HomeMy WebLinkAbout2012-05-08 e-packetL 0S= �'''�� REGULAR MEETING
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OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE CITY OF
SOUTH SAN FRANCISCO
REDEVELOPMENT AGENCY
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
CITY HALL
LARGE CONFERENCE ROOM, TOP FLOUR
400 GRAND AVENUE
TUESDAY, MAY 812012
2:00 p.m.
PEOPLE OF SAN MATEO COUNTY
You are invited to offer your suggestions. In order that you may know our method of conducting
Board business, we proceed as follows:
The regular meetings of the South San Francisco Oversight Board for the Successor Agency to the City
of South San Francisco Redevelopment Agency are held on the second Tuesday of each month at
2:00 p.m. in the in the Large Conference Room, Top Floor at City Hall, 400 Grand Avenue, South
San Francisco, California.
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection in the City Clerk's Office located at City Hall. If,
however, the document or writing is not distributed until the regular meeting to which it relates, then the
document or writing will be made available to the public at the location of the meeting, as listed on this
agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
In compliance with Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the South San Francisco City Clerk's Office at (650) 877 -8518. Notification 48
hours in advance of the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting.
Chairman: Selected by:
Neil Cullen Largest Special District of the type in H &R
Code Section 34188
Vice Chair: Selected by:
Denise Porterfield San Mateo County Superintendent of Schools
Deputy Superintendent, Fiscal and Operational Services
San Mateo County Office of Education
Board Members:
Mark Addiego
Councilmember, City of South San Francisco
Alternate: Barry Nagel
City Manager, City of South San Francisco
Gerry Beaudin
Principal Planner, City of South San Francisco
Selected by:
Mayor of the City of South San Francisco
Mayor of the City of South San Francisco
Barbara Christensen Chancellor of California Community College
Director of Community /Government Relations,
San Mateo County Community College District
Reyna Farrales
Deputy County Manager, San Mateo County
Paul Scannell
Counsel
Craig Labadie
San Mateo County Board of Supervisors
San Mateo County Board of Supervisors
(Public Member)
dvisory:
Marty Van Duyn — Assistant City Manager, City of South San Francisco
Jim Steele — Finance Director, City of South San Francisco
Steve Mattas — City Attorney, City of South San Francisco
Krista Martinelli — City Clerk, City of South San Francisco
Armando Sanchez — Redevelopment Consultant, City of South San Francisco
CALL TO ORDER
RC11.1. CA 11,
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
PUBLIC COMMENTS
OVERSIGHT BOARD REGULAR MEETING MAY 812012
AGENDA PAGE 2
Comments from members of the public on items not on this meeting agenda. The Chair may set time
limit for speakers. Since these topics are non - agenda items, the Board may briefly respond to statements
made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However,
the Board may refer items to staff for attention, or have a matter placed on a future agenda for a more
comprehensive action report.
MATTERS FOR CONSIDERATION
1. Motion to approve the Minutes of the April 24, 2012 Special Meeting.
2. FPPC Conflict of Interest Code.
3. Presentation and consideration of the Recognized Obligations Payments
Schedule (ROPS) for the period July through December 2012.
a. Presentation of ROPS.
b. Presentation of Administrative Budget including identification of
staffing and salaries in connection with the Successor Agency's
proposed staffing of the Oversight Board.
c. Consideration of Motion to approve ROPS and
Administrative Budget for the period of July through December
2012.
4. Financial /Cash Flow Updates:
a. Review of letter from County Controller Dated May 2, 2012 on Tax
Distribution.
b. Review of Cash Flow.
5. Future Agenda Items.
a. Administrative Budget: consideration of need for audit /RDA
financial consulting assistance.
b. Recommendations pertaining to disposition /demolition of
properties previously held by the Redevelopment Agency.
c. Report on any determination by the State of California Department
of Finance on unfunded pension and liabilities being an enforceable
obligation of the Successor Agency of a Redevelopment Agency.
d. Report on legal analysis pertaining to Harbor District Agreement
and consideration of motion approving Harbor District Agreement
as enforceable obligation of the Successor Agency.
