implementation Plan was adopted by the Redevelopment Agency
which anticipates the proposed new development in the Oyster Point Marina and Business Park.
Additionally, the storm pump station in the Gateway Project Area had a new electrical panel installed in
FY 09/10.
In addition to the goals identified above and in the Plan for the Downtown Project area, the following
goals are specific to this Added Project Area:
-- Enhance linkages between Downtown and transit centers.
-- Increase street connectivity.
-- Create a pedestrian friendly environment.
- - Expand retail opportunities.
- - Create a new environment for marine, recreational and commercial activities.
- - Improve public access to shoreline.
- - Development of a new ferry terminal.
C. El Camino Corridor Original Redevelopment Project Area
In FY 09/10 the Police Department Evidence Room was renovated with Agency funds to better serve the
city's residents. The Orange Library underwent a major renovation that was completed in FY09 /10 to
bring the facility up to date with accessible restrooms and many new computer stations for patrons.
Additionally, a Bicycle Master Plan was undertaken and a map produced in FY 09/10 "Walking and
biking Map of SSF in conjunction with Kaiser Permanente, showing bike and walking trails along the El
Camino Real and east -west crossings over into the Downtown Area and lands East of Highway 101.
The Agency will continue to focus on goals identified in the Plan for the El Camino Project area, which
include and are not limited to the following:
- - Eliminate or ameliorate existing substandard conditions, including substandard vehicular circulation
and parking systems, inadequate infrastructure, insufficient off -street parking, and other similar public
deficiencies adversely affecting the Project Area.
- - Upgrade and expand recreational areas and open space.
- - Assist in the revitalization of the Willow Gardens neighborhood.
- - Develop more east -west crossings on El Camino Real that connect the City's neighborhoods, and a
continuous parallel street on the eastside to provide alternative travel routes.
-- Develop El Camino Real as a boulevard that accommodates its role as a regional corridor but with
streetscape and development that provide identity to the street.
-3-
- - Encourage development of a mix of uses, with pockets of concentrated activity that provide focus and
identity to the different parts of El Camino Real.
-- Develop the South San Francisco BART station area as a vital pedestrian- oriented center, center, with
intensity and mix of uses that complement the area's new role as a regional center.
D. El Camino Corridor Added Redevelopment Project Area
A master plan is being drafted for Agency lands acquired from the PUC to guide future development
along the utility corridor and the lands were cleared of debris, fenced and landscaped. The El Camino
Real/Chestnut Land Use Plan was undertaken in FY 09/10 and presented for adoption to the Agency
Board in FY10 /11. Park Place residential units were placed in service in FY 08/09 and the last seven
were sold in FY 09/10, three of which were affordable units resulting from the Agency's Inclusionary
Housing Ordinance.
Plans for the 636 El Camino, New Residential Development were undertaken in FY 08/09 with the
Agency assisting to purchase the site. In FY 09/10 the final design plans were developed and submitted
for entitlements in FY 09/10 and the Agency Board approved matching funds to secure State Tax Credits
in FY 09/10 for 109 units of affordable housing.
In addition to the goals identified above and in the Plan for the El Camino Corridor Project area, the
following goals are specific to this Added Project Area:
- Rehabilitating, developing or constructing affordable housing units.
- - Acquisition and rehabilitation of residential units at Willow Gardens with improvements to public and
open spaces.
-- Installation, reconstruction, expansion, of streets, utilities and other public improvements.
-- Acquisition of real property for redevelopment.
- - Making improvements to traffic circulation, parking systems, and inadequate infrastructure.
- - Upgrading and expansion of recreational uses.
E. Gateway Redevelopment Project Area
Negotiations were held in FY 09/10 regarding the acquisition and recovery of the City's right of way in
the Gateway Project Area adjacent to the site of the proposed new Caltrain Station. Surveys have been
conducted in preparation for the transfer of several properties scheduled to take place in FY 10/11.
Specific projects undertaken, or continued within this Project Area by the Agency include: negotiations
with Comfort Suites to acquire a portion of their property to undertake the new roadway improvements
for the proposed new Caltrain Station.
The Agency will continue to focus on goals identified in the Plan for the Gateway Project area, which
include and are not limited to the following:
-- Re -plan, redesign and develop a large area suffering from obsolete plant facilities.
-- Establish and implement performance criteria to assure high site design standards and environmental
quality so as to provide unity and integrity to the entire site.
- - Strengthen the economic base of the Project Area and the community by installing public
improvements needed to stimulate new office/hotel and commercial development, employment and
economic growth.
-4-
F. Shearwater Redevelopment Project Area
The Agency will continue to focus on goals identified in the Plan for the Shearwater Project area, which
include and are not limited to the following:
-- Eliminate or ameliorate certain environmental deficiencies, including substandard vehicular circulation
systems; disposal or handling of hazardous materials; inadequate water, sewer and storm drainage
systems; and other similar public improvements, facilities and utilities deficiencies adversely affecting the
Project Area.
-- Achieve an environment reflecting a high level of concern for architectural, open space, landscape, and
urban design and land use principles appropriate for the attainment of the objectives of the
Redevelopment Plan.
-5-
o �c x s ' 4 p
_err
C4LIFO P' S taffRe p ort
DATE: June 22, 2011
TO: Honorable Mayor and City Council and Redevelopment Agency Board
FROM: Jim Steele, Director of Finance
SUBJECT: RESOLUTIONS APPROVING THE 2011 -12 OPERATING BUDGET AND
REVISIONS TO THE MASTER FEE SCHEDULE FOR 2011 -12 FOR FEES
FOR SERVICES FOR THE CITY OF SOUTH SAN FRANCISCO
RECOMMENDATION
It is recommended that the City Council and Redevelopment Agency Board adopt a
Resolution that approves the proposed 2011 -12 Operating Budget; and that the City
Council approve a Resolution adopting revisions to the Master Fee Schedule for Fees for
Services. The proposed Capital Improvement Program (CIP) budget will be transmitted
by the Engineering Division separately.
BACKGROUND /DISCUSSION
The proposed 2011 -12 Operating Budget and Master Fee Schedule for 2011 -12 Fees for Services
are attached for review and approval in continuation of the discussion with the Council held at
the Study Session of May 17, 2011. This Staff Report transmits fund summaries for all City
funds with the exception of those that are budgeted through the CIP adoption process. The final
budget document will include those funds as well, along with departmental mission statements
and other narratives related to economic trends.
While the City is slowly weathering the recession and is seeing some positive signs in ongoing
revenue such as Sales Tax and Transient Occupancy Tax, there are several large increases to
citywide expenses in fiscal year 2011 -12, particularly related to personnel costs. Due to PERS
investment losses in the last two years, as well as to increasing retiree longevity, the City's
annual PERS contribution has increased roughly $1 million, with additional increases projected
over the next two years. The City is also due to receive an 18% increase in Kaiser medical costs,
with medical costs continuing to spiral upwards at rates far exceeding general inflation as well as
City revenue growth. Similarly, there is a continuing trend in sizeable increases to workers
compensation costs, which rise with medical costs.
Given these continued hits to the General Fund, the 2011 -12 budget required reductions to
departmental budgets for the fourth consecutive year. These reductions, totaling $604,200, do
not affect any permanent, filled positions but do include the backfilling of some key retirements
with existing staff as well as the conversion of several full -time vacant positions to hourly
positions.
Staff Report
Subject: 2011 -12 Proposed Operating Budget
Page 2 of 4
The 2011 -12 General Fund revenue budget includes the entire expected Excess Educational
Revenue Augmentation Fund (ERAF) Refund, which has averaged $1.6 million over the last
seven years. In prior years the City had been budgeting roughly half of the anticipated amount at
the beginning of the year, with the remainder at year end set aside in the reserve for future capital
improvements. However, as the ERAF Refund has become a steady revenue stream and the
economic situation has constricted other revenues, staff proposes to count on the full amount at
the beginning of the year — which is consistent with the way other cities treat this revenue — and
to pledge that to the operating budget.
The 2011 -12 General Fund revenue budget is also assisted by a one -time property tax refund of
$485,000 to the General Fund (with a large refund to the school district as well) at the expense of
hits to the Redevelopment Agency and to other taxing entities throughout the County. This one
time refund will occur over four years, and is the net result of the property tax appeal settlement
agreement between the County, which administers property taxes in accordance with State law
and regulations, and Genentech. Increases to some departmental revenue proposals also add at
least $150,000 in fee revenue, in addition to other proposed changes to the City's schedule of
Fees for Services.
The net impact on the General Fund operating budget is a deficit of $582,000, which is in
accordance with Council's approval earlier this year to use reserves to fund the hiring of four
new police officers.
It is important to stress that further budget alignment will be required in the next several years, as
the City anticipates continued increases to PERS and health cost rates, higher costs related to
storm water regulations, and the need to address prior budget cuts that may not be sustainable in
the long run. It is also important to remind the Council that budget reductions taken to date are
largely as a result of position vacancies. This is a problematic way to balance the budget in the
longer term, since vacancies do not necessarily occur in the areas where there are services that
would be rationally chosen to cut. The budget has also been balanced by reducing investments
in City facilities through the capital budget, which is problematic over the longer term. Staff will
be updating the General Fund long -term forecast over the summer, and bringing to Council the
updated actuarial analysis of the City's liability for retiree health costs Other Post Employment
Benefits (OPEB). That liability has increased 39% since the last valuation two years ago, and if
the City were funding this liability as recommended by accounting standards, $10.4 million
annually would be set aside in the City's budget, which is $7.6 million higher than what the City
is budgeting for in pay -as- you -go retiree health costs and additional set asides.
FISCAL IMPACT
General Fund:
• The proposed General Fund operating budget has a surplus of $243,000 before transfers
out to the Storm Water Fund and the Health and Benefits Fund;
• The proposed budget does not include any new General Fund contribution towards the
Capital Improvements Program;
Staff Report
Subject: 2011 -12 Proposed Operating Budget
Page 3 of 4
• The proposed budget includes a $550,000 contribution towards the City's OPEB
obligation; those funds would be transferred to the Health and Benefits Fund, which
currently has $8.1 million set aside for this purpose. The recent actuarial study estimates
the total liability now at $82 million;
• $275,000 is the proposed General Fund contribution to the Storm Water Fund to cover
increased costs due to complying with new regulations;
• Operating expenditures include departmental reductions of $567,500; operating revenues
include $150,000 in increased departmental revenues and the attached changes to the
Master Fee Schedule;
• Proposed 11 -12 General Fund Reserves meet Council's current Reserves Policy:
o Projected ending balance of Undesignated Reserve of $4,406,000.
o Total General Fund Reserves of $15,229,000.
On a separate agenda item tonight, the Finance Department will be bringing required changes in
categorization of General Fund reserves to the Council, which will require revisions to the
Reserve Policy over the summer.
Other Funds
Sewer Fund:
The Sewer Fund has been able to absorb additional costs for a mandated five - and -a- half -year
upgrade to its collection system and decreased revenues from customers through delays of
capital improvements. These delays have allowed staff to focus on the most critical
improvements within the already approved 5% rate increase for next year. Sewer Reserves have
become financially solvent as a result of the reprioritization of capital investments.
CONCLUSION
The attached fund budgets are balanced and financially prudent for the time being. Looming
health, OPEB, and capital needs will make it increasingly important to review the updated long
term forecast over the summer and begin to take more long term, structural changes to the City's
expenditures in relation to ongoing revenues.
