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HomeMy WebLinkAboutReso 197-1975 RESOLUTION NO. 197-75 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO,STATE OF CALIFORNIA A RESOLUTION REQUESTING COUNTY CLERK OF SAN MATEO COUNTY TO RENDER SPECIFIED ELECTION SERVICES BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1. That the Board of Supervisors of the County of San Mateo shall be, and is hereby, requested to permit the County Clerk of said County to render the services hereinafter specified, relating to the conduct of the general municipal election to be held within said City on Tuesday, the 2hal'- day of March, 1976. 2. That the election servi".ces requested by said City in connec- tion with the holding and conducting of said election are more particularly set forth in Exhibit "A" attached hereto and incorporated herein, the same as though fully set forth at length. 3. That said City shall, and does hereby, accept and agree to comply with the terms and conditions of the performance of said election services, and the payments therefor, as set forth in Exhibit "A". 4. The County Clerk is further authorized and delegated to perform the duties specified in Exhibit "A" for the purpose of the general municipal election to be held within the City of South San Francisco on Tuesday, the 2nd day of March,1976. I hereby certify that the foregoing Resolution was regularly intro- duced and adopted.by the City Council of the City of South San Francisco at a regular meeting held on the 17th day of December 1975, by the fo]lowing vote: AYES, COUNCILMEN s. Frank Mammini, .Terry J. Mirri, Leo Padreddii and Warren Steinkamp NOES, " None ABSENI, " Richard a. Battaglia EXHIBIT "A" TO RESOLUTION NO. 197-75 ---GEHERAL NUNICIPAL ELECTIONS HARCH 2, 1976 ADOPTED the ~7tn day of December Hereinafter set forth belm.~ are the services that m__a_y be rendered by the County Clerk incident to preparation for and conduct of City Elections' A. SERVICES FURNISHED BY COUUTY'CLERK: .. . (1) Consolidate Precincts' Set consolidated orecincts and supply list for.legal . publication by City. City to advise' as to number of county precincts to be consolidated {maximum, registration per consolidation) and number of voting -. machines to be used per precinct. . . ...... ..-~: _ (2) Precinct Indexes' Furnish precinct indexes, by consolidated precinct,.to ' . .- the Affidavits of Registration of eligible voters (3 copies for precinct supplies, 1 copy for City and 1 cody. .for Election Office fileS) _," ~;-'-=~=T':~-...~'""-"". (a) Indexes of Registration for Candidates, if so requested by City Clerk ..... .. Responsibility of'recovering cost is that of the City Clerk. ....~.:.]~i~i~ii~ii~ {3) Polling P~ace Notices/La6ets' Prepare and address for 'mailing to eligible voters. Includes stock ........ - {4) Ballot Pre~arati°n and Printing' · . ., {a} Assist City Clerk' in Preparation of Official Absentee Ballots. (b) Prepare copy for Official Voting Machine Ballot Labels from certified data supplied by'City. Submit to printer, check proof. City Clerk to provide certification as to correctness before resubmission to pri.nter for actual printing. (¢) Prepare ballot copy for-Voting-Machine Sample Ballots from certified data supplied by City. Submit to printer, check proof. City'Clerk to provide certification as to correctness before resubmiss~on to printer for actual printing. (d) Assist Ci~.y Clerk in formatting, set up and general pr~pa, a~on of Candidates S-casement of Qualifications for submission to ~rinter. ~ ' Upon checking of proof, City'Clerk to .provide certification as to correctness before resubmission to printer for actual printing. 2. . . '(e) Assist City Clerk in formatting, set up and general preparation of Argument pamphleC from certified, data submitted by City{ Upon checking of proof, Ci~! Clerk to provide certification as to'correctness before .......... resubmission to printer for actual 'printing. ('f) Arrange for printing of Official Result of Votes Cast Sheets. -. · .LL PRIItTI,qG COSTS of Items (a), (b), (c), (d), (e)and (f)are to be oai~ directly Dy the City Clerk upon rece'ipt of proper invoice from printers. (5) Sample Ballot Envelo~e~_: To .order from supplier designated by Cib', Samole Ballo~ Env~elopes for use in mailing election ma~ter to elinible registered voters. Envelopes must be satisfactory for use in connection with insertinq ~. __.- ~ r e~t O~ machin~ Cost of envelopes to be ~id direc,.ly by City ]dpon p?p,e)~ invoice from ~uoolier. (6) (a) Inserting E~ection Hatter to be mailed to eligible registered voters or affix labels, if applicable (b) Delivery to Post Office for ma~ling . n~ of whatever field work may be (7)o._Colect Polling Places Including perform, a ~ . necessary to complete such selection, prepare, process and mail polling place aqreement fo~s List 'to be supplied to City Clerk for apooin~ent by City Gov..,ning [~ody not 'less than 3,3 ca!