ADJOURNMENT
OVERSIGHT BOARD REGULAR MEETING MAY 812012
AGENDA PAGE 3
SPECIAL MEETING
MINUTES ° � - �l�'
� y OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE CITY OF
° SOUTH SAN FRANCISCO
REDEVELOPMENT AGENCY
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94483
Meeting held at:
MUNICIIA , SERVICES BUILDING
COMMUNITY Roots
33 ARROYO DRIVE
SOUTH AN FRANCISCO, CA
TUESDAY, APRIL 24, 2012
CALL To ORDER Time: 1 :00 p.m.
PLEDGE of ALLEGIANCE
AGENDA REVIEW
None.
PUBLIC COMMENTS
Present: Boardmern ers Addiego,
Bea din, Christensen*, Farrales, and
Scannell, vice Chairperson
Porterfield and Chairperson Cullen.
Board ern er Ciafistensen arrived
at 1: o 1 p.m.
Led by Boardrnemer Addieo.
Comments is from members oft the public on items not on this meeting agenda. The Chair may set time
limit for speakers. Since these topics are non-agenda items, the Board may briefly respond to
statements made or questions posed as allowed by the Brown Act (Government Code Section
54954.2). However, the Board may refer items to staff for attention, or have a matter placed on a
future agenda for a more comprehensive action report.
None.
MATTERS FOR CONSIDERATION
1, Motion to approve the Minutes of the April 13, 2012 Special Meeting.
Motion— vice Chairperson Porterfield /Second` Boardrnernber Scannell: to approve the Minutes
of the April 10, 2012 Special Meeting. Approved by the following voice vote* AYES
Boardmembers Beaudin, Christensen, Parrales, and Scannell, Vice Chairperson Porterfield and
Chairperson Cullen; NOES: None; ABSTAIN: Boardmember Addlego due to absence at April
13, 2 12 meeting; ABSENT: Done.
2, RDA Successor Agency .Asset list.
Assistant City Manager and Director of Economic and Community Development Van Duyn
presented the RDA Successor Agency Asset List to the Board. He noted this list was required to
be prepared for submission to the state according to when the properties were acquired. At a
later meeting, staff would bundle related properties, provide photos, details of intended plans and
related other information. He further noted that under AB 26, several of the properties were
operated for government use and night be determined as exempt from disposition.
3. Updated Cash Flow Projection and Review of Approved January — June
RP S .
Director of Finance Steele presented a revised cash flaw projection calculation underlying the
approved January- June R+ PS. He noted that at the last meeting it was estimated that roughly
$60 million would be available for bond defeaance. However, due to the accidental double
counting of certain bond reserve funds, the actual amount would be closer to $50 million.
Accordingly, he presented the option of amending line 75 of the January -June ROPS, which
presently react " "not to exceed $60,000,000"' to read "not to exceed $52,000,000.19
Boardmembers pointed out that the lower $52,,000,000amount was encompassed in the presently
approved $60,000,000 reflected at line 75. ,Accordingly, Boardmembers deter no
amendment was necessary.
4. Presentation and consideration of the draft Amended Recognized
Obligations Payments Schedule R PS for the period July through
December 2012.
a. Presentation of draft RPS.
Director Vary Luyn and Director Steele presented the chaff ROPS highlighting changes from the
previous R PS including: 1 that the Genentech property tax amount would drop off since the
County advised it would be withholding the amount from property tax pay outs; and 2 the
$2,600,000 Harbor District obligation reflected at line 7 represented $600,+000 of work. in
progress on wave atten ators and $2,000,000 related to replacement dock work that was under
contract.
Boardmember Christensen requested updated information as to how the Harbor District
trict
obligations and the resolution of the Genentech property tax issue would ,affect cash flog.
