HomeMy WebLinkAboutReso 6222-1973RESOLUTION NO. 6222
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION REQUESTING COUNTY
CLERK OF SAN MATE0 COUNTY TO
RENDER SPECIFIED ELECTION ~SERVICES.
BE IT RESOLVED by the City Council of the City of South
San Francis co as follows:
1. That the Board of Supervisors of the County of San
Mateo shall be, and is hereby, requested to permit the County
Clerk of said County to render the services hereinafter
specified relating to the conduct of the general municipal
election to be held within said City on Tuesday, the 5th day
of March, 1974.
2. That the election services requested by said City in
connection with the holding and conducting of said election
are more particularly set forth in Exhibit "A" attached hereto
and incorporated herein the same as though fully set forth at
length.
3. That said City shall, and does hereby accept and
agree to comply with the terms and conditions of the performance
of said election services, and the payments therefor, as set
forth in Exhibit "A."
4. The County Clerk is further authorized and delegated
to perform the duties specified in Exhibit "A" for the purpose
of the general ~municipal election to be held within the City
of South San Francisco on Tuesday, the 5th day of March, 1974.
I hereby certify that the foregoing Resolution was
regularly introduced and adopted by the City Council of
the City of South San Francisco at a ,, regular
meeting held on the 17th day of December ,
...
19 73 , by the following vote:
AYES, COUNCILMEN Patrick E. Ahem, Will lam A. Borba, F. Frank Mammlnl
Terry J. Mi rrI and Warren STeinkamp
--
NOE S, " None
ABSENT, " None
EXHIBIT A
GENERAL MUNICIPAL ELECTIONS
TUESDAY, HARCtt 5, 1974
SCIIF. DULE "B"
Pursuant to the provisions of Sec. 22003 et seq. of the Elections Code, the Governinq
Body of any City may, by resolution, requ'est the Board of Supervisors of San Hateo County
to permit the County Clerk to render specified services to the City relating to the conduc
of an election. Subject to approval of the Board of Supervisors, such services are re-
quested of and shall be performed by the County Clerk.
Hereinafter set forth are the services that may be rendered by the County Clerk incident
'.to preparation and conduct of City Elections:
1. SERVICES FURNISHED BY COUNTY CLERK:
(1) Consolidate Precincts - Set consolidated precincts and supply list for
-legal publication by City. City to advise as to number of county precincts
to be consolidated (maximum registmation per consolidation) and number of
voting machines to be used per precinct.
(2) Precinct Indexes - Furnish precinct indexes, by consolidated precinct, to
the Affidavits of Registration of eligible voters (3 copies for precinct
supplies, 1 copy for City and 1 copy for Election Office files.)
(a) Indexes of Registration for Candidates, if so requested by City Clerk.
Responsibility of recovering cost is that of the City Clerk.
(3) Polling Place Notices - Prepare and address polling place notices for mailing
to eligible voters. Irc.Irides POlling Place Notice Stock.
:
(4) Ballot Preparation and Printing:.
(a) Prepare ballot copy for Official Absentee Punchcard Ballots from
certified data supplied by City. Submit to printer*, check proof,
nbtain certification from City Clerk as to correctness and resubmit
to printer for actual printing.
(1) County to furnish Official Absentee Punchcard .stock to printer
for absentee ballots and bill City for same.
(b) Prepare copy for Official Voting Machine Ballot Labels from certified
data supplied by City. Submit to printer*, check proof, obtain certifi-
cation from City Clerk as to correctness and resubmit to printer for
actual printing.
(c) Prepare ballot copy for Voting Hachine Sample Ballots from certified
data supt~lied by City. Submit to printer*, check Droof, obtain certi-
fication from City Clerk as to correctness and resubmit to printer for
actual printing.
(d) Prepare format for set up of Candidates' Statement of Qualifications for
submission to printer* from copy of Statements submitted by City Clerk.
From proof, city clerk to provide certification as to correctness and.
approval of format prior to final printing.
(e) Prepare Argument copy for printer*, if any required, from certified data
submitted by City. From proof City Clerk to provide certification as to
correctness and approval of format prior to final printing.
(f) Arrange for printing of Official Result of Votes'Ca.~t Sheets.
ALL PRINTING COSTS OF ITEMS (a),(b),(c),(dl(e)& (f).to be paid directly by City'
upon receipt of proper invoice from Printers. *Qualified printer designated by
(5) Sample Ballot Envelopes - To order from sup~: designated b.y City, Sample
Ballot envelopes for use in mailino election matter to eligible registered.
voters. Envelopes must be satisfactor.y for use in connection with our in-
serting machine. Cost of envelopes to be paid directly by City upon receipt
of proper invoice from Supplier.