Prepared by: 140 Approved by: ', � " � . �� .1
Jim .teele C 4' y . Nagel
Finance Director City Manager
Staff Report
Subject: 2011 -12 Proposed Operating Budget
Page 4 of 4
Attachments:
Resolutions to Approve:
Proposed 2011 -12 City of South San Francisco Operating Budget
Changes to the Master Fee Schedule for 2011 -12 Fees for Services
Summary of Major Revenue and Expenditure Changes, 2011 -12
Summary of Proposed Changes to the Master Fee Schedule
Proposed 2011 -12 City of South San Francisco Operating Budget:
General Fund Summary
General Fund Reserves
General Fund Revenue Detail
Summary of Proposed 2011 -12 Department Reductions
Gann Appropriations Limit
Proposed 2011 -12 Other Funds Summaries:
Merged Redevelopment Project Area Funds
Low & Moderate Housing Fund
Public Improvement Agreement Fund
Sewer Enterprise Fund
Storm Water Fund
Parking District Fund
Gas Tax Fund
Measure A Fund
Community Development Block Grant
Common Greens Maintenance District Funds
Solid Waste Fund
City Service (Garage) Fund
Equipment Replacement Fund
Information Technology Fund
Information Technology — PEG Fund
Self - Insurance Fund
Health and Benefits Fund
East of 101 Sewer Impact Fee Fund
Sewer Capacity Charge Fund
CT /JS /BN:ed
RESOLUTION NO.
CITY COUNCIL AND REDEVELOPMENT AGENCY BOARD,
CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A JOINT RESOLUTION APPROVING THE FISCAL YEAR 2011 -12
OPERATING BUDGET FOR THE CITY OF SOUTH SAN
FRANCISCO AND THE REDEVELOPMENT AGENCY OF SOUTH
SAN FRANCISCO; APPROPRIATING THE CORRESPONDING
FUNDS; AUTHORIZING THE CITY MANAGER/AGENCY
EXECUTIVE DIRECTOR TO MAKE SPECIFIED
EXPENDITURES; AND APPROVING THE GANN
SPENDING LIMIT
WHEREAS, the proposed fiscal year 2011 -12 City of South San Francisco Operating
Budget is attached hereto; and
WHEREAS, the City of South San Francisco ( "City ") Operating Budget contains the
Redevelopment Agency of South San Francisco ( "Redevelopment Agency ") Operating
Budget; and
WHEREAS, the City Operating Budget and the Redevelopment Agency Operating
Budget shall hereafter be referred to collectively as the "Operating Budget" for purposes of
adopting this Resolution; and
WHEREAS, Section 33606 of the California Health and Safety Code ( "Code ")
requires the Redevelopment Agency to adopt an annual budget; and
WHEREAS, Section 33334.3(d) of the Code states that moneys in the
Redevelopment Agency's Low and Moderate Income Housing Fund ( "Housing Fund ")
shall be used to increase, improve, and preserve the supply of low and moderate income
housing within the territorial jurisdiction of the Redevelopment Agency; and
WHEREAS, the Code further provides that the Redevelopment Agency shall
determine annually that the planning and administrative expenses incurred in the
Housing Fund are necessary for the production, improvement, or preservation of low
and moderate income housing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South
San Francisco ( "City Council ") and the Redevelopment Agency Board of Directors of the City
of South San Francisco ("Board"), that the fiscal year 2011 -12 Operating Budget is hereby
approved, and hereby appropriates the funds set forth therein.
BE IT FURTHER RESOLVED that consistent with the limitations set forth herein,
any and all expenditures for agreements relating to either the programs or materials contained
in the fiscal year 2011 -12 Operating Budget or the Capital Budget for construction projects not to
exceed $25,000 may be expended or entered into under authority of or by the City
Manager /Agency Executive Director and are hereby authorized and the payments therefore
may be made by the Director of Finance.
BE IT FURTHER RESOLVED that monies received during fiscal year 2011 -12 as a
consequence of a grant award approved by the City Council are hereby appropriated for the
purposes for which the grant has been approved. Such appropriation includes authorization for
the City Manager /Agency Executive Director to expend such monies and for the Finance
Director to make payments therefore in accordance with the terms and conditions and for the
purpose of the grant.
BE IT FURTHER RESOLVED that the Finance Director is hereby granted the
authority to increase budgeted revenues and budgeted expenses in departments specifically for
development related expenses such as expedited plan checks, legal reviews, traffic studies,
geotechnical studies, etc., where the developers pay up front for expenses that the City contracts
out for. In those cases, the Finance Director, upon receiving those deposits or payments, will
increase the budget for revenues and expenses in the appropriate departments where those
expenses will take place by a corresponding amount. Said transactions will have no net impact
on Reserves, as revenue will offset expenses.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to
increase budgeted revenues and expenses in departments so that departments may use
donations made to them. Said transactions will have no net impact on Reserves, as revenue
will offset expenses.
BE IT FURTHER RESOLVED that the fiscal year 2011 -12 budget attached hereto
is hereby officially adopted:
- By department by fund for General Fund operating budget appropriations;
and
- By fund for other operating budget appropriations, including for the
Redevelopment Agency.
BE IT FURTHER RESOLVED that the Gann Appropriations Limit enclosed in
the budget pages that follow is approved, and that the Finance Director may make minor
adjustments or corrections to this Gann Limit Schedule if needed to comply with audit
requirements.
BE IT FURTHER RESOLVED that the City Manager /Agency Executive
Director may authorize the Director of Finance to transfer budgets during the year in
accordance with generally accepted accounting principles between the following budget
categories provided the overall appropriation by funding source is not increased without
City Council or Redevelopment Agency Board approval:
- Departments within the same fund; and
- Capital projects with the same funding source or type; and
- Operating and capital budgets for the same department if funded by the
same funding source or type.
BE IT FURTHER RESOLVED that the Redevelopment Agency Board and the
City Council of the City of South San Francisco hereby find that the planning and
administrative expenses for fiscal year 2011 -12 as proposed in the attached budget
document for the Redevelopment Housing Fund are necessary for the production,
improvement, or preservation of low and moderate income housing, pursuant to Section
33334.3 of the California Health and Safety Code.
BE IT FURTHER RESOLVED that fund balance and reserve categories in this
document are designed for decision - making and informational purposes only for the City
Council and Agency Board, and are not intended to replace the reserve classifications
supplied by the Governmental Accounting Standards Board (GASB) Statement 54 for
governmental funds.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized
to use professional judgment to make corrections to the adopted budget schedules if any
related numbers represented on one budget schedule herein do not match the corresponding
number as represented in another budget schedule herein.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized
and directed to rollover any outstanding encumbrances from fiscal year 2010 -11 into
fiscal year 2011 -12 where sufficient budget savings otherwise allow the rollover.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized
and directed to rollover unencumbered appropriations from grants received in fiscal year
2010 -11 or prior years if so allowed under the terms of the grant.
BE IT FURTHER RESOLVED that the staffing levels for each department, as
detailed in the fiscal year 2011 -12 Operating Budget are hereby approved.
BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized
and directed to carry forward unspent fiscal year 2010-11 unencumbered non - recurring
project budgets in the Operating Budget, such as litigation projects.
BE IT FURTHER RESOLVED that the master fee schedule for fees for services
approved by the City Council for the fiscal year 2011 -12 year is hereby approved.
* *
I hereby certify that the foregoing resolution was regularly introduced and
adopted by the City Council and the Redevelopment Agency Board of the City of South
San Francisco at a regular meeting held on the day of June, 2011 by the following
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
1464304.2
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION ADOPTING REVISIONS TO THE MASTER
FEE SCHEDULE FOR 2011 -12 FEES FOR SERVICES
WHEREAS, staff recommends modification to the Master Fee Schedule for 2011 -12
fiscal year as set forth in the exhibits to this Resolution; and
WHEREAS, the fees reflect the reasonable costs of providing the subject services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby approves and adopts revisions to the Master Fee Schedule
to include fee amendments specified in the staff report and attached as exhibits hereto.
* * * * *
I hereby certify that the foregoing Resolution was introduced and adopted by the City
Council of the City of South San Francisco at a Regular Meeting held on the 22nd day of June,
2011 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
P1
Summary of Major Revenue & Expenditures, 2011 -12
Changes from Adopted 2010 -11 Budget
Item Description Amount
GENERAL FUND
Revenues
Property Tax: Genentech refund from RDA results in retums to GF; $391k in 12 -13 485,000
ERAF: budget full amount, historically budget 50% with remainder in CIP Reserve 832,000
Sales Tax: new businesses in City with high sales volume, slight recovery 953,000
Transient Occupancy Tax: 1% increase and improved occupancy rates and room rates 430,000
Business License: closer to 10 -11 projected (113,000)
Commercial Parking: trends with TOT 133,000
Fines: consistent with amended 10 -11 budget; continues lowered expectation of parking fines (151,000)
Interest Income: consistent with amended 10 -11 budget (200,000)
Expenditures
PERS: $1 million increase city-wide 900,000
Other Benefits: medical, retiree health; $890k increase city-wide 700,000
Departmental Reductions: see summary attachment (604,200)
Vacation, Sick Retirement/Overcap Payouts: $480k in 10 -11 200,000
GF Contribution to Storm Water Regulations: $250k in 10 -11, plus $25k in 11 -12 25,000
Retiree Health (OPEB) Set - Aside: new actuarial study puts obligation at $82 million. 550,000
Reserves
Reserve for Future Economic Development: no change, as entire excess ERAF is used
in operating budget
Undesignated Reserve: $397k less than projected 10 -11 4,406,000
All reserves with City Reserve Policy guidelines (refer to General Fund Compliance with Reserves
Policies page)
OTHER FUNDS
RDA FUNDS
•
Revenues
Tax Increment (Gross): decrease to match current County projections (consistent with (1,876,000)
amended 10 -11 budget)
Pass - Throughs to Local Agencies: consistent with expected Tax Increment receipts (202,000)
Transfer to Housing Fund: (20% gross tax increment) consistent with expected Tax Increment receipts 615,000
SEWER FUND
Revenues
5% Rate Increase: 3rd year of 5 -year rate plan; no increases projected next 2 years (20- 10- 5 -0 -0) 431,000
Expenditures
11 -12 CIP: new appropriations only; presented in CIP book 7,023,135
P2
STORM WATER FUND
Revenues
New Funding Source: Measure M Funds from the $10 vehicle registration fee (San Mateo County), 225,000
reducing need for GF support
CITY -WIDE PERSONNEL CHANGES
Police (GF)
Add 4 FTE Police Officers: 2 FTE in 10 -11 and 2 FTE in 11 -12
Move 1 FTE Police Officer to GF from Supplemental Law Enforcement Services Fund (due to loss of funding)
Hold vacant 1.0 FTE Police Records Specialist
General Fund from the Supplemental Law Enforcement Service Fund (due to Toss of funding); hold vacant
Remove 1 FTE Communications Manager and 1 Records Manager
Add 1 FTE Comm /Records Manager (new position) and fill 1 FTE Supervising Dispatcher (planned vacancy in 10 -11)
Parks & Recreation (GF)
Hold vacant 3 FTE due to retirements in FY10 -11; use acting staff to backfill
Library (GF)
Decrease 1 FTE Literary Service Coordinator (loss of grant funding)
Fire (GF)
Restore 1 FTE Deputy Fire Chief
Public Works (Storm Water & Sewer Funds)
Add 1 FTE Public Works Maintenance Worker, due to increased Sewer needs and new Storm Water regulations
P3
Summary of Proposed Master Fee Schedule Changes
FY11 -12
Current Proposed Change Note
Fire (Ambulance Transportation):
Resident ALS I $835.00 $1,225.00 $390.00
Non - Resident ALS I $936.14 $1,347.50 $411.36
Resident ALS II $1,035.00 $1,225.00 $190.00
Non - Resident ALS 11 $1,163.14 $1,347.50 $184.36
Resident BLS, 911 Ambulance $835.00 $1,225.00 $390.00
BLS, Non - Emergency $385.00 $401.00 $16.00
Critical Care Transfer Base Rate $1,200.00 $1,500.00 $300.00
ALS Mileage (per mile of transport) $18.29 $30.24 $11.95
BLS Mileage (per mile of transport) $13.90 $30.24 $16.34
BLS Interfacility Mileage (per transport mile) $0.00 $25.70 $25.70 (NEW FEE)
Economic & Community Development:
Temporary Use Permit $0.00 $200.00 $200.00 (NEW FEE)
Minor Use Permit (All Others) $500.00 $600.00 $100.00
Site Clearance/Zoning Verification $0.00 $100.00 $100.00 (NEW FEE)
Special Event Permit $200.00 $0.00 - $200.00 REMOVE
Development Agreement (DEPOSIT) $1,000.00 $2,000.00 $1,000.00
Time Extension - Non - Conforming Use,
amt per extension $0.00 $50.00 $50.00 (NEW FEE)
Cost Recover: EIR Projects Reproduction $0.00 $0.00 $0.00 REMOVE
Ministerial & Emergency Projects No Fee $0.00 $0.00 REMOVE
REMOVE $50
$600.00 plus $50 per per add!