OVERSIGHT BOARD APRIL 24, 2012
b. Consideration of motion to approve draft RPS,
Motion was not considered to allow time for the Successor Agency to preview and approve the
draft RODS. Consideration of the motion would be presented on the agenda for the next meeting
of the Board.
5. Future Agenda Items.
a. Administrative Budget: i consideration of need for audit/RDA
financial consulting assistance; (ii) identification of staffing
and salaries in connection with the Successor Agency's
proposed staffing of the Oversight Board.
b. Recommendations pertaining to disposition/demolition of
properties previously held by the Redevelopment Agency.
. Report on any determination by the State of California
Department of Finance on unfunded pension and liabilities
s
being an enforceable obligation of the Successor Agency of a
Redevelopment Agency.
d. Report on legal analysis pertaining to Harbor ,District
Agreement and consideration of motion approving Harbor
District Agreement as enforceable obligation of the Successor
Agency.
6. Consideration of Regular meeting dates of the oversight Board.
Motion — Boardmember Beaudi /Second — Boardmember Addiego: to hold regular meetin. gs of
the Oversight Board of the Successor Agency to the South San Francisco Redevelopment Agency
on the second Tuesday of every month at 2:00 p.m. in the Large Conference Room at City Fall
located at 400 Grand Avenue South San Francisco. Unanimously approved by voice vote,
ADJOURNMENT
Motion — Boardmember Christensen /Second Boardmember Scannell: to adjourn the meeting.
Unanimously approved by voice vote.
Pursuant to the alcove motion, Chairman Cullen adjourned the meeting at 1:48 p.m.
Submitted:
... to ar x e l�i,''City "' lerl
City of Sout "San Francis o
OVERSIGHT BOARD
MATES
Approved:
Neil Cullen, Chairperson
Oversight Board for the Successor Agency
to the City of South San Francisco
Redevelopment Agency
APRIL 24, 2012
PACE
o�° Redevelopment Successor Agency Oversight Board
��� Cn
r) Staff Report
DATE: May 8, 2012
TO: Members of the Oversight Board
FROM: Jim Steele, Finance Director
SUBJECT: APPROVAL OF THE DRAFT RECOGNIZED OBLIGATIONS PAYMENT
SCHEDULE AND THE ADMINISTRATIVE BUDGET FOR THE PERIOD OF
JULY THROUGH DECEMBER 2012
RECOMMENDATION
It is recommended that the Oversight Board approve the attached draft Recognized Obligations
Payment Schedule (RPS and the Administrative Budget for the period of July through
December 2012.
BACKGROUND/DISCUS SION
On April 24, 2012 the Board reviewed the draft ROPS for the period of July through December 2012.
The draft ROPS was approved by the Successor Agency on April 25, 2012. The attached revised draft
ROPS includes a lower estimate for interest earnings from what was previously shown. This in turn
results in a higher funding request on the ROPS and a higher (by approximately $8,000) Administrative
Budget since the maximum Administrative Budget for 2012-13 is 3% of the net ROPS funding request.
The draft ROPS excludes the Administrative Budget which is shown separately in Exhibit B.
This RP S will form the basis for the County's distribution of property taxes to the City as Successor
Agency to pay enforceable obligations for the period of July through December 2012.
By: h
Jim Steele
Finance Director
Approve
Marty Van Duyn
Assistant City Manag and Director of
Economic and Community Development
Attachments: Exhibit A — ROPS for July through December 2012
Exhibit B — Administrative Budget for July through December 2012
KR/JS,'BN:ed
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EXHIBIT
Successor Agency Administrative Budget
July — December 2012
Professional & Specialized Services
FTE
Audit Services
$10,130.00
Staff Consultant (Armando Sanchez)
$25,003.00
Legal Consultants (Meyers Nave & Craig Labadie
$50,000.00
Subtotal
$85,130.00
Supplies and Services Meeting expenses, office supplies,
postage, copes, printing services, special
noticing etc...
