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HomeMy WebLinkAboutReso 75-1979RESOLUTION NO. 75-79 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING' THE PROPOSAL FOR SENIOR CENTER FUNDING AND AUTHORIZING IMP L EMENTAT I ON BE IT RESOLVED by the City Council of the City of South San Francisco that the Council, having duly considered the Proposal for Senior Center Fund- ing, a copy of which is attached hereto as Exhibit "A", does authorize the City Manager to execute any and all applications, agreements and do any and all necessary acts to implement the Proposal for Senior Center Funding. I hereby certify that the foregoing Resolution was regularly intro- duced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 20th day of June , 1979, by the following vote: AYES' NOES' ABSENT: Councilmembers William A.'Borba, Terry J. Mirri and Roberta Cerri Te~qlia None Councilmembers Ronald G. Acosta and Emanuel.e N. Damonte ATTEST: / ~i ty Clerk EXHIBIT "A" TO RESOLUTION NO. 75-79 ADOPTED 6/20/79 May 18, 1979 ~£PARTM ~'NT OF PARKS ~ RECREATION PROPbSAL FOR SENIOR CENTER FUNDING TO: San Mateo County Area Agency on Aging FROH: City. of South San Francisco Parks and Recreation Department South San Francisco Senior Center 230 Grand Avenue South 5an Francisco, Callfornia 94080 CONTACT PERSONS: Carole Ki lgarift: Senior Center Director 877-8575 Ginny Hayne Recreation Supervisor 877-8560 RE: Funds requested $13,485.00 for Title I I I July !, 1979 to June 30, 1980 P.O. Box 711- 94080- (415) 877-8560 PROPOSED SERVICE A,~:D PROGRAM vv~.IVES TO BE FUNDED BY TITLE III MONIES I. Increase by 10 hours a week the Center Director and provide fringe benefits from July I, 1979 to June 30, 1980. a. Director will train 25 staff and volunteers for more effective and meaningful participation in Center activities. b. Director will establish and maintain contact with 10 community groups to promote greater support for seniors of 5outh San Francisco. c. Director will supervise and train additional staff members. d. Director will develop Community Advisory Board and staff monthly meetings. 2. Increase by 10 hours a week the Information and Referral Co-ordinator and provide fringe benefits from July 1, 1979 to June 30, 1980. a. Information and Referral Co-ordinator will update on monthly basis the I&R resource file for staff and volunteer, usage. b. Information and Referral Co-ordinator will develop cllent management record system. c. I&R Co-ordinator will attend 3 specialized I&R training sessions. d. I&R Co-ordinator will develop skills working with volunteers by attending a series of workshops on management of a volunteer p rog ram. e. I&R Co-ordinator will edit newsletter to include at least 5 Information and Referral items each month. Funds for 20. hours a week for a Senior OUtreach Worker with supporting costs from July 1, 1979 to June 30, 1980. a. Outreach Worker will develop a new Senior Center brochure in english and spanish for a total distribution of 3,000. b. Outreach Worker wil.I update 1,O00 senior mailing list and reinvolve 500 seniors via newsletter. c. Outreach Worker will with one to one contact involve 50 new senior participants in Center and nutrition program activities. - 2 - .NARRATIVE There is a great need for additional funds. a. ~/ith the cuts from Prop. 13 the staff hours were reduced resulting in the loss of one staff person~ who was the outreach person and cut back on the hours the Center Co-ordinator and the Information and Referral staff spent on their jobs. b. The hiring of an outreach worker and the increase of existing staff hours will result in the upgrading of the baslc services delivered to our c!ientso SUMMARY FOR CRITERIA FOR FUNDS 1. a. Information and Referral Services Io At the present time the South San Francisco SeniOr Center serving 700 clients a year, 2. Information and Referral Co-ordinator