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HomeMy WebLinkAboutReso 26-1980 RESOLUTION NO. 26-80 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ORDERING AND CALLING A SPECIAL MUNI- CIPAL ELECTION TO BE HELD ON JUNE 3, 1980 FOR THE PURPOSE OF SUBMITTING TO THE VOTERS AN ADVISORY MEASURE REGARDING MAGNOLIA CENTER BUILDING AND REQUESTING CONSOLIDATION WITH THE GENERAL PRIMARY ELECTION TO BE HELD ON THE SAME DATE BE IT RESOLVED by the City Council of the City of South San Francisco, San Mateo County, California that: 1. Pursuant to the provisions of Elections Code Section 5353 and other applicable sections of said code, a special municipal election is here- by called and ordered in the City of South San Francisco on Tuesday, the 3rd day of June, 1980, for the purpose of submitting to the qualified voters of said City the following advisory measure, to wit: ADVISORY MEASURE: "Shall the City of South San Francisco expend approximately $40,000 to prepare preliminary structural plans and cost estimates to convert the Magnolia Center Building into a center for performing arts and senior citizen activities and submit a special tax proposal to voters at a subsequent election to pay for such conversion?" 2. That the Board of Supervisors of the County of San Mateo~, State of California is hereby requested pursuant to Sections 22300 et. seq,, of the Elections Code of the State of California and other applicable sections of said code to order the consolidation of the special municipal election to be held on June 3, 1980, with the statewide general primary election to be held on the same date. 3. The consolidated election shall be held and conducted, election officers appointed, voting precincts designated, ballots printed, polls opened and closed, ballots counted and returned, returns canvassed, results decl~ared, certificates issued, and other proceedings incidental to and connected with the election shall be regulated and done in accordance with the provisions of the law regulating the statewide election. 4, Precincts used at the consolidated election shall be those used for the statewide general primary election. 5. The elections hereby consolidated shall be held in all respects as if there were only one election. 6. All persons qualified to vote at municipal elections in said City upon the date of the election herein provided for shall be qualified to vote on the proposition submitted at said special municipal election so consolidated. 7. Ballots for said election shall be provided on the form and in the number provided by law. On said ballots, in addition to any other printed matter which may be required by law, two voting spaces shall be set off to the right of the proposition submitted at the election, in the manner provided by law, one having the word "YES" printed before it and the other having the word "NO" printed before it, 8. Each voter to vote for the proposition hereby submitted shall mark in the prescribed manner the voting space provided opposite the word "YES" on the ballot to the right of the proposition, and to vote against the proposition shall mark in the prescribed manner the voting space provided opposite the word "NO" on the ballot to the right of the proposition. 9. The Board of Supervisors of the County of San Mateo is hereby re- quested to permit the County Clerk of said county to render the applicable services set forth in Exhibit "A" attached hereto, relating to the conduct of the special election so consolidated to be held on Tuesday, June 3, 1980, and said City shall and does hereby accept and agree to comply with the terms and conditi'ons of the performance of said election services and payments therefor. The County Clerk is further authorized and delegated to perform the applicable duties specified in Exhibit "A" for the purpose of said election. lO. Notwithstanding any other provisions of this resolution, the Board of Supervisors of the County of San Mateo is hereby authorized to canvass the returns of the muncipal election so consolidated or to order such canvass to be made by the County Clerk pursuant to law. 11. The City Clerk is hereby authorized to procure all supplies and make all arrangements necessary for the proper conduct of said election, in- cluding but not limited to, the services set forth in Exhibit "A" attached hereto. 12. Notice of Election, in the form attached'hereto as Exhibit "B" and made a part hereof, shall be published once in Spanish and English in the Enterprise Journal, a newspaper of general circulation published and circulated within the City. Said publication should be made no later than thel4th daY of April , 1980. 13. Arguments in support of the measure shall be filed .with the City Clerk on or before March 28, 1980 and the City Clerk shall submit same to the County Clerk on or before March 31, 1980 and rebuttal arguments shall be filed with the City Clerk on or before April 7, 1980 and the City Clerk shall submit same to the County Clerk on or before April 10, 1980. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a reg~l~r meeting held on the 19th day of Marr. h , 1980 by the fol 1 owing vote: AYES' Councilmen Ronald G. Acosta, William A. Borba, FmanlJ~ N. Damonte., Terry J. Mirri; and Councilwoman Roberta C~rri T,glia NOES: None ABSENT: None City EXHIBIT "A" TO RESOLUTION NO. 26-80 ADOPTED THE 19th DAY OF March , 1980 Hereinafter set forth below are the services that may be rendered by the County Clerk incident to preparation for and conduct of Municipal Elections- A. SERVICES FURNISHED BY COUNTY CLERK: (1) Consolidate precincts: Provide list of consolidated precincts for designation and setting by City Council. (2) Precinct Indexes: Prepare and furnish precinct indexes, by consolidated precinct, to the Affidavits of Registration of eligible voters. (3) Polling Places: To furnish a list of polling places for selection and designation by the City. To handle clerical detail of agreements for same. City shall be the party entering into the Agreement for the Polling Place and shall 'be responsible for any liability that arises therefrom. (4) Election Officers: To furnish a list of Election Officers for selection and appointment by the City Council. To handle clerical detail in connection with the appointment of election officers and substitute election officers on behalf of the City Clerk. (5) Checking of signatures on Nomination Papersr (6) Sample Ballot Addressing and Mailing: (a) Addressing for