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HomeMy WebLinkAboutMinutes 2011-06-22 MINUTES F ��.. IICI n CITY COUNCIL . 9ttF CITY OF SOUTH SAN FRANCISCO Oa���' REGULAR MEETING MUNICIPAL SERVICES BUILDING COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, JUNE 22, 2011 CALL TO ORDER: TIME: 7:02 P.M. ROLL CALL: PRESENT: Councilmembers Addiego and Gonzalez, Vice Mayor Garbarino and Mayor Mullin. ABSENT: Councilwoman Matsumoto. PLEDGE OF ALLEGIANCE: Led by Mayor Mullin. PRESENTATIONS • July is Parks & Recreation Month Proclamation. Parks and Recreation Commissioner Richard Holt accepted the Proclamation, which established July as Parks and Recreation Month, proclaimed the importance of Parks and Recreation Services in the City, and thanked Parks and Recreation Commissioners and staff for their dedication to the City. AGENDA REVIEW No changes. PUBLIC COMMENTS Wynn Grcich addressed Council regarding AB 2283. She requested that Council and the public urge the legislature to stop passage /implementation of the bill. She discussed literature and other media that opine on the dangers of the chemicals authorized for use by the bill. ITEMS FROM COUNCIL • Announcements. • Committee Reports. Councilmembers reported on attendance at community meetings and events, including the PAL /Boys & Girls Club steak dinner fund raiser, the League of California Cities Policy Committee Meetings and an MTA Meeting. Staff members were thanked for their work putting the Junior Giants Kick -off Program together. Specific items for further action and /or consideration were set forth as follows: Councilman Gonzalez commented on a meeting with Public Works Director Terry White where pollution prevention and storm drain information was presented. He commented on the need to educate the public regarding water related issues. Councilman Addiego and Mayor Mullin commented on a meeting with PG &E representatives. They noted PG &E had put much effort into testing pipeline safety in South San Francisco. They further advised that the pipeline replacement project was scheduled to be moved up from the date initially slated for replacement. Vice Mayor Garbarino commented on the two budget proposals in the State Legislature. He noted the City would continue to monitor developments with respect to RDA funding. Mayor Mullin commented on the redistricting proposal that would split the City in half with respect to representative districts. He noted the City Attorney was working on preparing correspondence to address the issues this would create. City Attorney Mattas advised the letter would address issues with respect to prioritization of communities of interest. The letter would also address the Commission's criteria that a viable alternative be presented. • City Selection Committee appointments. Mayor Mullin reviewed the roster of appointments to be made at the Council of Cities Meeting on Friday, June 24 He noted that pursuant to Council Policy, he would be voting for Council's selected candidate in first round voting, while second round voting would be at the Mayor's discretion. Council's first round selections were as follows: Two Councilmembers to serve on the Executive Board of ABAG, representing cities for a term of 2 years beginning June 30, 2011: Rich Garbarino, Vice Mayor, South San Francisco; Sepi Richardson, Councilwoman Brisbane. Two Councilmembers to serve as Alternate Members of ABAG representing cities for a term of 2 years beginning June 30, 2011: Pedro Gonzalez, Councilman, South San Francisco; Nadia Holober, Councilwoman Millbrae. REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 2 - One Councilmember to serve as an Alternate City Member on LAFCo for the term ending the first Monday in May 2015: Rich Garbarino, Vice Mayor, South San Francisco. One Councilmember to serve on SamTrans representing the Southern Judicial Cities to fulfill the position held by Omar Ahmad, term ending December 31, 2012: Kirsten Keefe, Mayor Pro Tem, Menlo Park. One Councilmember to serve on the Peninsula Corridor JPB (Caltrain) to fulfill the position held by Omar Ahmad: Jerry Deal, Vice Mayor, Burlingame. CONSENT CALENDAR 1. Motion to approve the minutes of March 8, 2011 April 19, 2011, May 17, 2011 and June 8, 2011. 2. Motion to approve expense claims of June 22, 2011. 3. Waive reading and adopt Ordinance 1444 -2011 amending section 3.12.010 of the South San Francisco Municipal Code updating Personnel Position to add the position of Police Communications and Records Manager. 4. Waive reading and adopt Ordinance 1445 -2011 making minor revisions, corrections and clarifications to the South San Francisco Zoning Ordinance and Map. 5. Motion to submit grant application for the Safe Routes to School Cycle 3 Program. 6. Motion to submit grant application for the Safe Routes to Transit Cycle Program. 