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HomeMy WebLinkAboutReso 119-1980 RESOLUTION NO. 119-80 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ACCEPTING AND APPROVING MEMORANDUM OF UNDERSTANDING, UNIT 8, CONFIDENTIAL SECRETARIES JULY 1, 1980 TO JUNE 30, 1981 BE IT RESOLVED by the City Council of the City of South San Francisco that · the Memorandum of Understanding with Unit 8, Confidential Secretaries, for the period July 1, 1980 - June 30, 1981, a copy of which is attached as Exhibit "A" and incorporated 'herein by this reference as is set forth verbatim, is hereby accepted and approved. BE IT FURTHER RESOLVED that the City Clerk be and is hereby authorized to endorse on Page I and Signature Page of said Memorandum of Understanding the fol lowing' "Approved by Counci~l .Resolution No. 119-80 adopted October 1 , 1980" I hereby certify that the foregoing Resolution was regularly introduced and adopted bs the City Council of the City of South San Francisco at a regular meeting held on the 1st day of October , 1980, by the following vote' AYES- Councilmen Ronald G. Acosta, Mark N. Addiego and Gus Nicolopulso NOES' ABSENT: ., None -Councilman Emanuele N. Damonte and Councilwoman Roberta Cerri Teglia ATTEST: ~iCi ty~C1 erk~ MEMORANDUM OF UNDERSTANDING UNIT 8 - CONFIDENTIAL SECRETARIES JULY 1, 1980 - JUNE 30, 1981 THE CITY OF SOUTH SAN FRANCISCO (hereinafter, City) and Unit 8, Confidential Secretaries, acknowledge and affirm that they have met and conferred in good faith, exchanged proposals and counte~-proposals and in,all respects fulfilled their obligations under law to meet and confer in good faith. CITY and Unit 8 Representatives acknowledge that (1) prior to July 1, 1980, the parties commenced negotiations for salary increases and benefits for fi'scal year 1980-81, (2) ~etroactive pay and benefits and the effective date thereof were included in Unit 8 demands, (3) upon expiration of the Memorandum of Understanding for fiscal year 1979-80, members of Unit 8 continued to work during the negotiating period in absence of any contract , with the understanding that the effective date of the negotiated salaries and benefits would be determined in the final negotiated agreement and (4) negotiations have been completed and the members of Unit 8 have agreed to give up their demands for higher wages and benefits for fiscal year 1980-81 and accept the negotiated wages and benefits hereinafter set forth for fiscal.- year 1980-81 and the effective dates as therein provided. THIS MEMORANDUM OF UNDERSTANDING is the product of the above-described meet and confer process.. Representatives of the City have agreed to present this Memorandum to the City Council for determination and Representatives of Unit 8 have agreed to present this Memorandum to their membership for accept- ance and approval. ~ "Approved by Council Resolution No. 119-8C adopted October 1, 1980" -1- ..1, .Tgy~m.,' The term of this Memorandum of Understanding shall be from July 2, 1980 to Oune 30, 1981~ at which tinle all a§reements) understandings, provisions and condi, tions contained herein shall terminate. 2, S.a.la~r~,. Commencing with the pay period which includes July 1, 1980, the 1979~80 base salary for current members shall be increased by eight and five tenths percent (8.5%). A member as of~July 1, 1980, who thereafter left the service of the City through, a service or disability retirem'ent, shall receive said eight and five tenths percent (8,5%) increase to and including the effective date of said retirement, Exhibit "A" entitled "Salary Ranges Effective July 1, 1980 .for Unit 8," attached hereto and incorporated herein, sets forth the salary ranges which reflects said increases. 3~ Holidays, . . . (a) Authorized Holidays; The following are the authorized holidays: (1) January 1 (2) Third Monday in February (3) Last Monday in May (4) July 4 (5) First Monday in September (6) Second Monday in October (7) November 11 (8) Fourth Thursday in November (9) Fourth Friday in November (10) December 24 (four hours) (11) December 25 (12) December' 31 (.four hours) (13) One Discretionary Holiday* (New Year's Day) (Washington's Birthday) (Memorial Day) (Independence Day) (Labor Day) (Columbus Day) (Veterans Day) (Thanksgiving Day) (Day following Thanksgiving) (Fours hours of workday preceding Christmas) (Christmas Day) (Four hours of workday preceding New Year~s Day) -2- *E(~ctt e~plosee s. hall be enti~tled to t~.ke'o_ne ~.a,i,d h_o. li. da~, e.a. ch_ colendar _. .year: wh_~ch holi.'daLy ma.y be t~ken ~at the di~cret~on of the emploj/-ee, subject to pri.'or approval of the Department Head, Employees shall be entitled to be compensated for taki'ng said dtscret!onary holiday but shall' not accumulate discretionary holidays nor be compensated in the event the discretionary holi'day is not taken, (.b) Holiday Pay: Regular full-time employees, except for personnel assigned to continuous operations, shall be entitled to observe all authorized holidays at full pay, not to exceed eight (8) hours for any one (1) day, provided they are in