Multi - Family Residential /Subdivisions 4 or more additional dwelling $600.00 $0.00 dwelling
Documents: Zoning, Land Use, RDA Area,
(and other) Map (1000 scale) $6.00 $15.00 $9.00
Categorical Exemption $50.00 $0.00 $0.00 REMOVE
EIR - fees collected by County Clerk $50 - $2768.00 $0.00 $0.00 REMOVE
Greater cost of contract
Traffic /Planning Studies plus 15% or $500 $0.00 $0.00 REMOVE
Neg Dec Fee collected by County Clerk $50 - 81993.00 $0.00 $0.00 REMOVE
Mitigated Neg Dec collected by County Clerk $50 - $1993.00 $0.00 $0.00 REMOVE
CRP -fees collected by County Clerk $50 - $850.00 $0.00 $0.00 REMOVE
General Plan- Compact Disk $10.00 $0.00 $0.00 REMOVE
General Plan -Bound Book $35.00 $0.00 $0.00 REMOVE
Housing Element $10.00 $0.00 $0.00 REMOVE
East of 101 Area Plan $20.00 $0.00 $0.00 REMOVE
East of 101 Area Plan Policy Summary $5.00 $0.00 $0.00 REMOVE
East of 101 Design Guidelines $5.00 $0.00 $0.00 REMOVE
Maps Zoning Ordinance $25.00 $0.00 $0.00 REMOVE
Specific Plan $20.00 $0.00 $0.00 REMOVE
EIR guidelines $2.50 $0.00 $0.00 REMOVE
Supplemental EIR $25.00 $0.00 $0.00 REMOVE
Draft EIR $25.00 $0.00 $0.00 REMOVE
Final EIR $25.00 $0.00 $0.00 REMOVE
P4
Current Proposed Change Note
Minor Changes to Approved Permit $0.00 No Fee No Fee NEW
Cultural Arts Contribution/Unit
Landscaping Cost (per sq ft) $0.00 $8.00 $8.00 NEW
Economic & Community Development
Parking Exemption $385.00 $650.00 $265.00
Library:
Flash Drives (each, depending on unit cost) $10.00 $15.00 $5.00
Reserves (PLS Inter - Library Loan),
pending PLS Admin Council approval $0.75 $1.00 $0.25
Parks & Recreation:
Drop -in Dance Fees: Tu/Th /Fr Social Hall $3.00 $5.00 $2.00
Police:
Fingerprint Processing Fee $18.00 $23.00 $5.00
•
P5
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Proposed 2011 -12
GENERAL FUND SUMMARY
^' a; .% Change from
June °i,,11 , ,, i Adopted 10-11
Revenues and Other Actual Adopted Amended ;iZ'1 ;'7., ° Proposed Favorable/ Percent
Financing Sources 2009 -10 2010 -11 2010 -11 .z it' y+ ;r 2011 -12 (Unfavorable) Change
I
Property Taxes 14,331,891 13,894,394 13,795,158 r &;'j 13,879,660 (14,734) -0.1%
Property Tax Refund - - - -1 484,631 484,631
ERAF Refund from County 2,117,886 850,000 1,770,428 ir. 'i { f:; 1,681,907 831,907 97.9%
Sales Tax, 9,410,810 10,276,731 11,294,509 ';.:,;.it 1 11,229,845 953,114 9.3%
Transient Occupancy Tax 5,820,675 6,180,400 6,480,400 •11; f °s , q ; 6,610,008 429,608 7.0%
Motor Vehicle In Lieu Fees 5,416,582 5,217,032 5,301,144 ,' Yap , 5,303,294 86,262 1.7%
Revenue from Other Agencies 1,425,963 834,400 1,968,421 'A- i x�r'• ,a x'i F' 781,880 (52,520) -6.3%
Franchise Fees 3,212,022 3,250,000 3,250,000~tila t1' •,o - ? 3,328,000 78,000 2.4%
Business License 926,853 1,062,520 940,000 '* a=ir� si 949,400 (113,120) - 10.6%
Commercial Parking Tax 2,389,898 2,407,000 2,490,000 ; r4 o 1 !,i 2,539,800 132,800 5.5% • Building and Fire Permits 3,887,603 3,201,299 3,270,149 ,. `� ^,0}'.'_4 -4?] 3,188,861 (12,438) -0.4%
Charges for Services 5,761,452 5,752,926 5,768,335 °a. « �;:1 , 5,660,962 (91,964) -1.6%
Fines 1,054,549 1,283,000 1,808,000 , ;•,: 1 1,132,350 (150,650) - 11.7%
Interest 675,786 550,000 325,000 , � `..T'll 350,000 (200,000) - 36.4%
Rent 2,580,006 2,710,710 2,710,710 2 , , ' ' 3 .1 2,737,817 27,107 1.0%
Administrative Charges 2,226,083 2,301,675 2,301,675 "--a:'1'' , a' = : i 2,301,675 - 0.0%
Other 554,793 569,000 571,500 •� t a . 582,970 13,970 2.5%
Transfers In 985,675 1,118,749 1,066,950 r,. , ' i: 1,051,829 (66,920) -6.0%
,,
Subtotal Revenues 62,778,529 61,459,835 65,112,378 63,794,889 2,335,054 3.8%
Year Carryovers 681,048 r� i
Plus Prior Yea '
Tos:1 ven r ° e rg -r_ r 7s, 7.
i 6 3 7 ,, 1? %4:1.6'}_ i : , .. ° " .
k zt r
nan. h • Ices � ∎ n., .. . 29 ,..4 s_ 9 ° '� ..- f �' ' - .. 1 a f .. � r t t 4 0 t -. „X.;.,,,‘1,-.7,'1::.,',,':-,:i.
Change from
June ` iintl i ,i Adopted 10-11
Operating Actual Adopted Amended k " . .ii�p, Proposed (Favorable)/ Percent
Budget Expenditures 2009 -10 2010 -11 2010 -11 - Y{ !� 1 2011 -12 Unfavorable Change
I
t
City Council 107,614 194,229 213,729 ,'t :•,' -« ' 175,743 (18,486) -9.5%
City Clerk 339,670 389,503 400,419 2f ,(l< , 425,469 35,966 9.2%
City Treasurer 100,950 54,674 155,712 °I t2-1---:',. {=. a 174,767 120,093 219.7%
City Attorney 744,033 745,868 745,868 , , ';-;•,! 745,194 (674) -0.1%
City Manager 713,311 743,035 757,260 " " ,?z� sfs' ' 724,393 (18,642) -2.5%
Finance 1,593,220 1,595,835 1,683,099 ', ,,, io;? 1,543,981 (51,854) -3.2%
Non - Departmental 760,597 734,177 770,678 „ °'•', fl, 725,973 (8,204) -1.1%
Human Resources 950,980 970,220 970,220 ►'ari °a" 1,008,514 38,294 3.9%
Economic & Comm. Dev. 2,841,016 2,605,799 2,851,906 - ,1 „(:,_ ' 2,753,697 147,898 5.7%
Fire 16,909,904 16,980,888 17,356,697 i t.� n 18,204,149 1,223,261 7.2%
Police 19,370,015 18,950,625 20,470,551 ,,�1,4- '7 +., 4 . 7 19,979,112 1,028,487 5.4%
Public Works 3,414,846 3,218,347 3,276,121 1- t , ° ,,-,, rrl 2,853;255 (365,092) - 11.3%
Library 4,348,906 4,152,803 4,508,696 (t; ,1 4,043,379 (109,424) -2.6%
Parks and Recreation 9,960,092 9,856,455 10,015,741 " tK, 1' 9,993,785 137,330 1.4%
Vacation /Sick Payouts u' i 4 200,000 200,000
Emergency Storm Drain Repair 103,675 rt , 1 ;
�.� i .- tiliCl� �'s.s�t" •.�,; .. , . �� ��- -���_� ��._ rt d• I � � ` � i � tY,�;Ki-r � t �, ?
,-...P 20,17frrja....44r-SZtr-e: .. ' . - frA' . -,,... -.., .,. , 14., p , ,, . , „ „. 7, - 4 , 0-,- 4. ,,k. , ,, ., p p c c dux ,- �F c e 9a s t a � r
P6
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Proposed 2011 -12
GENERAL FUND RESERVES
'4 V
Actual Adopted Amended • 7 � 1 ., r RSA „.,,.,,.,,—„..7.., ' Proposed
2009 -10 2010 -11 2010 -11 `l9 k , l " ; il'i 1 2011 -12
Net Operating Budget Impact 623,376 267,376 1,513,055 ,. ;3 aio 243,478
1
Less Transfers to Capital Projects: (217,899) (358,000) (556,025) }, {
Less Other Transfers (12,100)
Less Transfers to Retiree Health Fund (550,000)
Less Transfer to Self Insurance Fund ' ,
(Worker's Comp Liability) (2,725,000) LX `
Less Transfers to Storm Water Fund (250,000) (250,000) ; i6f1,:g r* (275,000)
Net lm ctoon Gerieral''F nd Reser`ves, , `a" 5° 2 °331623 tr 1 " ` 3".`40 ;24 n , - 07 7 :7 ii k '
General Fund Reserves Proiection
I. Discretionary Reserves/
Liquid Reserves Available
Emergencies 1,249,000 1,229,000 1,302,000 .a[a ' 1,276,000
Economic Contingencies 4,372,000 4,302,000 4,558,000 ' ,),- ;: ( 4'-',i 4,466,000
Designated for future Economic
Development and Capital Projects 4,651,677 3,750,000 5,016,080 t . ,;','� , i az 5,016,080
-. r- .', •.
Y > :.�°�t , '� +s' �' ��i ' f �.a� 1 ' � 4 ✓ a - �� _ ..,_, _ u �.��X,R,q�� _�t _!I ... �`�,�ti'(�
S O l ® 8 t ;i1 ' 7 777'7 " `?v►" "-P-71747,t-7. "--- � Y A S F `� , - P r . ' VT: 1 °r r .s i
!- : � , - ' t - . rc e b ep ; �� k� is 3 , a rr, .
ik II. � . s ' ; v -i;; �..- Ux." rsk" . r . , ;s, F . � _ R F -� `a5. `+. ' ,,, n t -3 d.� �' .«
II. Non - Discretionary Reserves/
Reserves Already Committed fi x w
Encumbrances 681,048 ,
Designated for Property Tax Refund 123,916 123,916 4 - r`
Inventory and Other 96,333 45,210 65,000 F .€r .lo' 'o oy 65,000
Reserve for Prepaid Expenses 147,090 - ,
Designated for Unrealized Gains 364,281 : t
A ppropriated Capital Projects 486,281
Sub i O ' .' i 1r � `� S" t x ' gy d ay as 3 , -, ..4-- � .:: • q . :- • >.
r .
Total Ge nI. �R _ - , _'. A Y �:`' "1 4 2 89. _ ' 4'" • aY ✓ 2:"� _, : ., _°. k I e
P7
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Proposed 2011 -12
GENERAL FUND COMPLIANCE WITH RESERVES POLICIES
PROJECTED YEAR -END 2010 -11 & PROPOSED 2011 -12 *
2010 -11 Year End Reserves: 2010 -11 Year End Reserves:
Does Reserve Fall Within Target Does Reserve Fall Within Target
Fund/Reserve Reserve Target Recommendation Recommendation? Recommendation?