mailing (including stock where applicable). (b) Inserting: Affixing of labels where applicable. (c) Delivery to Post Office for mailing.. (7) Ballot Preparation and Printing: (a) Assist City Clerk in formatting and set up of Official Absentee Ballots. (b) Prepare copy for Official Voting Machine Ballot Labels from certified copy supplied by City Clerk. Submit to printer, check proof. City Clerk to provide certification as to correctness before resubmission to printer for final print run. (c) Prepare ballot copy for Voting Machine Sample Ballots from certified data supplied by City Clerk. Submit to printer, check proof. City Clerk to provide certification as to correctness before resubmission to printer for actual print run. (8) To order from supplier designated by City Clerk: (a) Polling Place Notice Stock, where applicable. (b) Sample Ballot Envelopes, where applicable. (9) Voting Machines: (a) Delivery and Use: City Clerk to arrange for carrier to deliver voting machines to polling places and return to storage along with any supplemental election equipment (tables, chairs, etc.) required. City to be responsible for insurance or liability arising in connection with the use of voting machines, including repair or equipment or machine damage not covered by insurance. Costs for drayage to be paid directly to carrier upon presentation of proper invoice. 11/21/77 Municipal Services Agreement - 1 - EXHIBIT "A" (b) Services required to ready voting machines for use at the Municipal Election, including Voting Machine Technician services, on Election Day. ('c) Voting Machine Instruction Classes. To conduct classes for Election Officers concerned with the voting machine. Schedule of classes to be furnished City Clerk for mailing to officers. (d) Voting Machine Supplies: To order, provide and prepare key envelopes, manuals, instructions, spoiled ballot certificates, I.D. tags and such other supplies needed in the use of voting machines. (10) Precinct Supplies: (a) Optional Items Provided: Flags, Polling Place Signs,. Supply Sacks. (b) Preparation of Special Forms- Instructions to Inspector, Inspector Check List, Telephone Slips, any other special information materials required. (c) Result of Votes Cast Sheet: Preparation or arrangements for printing. (d) Prepare and pack precinct supplies. (e) Delivery of~precinct supplies. (ll) Warehouse Canvass: Services required to unseal the Voting Machines, to take off and record Record of Votes Cast and reseal Voting Machines prior to Official Canvass by City. City Clerk will be furnished a Certificate by County Clerk for use in the Official Canvass procedure. B. SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM SCHEDULE OF COUNTY CLERK SERVICES: - (1) Nomination Papers: Issuance of Nomination Papers, Candidate Filings, Oath of Office and Candidates' Statements pursuant to Election Code Section 10012. (2) Official designation of Consolidated Precincts, Polling Places and Appointment of Election Officers by City Council. All Election Officer and Polling Place Fees to be paid by the City. (This would include any custodian fees which might be charged in connection with schools.) (3) Legal Publications: Responsibility of City Clerk and payment to be made by City. (4) Absentee Voting: Processing of absent voter applications, mailing of absent voter ballots and voting in Clerk's office to be handled by City Clerk. (5) Printer(s) of all election materials to be designated by City Clerk and all printing costs to be paid by City Clerk. (6) Canvass: (a) Absentee and Semi-Official Canvass responsibility of and to be made by City Clerk. (b) Official Canvass to be made by City Council. (.7) City will be responsible for compliance with statutory requirements as set forth as the responsibility of the City Clerk in the Political Reform Act of 1974. -2- EXHIBIT "A" (8) The conduct of the election remains the responsibility of the City C,lerk. Performance of services hereinabove specified in Section A are at all times considered to be under direction of the City Clerk and the County shall assume no special authority Or responsibility in the conduct of the election designated to the C~ty under provisions of the Elections Code, the Federal Voting Rights Act or such other law governing the conduct of the election.. TERMS AND CONSIDERATION: Terms: This schedule shall be in effect for the performance of specified services incident to the preparation and holding of the Municipal Election on April 8, 1980. In the event the County is unable to perform services required under this Agreement as a result of employer/employee relation conditions, vendor conditions or other conditions beyond the control of the County Clerk, the County will be relieved of all obligations under this Agreement. Consideration: In consideration of the performance of the aforementioned services and supplies provided by the County Clerk, the City shall pay to the County Clerk a sum equal to the actual cost of such services and supplies. -3- EXHIBIT "B" NOTICE AND PROCLAMATION OF SPECIAL MUNICIPAL ELECTION CITY OF SOUTH SAN FRANCISCO NOTICE AND PROCLOMATION ARE HEREBY GIVEN AND MADE by the City Council of the City of South San Francisco, San Mateo County, California, that a special municipal election has been called and will be held on Tuesday, the 3rd day of June, lg80, for the purpose of submitting to the qualified voters of said City the following advisory measure: ADVISORY MEASURE: "Shall the City of South San Francisco expend approximately $40,000 to prepare preliminary structural plans and cost estimates to convert the Magnolia Center Building into a center for performing arts and senior citizen activities and submit a special tax proposal to voters at a subsequent election to pay for such conversion?" NOTE IS FURTHER GIVEN THAT: 1. THE POLLS shall be opened at 7-00 a.m. and shall be kept open until 8'00 p.m. of said day when the polls shall be closed, except as otherwise pro- vided in Section 14301 of the Elections Code. 2. ARGUMENTS in support of the measure shall be filed with the City Clerk on or before March 28, 1980 and REBUTTAL ARGUMENTS shall be filed with the City Clerk on or before April 7, 1980. 3. THIS SPECIAL ELECTION is consolidated with the statewide general primary election to be held on June 3, 1980. By order of the City Council of the City of South San Francisco, County of San Mateo, State of California. Dated: March 20, , 1980 City Clerk ~x City of South San Francisco