pay. status on both their regularly scheduled workdays immediately preceding and following the holiday, 4,1 Sick Leave. It is the intent of the parties to provide a compre- hensive, integrated sick leave benefit plan for ~employees who, due to injury or illness, are unable to perform their usual and customary duties. Benefits are provided for both work connected and non-work connected injury and illness, Nothing contained herein is intended to diminish the benefits which any federal or state law mandatorily requires and the integrated sick leave benefit plan shall not provide benefits in excess of those required by state or federal law, except as expressly provided herein, 4.2 Sick Leave Benefits, (a) General Employees: 1. All full-time permanent and probationary employees-in Unit 8 shall be entitled to receive base salary for a period of ninety (90) calendar days from the commencement of a give~ illness or disability as compensation for sick leave, Said compensation is in lieu of any amounts ~nlployee is entitled to receive from Workers~ Compensation or ~other income -3- supplements .a. riLsin9 b~.re, asons of enlployee',s e~pl.o?ment by City, In addition, . . dur!ng s. aid ni'nety (_9.0~ calendar dass~ Ci~ty will provide prey!ouslj/ .agreed upon health~ dental and li'fe !'nsurance, The City will also proVide long-term di,'sabili'ty i'nsurance for said employee which insurance 'shall provide, subject to terms and conditions contained therein, for the payment of two-thirds (.2/3) of base salary after expiration of the ninety (90) calendar days described above. 2, After the expiration of ninety (90) calendar days from the commencement of sick leave for a given disability or illness, the City will pay the employee, at the employee~'s option~ any accrued vacation time. The City will also continue to pay previously agreed upon premiums for such employee on all health, dental and life insurance until the date of separation. 3. At any time after the expiration of ninety (90) calendar days and before the expiration of three hundred sixty~fi've (365) calendar days from the · commencement of a given disability or illness, the City has the right to review the case of the individual employee and either separate the employee from the City's service or extend coverage beyond three hundred sixty-five (365) calendar days. 4. After the expiration of three hundred sixty-five (365) calendar days or extensions thereof from the commencement of a given disability or illness, the employee will be separated from the City's ~ervice. Nothing herein shall be construed so as to limit the employeeWs right to receive long-term disability benefits under the long-term disability policy beyond the three hundred sixty-five (365) calendar day period. -4- 4 3 S~.ck Le...aye'Cond~t~ons~, Sick le~ye~ o.r the purpQse, o% the ne~ si~ck leave benefit set forth, in P~ra. graph 4,2 a. nd the several subsections thereof~ is defined as a period of time during which the employee suffers actual personal illness or di'sabili'ty which necessitates his absence from employment, and it is not a right or privilege to be used at the unqualified discretion of the employee, The employee must suffer an actual personal illness or disability whi'ch, necessitates his absence from employment; and to be entitled to compen- sation for sai'd sick leave, must satisfy the conditions hereinafter set forth, The compensation for sick leave set forthi~in Paragraph 4,2 and the subsections thereof, is the only compensation for sick leave which the City Will pay,. (a) The employee must notify his or her immediate supervisor prior to the commencement of the daily work period for which compensated sick leave is sought; provided that those employees serving on shift assignments must notify supervisors prior to the shift in accordance with departmental policy. (b) Each employee on sick leave must produce evidence satisfactory to the City describing the nature of the illness and such evidence may .be in the form of a personal affidavit or shall be in the form of a certification by a medical doctor if requested by a Department Head with prior notice to the employee; provided that the City reserves the right to take such action it deems necessary to confirm or verify actual illness or disability; provided further, that in the ewent that the employee is ill or disabled for more than thirty-nine (39) working hours, then the employee'shall present to . the City, before returning to work, a certification by a medical doctor describing the nature and extent of the illness or disability and confirming that the employee has fully recovered and is able to perform regular work without any restrictionS, -5- 4,4 '.S,i~ck: L..eaye.'