1,317,000 1,276,000
General Fund / Reserve for 2% of General Fund operating
Emergencies budget Meets target Meets target
General Fund /Economic 7% of General Fund operating 4,610,000 4,466,000
Contingencies budget Meets target Meets target
4,802,846 4,406,324
General Fund /Undesignated 5% of General Fund operating
Reserve budget. No maximum set. Exceeds minimum, within Policy Exceeds minimum, within Policy
guidelines guidelines
General Fund/ Reserve for No target. Can be used for one time 5,016,080 5,016,080
Future Economic capital expenditures or capital
Development & Capital investments that foster economic No target No target
Projects growth 9
* These reserve categorizations are for information and decision making only. Reserve policies will need to be updated / modified in the near
future to be consistent with categories newly defined under GASB 54.
P8
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Proposed 2011 -12
GENERAL FUND REVENUE DETAIL
June Final Proposed
Actual Adopted Amended Projection Proposed Change from Percent
2009 -10 2010 -11 2010 -11 2010 -11 11 -12 Adopted 10-11 Change
Property Tax - Current Secured 13,847,489 13,557,134 13,683,426 13,683,426 13,592,200 35,066 0.3%
Property Tax- Current Unsecured 184,776 155,000 30,000 64,278 50,000 (105,000) -67.7%
Property Tax Prior Year (8,249) (50,000) (50,000) (50,000) - 50,000 - 100.0%
Property Tax -Curr Suppl Secured 293,449 310,673 250,000 250,076 300,000 (10,673) -3.4%
Property Tax -Curr Suppl Unsec 11,705 8,500 8,500 8, b 0 8,500 - 0.0%
Property Tax -Prior Supplemental 33,642 10,000 10 10,000 10,000
Prop Tax -Adj & Augmentations - - - -
Eraf - Refund 2,117,886 850,000 1,770,428 1,770,4 ?8 1,681,907 831,907 97.9%
County Admin Fee (162,668) (162,668) (176,768) (176,768) (181,040) (18,372) 11.3%
Property Tax Pass -Thru Rev - - - -
Property Tax Settlement - - 484,631 484,631
Homeowners Tax Relief 131,747 75,755 40,000 .40000 100,000 24,245 32.0%
T r, y
��T 1�rL�.::� ... k ... ����..� u4 i `' 74b� 0°- 1k..f1 . -u„15i;'.;r,t R d i r _l -.. qnu -', '' },e.,� - +�6 -1?gr r - ^3 ('I r
Sales And Use 7,592,202 7,494,305 8,075,927 '' 8,075,927 8,256,853 762,548 10.2%
1/2 Sales Tax - Public Safety 264,190 250,000 250,000 250,000; 265,200 15,200 6.1%
Tax Collection Fees (65,879) (44,000) (44,000) (4;636) (45,760) (1,760) 4.0%
In -Lieu Sales Tax Triple Flip 1,620,297 2,576,426 3,012,582 3,01,2,82= 2,753,552 177,126 6.9%
Franchise Fees 3,212,022 3,250,000 3,250,000 3 25t x 1 3,328,000 78,000 2.4%
Transient Occup Hotel Motel 5,173,933 5,605,600 5,905,600 5,83 5,949,007 343,407 6.1%
Tot - Special 1% Meas I Nov 2004 646,742 574,800 574,800 661,001 86,201 15.0%
Past Due TOT Collections - - - - - *- ,v . -
Real Prose Transfer Tax 239,980 225,000 225 000 > � 235,000 10,000 4.4%
£ o r' x " - ., . . .MV7'tY : 7 t- _. r -- - <�.-
n ?O���A�•_:� ._ : F �&-,:s � -.� � ' ice. x,�,.-�. '��.�i�°,t � ...._ . ��' �M � ' , . � � T _ ��e� j :,L� � ;t:. � j a . 7 -1 'O ''; 1n
Business License 926,853 1,062,520 940,000 ; 0 0 0 949,400 (113,120) - 10.6%
Parking Business Tax 2,389,898 2,407,000 2,490,000 24904O 2,539,800 132,800 5.5%
Building Inspection Permits 1,200,281 1,150,000 1,150,000 1,150, 1,039,381 (110,619) -9.6%
Grading And Other Pw Permits 160,444 150,000 150,000 150,000 151,500 1,500 1.0%
Bldg Plan Check 326,688 272,820 272,820 272,820 326,688 53,868 19.7%
Bldg lan Chk Out Expedite 65%
g p 148,605 68,180 68,180 68,�i1i0 122,877 54,697 80.2%
Bldg Plan Check -In House 370,799 300,000 300,000 300,000 243,713 (56,287) - 18.8%
Electrical Permit 185,864 150,000 150,000 150,000 151,500 1,500 1.0%
Plumbing Permit 94,422 75,000 75,000 75,000 75,750 750 1.0%
Mechanical Permit 90,832 60,000 60,000 60,000 60,600 600 1.0%
Bldg . Special Inspection 10,962 - - - -
1p% Energy Plan Check 43,912 - - - -
TreePrmit - - - -
Sb1473 Bdlg Standards 2,226 - - - - -
Fire Construction Permits 101,350 44,099 44,099 44,099 64,540 20,441 46.4%
ire Prevention Fees -Misc 331,482 550,000 550,000 550,000 446,000 (104,000) - 18.9%
Fire Prevention Inspection 338,287 267,000 267,000 267,000, 269,670 2,670 1.0%
Renewable. Fire Permits 231,985 35,000 35,000 300 150,000 115,000 328.6%
Genentech Bldg Chk/Inspections 87,990 - 68,850 - 8,85 , - -
a
Special Activity Fire Permits 7,000 - - ( Z. 3,500 3,500
Microfilming Fire 5,171 - - ••� *,
• : -, 3,500 3,500
Code Enf Data Mgmt Fee 39,263 44,200 44,200 4 ,2 _. 44,642 442 1.0%
Alarm Registration Fee 65,727 50,000 50,000 » , 0 0 0 0 : 50,500 500 1.0%
Health. And Safe Revenue 110,040 35,000 35,000 . t ? i te e.:' 35,000
47. F k -- =)7,2,1C, "�.� i ie: , ,`
...* . : o-' + .. t ", ?; ; -jl: t ,, ),,i,. Ls , ✓1.il (( � Y /o
`r'affic And Court Fines 722,223 1,000,000 1,220,000 1,220,000 812,200 (187,800) -18.8%
{£NZ
Library Fines 65,150 93,000 93,000 93,000 80,000 (13,000) - 14.0%
Administrative Citation Fines 267,176 175,000 480,000 700,000 225,000 50,000 28.6%
F alse Alarm Fines - 15,000 15,000 15,000 15,150 150 1.0%
Parkin. Fines - - -
Total Fl _ . &;F0 , =itares . ,... ,. 1`054.4494p' , ,, r,1 ,. 2 ; "000, 41A t { { , .i•
{l - y�'i�' . `5 7 j � 03 VA r
!. • {^ : ) , �� -may[ 3 . ( 0 L
Federal Grant 454 I - 346,807 '348,807' - -
,
,
P9
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Proposed 2011 -12
I. June F1n81 '. Proposed
Actual Adopted Amended Projectlon -: Proposed Change from Percent
2009 -10 2010 -11 2010 -11 2 0111. k ' 11 -12 Adopted 10-11 Change
State Grant 230,826 - 32,000 32;000; - -
Federal Library Grant - - - -
eederal Literacy Grant - - - -
Local Library Grant - - - - -
Library- Foundation 23,029 21,600 67,049 67, 4,602 (16,998) - 78.7%
California Library Literacy Grant 66,703 36,000 150,053 150,053 26,598 (9,402) - 26.1%
County Library Grant 21,800 28,300 33,300 33460 28,583 283 1.0%
Ca Library Svcs Act & Foundtns 591,790 436,000 729,340 7,34
8 b 279,606 (156,394) - 35.9%
Senior Citizens Grant 79,660 120,500 120,500 , 121,705 1,205 1.0%
Prop Tax In Lieu Of Mvlf 5,224,547 5,002,032 5,086,144 5;680,4k 6, 4k 5,086,144 84,112 1.7%
Motor Veh Lic Fee - 0.65% 192,035 215,000 215,000 215000 217,150 2,150 1.0%
Post Reimbursement 32,241 18,000 18,000 18,000 18,180 180 1.0%
Mandate Cost Reimbursement 42,580 - - ,. 4- 15,000 15,000
Traffic Signal Maintenance Street 14,718 1,500 22,500 22;500. 1,515 15 1.0%
Off Highway Motor Vehicle Fees - 2,000 2,000 2;000 2,020 20 1.0%
Property Abatements - Reimbrsmt 15,941 - 35,000 3 20,000 20,000
Summer Youth Grant - 500 500 500 505 5 1.0%
Real Program 163,907 135,000 135,000 135, 135,000 - 0.0%
Fresh Program - 30,000 44,787 44,787 - (30,000) - 100.0%
Program Reimbursement - Intergovt 43,537 - 54,513 54 513 29,513 29,513
Other A•encies 98,777 5,000 177,072 177 072 99,053 94,053 1881.1%
Tbte1 11 .rV ' - c1 :; , ' i ; Lt . ' ' • i- -1:: 7-,g•. .' _ t. -firaIllie s` "; .`.1 itXt) . ,
C Forces - General 21,619 22,000 22,000 :j:4 2 . 22,000 - 0.0%
Police County Task Force 176,551 298,000 198,000 ,, " 199,980 (98,020) -32.9%
Police Department Services 392,623 305,000 305,000 305,01).0'' 305,000 - 0.0%
Communications Svc - Colma,Brsbn 93,967 92,000 92,000 92,000 92,000 - 0.0%
Police Recovery Charges 9,994 40,000 10,000 10,000. 10,100 (29,900) - 74.8%
Permit Program Maint Fee - - - - -
Waste Management Admin Fee 4,260 - - -
Gener,I Plan Maint Fee - - - . -
Fire Department Services 932 5,000 5,000 t 5,000 1,500 (3,500) - 70.0%
Paramedic Service Fees 1,349,277 1,270,000 1,270,000. 1,270,000' 1,370,000 100,000 7.9%
Bls Transport Service -Fire 201,947 216,000 216,000 216,000 218,160 2,160 1.0%
Paramedic Intern Training 1,200 - - - -
Restitution Damages 1,284 2,000 2,000 2000- 2,000 - 0.0%
Dvlpr Reimb -Large Dvlpmnts 67,584 - - i
Engineering Inspection Fees - 500 500 _ 4:";. 509: 505 5 1.0%
Plans And Specifications 25 - - - -
' fr,
Planning Fees 106,858 175,000 175,000 175,000 176,750 1,750 1.0%
Microfilm - Building 49,998 50,000 50,000 50 ;000 50,500 500 1.0%
Developers Contribution /Reimb - 200 200 202 2 1.0%
Other Contribution/Reimbursmnt 224,938 20,000 270,179 270179 25,000 5,000 25.0%
Passport Processing Fee 2,700 - - -
picnic %Facility Rental Fees 384,811 418,375 390,000 390,000 393,900 (24,475) -5.9%
Playgrpund Programs 7,753 22,960 8,500 8,500 8,585 (14,375) - 62.6%
Aquatics Programs 387,022 333,535 398,495 39$,495 402,480 68,945 20.7%
Swim Team 5,000 5,000 5,000 5,000 5,000
Sports 143,436 248,460 192,960 192,960 194,890 (53,570) -21.6%
Special Classes /Events 574,819 635,290 580,000 580,000 585,800 (49,490) -7.8%
Child Care Programs 1,340,755 1,350,000 1,350,000 1.950,000 1,363,500 13,500 1.0%
Adult Da Care 146,067 164,000 164,000 164 i0 •
Day 165,640 1,640 1.0%
Community Gardens 2,150 2,000 2,000 2, 2,000 - 0.0%
Senior Program Fees 42,639 61,105 40,000 40,0• s 40,400 (20,705) - 33.9%
Co- Sponsorship Fees - - ,
Sale- Printed Material 2,221 5,000 5,000 ,000 5,050 50 1.0%
Library Miscellaneous Revenue 17,356 14,500 14,500 ' 14,500` 18,000 3,500 24.1%
Westborough Learning Center Fee - - - -
Library DVD Rental Fees 5 - - - -
S Airport Ua Parking Lot 1,663 2,000 2,000 2,0 2,020 20 1.0%
Util Reimb. For Cap Projects - - - - -
j.