7. Resolution 74 -2011 calling a General Election, setting candidate statement requirements pursuant to Section 13307 of the California Elections Code and requesting (1) that the Board of Supervisors of San Mateo County consolidate the General Election with the Regular Election to be held on November 8, 2011; and (2) that the County Registrar perform certain election services in connection with such election; and authorizing the City Manager to reimburse the County for election services. 8. Resolution 75 -2011 approving an agreement rescinding the Outside Sewer Service Agreement for 340 Alta Vista Drive. 9. Resolution 76 -2011 approving interim funding for Fiscal Year 2011 -12 for the South San Francisco Conference Center. 10. Resolution 77 -2011 approving the Memorandum of Understanding (MOU) between the City of South San Francisco and the International Union of Operating Engineers, Local 39 dated July 1, 2011 through June 30, 2012. 11. Resolution 78 -2011 of the City Council of the City of South San Francisco approving REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 3 - the application for Statewide Park Program Grant Funds for acquisition of a 6.86 acre site located at 80 Chestnut Avenue and for the development of soccer fields. 12. Resolution 79 -2011 awarding laboratory testing and sampling services contracts for the 2011 -2012 Fiscal Year to both Alpha Analytical Laboratories Inc. in an amount not to exceed $400,000 and Dysert Environmental Inc. in an amount not to exceed $100,000. Motion— Councilman Addiego /Second— Councilman Gonzalez: to approve items 1 -10 and 12 of the Consent Calendar. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. Item No. 11: Vice Mayor Garbarino requested clarification with respect to the location of the proposed soccer field. Director of Economic and Community Development and Assistant City Manager Van Duyn advised the area located behind the Historical Society Museum at 80 Chestnut and up through the greenhouses was proposed for the field. Vice Mayor Garbarino asked whether there would be an impact on the Museum. Director Van Duyn advised the master plan showed the designated areas would not interfere with the museum. He noted also that if the grant were approved, the City would have until 2019 to install the fields. Motion— Vice Mayor Garbarino /Second— Councilman Addiego: to approve Resolution No. 78 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. PUBLIC HEARING 13. Resolution No. 80 -2011 establishing increased sewer service rates for Fiscal Year (FY) 2011 -2012, amending the master fee schedule to include the rates, and adopting the "Report of Annual Sewer Rentals or Charges" for FY 2011 -2012. Director of Public Works White presented the staff report recommending that Council conduct a public hearing and adopt a resolution establishing sewer service rates for Fiscal Year 2011 -2012, amending the master fee schedule to include the rates, and adopting the "Report of Annual Sewer Rentals or Charges" for Fiscal Year 2011 -2012. He recounted that back in May /June 2009 the City underwent the Proposition 218 noticing and public hearing process to raise sewer service rates. The notice explained the rate increases were needed to finance operations, repairs, and new capital improvements for the City's Water Quality Control Plant ( "WQCP ") and sewer system. These improvements were required for compliance with state regulations. Based on the costs of compliance, staff was recommending annual incremental sewer rate increases for all classes of customers at the REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 4 - maximum increase of 5 %. This limit would avoid expenses related to the Prop 218 Process, while increasing cash flow to cover increased costs. Public Hearing Opened: 8:01 p.m. Mayor Mullin pointed out that even with the increase, South San Francisco would be in the lower tier of sewer rates with respect to other cities in the County. Director White responded that other cities had to deal with similar issues to those faced by South San Francisco. Accordingly, it was anticipated that these cities would raise rates yielding an even lower ranking for South San Francisco. Mayor Mullin queried dynamic pricing models. Director White explained that dynamic pricing would involve tiered water consumption based models as opposed to the flat rate presently applied. Mayor Mullin then called members of the public that had submitted public comment cards. Resident Mike Harris advocated for a mixed fee that would take into account the number of persons in a household or apartment unit. William Harrison representing Rotary Plaza advocated for a dynamic pricing model. He stated Rotary Plaza was a 181 unit senior facility that was presently overpaying for sewer services due to his estimate that a minimum savings of $58,000 /year would accrue with a dynamic pricing model. He noted that at a June 24 Public Hearing on the issue last year, a number of multifamily units had filed