/~ccumUl..a...t.i.on:..' T.erm.i,..ng..t.iop..and. ~..ay~.e.p,t~. B. e91nni, n9 on June 27~ 1975, emple~,ee$ shall no.t be entitled to accumula, te unused s~ck leave, In accordance with the Cit~,~s Personnel Rules and Regulations in effect as of the date of execution of this Agreement~ each employee w]'ll be entitled to payment upon leaving the C1'tyt's s. ervice; or upon 'request, may defer such payment for a period of time not to exceed three hundred sixty-five (.365) calendar days; for sick leave accumulated prior to June 27, 1975, at the employee's existing salary for fifty percent (50%) of the days of accumulated sick leave which days of accumulated sick leave shall not exceed one hundred twenty (120) days, Said right to payment is deemed a property fight which shall not be taken from the employee without mutually agreed upon consideration, If state or federal legislation is enacted into law then mandating a percentage other than the fifty percent .(50%) described herein, then such mandated percentage shall supersede the percentage described herein. 5, Medical Appointments.. Employees shall be entitled to receive authorization for leave without loss of pay for appointments with medical doctors and dentists. Such leave shall be authorized only for the actual time necessary for the appointment a'nd for traveling to and from the appoint- ment. Employees shall be required to submit a personal affidavit describing. the nature and need of such visits. The City reserves the right to confirm or verify any appointment for which such leave is authorized. 6. Emergency Family Leave. (a) Each employee may take leave kvithout loss of pay up to four (.4) workdays per calendar year for emergency situations where an immediate family member must receive immediate medical attention due to a sudden, serious and -6- actual s~ckness or disability, (gxcludi~n9 routine or scheduled doctor',$ ~ppoint-. ments), Employees s. hall be required to submit a doctor~s certificati, on, (b) Beginning on July 1, 1977~ each employee, may take leave without loss of pay for the purpose of attending the funeral of any member of his or her i'mmed~ate family, as defined hereinafter, for a period of three (3) work- days per occurrence within the State of California or five (5) workdays per occurrence outside the State of California, (c) As used herein,-"immeidate family" is defined to be spouse, parents, brothers, sisters, grandparents, child, mother-in-law, father-in-law, brother~in-law, sister-in-law, daughter~in~-law or son-in~law. In addition, the City Manager may grant the above described leave in the event of the illness or disability or funeral of someone other than those, persons designated if, in the City Mana§er~s opinion, there exists an extraordinarily close relationship between the employee and such person, 7, Insurance. (a) Health Insurance: The City shall provide a fully paid health insurance plan at the current benefit level for permanent full-time employees and their eligible dependents with options available to the employee to select the plan known as the Kaiser "S" Plan, or the Bay Pacific Health Plan (to be implemented within a reasonable time period). (b) Dental Insurance. The self-insured program for dental care benefits existing as of April 1, 1978, shall be'provided for employees and dependents. ~ (c) Life Insurance. The term life insurance coverage, including accidental death and dismemberment, now Seven Thousand Five Hundred Dollars -7- [$7)500)_: s. hall be increased to Ten Th~ousand Dollars (_$10:Q00)_ as soon as an an)end,lent can be executed wi'th cat.rice.r, (.d) iL.ong.~TemlDiFs, abili..'tY Insurance, City shall provide insurance . . for lo. ng~term disability, coverage to provide that benefits to be paid a disabled employee shall equal two-thirds (2/3) of the regular base monthly salary of the employee, subject to the terms and conditions contained in the policy, (e) Vision Care Plan, The City will provide for permanent full-time employees and their eligible dependents, the Group Vision Care Plan, dated January, 1975, designated VSP Plan B, Employee and Dependents, with a ten dollar ($10) deductible. 8. Longevity Pay Plan. The City shall pay all permanent full-time employees longevity pay in accordance with the following schedule- Length of Service · Ten to fourteen years, inclusive Fifteen to nineteen years, inclusive Twenty to 'twenty-four years, inclusive Twenty-five to twenty-nine years, inclusive Thirty to thirty-four years, inclusive Thirty-five to thirty-nine years, inclusive Forty years or more Longevity Pay/Monthly $10 15 20 30 40 50 '60 9. Workday/Week. Eight (8) consecutive hours shall constitute a workday except that they may be interrupted by a lunch break. The work week shall consist of forty (40) hours. -8- 10, .DBl°e~.red C9~pensa~tion.,' All permanent full.