1'
P10
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Proposed 2011 -12
June „'Fri al Proposed
' Actual Adopted Amended Projection Proposed Change from Percent
2009 -10 2010 -11 2010 -11 2010 711 11 -12 Adopted 10 -11 Change
Ci Administrative Fee 2,226,083 2,301,675 2,301,675 2301,675. 2,301,675 - 0.0%
jr. r. e . ""' Awo.- . a r : 'n4.G "rLi.e'?4 '°'6:, ! .,K t r'r + ... = o 1 Z H .p s4' •'? M Pi
Rent 2,398,684 2,510,710 2,510,710 2,510,710 2,535,817 25,107 1.0%
Cellular /Antennae Rental Rev. 181,322 200,000 200,000 200,000 202,000 2,000 1.0%
interest Income - Investments 361,638 550,000 325,000 325,000 350,000 (200,000) - 36.4%
Interest Income - Miscellaneous 399 - - -
Unrealized Gains/Losses 313,750 - - -
T r : =k -A r �FY : - ra "a . 7s1.0. , 3 L'if.■1 [ I' , 02 i`7 ..F. x `3°6
Sale Of Unclaimed Property 4,401 - - - -
Claims Settlement - - - -
Jury Duty - - - - -
Cal Water Refund 5,063 - - - -
Miscellaneous Revenue 150,832 197,000 197,000 1 9 7,0 00 197,000 - 0.0%
Kiscellaneous Donations 3,725 - 2,500 2,500 2,500 2,500
Deposits Over /Under (528) - ; x - -
Communication Charges 85,595 97,000 97,000 97,b00 97,970 970 1.0%
Liability Insurance - - -
Paints and Sins - - -1,-„;..-.' _ - -
,
T. L o IITT. '-- P'f '? -' = +.„; T.C.. i , Y 4 - 7:al: �. 71 , '� ,.'`�i - i( °�"� sm.
RDA pass- through 180,223 350,000 150,000 1:50;200 150,000 (200,000) -57.1%
Transfer From Special Rev Fund 3,306 -%
Transfer From Gas Tax 2106 686,000 708,000 752,701 752, e 715,080 7,080 1.0%
Transfer From Cdbg 34,249 34,249 34,249 34,249 34,249 - 0.0%
Transfer From Federal Grants 13,609 26,500 79,500 79,56 26,500 - 0.0%
Transfer From Developer Fees 138,063
Transfer From Debt Service Fund - 121,764 - -
Transfer From Capital Projects 29,180 - - 99,343 - -
Transfer From RDA Merged Area - - - -
T(ansfer From RDA Housing Fund - - -
Transfer From Special Rev Fund 19,372 50,500 123,424 126,000 126,000
Transfer From Equip Replacement 19,736 - - _
Transfer From Inactive Bond Fund - ,, 105`7.9,{ - •
o .7 , ,I 'M, jt,i1 x - -- limmimmilminummtwavi
' .. y, Aa. ... 1„,„.. Lei � .._- . ...__ __. __ ..' ° T . ` _ __._...,. _ r �
;a:==- 1lr ' LI N :- 62�tc�3t���.:�r . ;d 3• 3- ,,;3SIT.I - cYLV2 *, iiL 4�c�i'�,*�'P""i i rrr, r- Y
•
1 ,
ii.
i
4
CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, Proposed 2011 -12
Summary of Proposed FY 2011 -12 Budget Reductions by Department
Proposed Reductions to General Fund Budgets
Department Item ; ; • , :
�
Council Reduce supplies & services �,, � ;� %r �t��. �� �`4` � +�� y
City Manager Reduce supplies & services �t o . 4` ' ``3 ;.
Finance Backfill regular position with hourly upon retirement
:"4 4 " " , "c o a:, :1 Human Resources Reduce supplies & services "� c a G ` ` 1 4
IT Reduce software maintenance budget m� n,� , ''%,;...,-:..,
_�
Fire Increase revenue ; 1':'�%' s� r` ' i t
> .;' , ,+
Police Planned vacancy in front office; combine two vacant positions into one new position -.' I �. _, ' i
Public Works, Non-Garage Reduce supplies &services; reduce professional services :- ff 'may x ` � : 4,t
Public Works, Garage Reduce amount of vehicle fuel purchased and consumed r ," o a
Library Convert regular positions to hourly; use grant funds to cover expenses a ',;4,.',, - 4,--
Parks & Rec Reduce supplies & services; use acting staff behind retirements " , ., 1 a o ` °'° - *;
Total ,, o o : " 1 , 1 , 1 •
Grand Total 754,200
Other Credits & One -Time Reductions
Department Item Amount
IT credit for virtualizing servers 27,500
Parks credit for 50% childcare fee reduction for City employees 72,650
b
P12
GANN APPROPRIATIONS LIMIT, Proposed 2011 -12
GANN Appropriations Limit - Cumulative Percent Growth
CPI / Personal Population Change Cumulative Appropriation
Income % Change % Change Factor Change Factor Limit
1978 -79 base year
1979 -80 10.17 0.23 10.42 10.42 21,453,172
1980 -81 12.11 1.33 13.60 25.44 24,371,032
1981 -82 9.12 0.74 9.93 37.90 26,790,463
1982 -83 6.79 0.59 7.42 48.13 28,778,332
1983 -84 2.35 0.32 2.68 52.09 29,548,877
1984 -85 4.74 1.72 6.54 62.05 31,481,825
1985 -86 3.74 0.60 4.36 69.12 32,855,201
1986 -87 2.30 0.48 2.79 73.84 33,772,203
1987 -88 3.47 1.39 4.91 82.37 35,429,821
1988 -89 4.66 0.51 5.19 91.84 37,269,963
1989 -90 5.19 1.21 6.46 104.24 39,678,646
1990 -91 4.21 1.26 5.52 115.52 41, 870,116
1991 -92 4.14 1.56 5.76 127.95 44,283,754
1992 -93 (0.64) 1.83 1.18 130.63 44,805,544
1993 -94 2.72 1.62 4.38 140.74 46,769,848
1994 -95 0.71 1.54 2.26 146.19 47,827,283
1995 -96 4.72 0.27 5.00 158.50 50,219,960
1996 -97 4.67 0.79 5.50 172.71 52,980,497
1997 -98 4.67 0.77 5.48 187.65 55,881,688
1998 -99 4.15 2.23 6.47 206.26 59,498,655
1999 -2000 4.53 2.75 7.40 228.94 63,903,388
2000 -01 4.91 2.42 7.45 253.44 68,663,438
2001 -02 7.82 0.85 8.74 284.33 74,664,622
2002 -03 (1.27) 0.11 -1.16 279.87 73,798,513
2003 -04 2.31 0.17 2.48 289.29 75,628,716
2004 -05 3.28 0.43 3.72 303.77 78,442,104
2005 -06 5.26 1.16 6.48 329.94 83,525,152
2006 -07 3.96 0.69 4.68 350.06 87,434,129
2007 -08 4.42 0.96 5.42 374.45 92,173,059
2008 -09 4.29 2.25 6.64 405.96 98,293,350
2009 -10 0.62 2.31 2.94 420.83 101,183,175
2010 -11 (2.54) 1.34 -1.23 414.43 99,938,622
2011 -12 2.51 0.70 3.23 431.04 103,166,639
Note: 1987 -88 to 1990 -91 based on County population growth
1991 -92 based on City growth
1992 -93 and 1993 -94 based on County growth
1994 -95 through 2000 -01 based on City growth, California per capita income
2000 -01 through current based on state Department of Finance statistics
Appropriations Subiect to Limit
2007 -2008 2008 -2009 2009 -2010 2010 -11 2011 -12
Proceeds of Taxes 41,809,768 47,060,893 42,517,629 42,991,856 44,269,184
Appropriations Subject
to Limit 41,809,768 47,060,893 42,517,629 42,991,856 44,269,184
Current Limit 92,173,059 98,293,350 101,183,175 99,938,622 103,166,639
Amount Under Limit 50,363,291 51,232,457 58,665,546 56,946,765 58,897,455
P13
REDEVELOPMENT AGENCY FUNDS, Proposed 2011 -12
MERGED REDEVELOPMENT PROJECT AREA SUMMARY
Summary of Revenues and Expenditures
Change
from
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Unadjusted Gross Tax Increment 38,122,132 39,040,000 39,040,000 37,561,819 36,967,185 (2,072,815) -5.3%
Adjs: Other Appeals & Board Changes 645,987 1,196,500 1,196,500 1,412,509 1,000,000 196,500 -16.4%
Gross Tax Increment 37,476,145 37,843,500 37,843,500 36,149,310 35,967,185 (1,876,315) -5.0%
Grant Revenue 600,000
Rent 103,275 100,000 100,000 118,000 100,000 - 0.0%
Interest & Other 1,641,512 1,900,000 1,900,000 1,900,000 (1,900,000) - 100.0%
Transfers in from Other Funds 50,000 50,000
Total Revenues 39 220 932 39 843 500 39 893 500 38 217 310 36 667 185 3 176 315 -8.0%
EXPENDITURES
Supplemental ERAF 8,528,106 905,210 1,755,786 1,755,786 - 0.0%
County Administration 288,156 303,500 303,500 300,010 303,000 (500) -0.2%
Redevelopment Activities 4,574,201 5,597,238 5,367,044 5,367,044 5,441,682 0.0%
Special Projects 1,000,000 1,008,933 1,008,933 1,720,000 0.0%
Debt Service 5,111,449 5,101,261 5,101,261 5,101,261 5,097,645 (3,616) -0.1%
Pass Through Payments 6,953,550 6,890,000 6,890,000 6,726,963 6,688,000 (202,000) -2.9%
Capital Proiects
Tax Increment Funded Projects 3,100,000 7,855,285 7,855,285 - 0.0%
Bond Funded Projects 1,500,000 15,015,876 15,015,876 - 0.0%
Total Capital Projects 6,805,067 4,600,000 22,871,162 22,871,162 - (4,600,000) - 100.0%
Transfer Out to Public Improvement
Agreement Fund 63,604,046 63,604,046 -
Total Expenditures 32,260,529 24,397 209 106 901,732 106,735,205 19,250 327 5,146,882 - 21.1%
Net Income 6,960,403 15,446,291 (67,008,232) (68,517,895) 17,416,858
Transfers to Low /Moderate Income (7,495,229) (7,808,000) (7,808,000) (7,229,862) (7,193,000) 615,000
Unrealized Gains / Other Adjustments 902,316 - - - -
Total Fund Balance 87,084,818 94,723,109 12,268,586 11,337,061 21,560,919
Reserved for Encumbrances 933,359
Reserved for Loans Receivable 873,885 1,292,155 1,292,155 1,638,734 1,638,734
Designated for Capital Projects 6,772,173 - - -
Reserved for Advances to Other Funds 18,706,362 15,744,223 9,914,035 9,914,035 9,914,035
Designated for Property Tax Refund 8,416,485 8,416,485 - - -
Restricted Assets (Bond Funds) 21,350,450 19,850,450 6,334,574 6,334,574 6,334,574
Designated for Future
Redevelopment 30,032 104 49,419 796 5,272 177 6 550 281 3 673,577
•
P14
REDEVELOPMENT AGENCY FUNDS, Proposed 2011 -12
LOW & MODERATE HOUSING
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
From
Actual Adopted Amended Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Transfers In from Redevelopment
Project Areas 7,495,229 7,808,000 7,233,768 7,229,862 7,193,000 (615,000) -7.9%
Interest & Other 749,826 300,000 300,000 501,451 300,000 - 0.0%
Misc. Revenue / Rent 227,622 100,000 100,000 218,103 150,000 50,000 50.0%
Total Revenue 8,472,677 8,208,000 7,633,768 7,949,415 7,643,000 (565,000) -6.9%
USES OF FUNDS
Program Expenditures 958,199 2,192,738 2,192,738 790,834 2,412,848 220,110 10.0%
Capital Outlay & Special Projects 200,000 2,000,000 2,000,000 - 2,500,000 500,000 25.0%
Debt Service 276,761 347,117 347,117 347,117 308,011 (39,106) -11.3%
Housing Capital Projects (TI- funded) - 1,000,000 7,631,224 7,631,224 (1,000,000) - 100.0%
Housing Capital Projects (Bond- funded) -
Transfer Out to Public Improvement
Agreement Fund 4,101,413 4,101,413
Total Expenditures & Use of Funds 1,434,959 5,539,855 16,272,492 12,870,587 5,220,859 (318,996) -5.8%
Net Impact 7,037,718 2,668,145 (8,638,724) (4,921,172) 2,422,141
Unrealized Gains / Other Adjustments (17,306)
Total Fund Balance 38,294,882 37,282,572 29,656,157 33,373,710 35,795,851
Loan Commitments to Mid Pen/Other 9,509,000 1,026,632 1,026,632 1,026,632 1,026,632
Carryover Capital Projects 6,631,224