has primary responslbillty for Centerts Information and Referral program, which has seven part-time volunteers who provide phone coverage, transportation information, tax assistance, bi--lingual service and general information and referral services. . Information and Referral Co-ordinator is responsible for updating of Center's resource book and the recruitment of new Information and Referral volunteers plus volunteer monthly .in center training sessions. Information and Referral Co-ordinator regularly attends A.A.A. Information and Referral meetings for updating information. 5. Information and Referral Co-ordinator attends additional training sessions. 6. Publicity for Information and Referral program is done via monthly newsletter, posters and newspaper artlcles. 7. Information and Referral services are l°cated within the South San Francisco Senior Center. 8. Information and Referral services maintain communications with ne i ghbo rhood se rv ices. I.b. Outreach Program I. Outreach has been established with neighborhood Senior Nutrition Center. 2. Contact is established with local Spanish speaking groups. - 3 - Initiated contact with various community groups. 4. Activities limited due to lack of staff. I.c. _Counselin9 I. One to one counseling to clients by two staff personal as time permits. 2. Limited one to one counseling by volunteer Information and Referral. 3. Counseling activity limited due to lack of staff and volunteer time.~ 1. d. _Transportatlon 1. South San Francisco Senior Center served by SamTrans almost to front door. 2. Information and Referral volunteer counsels on one to one basis for individual transportation problems. 3- Redi-Wheels provides limited service for clients. 4. Nutrition site has van accessible for special client needs. .. 5- South San Francisco Senior Center Volunteers will drive clients for special medical needs. I.e. .Legal Services 1. Senior legal advocates is provided for our Clients at the local nutritional site. 2. Appointments are made for Center clients for senior legal advocates by the Information and Referral volunteers and staff. I.f. EduCatlon 1. Monthly newsletter distributed and calendar of events listed for cl ients. See attached calendar for posted events. 2. Additional classes are planned for future programming with seniors paying for speclal activities and volunteers providing free aducation in the areas of health, crafts and community p rog rams. .3. An average of 1,300 seniors participate in programs offered by the South San Francisco Senior Center. I.g. N_utrition Se?~ices 1. Title 7 nutrition site in neighborhood which prOvides noon meals five days a week. 2. Brunch is provided by the Senior Center 3 Saturdays a month. 3. A cooking group meets formally once a month and helps prepare special food for the parties. 4. Informal netrition information is discussed throughout the month. Center facilities are used 7 days a week. Four...days of the week the Center is staffed, for 6 hours, 2 days It is staffed for 5 hours and one day of the week volunteers staff the Center for q hours. Information and Referral Services are provided 3 days of the week 4. As 'limited staff time permits, the following meetings are attended by staff, Information and Referral training sessions, Social Services Committee, Senior Center Committee. Additional Information and Referral and senior center educational'programs are attended by staff. ? The staff director belongs to support groups such as the W.S.G.S., C.5.A. and C.R.R. Society. The Center is a Retirement Job site, R.S.V.P. station and a member of the Senior Forum. 5. As of 1970 census South San Francisco had 3,856 persons 60 years or over. The ethnic breakdown of this group is as follows: 11 or of total seniors were Black, 525 or 13.62% of total seniors were Spanish, 80 or 2.07~; of total seniors were others. 