protests. As a result Council had directed staff to work on coming up with a flow based pricing model proposal for the future. He questioned the progress of this directive. Public Hearing Closed: 8:18 p.m. Director White explained that at the referenced June 24 Study Session Council expressed interest in working towards a dynamic pricing model for future discussion. Not too long after that, the City was hit with environmental litigation related to sewer flows. In addition the City began to see revenue information on the 20% increase. These factors changed the game and created uncertainty with respect to future costs. Accordingly, staff believed it was best to let costs and revenues normalize before developing a new pricing model proposal and undertaking the costs of another Proposition 218 Process. He explained the numbers were beginning to normalize and that by fall a workable proposal might be possible. Mr. Harrison expressed Rotary Plaza's concern over the perceived inertia with respect to moving towards a flow based system. Councilman Addiego noted that given what the city had recently faced, the Director of Public Works followed a prudent course. He noted that it is easy to see why certain users would prefer to switch to flow -based but he cautioned that such a model would cause a REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 5 - concomitant increase in other users' costs. He also noted that the annual fee for service amounts to $1.50 /day per household. Vice Mayor Garbarino noted he would appreciate the opportunity to review flow based /dynamic pricing proposals. Motion— Councilman Addiego /Second— Vice Mayor Garbarino: to approve Resolution No. 80 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. 14. Resolution No. 81 -2011 authorizing approval of the Capital Improvement Program (CIP) for Fiscal Year 2011 -2012, and authorizing staff to prepare plans and specifications for construction bids for construction advertising of projects under this program. Associate Civil Engineer Scramaglia presented the staff report recommending that Council adopt a resolution approving the Capital Improvement Program (CIP) for Fiscal Year 2011- 2012, and authorizing staff to prepare plans and specifications for construction bids for construction advertising of projects under the program. Engineer Scramaglia advised the CIP is reviewed and adopted on an annual basis and outlines needed infrastructure improvements throughout the community. Preparation of the document is based on collaboration among departments. The CIP outlines the most urgent improvements and prioritizes projects accordingly. Engineer Scramaglia advised the Council Budget Subcommittee met and reviewed the CIP on April 5 and presented the CIP to Council at a study session on May l7 Engineer Scramaglia noted that Council requested the addition of the Climate Action and Pedestrian Master Plans in the Traffic Section. The project would be funded by the Strategic Growth Council, administered by the State Department of Conservation. However, the grant is still pending approval. Therefore, the project is reflected in the CIP with no funding. Upon approval, staff would present a CIP amendment to Council. Engineer Scramaglia continued that on May 19, 2011 the Planning Commission reviewed the program and adopted a resolution finding it to be consistent with the General Plan. Including prior appropriations, the total CIP budget for the fiscal year was $99,318,733 with new appropriations totaling $11,264,527. Significant projects include the annual street rehabilitation program, various WQCP projects, common greens reforestation projects, Grand Avenue /Magnolia Avenue Traffic Signal Project among others. Staff recommended adoption of a resolution approving the CIP for fiscal year 2011 and 2012 and authorizing staff to prepare plans and specifications for construction bids under the program. Public Hearing opened: 8:23 p.m. Mayor Mullin noted that Council had reviewed the CIP in detail at a May 17 study session and had gone through the proposed CIP Program line by line at that time. Vice Mayor Garbarino thanked Engineer Scramaglia for her work putting the CIP together. REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 6 - Councilman Gonzalez requested that next year's CIP proposal include replacing or painting of signal lights. Public Hearing closed: 8:24 p.m. Motion— Councilman Gonzalez /Second— Vice Mayor Garbarino: to approve Resolution No. 81 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. 