/3 ~rio'~ 'to the elec,_~on and for legal publication -. · Page 1 of 3 · . . _ _. EXHIBIT "A" to' Resolution No. 197-75 (8) Select Elect~on Officers' Including substitute election officers. Prepare forms, mail applications, process applications upon return, prer~are election officer appointment list, prepare and mail appointments to election officers. City Clerk to be supplied list for appointnent by.City Governinq Body not less than 30 days prior 'to the election, and for legal publication. · (9) Voting Machines- Services required to ready Voting ~lachines for use at the General Municipal Election, including Votino Machine Technician services on election day. (10) Voting Machine Deliver. v- Arrangements for carrier to deliver to polling places and retur'n to storage voting machines and supplemental election equipment (tables, chairs, etc.) to be made by the Ci'ty Clerk. The County- Clerk to prepare schedules for delivery and return to storage of voting machines and equi. pment. City to provide insurance coverage --requirements available from Registration-Election Division. 'City will be respons~Sle ' for repair of equipment or machine damage not covered by insurance. Costs. for drayage .to be paid directly by City upon pres_entat.ion of proper invoice. (ll) _V_o,t,in~ Machine Instruction Classes- To be conducted for election Schedule of classes will be furnished City Clerk for mailing to (12) Warehouse Canvass' Services required to unSeal the Voting Machines and to take off and. record Record of Votes Cast and reseal Voting Machines prior to Official Canvass by City. City Clerk w~ll be furnished a Certificate by County Clerk for use in Official CanVass procedure. (13) Voting Machine Supplies' To order, provide and prepare key envelopes, manuals, instructions, spoiled ballot certificates, t-.D. tags and such other supplies needed in the use of Voting M'achines. (14) Precinct Supplies- (a) _Optional. Items Provided' Flags, Polling Place Signs, Letter to Inspector, Inspector Check List, Telephone Slips., Supply Sacks (b) To Order for Account of City Clerk such additional precinct supplies as needed in conduct of elections; i.e., Rosters, Supply Envelopes, Election Officer Digests, etc. . (c) Precinct Registers' To prepare, band and package t~or use at polls. (d) Services required to prepare and.pack precinct supplies. (e) Delivery of precinct supplies. '--B. INFOR!;1ATIO;t REOUIRED OF CITY CLERK:. (1) I'.lotice of Election which i'ncludes followinq information' Date of Election, Official ~lame of Election, Offices to be filled, Hours the Polls will.Open and Close. Also after the last filing date for ~omination Papers, the City Clerk to supply a certified list of Candidates by office, and ?,~asures, if any. (2). Consolidated Pr6cincts' City Clerk to advise County Clerk of number of C--6bnty precincts and/or maximum registration to be included in setting up con.~olidated precincts. Also .the number of votinq ~achines to be assigned per preci ncr. o (3) Request for Indexes_ of Registration for Candidates. (4)' If ~.Irite-In Candidate officially files, the County Clerk to be advised officially immediately after the 8th day prior to the election. . Irl i iii [] ii Pane 2 of 3 EXHIBIT "A" to Resolution No. 197'75 C. SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM SCHEDULE OF COUNTY CLERK SERVICES: (l) Nomination Papers' Issuance of Non, nation Papers, Candidate filing of same, checking of signatures, Oath of Office and Statement of Qualifications. (2) Legal Publications' Responsibility of City Clerk and payment to be made by City. (3) All Election Officer and Pollin.q Place Fees to be paid by the City. (This would include any possible custodian fees where schools are used as polling places.) -.~.i..~i.~-]~-....'~.. ~ -"~. "?.7 .~']' ~':~" _. (4) Absentee Vo~ing' Processing of absent .voter applicati'ons, mailing of .. -- absent voter ballots and voting in Clerk's office to be~ handled by City-.. (5) Abse,tee Canvass is responsibility of and will be made by City Clerk. j~ (6) Semi-Official Canvass is responsibility of and will be made by City C_ler.k.~~ (7) official Canvass to be made by the City Governing Body. ~ (8) City w~ll be responsible for compliance w~th statutory requirements as set forth as the responsibility of the City Clerk in the Political Refom _ Act of 19.74. . _ (9) The conduct of the election remains the'responsibility of the City Clerk. Perfo~ance of services hereinabove specified in Section A are at all times' considered to be under direction of'the City Clerk and the County shall assume no special authority or responsibility in the conduct of the election designated to the City under provisions of the Elections. Code, the Federal Voting Rights Act or such other law governing the conduct of such election. TERMS & CONSIDERATION __ - Term: This schedule shall be in effect for the performance of specified services incident to the preparation and holding of the Municipal Election to be held on March 2, 1976. · · .... Consideration: In consideration of the performance of the aforementioned services and supplies provided by the County Clerk, the City shall pay to the County Clerk a sum equal to the actual cost of such services.