408 or 10.6% were below poverty level. Since 1970 four additional senior housing units have been built in this City increasing the seni'or population. These are subsidized housing and thus have increased the percent of below, poverty seniors. At the present time, we are serving at the Center approximately ten 'percent of the senior population. Over the past years the Senior Center has served approximately 2,000 seniors but in the past year much of our contact has been lost, We are now In the process of updating our files and this will be part of our outreach program. 6. This past year the City of South San Francisco has contributed $30,108.00 to the support of the Senior Center. These funds have been requested for the coming year June 1979 to June 1980. The City Council has yet to pass this year's budget. - 5 - STATEMENT OF URGENCY The Center has existed since 1974. During that time the center developed the staff and services from one part-time person who maintained a drop-in center and limited programs to a multi-purpose center with three part-time staff. Immediately following Proposition 13, staff and hours of staff were cut (from three staff persons to two, total hours reduced from 60 to 40 hours a ~veek). The main effect of these cuts were the loss of our outreach program~ lessening of the capabilities of the Information and Referral program and a lack of representation and participation in the senior services network. :~. - / · These losses resulted in a dec)ine of staff morale and subsequently led to a complete change over in staff persons. Because of these |nternal changes the programs suffered and the seniors themselves received fewer services and programs. At the present time it is felt that the City Council will not be able to increase fiscal support to the Senior Center. In the area of South San Francisco there is no comparable service for the senior population that provides the comprehensive services we have. With the consolidation of Title 3 and Title 7 it is even more important -than in the past to maintain and strengthen the social services provided by our Center. We realize that there is a large part of the senior population whose needs we/are not meeting and without the added hours and staff the Center as it is now will not be able to serve these people. The senior population is growing and the City realizing this has projected plans for a new Senior Center, full-time staff and an enlarged range of s.pecial services for this group of persons. SOUTH SAH FRANCISCO SEtlIOR CEI'ITER Sponsored by Parks and Recreation Department 6 OPEN 12-q SENIOR CLUB STAFF FERN PATRICK GERTRUDE PYNE ItO,~1 TUES ' 10-3 SEN I OR CLUB 10:00 EXERCISE GROUP 12:30 MACRAHE, CROCHET 10-3 KNITTING · - SEN I OR 12:30 BLOOD PRESSURE CLUB 230 Grand Avenue Phones: 877-8575 MAY 1979 ~,-IE D 9~: 30-10: 30 FOOD COOP THURS IO-3 I:00 DISCO CLASS SENIOR 409 GRAND CLUB Is. 9: 30-10: 30 FOOD COOP 10-3 1:OO DISCO CLASS SENIOR 409 GRAND CLUB SENIOR CENTER STAFF ~AROLE KILGARIFF CAROLYN SEAMAN FRI .: ' 9:30 EXERCI'SE CLASS 1:30 BINGO 9:30 EXERCISE CLASS 1:00 MAKE & BAKE SAT I BRUNCH 11 :OO 'EGGS ClNCO DE MAYt 11:00 SPEC I Al MOTHER~ DAY BRUNCH MOTHERS 10:00 EXERCISE GROUP DAY CENTER CLOSED I0:00 EXERCISE GROUP' 10-3 12:30 MACRAME, CROCHET SENIOR KNITTING CLUB OPEN 12-4 27 OPEN 12-4 . _ ., 15 I16 9:30-10:30 FOOD IO-3 COOP 1-3 TAX ASSISTANCE 12:30 MACRAME, CROCHET SENIOR 1:O0 DISCO CLASS KNITTING CLUB 409 GRAND j28 j 29 · 10:00 EXERCISE GROUP 10-3 12:30 MACRAME, CROCHET SENIOR KNITTING CLUB J, 23 9:30-I0:30 FOOD .COOP !-3 TAX ASSISTANCE I:00 DISCO CLASS 409 GRAND ,. 