HomeMy WebLinkAboutReso 4894-1968RESOLUTION NO. 4894
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION ESTABLISHING TIME AND PLACE FOR
REGULAR, AGENDA CONFERENCE, AND STUDY MEETINGS
OF THE CITY COUNCIL; THE PROCEDURE FOR CALLING
SPECIAL MEETINGS; AND THE SCHEDULE OF COUNCIL
COMMISS ION CONFERENCES
BE IT RESOLVED by the City Council of the City of
South San Francisco that:
1. PURPOSE: This Resolution sets forth the following
with respect to Council Meetings and Council Commission Con-
ferences.
2. COUNCIL MEETINGS
2.1 Regular Meetings
2.2 Agenda Conference Meetings
2.3 Study Meetings
2.4 Special Meetings
2.5 Adjournment or Continuances of Meetings
2.6 Adjournment or Continuance Order
3. COUNCIL COMMISSION CONFERENCES
3.1 Schedule of Council Commission Conferences
3.2 Change of dates for Conferences
3.3 Agenda
2. COUNCIL MEETINGS: The time and place for Regular,
Agenda Conference, and Study Meetings of the City Council and
the procedure for calling Special Meetings, shall be as follows:
2.1 REGULAR MEETINGS: The time and place for
Regular Meetings of the City Council shall be 8 o'clock
p.m. on the first and third Monday of each month, in
the Council Chambers of the City Hall, Grand and Maple
Avenues, South San Francisco, California as set forth
in Ordinance No. 175.
2.2 AGENDA CONFERENCE MEETINGS: The time and
place for Agenda Conference Meetings shall be 4:30
o'clock p.m. on the first and third Monday of each
month, in the Council Conference Room of the City Hall,
Grand and Maple Avenues, South San Francisco, Calif-
ornia. The Agenda Conference Meetings shall be open
to the public and press and shall be devoted to an
examination of the Agenda, interchange of information
necessary to determine whether the matters scheduled
on the Agenda are adequately supported by information
and reports, and other matters relating to the condition
of the Agenda deemed appropriate by the City Council.
No official action or vote shall be taken at such Agenda
Conference Meetings.
2.3 COUNCIL STUDY MEETINGS: The time and place
for Council Study Meetings shall be 7:30 o'clock p.m.
on every Wednesday of each month, in the Council Con-
ference Room of City Hall, Grand and Maple Avenues,
South San Francisco, California. The Study Meetings
shall be open to the public and press and shall be
devoted to matters under consideration by or being
processed by the City Council, City Manager and staff.
The purpose of said Study Meetings shall be to afford
the members of the Council, City Manager and staff an
opportunity to become better informed regarding said
matters so that they may weigh and consider them as
they are being prepared for presentation to the Coun-
cil at the Regular Meetings. No official action or
vote shall be taken at such Study Sessions.
2.4 SPECIAL MEETINGS: Special Meetings may be called
in accordance with the provisions of Section 54956 of the
Government Code and amendments thereto. The Mayor or a
majority of the members of the Council may call a Specill
Meeting by delivering personally or by mail, written
notice to each member of the Council and to each local
Newspaper of general circulation, radio, or television
stations requesting notice in writing. The notice must
be delivered personally or by mail at least twenty-four
(24) hours before the time of such meetings specified
in the notice. The call and notice shall specify the
time and place of the Special Meeting and the business
to be transacted. No other business shall be considered
at such meetings by the Legislative body. Notice may
be dispensed with or waived as provided for by Section
54956. The City Clerk shall obtain the notice of Special
Meeting from the Mayor or members of the Council, file the
original in Central records and distribute copies as set-
forth on the Sample of Notice for Special Meeting and to
others who have requested copies in accordance with Section
54956 of the Government Code. In the absence of the City
Clerk the City Manager shall obtain the Notice of Special
Meeting from the Mayor or members of the Council, file and
distribute or cause same to be filed and distributed as
hereinbefore setforth.
SAMPLE OF NOTICE FOR SPECIAL MEETINGS
NOTICE OF SPECIAL MEETING
NOTICE IS HEREBY GIVEN, pursuant to the Government
Code of the State of California, of a special meeting
called for (1) , (2) , 19
at (4) o'clock p.m. in the Council Chambers, City
Hall, South San Francisco, California. The purpose of the
meeting is to receive, consider, and vote on the following
matters:
(3) ,
(5)
Date: (6)
(7)
Mayor
Copies to:
Mayor )
Mayor pro rem: )
Councilman )
Councilman )
Councilman )
City Manager )-(8)
Department Heads )
Enterprise-Journal )
Advance Star )
San Mateo Times )
Bulletin Board )
BLANK FILL-IN GUIDE
(1) Fill in this blank with the day of the week
(2) Fill in this blank with the month designation
(3) Fill in this blank with the year designation~
(4) Fill in this blank with the time designation
(5) Fill in this blank with items of business for
the Special Meeting
(6) Fill in this blank with the date on which the
notice is issued
(7) Have the Mayor or three (3) members of Council
sign in this blank
(8) Fill in these blanks with the names and addresses
of the addressees.
2.5 ADJOURNMENT: The Regular Meetings, Agenda
Conference Meetings, Council Study Meetings, and
Special Meetings may be adjourned to a time and place
by following the procedure set forth in the applicable
sections of the Government Code of the State of Calif-
ornia.