$11,302.57
Subtotal
$11,302.57
Position Title
FTE
Employee Costs
FY1 -13 (Semi -
Annual
Director of Finance
°
14,519.95
A minstrative Assistant 11
9
$
61873.74
Assistant City Manager
10
$
31,438.20
City Manager
10
33,937.31
Sr Accountant
7
11,806.21
ED Coordinator
$
13,470.48
Management Analyst
1
$
141611.23
RDA Manager
6
$
13,128.13
Accounting Assistant 11
6
$
01479,34
Sr Financial analyst
0
$
16,022.72
Miscellaneous staff
5
$
10,940.11
u btota 1
8
173,127.43
GRAND TOTAL
$269,560.00
Notes-
1 -- Staff costs Include payroll, benefits, and retirement costs
2 Payment source for sic month period is from the Administrative Allowance
-- Maxi m u m administrative costs are based on % the total estimated net new funding creeds on the FOPS
CITY OF SOUTH SAN FRANCISCO
INTER - OFFICE MEMORANDUM
DATE: May 4, 2012
TO: oversight Board
OM: Assistant City Man g yn
SUBJECT: Property .Assets
The Board has received a list of the Bonner SSF Redevelopment Agency property assets
and staff is prepared to discuss these properties in detail; however the presentation, and
discussion, will take at least an hour.
Board member Scannell will not be attending this meeting and given the extent of the
property issues to be discussed, staff is recommending that this presentation be placed on
the next Board meeting agenda allowing the full Board the opportunity to review and
discuss property disposition issues.
Thank You,
Marty Van Duyn
0li 5�y
o ° '` "r"",- 4?`� Redevelopment Successor Agency Oversight Board
L �1�.° Staff Report
��o�
DATE: May 8, 2012
TO: Members of the Oversight. Board
FROM: Jim Steele, Finance Director
SUBJECT: FINANCIAL AND CASH FLOW UPDATE ITEMS
Attached for the Board's information and discussion are three attachments:
1. A letter from the San Mateo County Controller's Office dated May 2, 2012 outlining the first
distribution of former Redevelopment property taxes to taxing entitles. This distribution only
includes the second installment of the fiscal year 2011-12 property taxes, and does not include
any dollars to be distributed from South San Francisco's surplus reserves;
2. Are updated cash flow forecast incorporating the final approved January -June 1.S and the craft
July-December ROPS being considered separately by the Board at today's meeting). Note this
cash flow has always included not only the property taxes being distributed in 2011-12, as the
Controller's May 2 letter incorporates above, but also includes the distributxon of surplus reserves,
hich for South San Franc isco should equal $32.3 million. The County has indicated they expect
to collect these funds from the former South San Francisco Redevelopment elopment Agency in late May or
early ,Tune 2012 for distribution back to taxing entities.
By: : A
� Approve
Jim eele Marty Vary I uyn
Fin ce Director Assistant City Manager and Director of
Economic and Community Development
Attachments: County Fetter Dated May 2, 201
Updated Cash flow
JrD
May 1, 2012
Califomia Depwtment of Finance and All County of San Mateo Entities Receiving Redevelopment Property Tax
Trust Fund ("R PT' F") Distributions
RE- June 1, 2012 RPTTF-, DistribUtion Estimates
Pursuant to Section 34182(c)(3) of the California Health acid Safety Code, the Cottnty Auditor-Controller is
required to prepare and provide estimates of the allocation and distribution- of property tax revenues deposited in
the RPTTF to both the entities receiving the distribution and the Department of Finance (D OF) no later than
November I and May I of each year. In compliance with this requirement we hereby submit this report.
The information in the report was obtaincd from the former redevelopment agencies' successor agencies and has
not been reviewed for completeness or accuracy by either the Oversight Board (OB) or DOS, This report is also
based on our current understanding of Assembly Bill X 126 (ABX 1 26). Revisions that impact the actual June I
2012 distribution may be made.