Loans Receivable - Mid Pen 4,480,000 4,480,000 4,480,000 4,480,000 4,480,000
Loans Receivable - Other 4,768,524 7,065,801 4,768,524 4,768,524 4,768,524
Land Held for Redevelopment 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000
Designated for City Lights 300,000 300,000 300,000 300,000
Reserved for Encumbrances 62,945
Reserved for Encumbrances
Resricted Assets (Bond Funds) 2,306,935 2,271,260 2,306,935 2,306,935 2,306,935
Designated for Low Mod Housing 8,336,254 20,538,879 14,874,066 18,591,619 21,013,760
P15
CAPITAL IMPROVEMENT FUNDS, Proposed 2011 -12
PUBLIC IMPROVEMENT AGREEMENT FUND (new)
Operating and Capital Budgets
Change
from
Actual Adopted Amended Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Transfer in from Redevelopment Agency 63,604,046 63,604,046 -
Transfer in from Low Mod Housing 4,101,413 4,101,413
Interest Earnings 119,258 119,258 261,624
Total Revenues 67 824 716 67 824 716 261 624
OPERATING EXPENDITURES
Genentech Property Tax Refund 10,000,000 7,100,000
Giffra Loan for Affordable Housing 2,500,000 2,500,000
Mid Pen Loan for Affordable Housing at 626
El Camino 9,989,000 9,989,000
Subtotal, Operating Expenditures 22,489,000 19,589,000
CAPITAL IMPROVEMENT PROJECT
EXPENDITURES
Oak Avenue Improvements 12,546,416
Airport Avenue Site Acquisition 9,000,000 9,000,000
Miller Parking Structure Phase 1 570,569 570,569
Miller Parking Structure Phase 2 2,487,000 2,487,000
Harbor District Improvements 2,500,000
Oyster Point Improvements 18,112,474
Subtotal: Capital Expenditures 45,216,459 570,569 11,487,000
Total Expenditures 67,705,459 20,159,569 11,487,000
Excess of Revenues
over Expenditures 119,257 47,665,147 (11,225,376)
Loans Receivable 9,989,000 9,989,000
Designated for Public Improvement
Agreement Capital Expenditures 37,676,147 26,450,771
P16
PROPRIETARY FUNDS, PROPOSED 2011 -12
Sewer Enterprise Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Operations:
SSF Service Charge Revenue 17,425,024 18,210,000 18,210,000 18,219,000 18,650,000 440,000 2.4%
Other Agency Share of O &M Expenses 4,138,764 4,348,863 4,348,863 4,202,851 4,492,997 144,134 3.3%
Other Agency CIP Reimbursement 233,947 269,747 - -
Other Agency Loan Pymt Reimb 1,245,492 1,327,685 1,327,685 1,245,492 1,245,492 (82,193) -6.2%
Grants & CIP Contributions from Others 61,699 29,620 29,620 29,620 29,620 0.0%
Interest/Other Income 248,734 130,000 130,000 210,354 178,177 48,177 37.1%
Transfers In 1,248,858 284,000 338,995 170,000 1,068,943 784,943 276.4%
Debt Proceeds [1] 2,231,135 7,200,000 7,200,000 - 8,000,000 800,000 11.1%
Total Revenues and Other Sources of
Funding: 26,833,653 31,530,168 31,585,163 24,347,064 33,665,229 2,135061 6.8%
EXPENDITURES
Operating Expenses 13,326,624 14,006,837 14,006,837 12,667,872 14,483,659 476,822 3.4%
Debt Service 6,204,022 7,042,474 7,042,473 6,308,275 6,305,804 (736,670) -10.5%
Developer Contribution Refund [2] 1,201,432 2,000,000 2,000,000 100,000 - (2,000,000) - 100.0%
CIP Expenditures 1,526,883 6,958,000 5,422,811 4,143,726 6,976,135 18,135 0.3%
Transfers Out 334,563 50,000 596,387 619,773 10,000 (40,000) - 80.0%
Total Expenditures 22,593,524 30,057,311 29,068,509 23,839,646 27,775,598 (2,281,713) - 7.6%
Net Income 4,240,129 1,472,857 2,516,654 507,418 5,889,631 4,416,774 299.9%
Adj between Net Income and Cash Bal. [3] (1,616,956)
Total Cash Balance 7,728,022 9,200,879 10,244,676 8,235,440 14,125,071 4,924,191 53.5%
Capital Reserves [4] 2,297,000 2,704,000 2,704,000 2,704,000 3,112,000 408,000 15.1%
Operating Reserves [5] 3,325,904 3,306,799 3,306,799 3,401,415 3,652,841 346,042 10.5%
All Other Reserves 23,869 - - 11,455 - -
Designated for Future Sewer Capital
Improvements 2,081,249 2,118,570 7,360,230 7,360,230
The Sewer Fund consists of the Water Quality Control Plant Division, the Sewer Maintenance Division, and planned sewer capital project
expenses.
[1] The 2010 -11 budget assumed $7.2 million in new bond proceeds to fund various CIP upgrade projects at the Water Quality Control Plant.
The upgrade costs are now expected to be incurred beginning in 2011 -12. The amount and timing of the bond sale is still being evaluated.
[2] Most of these large developer funded sewer projects are now completed for less cost than originally anticipated.
[3] Net income is adjusted due to accounting adjustments including the differences between cash accounts and proprietary fund (business
accounts) and includes a $1.1 million prior year adjustment between the sewer fund and the sewer impact fee fund.
[4] The Capital Reserve is based on the State loan requirements and is 0.5% of the each loan amount from 0 to 10 years after construction;
thereafter the reserve must be maintained until the State loans are retired. After the State loans are retired, the Capital Reserve will be based
on the lesser of: 1) 10% of total principal due on debt, 2) 125% of the average annual debt service, or 3) The maximum annual debt service.
[5] The Operating Reserve is calculated based on 90 days of annualized operations and maintenance costs.
•
P17
PROPRIETARY FUNDS, PROPOSED 2011 -12
•
Storm Water Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
• Actual Adopted Amended Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Chan .e
REVENUES
Operations:
Service Charges 420,667 411,000 411,000 390,000 390,000 (21,000) -5.4%
Transfer In from Gas Taxes 445 ,000 445,000 445,000 445,000 445,000 - 0.0%
Transfer In from Measure M [1] 225,000 225,000
Transfer In from General Fund 100,000 250,000 250,000 250,000 275,000 25,000 10.0%
Interest and Other 6,927 1,000 1,000 1,000 1,000 - 0.0%
Total Revenues 972,593 1,107,000 1,107,000 1,086,000 1,336,000 229,000 21.1%
EXPENDITURES
Operating Expenses 692,475 1,197,049 1,205,955 1,205,955 1,388,729 191,680 15.9%
Total Expenditures 692,475 1,197,049 1,205,955 1,205,955 1,388,729 191,680 15.9%
Net Income 280,118 (90,049) (98,955) (119,955) (52,729) 37,320 - 31.1%
Designated for Storm Water
Improvements 274,703 154,748 102,019 102,019 65.9%
[1] Vehicle registration fees.
Without a Proposition 218 vote, the Storm Water Fund has a capped revenue stream. With the cost of this service continuing to
increase, starting in Fiscal Year 2006/07, the Gas Tax fund began to supplement this fund. Storm water regulations continue to
drive up the cost of this service upward with another $250,000 in costs projected in 2011/12. Beginning in 2011/12, all of the new
estimated revenues of $225,000 from the Measure M San Mateo County Vehicle Registration Fee will also be used to further
supplement this fund. Beginning in 2008/09, the General Fund also started to supplement this fund, and another increase
in General Fund supplement of $25,000 is required in 2011/12 bringing the total General Fund supplement to $275,000 in 2011/12.
Service charge revenues, originally designed to cover the cost of this service are now covering approximately 28% of the projected
costs in 2011/12.
•
P18
PROPRIETARY FUNDS, 2010 -11
Parking District Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Parking Permit Fees 95,690 81,000 81,000 93,000 81,000 - 0.0%
Parking Meter Fees 520,889 444,000 444,000 580,000 450,000 6,000 1.4%
Parking Garage 144,000
Transfer In from RDA (to cover prior
CIP expenses for Miller Ave. Parking
Structure) * 4,608,843 4,608,843
Interest and Other 7,440 12,000 12,000 8,000 8,000 (4,000) - 33.3%
Total Revenues 624,019 537,000 5,145,843 5,289,843 683,000 146,000 27.2%
EXPENDITURES
Employee Services 175,433 213,391 213,391 213,391 200,944 (12,447) -5.8%
Supplies and Services 150,620 181,798 184,738 184,738 284,096 102,298 56.3%
Miller Ave Parking Garage:
Employee Services (Maintenance) 62,028 62,028
Materials & Supplies 37,706 37,706
Utilities 31,230 31,230
CIP Expense 4,317,592 - 4,608,843 4,608,843 - -
Total Expenditures 4,643,645 395,189 5,006,972 5,006,972 616,004 220,815 55.9%
Net Income (4,019,626) 141,811 138,871 282,871 66,996
Forgive RDA Loan for Miller Avenue
Parking Structure * 4,830,523 4,830,523
Designated for Downtown Parking
District Improvements (3,878,040) (8,553,821) 1,091,354 1,235,354 1,302,350
Advances from Other Funds,
Cumulative 4,830,523
* The Parking District previously borrowed funds from the Redevelopment Agency to pay for a new Parking Garage on Miller Avenue.
The Agency Board forgave this loan on in the Spring of 2011.
P19
SPECIAL REVENUE FUNDS, Proposed 2011 -12
Gas Tax Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Gas Tax 1,668,865 1,564,535 1,564,535 1,747,934 1,797,028 232,493 14.9%
City/County Association of
Governments ( C/CAG) [1] 56,023 110,000 110,000 105,375 330,000 220,000 200.0%
Federal Grants 675,702 - - 1,040,300 374,200 374,200
Interest/Other Income 87,439 30,000 30,000 30,000 30,000 - 0.0%
Transfer In from Measure A 1,055,000 1,055,000
Transfer In from Sewer Fund 10,000 10,000
Total Revenues 2,488,029 1,704,535 1,704,535 2,923,609 3,596,228 1,891,693 111.0%
EXPENDITURES
Transfer Out to General Fund for
Street Maint/Gen Eng Services 536,000 553,000 553,000 553,000 553,000 - 0.0%
Transfer Out to General Fund for
Congestion Relief 150,000 155,000 155,000 199,701 199,701 44,701 28.8%
Transfer Out to Storm Water Fund 445 ,000 445,000 445,000 445,000 670,000 225,000 50.6%
Transfer Out to Measure A 85,000
CIP Expenditures 1,166,310 1,446,000 3,106,890 3,797,021 2,455,800 1,009,800 69.8%
Total Expenditures 2,297,310 2,599,000 4,259,890 4,994,722 3,963,501 1,364,501 52.5%
Net Income 190,719 (894,465) (2,555,355) (2,071,113) (367,273) 527,192 -58.9%
Designated for Street, Traffic,
and Storm Water Facilities 2,992,863 921,750 554,477 554,477
Gas Tax funding is distributed by the State of Califomia and are used for street and related improvements.