15. Resolutions Nos. 82 -2011 & 83 -2011: (1) a resolution approving Stormwater Management service charges for Fiscal Year 2011 -2012; and (2) a resolution adopting a Report of Stormwater Management Service Fees for Fiscal Year 2011 -2012. South San Francisco Technical Services Supervisor Prudehl presented the staff report recommending that the City Council conduct a Public Hearing and adopt: (1) a resolution approving Stormwater Management service charges for Fiscal Year 2011 -2012; and (2) a resolution adopting a Report of Stormwater Management Service Fees for Fiscal Year 2011 -2012. Supervisor Prudehl noted that the 2011 -2012 Fiscal Year marks the 19 year of the City's participation in the San Mateo County Water Pollution Prevention Program mandated by federal and state law. The Environmental Protection Agency mandates that local government control and reduce Stormwater pollution runoff through a National Pollution Discharge Elimination System Permit. The current Joint Municipal Regional Permit became effective December 1, 2009 and includes 21 provisions that must be met during the next 5 years. The City complies with general program responsibilities under the Permit and also implements City Specific Program Activities including street sweeping, storm drain cleaning and other maintenance related activities, minimizing or eliminating Stormwater pollution sources at commercial and industrial facilities, providing public education, prohibiting illicit discharges and helping to solve creep drainage issues. Supervisor Prudehl also highlighted 2010 -2011 Program Accomplishments including, responding to 25 spill and illicit discharge complaints, participation in Day in the Park and provision of public information and outreach materials, sewer science High School presentations, 65 erosion control inspections, 290 Stormwater inspections of commercial and industrial facilities, among others. Public Hearing opened: 8:28 p.m. Vice Mayor Garbarino commented on an earlier suggestion he had heard regarding storm drain screens. Supervisor Prudehl noted that the City was in the process of deciding whether to participate in a Bay area wide grant to procure devices and would be installing 75 devices in some of the City's heavier trash areas. Councilman Gonzalez commented that he would like to see installation of more storm drain screens to prevent raccoons from going in and out of them. REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 7 - Councilman Addiego stated he appreciated the effort to look at solutions such as installing 75 screens but he noted there were 4000 storm drains in the City. Supervisor Prudehl noted staff was applying a multipronged approach to the pollution problem and trash capture devices and inspection programs were only a part of it. Councilman Addiego commented on the need to have more coordination with non - municipal haulers for purposes of trash collection and street cleaning times. Councilman Mullin encouraged staff to come up with additional means of public outreach now that Day in the Park would not be occurring in its previous format. Public Hearing closed 8:35 p.m. Motion— Vice Mayor Garbarino /Second— Councilman Addiego: to approve Resolution No. 82 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. Motion— Vice Mayor Garbarino /Second— Councilman Gonzalez: to approve Resolution No. 83 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. ADMINISTRATIVE BUSINESS 16. Resolutions No 84 -2011 & 85 -2011 approving the 2011 -12 Operating Budget and revisions to the Master Fee Schedule for 2011 -12 for fees for services for the City of South San Francisco. Budget Manager Tribby presented the staff report recommending that Council adopt resolutions approving the 2011 -12 Operating Budget and approving revisions to the Master Fee Schedule for 2011 -12 fees for services. She explained Council had reviewed the budget in detail at its study session on May 17 and provided a PowerPoint Presentation of budget highlights. The PowerPoint began with a graph showing revenue and expenditure trends since the 2004 -2005 Fiscal Year. Manager Tribby explained that revenues covering expenses peaked in Fiscal Year 2008/2009 and dipped in 2009/2010 due to the impact of the recession. Total revenues were still down 5% from the 2008/2009 Fiscal Year and Council and City staff had worked to put budget balancing measures in place. Accordingly, the 2011/2012 Fiscal Year would mark the fourth consecutive year of budget reductions. Fiscal Year 2011 -2012 General Fund revenue changes from the 2010/2011 adopted budget included an increase in property taxes of $485,000, an ERAF refund of an additional $832,000, increased sales tax revenue of $953,000, hotel taxes up $430,000, Business License Tax down $113,000, Commercial Parking Tax up $133,000, fines down by $151,000, interest income down $200,000 and other revenue down $33,000. Fiscal Year 2011 -2012 General Fund expenditure changes from the 2010/2011 adopted budget included a PERS increase of $900,000 due to investment losses and longevity, other benefits, including health insurance, up $700,000, Worker's Compensation up $376,000 and Departmental expenditures down $604,000 without affecting filled, permanent, full - time positions. REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 