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HomeMy WebLinkAboutReso 101-1980RESOLUTION NO. 101-80 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING DESTRUCTION OF CERTAIN RECORDS OF THE SOUTH SAN FRANCISCO POLICE DEPARTMENT IN ACCORDANCE WITH GOVERNMENT CODE SECTION 34090 WHEREAS, Government Code Section 34090, as interpreted by the Attorney General of the State of California in 57 OAG 307, provides: "Unless other- wise provided by law, with the approval of the legislative body by resolution and the written consent of the City Attorney, the head of a city department may destroy any city record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required, is not less than two (2) years old and does not come within any other exception of Section 34090 of the Government Code"; and WHEREAS, the Chief of Police has certified that certain documents, which are the subject of a request for destruction now pending before this Council, are more than five (5) years old; and WHEREAS, the City Attorney has issued his written consent to the des- tructi on of said records; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that: 1. In accordance with Government Code Section 34090, and based on the Certificate of the Chief of Police that said records are more than five (5) years old and no longer required, and the City Attorney having issued his consent thereto, the City Council hereby approves for destruction those records set forth on Exhibit "A" attached hereto and by'this reference incor- porated herein as if set forth verbatim. · I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a reg,,laP meeting held on the ~th day of A~$t , 1980, by the fol 1 owing vote' AYES' NOES- ABSENT: Cn,qr-tlmep R~qxlrl G.~A¢OSte, #ar~ N. AA't~go, F~;n~wle N. P~monte, A,Jq Ntrnlhl:Hjln~; and CnunrJl~o~k~n Roh~rt~ Cerrt Teglt~ N,'"'~ None ATTEST' EXHIBIT A TO RESOLUTION NO. IOI-80ADOPTED 8/2~/80 RECORDS, DOCUMENTS, INSTRUMENTS, BOOKS OR PAPERS UNDER CHARGE OF THE CHIEF OF POLICE CERTIFIED FOR DESTRUCTION IN ACCORDANCE WITH GOVERNMENT CODE SECTION 34090 AS AMENDED BY STATUTES OF 1975, CHAPTER 356. I, JAMES SWINFARD, Acting Chief of Police of the City of South San Francisco, CERTIFY that the following records, documents, instruments, books or papers under my charge are more than five (5) years old, are no longer heeded and otherwise meet the requirements for destruction as provided in Government Code Section 34090, as amended by Statutes of 1975, Chapter 356. I FURTHER CERTIFY that none of said records (1) affect the title to real property or liens thereon, (2) are court records, (3) are records required to be kept by statute, (4) are records less than five (5) years old, (5) are minutes, or- .., dinances or resolutions of the legislative body or of a city board or commission. Accident Reports Stolen Bicycle Reports Tel etypes ....... Bicycle Auction Files Outside Police Job Records Recalled Warrant File Cards --- Copies of Paid Citations - Alpha Name Index Cards with no Criminal Entries ..... Case Reports for Services - No Criminal Action Pending Crime Reports- No Criminal Action Resul'ting or Pending Criminal records purged from CI&I files and no longer accessible to other jurTsdi'ctions . Field Inter~iewReCords Employee Personnel Records More than five (5) years old and for which no action is pending More than five (5) years old and for which no action is pending More than five (5) years old and whichl are not related to a pending action More than five (5) years old and not related to a pending action More than five (5) years old and not related to a pending action More than five (5) years old and not related to a pending action More than five (5) years old More than five (5) years old More than five (5) years old More than five (5) years old More than five (5) years old More than five (5) years old More than five (5) years old Dated: ~' ?/kctlng Chief of Po 'ce / Pa ge 1 of Exh~i~/''A'' ~ CONSENT OF THE CITY ATTORNEY In accordance with Government Code Section 34090, I consent to the destruction of the records, documents', instruments, books and papers certified for destruction by the Chief of Police as set forth above. Da ted: August 15, 1980 City Attorney Page 2 to Exhibit "A"