9:30-10:30 FOOD COOP I-3 TAX' ASSISTANCE IO-3 SENIOR CLUB 24 10-3 SENIOR CLUB 10-3 SENIOR CLUB - . _ . . :30 EXERCISE CLASS :30 BINGO 9:30 EXERCISE CLASS 1:30 BINGO 10:00 :30 - x BRUNCH i1~00 HOT- CAKES HAPPY MOTHER' S DAY MEMORIAL WEEKEND Sa~ Mateo County SUB-CONTRACTOR'S BUDGET ontractor/G~antee Date of Report Parks and Recreation D_epart~ent, So. San Francisco 5/18/79 ~_~ act Period ~ FrOm July 1, ~979 Page ] of 2 - Re~ort To June 30, 1980 ro__ject Title Sen_ior Outreach Proqram - Senior Center Fundinq ~rvi ce Ca tegory' Employment Educa tion Informati on & Referral Transportation -- Escort __ Ileal th Legal Services . ~X" Outreach X Other Senior Center Funding . Nutrition Multiservice Program. COST CATEGORIES _~rsonnel and Fringe Benef~ts- ~_rsonnel (list each position) REqUE$~'.D , I~ON-- FED TITI~'i III D~ATC~ CITY FUNDS l'. Senior Center Director - 2. Info.& Referral Co-Ord. ~. Sen)or Outreach %Corker . $2,500.00 2,200.00. h, 000.. -inqe Benefits 30% SUBTOTAL _, ~. M La_Q~_- Pe_rsona ! Auto ~ } Ha~ ntenance ~., O~her-Heet|ng Expenses -S-0-~T0 TAL 6. ~jipment' S~al! and/or '0ff~ce Equipment Fi xed Assets [.easing Equipment . ' ~Other SUBTOTAL :her Cos ts' 7- 'Tel ~-'~ 8. Postage, Mailing 9. Office Supplies -P, ent/Uti 1 ities I O. Xerox Insurance -Consultants 'Audit and FiS'ca]' -Costs Traiqin9 i!. Prin.~ing - Pub! )city . 2. Other -S~ecia] Activi -~ 'bTAL .... ~ :~ D T 0 T A L · 2,610.00 1 ! ,310.00 .. 22~.00 lO0.O0 325.00 SO.nn 4oo. oo IOO.OO 150.00 500.00 5o.oo 1,850_.00 13,485.oo Ida,,ti fy-cash - match,~fy placing ITt.,.,,,,~ED S,,GhA : ~ JDG~T PREPARED BY: Vi rq~ia Hayne ' (print name $'~, 000, O0 4,400,00 2,820.00 . 12,220. O0 ~8B.on 288.00 F, O0.O0 600.00 300.00 , 13,~1oo. oo j~O0.013 GOO.OO 1,500. OO 17,600.00 30,108. O0 DATE- 5/18/79 DATE' ~/18/7g $7.,sgo.oo 6,600. O0 . ,ooo.oo 5, : o.oo 23,530.00.._ ,. .'U 3. oo. 850.00 1,000.00, OO.OO 13,8oo.oo 35P.no ) ,100.00 l, 95-0. oO I q ~45P.'00 43,403,00 TEL NO '877-8560 -~ Page 2 of: 2 · SUB-CONTRACTOR'S BUDGET JUSTIFICATION/COMPUTATION, ETC. The following information ~vill serve to clarify the dollar figures provided on page I of the Sub-Contractor's Budget for Title Ill Funds. Monies requested for the Senior Center Director, Information and Referral Co-ordinator and the position of an Outreach Worker is the number of hours for existing budgeted staff and position lost in the Prop 13 cuts - 1978-79 budget. All Personnel Costs are for part-time personnel and are calculated with a 30~; fringe benefit package. At this time the South San Francisco City policy provides only a 1~; fringe benefit package covering Workmans Compensation Insurance for part-time pers. onnel.. Personnel: I. I Senior Center Director $5.00/hr x 10 hrs/wk x 50 wks = $2,500.00 fringe x $2,500 = 750._0,0 '$3,25o.oo 2. I Information & Referral Coordinator $4.40/hr x 10 hrs/wk x 50 wks = $2,200.00 . 30~; fringe x $2,200 = .... 660.00 '$ ,86o.oo 3. ! Senior Outreach Worker $4.00/hr x 20 hrs/wk x 50 wks = $4,000.00 30~; fringe x $4,000 = 1,20.0.00 -$5,200.00 Total Personnel Costs = $11,310.00 Trave I: 4. Mileage - Personal Auto 1,500 mi. les x $. 15 per mile = $ 225.00 Allowance for outreach personnel .for use of their private automobi]e in the performance of their job assignment. 5. Other Conferences, seminars, meetings = $ 100.00 For outreach personnel to attend conferences, seminars and other meetings related to the outreach program. Equ i pmen t: 6. None to be pbrchased. Other Costs: 7. Telephone installation and monthly charges $ 250.00 One new line to directly service outreach program. 8. Postage - Mailing for expanded newsletter $ 400.00 Distribution of bulk rates and regular 'postage for correspondence directly related to outreach program. 9. Office Supplies - general office supplies As required for outreach program. 10. Xerox - to be used for outreach program as requ i red. I1. Printing - Publicity Cost for new brochure - advertising to announce outreach position and other programs, activities through local media sources. 12. Special Activities Supplies Related to the program's hospitalitY' function. $ i00.00 15o. 00 5oo. 00 $ 450.00 TOTAL COSTS = _$13,485. O0