8 - Mayor Mullin questioned the overall time horizon on the liability figure related to OPEB/ other benefits. Manager Tribby responded staff would be receiving information and the results of a study later in the summer that would assist in determining a time frame with respect to this liability. Staff would report back to Council with the information at that time. Mayor Mullin next questioned the reason for the spike in the liability funding requirements beyond what had been projected for this Fiscal Year. Manager Tribby explained that the changing dynamics of employee makeup and health rates were responsible for the increase. She hoped that information received later this summer would shed additional light on the overall liability picture. Mayor Mullin stated this was a weighty manner that would affect the City and decisions made by future Councils for sometime. He hoped to begin to grapple with it in a serious way as more information became available. Councilman Addiego commented that he didn't understand how the projections could have been so far off from the actual numbers. Budget Manager Tribby responded that health insurance rates are increasing at an astounding rate. Director of Finance Steele advised that to keep up with increases actuaries are preliminarily concluding that the City would have to put an additional $7 million/year towards these expenses. A study session on this topic was in the works. Manager Tribby continued with the PowerPoint presentation noting that the bottom line result of expense reductions and revenue increases included an expense reduction of $604,200 and a revenue increase of $150,000. She then presented 2011/2012 General Fund Reserves noting that Emergencies was at $1,276,000, Economic Contingencies was at $4,466,000 and Future Economic Development and Capital Projects was at $5,016,000. The Undesignated Reserve was $4,406,000. Since the RDA budget was in flux dependent upon the State budget, Staff might come back to Council with amendments. Tax increments were down $1.9 million to align with 2010 -2011 mid -year expectations. Mayor Mullin thanked the budget subcommittee and staff for its work on preparing a balanced budget. Motion— Vice Mayor Garbarino /Second— Councilman Gonzalez: to approve Resolution No. 84 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. Motion— Councilman Addiego /Second— Vice Mayor Garbarino: to approve Resolution No. 85 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 9 - 17. Resolution Providing Interim Spending Authority for the First 60 Days of the 2011 -12 Fiscal Year. Item not heard. 18. Resolution No. 86 -2011 confirming fund balance categorizations to comply with new Governmental Accounting Standard Board Statement No. 54. Director of Finance Steele presented the staff report recommending that the City Council approve a resolution confirming fund balance categorizations in compliance with the new governmental Accounting Standards Board ( "GASB ") Statement No. 54. The definitions would apply to formal City financial reporting in the Comprehensive Annual Financial Report. GASB issued a statement that all cities were required to adopt the standard to provide more useful and consistent financial reporting across governmental entities. Director Steele explained that the new standard establishes a hierarchy of fund balance classifications based primarily on the extent to which the government is bound to honor constraints on the use of the resources reported in certain funds. The new categories and terminology reflect an approach that focuses not as much on financial resources available for appropriation within a fund, but on the extent to which the City is bound to honor constraints on the specific purposes for which the amount in the fund can be spent. Council action was required by June 30 to confirm the committed reserve dedicated for the Genentech Property Tax Refund. Staff planned to return to the finance Subcommittee in the near future with recommendations for a revised Reserves Policy including the specificity of GASB requirements and other objectives recently expressed by Council. Motion— Vice Mayor Garbarino /Second— Councilman Gonzalez: to approve Resolution No. 86 -2011. Approved by the following voice vote: AYES: Councilmen Gonzalez and Addiego, Vice Mayor Garbarino and Mayor Mullin. NOES: None. ABSTAIN: None. ABSENT: Councilwoman Matsumoto. COMMUNITY FORUM Councilman Gonzalez announced a Community Meeting that would take place in the City Manager's Conference Room at City Hall on Thursday, June 30 The meeting would relate to a proposed housing development at 418 Linden Avenue. ADJOURNMENT Being no further business, Mayor Mullin adjourned the meeting at 9:06 p.m. Submitted by: As . r. ved: / 1 1 1144A Krista Joy Martinelli, C vin Mullin, Mayor City of South San Francisco City of South San Francisco REGULAR CITY COUNCIL MEETING JUNE 22, 2011 MINUTES - 10 -