~ti, me emp1osees are . . el~'gible, subject to the terms and conditions th. ereol~ tQ participate ~n the City of South-San rranci~sco Deferred Compensation Plan, 11, vacation, All permanent full-time employees shall accrue annual vacation in accordance with the following schedule; Length of Service Annual Vacation One to nine years, inclusive 15 working days Ten to twenty-four years, inclusive 20 working days Twenty-five years or more 25 working days Members shall be entitled to take vacations without loss of pay, subject to prior approval of scheduling by their immediate supervisor. Unused vacation for such employees may accumulate up to twice their annual accrual amount. Any such employee who Wishes to take vacation in excess of their annual accrual rate shall obtain prior approval from the immediate supervisor. If any employee does not take accumulated vacation, S/he shall be entitled to be paid for accumulated vacation upon separation from the City's service at the regular base salary of the employee upon separati on. 12. Retirement. (a) The benefit contracts in effect between the City and the Public Employees' Retirement System (PERS) in behalf of eligible employees as of April 1, 1979, shall be continued during the term of this Memorandum. (b) Retired Personnel Health Insurance Plan. City shall provide a health insuPance plan for employees who are retired on a disability or service retirement, and only for such employees, and City shall pay all premium costs until the employee becomes gainfully employed, as defined hereafter. "Gainfully -9- en!p1Qyed'" as us. ed herei~n,,~. ~i~s.defi~ned .as eFo~lQ~/~ent or s.e,!~,~en~lo~/~lent klhich produces, gross income for the individual i~n an. amount in excess of seventy.-five percent {75%} of the base salary then being paid in the position said employee- last held with.~the Ctty, or for a comparable position if said position has been abolished, To be entitled to receive such health insurance after retirement, the employee must elect, in writing, to have such coverage prior to his or her retirement. 13, Adminl'strative Leave. Administrative leave without loss of pay may be granted at the discretion of the Department Head with the prior approval of the City Manager. 14, Flex Time. Members of Unit 8 may arrange for flexible hours of commencement and ending of a day~-s work, said times to be arranged with .the respective Department Heads so as not to interfere with the duties of the respective offices, .with the understanding 'that a workday shall consist of eight (8) working hours. 15, Overtime. Authorized work performed by an employee in excess of their scheduled workday or work week shall constitute overtime except as otherwise provided. An employee required to work in excess of their scheduled hours of work shall be compensated for each overtime hour so worked at the rate of one and one-half (1½) times the employee's base rate of pay. No form of overtime payment shall be made where time worked prior to the beginning or a shift or following completion of a shift is less than twelve (12) minutes duration. 16. Temporary Up-grading; Like Pay'for"Like WOrk, An employee assigned to duties of a higher classification shall be paid the salarY of the position s/he performs commencing with the third consecutive day of said assignment. -10- 17,. Education Incent~.~ve ~9~: (a) City .agree~ tQ provide a fi~nancial incentive a~ an extrins.!c motivator for employees to augment their formal education on a continuing basis. Such incentive pay will be provi'ded to all permanent employees who satisfy the following conditions: 1,Full-time employment with the City for two (.2) or more consecutive years; 2. Beginning July~ 1, 1981~ each employee must have suCcessfully completed three (3) accredited units in the preceeding fiscal year (July I - June 30). to remain eligible for the incentive pay; provided, that failure to satisfy this requirement will eliminate said incentive pay for the fiscal year following the fiscal year in which this requirement is not satisfied. (b) Subject to conditions described above, City agrees to provide incentive pay as follows' Additional pay equal to two and one-half percent (2½%) of regular base salary for successful completion of sixty (60) accredited unit~ or attainment of Associate of Arts Degree or an equivalent Certification of Completion from an accredited business colleg% in a field related to the employee's employment. 18. Employees Covered. The provisions of this Memorandum apply only to i~he employees represented by Unit 8 - Confidential Employees. 19, Modification. This Memorandum does not modify any provision of the Personnel Rules of the 'City except as expressly proVided herein. Except as expressly provided herein, all wages and benefits remain the same as they are currently being provided or administered. -11- 20, 'D.i~p~,u~t.e.~, AnN dispute oyer an interpretation o~ this. MeMorandum shall be process, ed i.~n accordance with. the procedures set forth i.'n the C~ty';s Employee Gri'evance .Procedure, IN W]~THESS WHEREOF, the parties' hereto have executed this Memorandum of Understanding in the Ci'ty of South San Francisco this .... 1st day of October , 1980, . . , CITY REPRESENTAITVE EMPLOYEE REPRESENTATIVES "Approved by Council Resolution No. 119-80 ...... adopted October 1, 1980" -12- EXI-[],B ~,T "A'~ ,. SALARY RANGES EFFECTIVE JULY,' ]1~ 1980' FOR UNIT 8 CLASS I' F I CAT I ON Administrative Secretary Executive Secretary Legal Secretary Personnel Clerk Personnel Technician Secretary I Secretary I I RANGE 781 833 744 692 933 692 733 *Effective the beginning of the pay period that includes July 1, 1980.