[1) The C/CAG funding is from motor vehicles fees to be used for traffic congestion and/or stormwater pollution relief. Beginning in
2011 -12 the new Measure M San Mateo County Vehicle Registration Fee will begin to generate an estimated $225,000 in annual revenue
for the next 25 years. This new revenue will be transferred out to the Storm Water fund to supplement the increased storm water
regulation cost. The original San Mateo County Vehicle Registration Fee that collected approximately $105,000 annually will
permanently cease to generate revenues effective December 31, 2012, half way through next fiscal year.
P20
SPECIAL REVENUE FUNDS, Proposed 2011 -12
Measure A Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Measure A Sales Tax 987,710 765,000 765,000 984,000 1,000,000 235,000 30.7%
Interest/Other Income 45,468 10,000 10,000 20,000 10,000 - 0.0%
Federal Grants 32,092 32,092
Transfer In from Gas Tax 85,000 85,000
Total Revenues 1,033,178 775,000 775,000 1,004,000 1,127,092 123,092 15.9%
EXPENDITURES
Transfer out to Gas Tax 1,055,000 1,055,000
CIP Expenditures 302,077 940,000 2,005,172 1,990,435 732,092 (207,908) -22.1%
Total Expenditures 302,077 940,000 2,005,172 1,990,435 1,787,092 (203,343) - 21.6%
Net Income 731,101 (165,000) (1,230,172) (986,435) (660,000) (495,000) 300.0%
Designated for Street and
Traffic Improvements 1,843,925 857,489 197,489 (660,000)
Measure A sales tax revenues are distributed by the County of San Mateo to be used for road and traffic improvements.
P21
SPECIAL REVENUE FUNDS, Proposed 2011 -12
Community Development Block Grant Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Protected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
CDBG Entitlement 699,964 651,456 651,456 651,456 590,310 (61,146) -9.4%
HOME Investment Partnership 26,515 12,000 12,000 12,000 12,000 - 0.0%
ARRA Funding (Stimulus Grant)
Interest / Other Income 12,638 10,000
Program Income 30,000 30,000 93,000 86,000
Prior Year Allocation Carry-over 100,000 100,000 100,000 (100,000) - 100.0%
Transfer in from RDA 56,500 56,500
Total Revenues 739,117 793,456 793,456 866,456 744,810 (104,646) -13.2%
EXPENDITURES
Public Service Activities 159,662 131,769 131,769 131,769 67,198 (64,571) -49.0%
PSA - Transfer out to General Fund 34,249 34,249 34,249 34,249 34,249 - 0.0%
Housing, Comm & Public Facilities
Activities - Non - Salaries 56,247 264,749 264,749 264,749 242,696 (22,053) -8.3%
Housing, Comm & Public Facilities
Activities - Salaries 166,489 214,397 214,397 214,397 208,906 0.0%
Program Administration 138,937 136,291 136,291 136,291 123,262 (13,029) -9.6%
Redevelopment Activities 109,800 109,800
HOME Program 18,208 12,000 12,000
ARRA Expenditures 157,476 4,088 - -
Total Expenditures 731,268 781,455 781,455 785,543 798,111 22,147 2.8%
Net Income 7,849 12,001 12,001 80,913 (53,301)
Total Fund Balance 1,667,496 1,679,496 1,748,408 1,695,107
Reserved for Encumbrances 38,769
Reserved for Loans Receivable 1,397,319 1,200,327 1,397,319 1,397,319
Advances to Other Funds 346 ,748 346,748 346,748 346,748
Designated for CDBG Programs * (115,340) 132,421 4,341 (48,960)
*Negative fund balance reflects lag in funding from CDBG (reimbursement basis).
P22
SPECIAL REVENUE FUNDS, 2011 -12
Common Greens Maintenance Districts
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Chan .e
REVENUES
Property Taxes West Park 1 &2 366,189 399,900 399,900 412,000 410,000 10,100 2.5%
Property Taxes West Park 3 634,651 653,000 653,000 665,000 661,700 8,700 1.3%
Property Taxes Stonegate Rdg 205,528 222,600 222,600 222,000 221,000 (1,600) -0.7%
Property Taxes Willow Gardens 41,819 45,300 45,300 45,750 45,400 100 0.2%
Misc Revenue 73,542 - -
Total Revenues 1,248 187 1 320 800 1 320 800 1 418 292 1 338 100 17,300 1.3%
EXPENDITURES
Maintenance Expenditures
West Park 1 &2 469,438 574,951 574,951 574,951 490,661 (84,290) - 14.7%
West Park 3 731,633 782,430 782,430 782,430 912,144 129,714 16.6%
Stonegate Ridge 138,835 181,105 181,105 181,105 206,378 25,273 14.0%
Willow Gardens 39,007 49,921 49,921 49,921 48,868 (1,053) -2.1%
Total Maintenance Expenditures 1,378,913 1,588,407 1,588,407 1,588,407 1,658,051 69,644 4.4%
CIP Expenditures 80,614 - 394,147 394,147 75,000 75,000
Total Expenditures 1,459,527 1,588,407 1,982,554 1,982,554 1,733,051 144,644 9.1%
Net Income (211,340) (267,607) (661,754) (564,261) (394,951) (127,344) 47.6%
Designated for Common Greens
Maintenance and Capital Improvements
1,666,182 1,101,921 706,970 706,970
Revenues were reduced by $111,093 in FY 2009 -10 to reflect the State borrowing of property taxes. The State will repay
these funds with 2% interest by June 30, 2013. Revenues will be slightly reduced over the next seven years due to the
Genentech settlement.
P23
SPECIAL REVENUE FUNDS, 2011 -12
Solid Waste Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Franchise Fee Revenue 173,325 173,325 173,325 173,325 173,325 - 0.0%
Total Revenues 173,325 173,325 173,325 173,325 173,325 - 0.0%
EXPENDITURES
Operating Expenditures 74,159 129,570 175,226 175,226 179,850 50,280 38.8%
Transfers Out to Capital
Improvement Fund 17,333 - 34,543 34,543 - -
Total Expenditures 91,491 129,570 209,770 209,770 179,850 50,280 38.8%
Net Income 81,834 43,755 (36,445) (36,445) (6,525) (50,280) - 114.9%
Designated for Solid Waste
Reduction Purposes 822,859 704,580 698,055 698,055
The Solid Waste Fund is funded from a portion of the Solid Waste Franchise Fees received from the South San Francisco
Scavenger Company. Funding is used to pay for monitoring and remediation costs associated with the closed Oyster
Point landfill.
P24
INTERNAL SERVICE FUNDS, Proposed 2011 -12
Vehicle Maintenance (City Garage)
Summary of Revenues and Expenditures
Change
From
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Charges to Departments 1,404,460 1,398,351 1,398,351 1,398,351 1,368,351 (30,000) -2.3%
Interest & Other Income (2,726) (1,460) -
Charges to Other Cities 1,297 6,000 6,000 18,500 6,000 -
Total Revenues 1,403,031 1,404,351 1,404,351 1,415,391 1,374,351 109,531 8.5%
EXPENDITURES
Salaries & Benefits 559,315 515,203 537,961 537,961 489,906 (25,297) -5.0%
Supplies & Services 846,016 860,391 884,626 884,626 830,409 (29,982) -3.3%
Capital Outlay 20,100
Total Expenditures 1,405,331 1,395,694 1,422,587 1,422,587 1,320,315 (49,556) -3.4%
Excess of Revenues
over Expenditures (2,301) 8,657 (18,236) (7,196) 54,036
Total Fund Balance 49,241 31,005 42,045 96,081
Reserved for Encumbrances 24,235 -
Designated for Vehicle
Maintenance 25,006 - 31,005 42,045 96,081 -
P25
INTERNAL SERVICE FUNDS, Proposed 2011 -12
Equipment Replacement Fund
Summary of Revenues and Expenditures
Change
from
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Chan.e
REVENUES
Operating Budget Charges:
Equipment [1] 382,726 387,686 423,759 423,759 456,303 68,617 17.9%
Vehicles 443,841 468,068 507,725 507,725 533,385 65,317 13.9%
Leases 264,557 -
Sale of Real /Personal Property 29,162 48,770 24,000 (27,656) - 100.0%
Lease Proceeds (Vehicles) 1,680,000 1,680,000 1,680,000 1,680,000
Interest & Other Income 111,233 50,000 50,000 50,000 50,000 - 0.0%
Total Revenues 966 961 2 585 754 2 661 484 2 710 254 1 328 245 1 654 447 177.6%
EXPENDITURES
Equipment Replacement 99,587 300,000 410,000 372,678 625,210 (486,562) -61.9%
Vehicle Replacement 91,440 397,000 557,000 511,524 397,000 196,823 98.3%
Debt Service (Capital Leases) 264,557 1,680,000
Lease Purchase Payoff 1,680,000 1,680,000 1,680,000
Transfer Out to Capital
Improvement Fund 195,140 20,237 20,237 (215,377) - 100.0%
Transfer Out to General Fund 19,736 - -
Total Expenditures 405 903 2,377,000 2 667,237 2,584,440 1 286 767 1 174,884 269.9%
Excess of Revenues
over Expenditures 561,058 208,754 (5,753) 125,814 41,478 (287,263) -57.9%
Designated for Equipment
Replacement 2 859 009 2 677 763 3 024 823 3 066 301 57 296 -2.1%
The Equipment Replacement Fund is used to accumulate funds for replacement of equipment and vehicles. Departments are
charged an annual replacement charge to cover future needs.
[1] Primarily increasing to fund communications equipment replacement (previously not budgeted for)
P26
INTERNAL SERVICE FUNDS, Proposed 2011 -12
Information Technology
Operating Budget
Change
from
Actual Adopted Mid Year Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Charges to Departments 1,186,377 1,323,532 1,323,532 1,323,532 1,384,443 60,911 4.6%
Telephone Maintenance Charges 44,110 44,110 44,110 44,110 - (44,110) - 100.0%
Charges to Other Cities 75,334 25,000 25,000 33,761 25,000 - 0.0%
PEG Revenue 45,806 40,000 40,000 91,000 (40,000) - 100.0%
Transfers in for GIS 38,151 - 79,683 79,683 -
Other Revenue 12,100
Total Revenues 1,401,878 1,432,642 1,512,325 1,572,085 1,409,443 (23,199) -1.6%
EXPENDITURES
Salaries & Benefits 776,622 706,308 706,308 706,308 761,576 55,268 7.8%
Materials, Services, & Minor
Equipment 502,782 643,945 643,945 666,155 641,622 (2,323) -0.4%
Telephone Maintenance 44,110 44,024 (44,110) - 100.0%
GIS expenses 38,151 - 79,683 79,683 -
Network Equip Replacement 200,103 310,103 310,103 (200,103) - 100.0%
Initial Network Building Cost 55,000 55,000 55,523 (55,000) - 100.0%
Capital Projects in IT Fund 112,000 112,000
Transfers Out to Capital
Impr Fund 31,100 42,351 42,351 -
Transfer out 10 -11 PEG money
to new PEG fund 91,000
Total Expenditures 1,348,654 1,649,466 1,837,390 1,995,148 1,515,198 (134,268) -8.1%
Excess of Revenues
over Expenditures 53,224 (216,820) (325,070) (423,060) (105,760)
Total Fund Balance 876,151 659,331 551,081 453,091 347,331
Reserved for Encumbrances 22,647 -
Carryovers - Operating & Capital 352,481 -
Invested in Capital Assets 1,051 -
Designated for Info Tech,
Network, & Phone System
Replacement 499,972 659,331 551,081 453,091 347,331
' Funds have been set aside from charges to departments to pay for needed Information Technology upgrades, such as the
replacement of the citywide phone system.
