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HomeMy WebLinkAboutReso 141-1979 RESOLUTION NO. 141-7g CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION REQUESTING COUNTY CLERK OF SAN MATEO COUNTY TO RENDER SPECIFIED ELECTION SERVICES. BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1. That the Board of Supervisors of the County of San Mateo shall be, and is hereby, requested to permit the County Clerk of said County to render the services hereinafter specified, relating to the conduct of the General Municipal Election to be held within said City on Tuesday, the 8th day of April, 1980. 2. That the election services requested by said City in connection with the holding and conducting of said election are more particularly set forth in Exhibit "A" attached hereto and incorporated herein, the same as though fully set forth at length. 3. That said City shall, and does hereby, accept and agree to comply with the terms and conditions of the performance of said election services, and the payments therefor, as.lset forth in Exhibit "A". 4. The County Clerk is further authorized and delegated to perform the duties specified in Exhibit "A" for the purpose of the general munici- pal election to be held within the City of South San Francisco on Tuesday, the 8th day of April, 1980. I hereby certify that the foregoing Resolution was regularly intro- duced and adopted by the City Council of the City of South San Francisco · at a regular meeting held on the 19th day of 19 79, by the following vote' December AYES' NOES' ABSENT: CounCilmen Ronald G. Acosta, William A. Borba, Emanuele N. Damonte, T~_rry J. Mirri; and CotJncilwoman Roberta Cerri Teqlia NonP_ None e EXHIBIT "A" TO RESOLUTION NO. 141-79 ADOPTED THE 19th DAY OF December ,1979 Hereinafter set forth below are the services that may be rendered by the County Clerk incident to preparation for and conduct of Municipal Elections: A. SERVICES FURNISHED BY COUNTY CLERK: (1) Consolidate precincts: Provide list of consolidated precincts for designation and setting by City Council. (2) Precinct Indexes: Prepare and furnish precinct indexes, by consolidated precinct, to the Affidavits of Registration of eligible voters. (3) Polling Places- To furnish a list of polling places for selection and designation by the City. To handle clerical detail of agreements for same. City shall be the party entering into the Agreement for the Polling Place and shall be responsible for any liability that arises 'therefrom. (4) Election Officers: To furnish a list of Election Officers for selection and appointment by the City Council. To handle clerical detail in connection with the appointment of election officers and substitute election officers on behalf of the City. Clerk. (5) Checking of signatures on Nomination Papers. (6) Sample Ballot Addressing and Mailing: (a) Addressing for mailing (including stock where applicable). (b) Inserting: Affixing of labels where applicable. (c) Delivery to Post Office for mailing.. (7) Ballot Preparation and Printing: .... (a) Assist City Clerk in formatting and set up of official Absentee Ballots. (b) Prepare copy for Official Voting Machine Ballot Labels from certified copy supplied by City Clerk. Submit to printer, check proof. City -Clerk to provide certification as to correctness before resubmission to printer for final print run. (c) Prepare ballot copy for Voting Machine Sample Ballots from certified data supplied by City Clerk. Submit to printer, check proof. City Clerk to provide certification as to correctness before resubmission to printer for actual print run. (8) To order from supplier designated by City Clerk: (a) Polling Place Notice Stock, where applicable. (b) Sample Ballot Envelopes, where applicable. (9) Voting Machines: (a) Delivery and Use: City Clerk to arrange for carrier to deliver voting machines to polling places and return to storage along with any supplemental election equipment (tables, chairs, etc.) required. City to be responsible for insurance or liability arising in connection with the use of voting machines, including repair or equipment or machine damage not covered by insurance. Costs for drayage to be paid directly to carrier upon presentation of proper invoice. 11/21/77 Municipal Services Agreement -1- EXHIBIT "A" (b)~' Services required to ready voting machines for use at the Municipal Election, including Voting Machine Technician services on Election Day. '(c) Voting Machine Instruction Classes' To conduct classes for Election Officers concerned with the voting machine. Schedule of classes to be furnished City Clerk for mailing to officers. ~ (d) Voting Machine Supplies' To order, provide and prepare key envelopes, manuals, instructions, spoiled ballot certificates, I.D. tags and such other supplies needed in the use of voting machines. (10) Precinct Supplies- (a) _Optional Items Proyided- Flags, Polling Place Signs, Supply Sacks. (b) Preparation of Special Forms- Instructions to Inspector, Inspector · Check List, Telephone Slips, any other special information materials required. (C) Result of Votes Cast Sheet- Preparation or arrangements for printing. (d) Prepare and pack precinct supplies. (e) Delivery of precinct supplies. (Il) Warehouse Canvass: Services required to unseal the Voting Machines, to take off and record Record of Votes Cast and reseal Voting Machines prior to Official Canvass by City. City Clerk will be furnished a Certificate by County Clerk for use in the Official Canvass procedure. B. SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM~ SCHEDULE OF COUNTY CLERK SERVICES' . 'm ~ (1) Nomination Papers' Issuance of Nomination Papers, Candidate Filings, Oath of Office and Candidates' Statements pursuant to Election Code Section 10012. (2) Official designation of Consolidated Precincts, Polling Places and . Appointment of Election Officers by City Council. All Election Officer and Polling Place Fees to be paid by the City. (This would include any custodian fees which might be charged in connection with schools.) (3) Legal Publications' Responsibility of City Clerk and payment to be made by City. (4) Absentee Voting- Processing of absent voter applications, mailing of absent voter ballots and voting in Clerk's office to be handled by City Clerk. (5) Printer(s) of all election materials to be designated by City Clerk and all printing costs to be paid by City Clerk. (6) Canvass- (a) Absentee and Semi-Official Canvass resPonsibility of and to be made by City Clerk. (b) Official Canvass to be made by City Council. (.7) City will be responsible for compliance with statutory requirements as set forth as the responsibility of the City Clerk in the Political Reform Act of 1974. -2- EXHIBIT "A" (8) The conduct of the election remains the.responsibility of the City C.lerk. Performance of services hereinabove specified in Section A are at all times considered to be under direction of the City Clerk and the County shall assume no special authority or responsibility in the conduct of the election designated to the C~ty under provisions of the Elections Code, the Federal Voting Rights Act or such other law governing the conduct of the election. TERMS AND CONSIDERATION: Terms: This schedule shall be in effect for the performance of specified services incident to the preparation and holding of the Municipal Election on April 8, 1980. In the event 'the County is unable to perform services required under this' Agreement as a result of employer/employee relation conditions, vendor conditions or other conditions beyond the control of the County Clerk, the County will be relieved of all obligations under this Agreement. Consideration: In consideration of the performance of the aforementioned services and supplies provided by the County Clerk, the City shall pay to the County Clerk a sum equal to the actual cost of such services and supplies. -3-