2.6 ADJOURNMENT ORDER: Should a meeting as here-
inbefore set or held as scheduled be adjourned to another
date then an Adjournment Order shall be issued substantially
in the form set forth below. The City Clerk shall obtain
the Adjournment Order from the Mayor, file the original in
Central Records and distribute copies to the following:
Mayor, each Councilman, City Manager, Department Heads,
Enterprise-Journal, Advance Star, San Mateo Times and
post one copy on the Bulletin Board within twenty-four
(24) hours after Adjournment except that if the meeting
is continued to a time less than twenty-four (24) hours
after the time scheduled or time held then the copy of
the order shall be posted immediately following the
meeting at which the order or declaration of continuance
was adopted or made. In the absence of the City Clerk,
the City Manager shall obtain the Adjournment Order and
file the original with the City Clerk for distribution
as hereinbefore setforth and should immediate posting of
the notice be required then he shall post a copy of said
order on the Bulletin Board.
SAMPLE OF ADJOURNMENT ORDER
ADJOURNMENT ORDER
(1)
The
meeting
is hereby adjourned
at
(2)
(5)
(3)
(4)
Dated: (6)
(7)
Mayor
e
Copies to:
Mayor )
Mayor pro rem: )
Councilman )
Councilman )
Councilman )
City Manager )-(8)
Department Heads )
Enterprise-Journal )
Advance Star )
San Mateo Times )
Bulletin Board )
BLANK FILL-IN GUIDE
(1) Fill in this blank with the meeting designation
i.e. Regular Meeting, Agenda Conference Meeting,
Council Study or Special Meeting
(2) Fill in this blank with the meeting designation
(3) Fill in this blank with either of the following:
set for the day of 19 at
o'clock p.m. or/held on the
19 at o'clock p.m.
day of
(Complete fill-ins with
the appropriate dates and times.)
(4) Fill in this blank with the day of
19 (Complete fill-ins with the appropriate dates)
(5) Fill in this blank with o'clock p.m. (Fill
blanks in with the appropriate time)
(6) Fill in this blank with the date on which the Order
was issued
(7) Have the Mayor sign in this blank
(8) Fill in these blanks with the names and addresses of
the addressees
3. COUNCIL COMMISSION CONFERENCE MEETINGS: A schedule
of Conference Meetings between the City Council and the respec-
tive Commissions and Boards of the City is hereby established.
Council Commission Conferences shall be scheduled on the agenda
of the third (3rd) Council Study Meeting of each month at 7:30
o'clock p.m. as shown in the following schedule.
0
3.1
SCHEDULE OF COUNCIL COMMISSION CONFERENCES
MONTH
January
February
March
April
May
June
July
August
September
October
November
December
COUNCIL COMMISSION CONFERENCE
Council and Planning Commission
Council and Personnel Board
Council and Recreation Commission
Council and Library Board
Council and Cultural & Arts Committee
Council, Planning Commission, Personnel
Board, Recreation Commission, Library
Board, and Cultural & Arts Committee
No meeting scheduled
No meeting scheduled
Council and Planning Commission
Council and Personnel Board
Council and Recreation Commission
Council and Library Board
Council and Cultural & Arts Committee
Council, Planning Commission, Personnel
Board, Recreation Commission, Library
Board, and Cultural & Arts Committee
3.2 CHANGE OF DATES: The scheduled dates for
the meetings as hereinbefore setforth may be changed
by the Mayor upon reasonable notice to the members of the
City Council and the Commission or Board scheduled to meet
with the City Council.
3.3 AGENDA: The Commission or Board scheduled for
conference shall not less than ten days prior to said confer-
ence meeting file with the City Clerk either (1) a notice
that said Commission or Board submits no items for agenda,
or (2) the proposed agenda for the conference meeting.
Should said Commission or Board file a proposed agenda, the
Mayor shall confirm or modify on or before the eighth day
prior to the conference meeting, and the City Clerk shall
deliver or cause to be delivered, a copy of the confirmed or
modified agenda to the City Councilmen, members of the
Commission or Board scheduled for the Conference meeting,
City Manager and other partie~' concerned. Should the
Commission or Board file a notice that no items will be
submitted or fail to file a proposed agenda, the Mayor
may delete from the Agenda said conference meeting.
4. RESOLUTIONS SUPERSEDED: This Resolution supersedes
Resolution No. 3638 passed on the 17th day of December, 1962,
Resolution No. 3915 passed on the 13th day of April, 1964, and
Resolution No. 4663 passed on the 1st day of May, 1967, which
resolutions provided for meetings of the City Council and
Council Commission Conference Meetings. The purpose of this
Resolution is to consolidate in one document the provisions
set forth in the foregoing three Resolutions.
5. PUBLICATION AND EFFECTIVE DATE: This Resolution shall
take effect on September 4, 1968, and shall be published once in
the "Enterprise-Journal', a newspaper of general circulation
published in the City of South San Francisco, within fifteen (15)
days after passage thereof.
I hereby certify that the foregoing Resolution was regularly
introduced and adopted by the City Council of the City of South
San Francisco at a regular meeting held on the 5th
day of August , 19 68 , by the following vote:
AYES, COUNCILMEN Frank J. Bertucellt, Patrick E. Ahem, F. Frank
Mammini, Andrew Rocca and Warren Steinkamp
NOES, " None
ABSENT, " None
City Clerk