On June 1, 2012 the County Controller's Office will distribute the monies in each RPTTF in accordance to
Health and Safety Code section 34183. Section 34183 states the monies allocated from each RPTTY` shall be
remitted in order to pay the former RDA's negotiated and statutory passthrough payments, the County
Controller's costs, payments listed on the Recognized Obligation Payment Schedule (ROPS) approved by the CAB
and DOF for the period July 1, 2012 — December 3 1� 2012 and the successor agency's administrative costs. Any
remaining monies- ill be distributed to local taxing entities in accordance to Health & Safety Code Section
34188.
Tb is report oontains the County Controller's estimates of the June 1, 2012 distribution as of May 1. 2012. The
allocation and distribution -estimates provided in this -report should be reviewed in coujunction with the
limitations below.
These estimates were based on a draft ROPS for the period July 1, 201 2 —December 31, 2012 prepared
by the successor agency. This draft BOPS has not been reviewed or approved by the OB or DOS` and
may vary significantly from the estimates used for this report,
The passthrough payment amounts used to prepare this report are the sucoessor agencies' estimates. We
have not reviewed these passthrough calculations, The actual pas gthroe gh calculations for the June 1.
2012 distribution will be based on our work.
If you have any questions please do not hesitate to contact Kanchan Charan, Deputy Controller, at
[email protected] or (650) 363-4893.
Very truly yours,
/d�ro
Bob Adler-, Controller
0
555 County Centel., 4th Floor
Rob Adler
Redwood City, California 94063-1665
Controller
Telephone- (650) 3634777
Email! [email protected]
man
www.co.sanmateo.ca.us�controller
Coffin of San Mateo
Kanchw K Gharan
Office of the Controller Deputy Controller
May 1, 2012
Califomia Depwtment of Finance and All County of San Mateo Entities Receiving Redevelopment Property Tax
Trust Fund ("R PT' F") Distributions
RE- June 1, 2012 RPTTF-, DistribUtion Estimates
Pursuant to Section 34182(c)(3) of the California Health acid Safety Code, the Cottnty Auditor-Controller is
required to prepare and provide estimates of the allocation and distribution- of property tax revenues deposited in
the RPTTF to both the entities receiving the distribution and the Department of Finance (D OF) no later than
November I and May I of each year. In compliance with this requirement we hereby submit this report.
The information in the report was obtaincd from the former redevelopment agencies' successor agencies and has
not been reviewed for completeness or accuracy by either the Oversight Board (OB) or DOS, This report is also
based on our current understanding of Assembly Bill X 126 (ABX 1 26). Revisions that impact the actual June I
2012 distribution may be made.
On June 1, 2012 the County Controller's Office will distribute the monies in each RPTTF in accordance to
Health and Safety Code section 34183. Section 34183 states the monies allocated from each RPTTY` shall be
remitted in order to pay the former RDA's negotiated and statutory passthrough payments, the County
Controller's costs, payments listed on the Recognized Obligation Payment Schedule (ROPS) approved by the CAB
and DOF for the period July 1, 2012 — December 3 1� 2012 and the successor agency's administrative costs. Any
remaining monies- ill be distributed to local taxing entities in accordance to Health & Safety Code Section
34188.
Tb is report oontains the County Controller's estimates of the June 1, 2012 distribution as of May 1. 2012. The
allocation and distribution -estimates provided in this -report should be reviewed in coujunction with the
limitations below.
These estimates were based on a draft ROPS for the period July 1, 201 2 —December 31, 2012 prepared
by the successor agency. This draft BOPS has not been reviewed or approved by the OB or DOS` and
may vary significantly from the estimates used for this report,
The passthrough payment amounts used to prepare this report are the sucoessor agencies' estimates. We
have not reviewed these passthrough calculations, The actual pas gthroe gh calculations for the June 1.
2012 distribution will be based on our work.
If you have any questions please do not hesitate to contact Kanchan Charan, Deputy Controller, at
[email protected] or (650) 363-4893.
Very truly yours,
/d�ro
Bob Adler-, Controller
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