P27
INTERNAL SERVICE FUNDS, Proposed 2011 -12
Information Technology - PEG* Fund (new)
Operating Budget
Change
from
Actual Adopted Mid Year Projected Proposed Adopted
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Transfer in unused PEG rev
from 10 -11 91,000
PEG Revenue 40,000 40,000
Total Revenues - - - 91,000 40,000 40,000
EXPENDITURES
Materials & Services - 40,000 40,000
Total Expenditures - - - - 40,000 40,000
Excess of Revenues
over Expenditures - - - 91,000 -
Total Fund Balance - - - 91,000 91,000
Designated for PEG Access - - - 91,000 91,000
* Franchise holders pay a fee to the City in the amount of 1% of gross revenues; these funds are to be used by the City for the
purpose of supporting Public, Educational, and Governmental (PEG) channels
P28
INTERNAL SERVICE FUNDS, Proposed 2011 -12
Self Insurance Fund
Summary of Revenues and Expenditures
Change
From
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Liability Insurance Charges 728,527 720,577 677,768 700,523 777,683 57,106 7.9%
Worker's Compensation 1,999,715 1,929,032 1,929,032 1,929,032 2,218,387 289,355 15.0%
Interest Income & Other 94,046 65,000 100,000 95,000 30,000 46.2%
Actuarial Adjustment 997,812
Transfer in from Health & Benefits Fund
Transfer in from General Fund 2,725,000 800,000
Total Revenue 6,545,099 2,714,609 2,606,800 3,529,555 3,091,070 376,461 13.9%
EXPENDITURES
Injury Pay 533,776 590,454 590,454 443,341 454,424 (136,029) -23.0%
Insurance 902,718 1,025,009 1,025,009 950,000 973,750 (51,259) -5.0%
Legal Services 63,876 77,448 77,448 120,000 120,000 42,552 54.9%
Workers Compensation Claims 959,232 1,010,799 1,010,799 1,474,877 1,656,956 646,156 63.9%
Liability Claims 86,651 150,000 150,000 15,000 240,000 90,000 60.0%
Total Expenses 2,546,253 2,853,710 2,853,710 3,003,217 3,445,130 591,420 20.7%
Excess of Revenues over /(under)
Expenses 3,998,846 (139,101) (246,910) 526,338 (354,060)
Cash Balance, End of Year * 7,266,382 7,792,720 7,438,660
Estimated Liabilities: - -
Workers Compensation: 6,090,000 6,090,000 6,420,851
General Liability 750,000 750,000 750,000
Total Estimated Liabilities: 6,840,000 6,840,000 7,170,851
* Note: A recent actuarial analysis of the self insurance fund recommends that funding be increased to cover the 75% level
of confidence for expected losses. The General Fund has sufficient reserves to provide this additional coverage.
•
P29
INTERNAL SERVICE FUNDS, Proposed 2011 -12
Health and Benefits Internal Service Fund
Summary of Revenues and Expenditures
Change
From
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Benefit Charges to Departments [1] 3,126,586 3,354,740 3,354,740 3,354,740 9,529,298 6,174,558 184.1%
Interest & Other 136,211
Transfer In from Payroll Clearing 968,945
Transfers In from General Fund for
OPEB (Retiree Health) Liability * 550,000
Total Revenue 4,095,531 3,354,740 3,354,740 3,490,951 10,079,298 6,724,558 200.4%
EXPENDITURES
Vacation payouts 281,866 350,000 350,000 350,000 (350,000) - 100.0%
Sick Leave payouts 35,000 35,000 35,000 (35,000) - 100.0%
Accrued Vac /Sick Leave (20,841) -
Medical/DentalNision Payments 6,863,490
Dental and Vision (Group Health) 550,733 575,400 575,400 575,400 (575,400) - 100.0%
Retiree Health Insurance 1,890,570 2,222,982 2,222,982 2,222,982 2,325,553 102,571 4.6%
Unemployment Insurance 98,059 116,432 116,432 116,432 (116,432) - 100.0%
Medicare Rebates to Retirees 43,508 -
All Other 32,722 30,000 30,000 30,000 340,256 310,256 1034.2%
Transfer Out to Self Insurance
Fund
Total Expenditures 2,876,618 3,329,814 3,329,814 3,329,814 _ 9,529,298 1,284,281 38.6%
Excess of Revenues
over Expenditures 1,218,913 24,926 24,926 161,137 550,000 5,440,277
Designated for Retiree Health
Benefit Liability [2] 6,833,638 6,994,776 7,544,776
[1] The City has changed the way it charges departments for benefit amounts and pays those amounts to providers. With the exception
of PERS, PARS, FICA, and Medicare, all benefits will be allocated across departments according to the number and type of FTE's.
Medical insurance will now be paid from the Health and Benefits fund, rather than from the Payroll Clearing Fund, using funds collected
from departments: this results in a much higher amount being collected in the Health and Benefits Fund than has been in the past. The
Payroll Clearing Fund will now only be used to pay PERS, PARS, FICA, and Medicare.
[2] Funds are being accumulated to pay down the retiree health liability, currently estimated by an actuary to be $82 million.
P30
CAPITAL PROJECT FUNDS, 2011 -12
East Of 101 Sewer Impact Fee Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Operations:
Sewer Impact Fees 249,719 75,000 75,000 12,000 - (75,000) - 100.0%
Prior and Current Year Adj to Impact Fees 169,642 - -
Loan Proceeds from RDA Interfund Loan [1] 260,000 260,000
Interest/Other Income 11,005 - - - - -
Total Revenues and Other Sources of Funding
430,366 75,000 75,000 12,000 260,000 185,000 0.0%
EXPENDITURES
Transfers out to CIP 1,248,858 134,000 338,945 20,000 318,943 184,943 138.0%
Transfer out to Gen. Fund (for adm costs) 2,500 2,500 2,500 2,500 - 0.0%
Total Expenditures 1,248,858 136,500 341,445 22,500 321,443 184,943 135.5%
Net Income (818,492) (61,500) (266,445) (10,500) (61,443)
Designated for East of 101 Sewer
Improvements (1,653,553) (1,664,053) (1,725,496)
Cumulative Advances from Dev. Pre - Funding [2] 1,733,089 1,733,089 1,733,089
Cash, End of Year 79,535 69,035 7,592
`The revenue for this restricted fund is received from development impact fees paid by new development upon building permit issuance.
The revenues may only be used to fund specific sewer capital projects as outlined in a nexus study previously adopted by the City Council.
The nexus study shows the relationship between new development and the need for sewer system improvements to support that development.
The fee is charged to new development located East of 101.
[1] In 2011 -12, it is anticipated in order to complete CIP projects, a loan from Redevelopment will be required.
[2] In 2007, the City entered into an agreement with Genentech in which the company agreed to pre-fund the sewer impact fees for the E. Grand
Avenue Sewer Trunk project in order for the project to be completed prior to Genentech pulling building permits. As a result, the pre- funding is
shown on the City's books as a liability until either sufficient Genentech development generates impact fees to cover the prepayment of those fees,
or until Genentech enters into a new agreement, which is expected to occur this calendar year.
P31
CAPITAL PROJECT FUNDS, 2011 -12
Sewer Capacity Charge Fund
Summary of Revenues, Expenditures, and Changes in Fund Balance
Change
from
Actual Adopted Amended Projected Proposed Adopted %
2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2010 -11 Change
REVENUES
Operations:
Capacity Charges 273,143 100,000 100,000 520,000 350,000 250,000 250.0%
Interest/Other Income 4,198 5,100 5,100 5,400 5,500 400 7.8%
Total Revenues and Other Sources of
Funding 277 340 105100 105100 525 400 355 500 250 400 238.2%
EXPENDITURES
Transfers out to CIP - 150,000 150,000 - 750,000 600,000 400.0%
Transfer out to Gen. Fund (for adm costs) 2,500 2,500 2,500 2,500 - 0.0%
Total Expenditures - 152 500 152 500 2 500 752 500 600 000 393.4%
Net Income 277,340 (47,400) (47,400) 522,900 (397,000) (349,600) 737.6%
Designated for Sewer Capacity Charge
Improvements 277 340 800 240 403 240 403 240
*The revenue for this restricted fund is received from sewer capacity charges paid by users that connect to sewer facilities for the first time, and
by users who increase their sanitary sewer usage. The charge is typically due upon building permit issuance and is charged in areas of the City receiving.
sewer service from the City (excludes Westborough area that receives sewer service from Daly City). The charge assists with the funding required to replace,
upgrade, and construct sewer infrastructure not funded by other sources.
pp S 'A
o
U y
W' R eport
DATE: June 22, 2011
TO: The Honorable Mayor and City Council and Redevelopment Agency Board
FROM: Jim Steele, Finance Director
SUBJECT: A RESOLUTION PROVIDING INTERIM SPENDING AUTHORITY FOR THE
FIRST 60 DAYS OF THE 2011 -12 FISCAL YEAR
RECOMMENDATION
It is recommended that the City Council and Redevelopment Agency Board adopt a resolution
providing interim spending authority for the first 60 days of the fiscal year, in the event the
proposed 2011 -12 operating budget is not approved on June 22, 2011.
BACKGROUND/DISCUSSION
The City's authority to expend funds, granted under prior budget resolutions, expires on June 30,
2011. A resolution must be passed to allow for continued operations until the budget is adopted,
assuming the budget is not adopted on June 22, 2011.
The proposed resolution allows the 2010 -11 operating budget to be continued for a period of 60 days
in terms of staffing and appropriations, which would be prorated accordingly.
CONCLUSION
Adopting this resolution allows the City to continue operation in a fiscally sound manner until a final
budget is passed.
�`
7
-" r
By: Approved1
Jim eele `B.. ••-, . agel
Fin. ce Director City Manager
Attachment: Resolutions
JSBN:ed
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION PROVIDING INTERIM SPENDING
AUTHORITY FOR THE FIRST 60 DAYS OF THE 2011 -12
FISCAL YEAR, IN THE EVENT THE 2011 -12 OPERATING
BUDGET IS NOT APPROVED ON JUNE 22, 2011
WHEREAS, the City's authority to expend funds granted under prior budget
resolutions, expires June 30, 2010; and
WHEREAS, a resolution must be passed to allow for continued operations until
the budget is adopted, assuming the budget is not adopted June 22, 2011; and
WHEREAS, the proposed resolution allows the 2010 -2011 operating budget to be
continued for a period of 60 days into fiscal year 2011 -2012 in terms of staffing and
appropriations, which would be prorated accordingly.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
South San Francisco that the City Council hereby approves interim spending for the first
60 days of the fiscal year in the event the 2011 -2012 operating budget is not approved on
June 22, 2011.
* * * * * *
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the City Council of the City of South San Francisco at a meeting
held on the day of 2011 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
-1-
RESOLUTION NO.
REDEVELOPMENT AGENCY, CITY OF SOUTH SAN FRANCISCO, STATE OF
CALIFORNIA
A RESOLUTION PROVIDING INTERIM SPENDING
AUTHORITY FOR THE FIRST 60 DAYS OF THE 2011 -12
FISCAL YEAR, IN THE EVENT THE 2011 -12 OPERATING
BUDGET IS NOT APPROVED ON JUNE 22, 2011
WHEREAS, the City's authority to expend funds granted under prior budget
resolutions, expires June 30, 2011; and
WHEREAS, a resolution must be passed to allow for continued operations until
the budget is adopted, assuming the budget is not adopted June 22, 2011; and
WHEREAS, the proposed resolution allows the 2010 -2011 operating budget to be
continued for a period of 60 days into fiscal year 2011 -2012 in terms of staffing and
appropriations, which would be prorated accordingly.
NOW, THEREFORE, BE IT RESOLVED, that the Redevelopment Agency
Board of the City of South San Francisco hereby approves interim spending for the first
60 days of the fiscal year in the event the 2011 -2012 operating budget is not approved on
June 22, 2011.
* * * *
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by the Redevelopment Agency Board of the City of South San Francisco at a
meeting held on the day of 2011 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
-2-