-2- SCttEDULE "B"
(6) !nsert'in_~9_ Election Matte__[r to be mailed to eliqible re.qistered voters.
All inserted matter to be picked up and delivered to Post Office by County
Clerk.
(7) Select Polling Places - including performance of whatever field work m~y
be necessary to compl-ete such selection, prepare, proCess and mail polling
place agreement forms. List to be supplied to City Clerk for appointment
by City Governing Board not less than 30 days prior to the election, and
for 1 egal publ i cati on. ~.
(8) Select Election Officers - and substitute election officers. Prepare forms,
mail-applications, process applications upon return, prepare election officer
appointment list, prepare and mail appointments to election officers. City
Clerk to be supplied list for apoointment by City Governing Board not less
than 30 days prior to the election, and for legal publication.
(9) Voting !.lachines - Services required to ready Voting Machines for use at said
electiOn, including Voting Hachine Technician.services on election day. Also
including Voting Machine Key Envelopes completed in prescribed manner.
(10) Voting Machine Delivery - Arrangements for carrier to deliver to polling
places and return to storage votinq machines and supplemental election
equipment (tables, chairs, etc.) to be made by County. County Clerk to
prepare schedules for delivery and return to storage of voting machines and
equipment. Insurance coverage must be provided - requirements available
from the Registration-Election Division. City will be responsible for repair
of equipment or machine damage not covered by insurance. Costs for drayage
to be paid directly by City upon presentation of proner invoice.
(ll) Voting Machine Instruction Classes - to be conducted for election officers.
Schedule of classes will be furnished City Clerk for mailing to Election
Officers.
(12) Warehouse Canvass - Services required to unseal the Voting Machines a'nd to
take off and record Record of Votes Casl~ and reseal Voting Hachines prior
to official canvass by City. City Clerk will be furnished a Certificate by
County Clerk for use in official canvass procedure.
(13) Precinct Supplies - To order, for account of the City Clerk, precinct supplies
as required.
(a) Services required to prepare and pack precinct supplies.
(b) Delivery of precinct supplies
2. INFORMATION REQUIRED OF CITY CLERK:
(1) Notice of Election which includes following information: Date of election,
Official Name of Election, Offices to be filled, Hours the Polls will Open
and Close. Also after the last filing date for Nomination Papers, the City
to supply a certified list of Candidates by office, and Measures, if any.
(2) Consolidated Precincts -City Clerk to advise County Clerk of number of
county precincts .and/or maximum registration to be included in setting
up consolidated precincts. Also number of voting machines to be assigned
per preci ncr.
(3) Request for Indexes of Registration for candidates.
(4) If Write-in Candidate officially files, the County Clerk to be advised
officially immediately after the 8th day prior to the election.
Summary Schedule of Preliminary Information Reports Required:
(a) Notice of Election Immediately following Council Action
(b) List of Nominees in Ballot Order and Ballot Synopsis of.Heasure,
if applicable Dec. 31, 1973
-3- SCHEDULE "B"
3. SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM
SCHEDULE OF COUNTY SERVICES:
(1) Nomination Papers - Issuance of Nomination Papers, Candidate filing of
same, checking signatures, occupation, Oath of Office and Statement of
Qualifications.
(2) Legal Publications - Responsibility of City Clerk and Payment to ~ made
by Ci ry. '
(3) All Election Officer and Polling Place Fees to be paid by City. (This
would include possible custodian fees where schools are used as polling
' places.)
(4) _Absent~.e Votin~ The processing of absent voter applications, mailing of
absent voter ballots and voting in the office, will be handled by.the City
Clerk.
(5) Absentee Canvass - is responsibility Of and will be made by City Clerk.
(6) Semi-Official Canvass - is responsibility of and will be made by City Clerk.
(7) Official Canvass - To be made by City Governing Board.
(8) City will be responsible for compliance with the statutory requirements
set forth as responsibility of City Clerk in Elections Code ll500 et seq.
and Government Code Secs. 3600 and 3700 et seq. (Amended by Statutes 1973,
Chapters 1166 and 1186).
TERMS AND CONSIDERATION:
Term' This schedule shall be in effect for the per. formance of specified services
incident to the preparation and holding of the Municipal Election to be held on
March 5, 1974.
Consideration: In consideration of the performance of the aforementioned services
and supplies provided by the County Clerk, the City shall pay to the County Clerk
a sum equal to the actual cost of such services.
12/73
Regis trati on-E1 ection
County of San Mateo