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HomeMy WebLinkAboutReso 143-1980RESOLUTION NO. 143-80 that: CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT FOR DEVELOPMENT OF AN ENERGY EFFICIENCY AND CONSERVATION ANALYSIS BE IT RESOLVED by the City Council of the City of South San Francisco 1. Execution of Aqreement. Execution of an Agreement to provide engineering services for the development of an Energy Efficiency and Conservation Analysis between the City of South San Francisco and John Carollo Engieers is hereby authorized, and a copy of said Agreement is attached hereto as Exhibit "A." 2. Signatures. The City Manager is authorized to execute said Agreement on behalf of the City, and the City Clerk attest his signature thereto. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 17th day of December , 19 80 , by the following vote: AYES: Councilmen Ronald G. Acosta, Mark N. Addiego, Emanuele N. Damonte, Gus Nicolopulos; and Councilwoman Roberta Cerri Teglia NOES: None ABSENT: None ATTEST: /~Ci ty Clerk~ EXHIBIT "A" TO RESOLUTION NO. 143-80 adopted.12/17/80 AGREEMENT This AGREEMENT, made and entered into this ]Stb day of December 1980, by and between the CITY OF SOUTH SAN FRANCISCO, California, hereinafter referred to as "OWNER" and JOHN CAROLLO ENGINEERS, hereinafter referred to as "ENGINEER." WITNESSETH THAT WHEREAS, the OWNER recognizes that the development of an Energy Ef- ficiency and Conservation Analysis for the CITY OF SOUTH SAN FRANCISCO, Cali- fornia, is a necessity, and WHEREAS, said OWNER recognizes ENGINEER as qualified to perform civil and sanitary engineering services; WHEREAS, OWNER now desires to employ ENGINEER to provide engineering services necessary for the Study and to provide other engineering services, if directed by OWNER in writing. NOW, THEREFORE, in consideration of the mutual covenants, conditions, promises and agreements herein set forth, OWNER AND ENGINEER hereby mutually covenant and agree as follows: ARTICLE I SCOPE OF WORK The ENC-INEER shall provide the professional services generally described as furnishing engineering for Phase 1 - Water Quality Control Plant Energy Efficiency and Conservation Analysis and Phase 2 - Design, Specifications and Construction Administration of any energy saving systems for the City of South San Francisco. A more specific Scope of Work for Phase 1 is contained in Attachment A hereto, which is hereby incorporated by reference herein. A detailed Scope of Work will be es- tablished for Phase 2 upon completion of Phase 1 and will also be incor- porated by reference herein. ARTICLE II COMPENSATION · Compensation for services under Article I shall be on an hourlY basis in accordance with ENGINEER'S standard fee schedule which is hereby incorporated · by reference herein as Attachment B. Travel costs between the ENGINEER's offices and the CITY OF sOUTH SAN FRANCISCO are inCluded in the ENGINEER's standard fee schedule. Ail other travel costs, if any, ~will be considered outside of the Scope of Work and will require the OWNER's direction. The total maximum fee for this project.shall not exceed $15,300.00 for Phase 1. · · It is further·.expressly understood and agreed that, under the terms of this contract, the maximum fee will be renegotiated if the scope of work included is exceeded. A maximum fee for Phase 2 will be negotiated after a detailed scope of work is established for that phase. ARTICLE III PAYMENT The ENGINEER will submit invoices on the first of each month. Such invoices shall be based upon the amount and value of the work and services performed by the ENGINEER under this agreement, and shall be prepared by the ENGINEER and supplemented or accompanied by such supporting data as maY be reqUired by the OWNER. Payment shall be made within 30 days of receipt of said invoices. ARTICLE IV PERSONNEL AND FACILITIES The work will be substantially performed by personnel of the Walnut Creek, California, office of the ENGINEER. ARTICLE V - TIME OF COMPLETION The time of completion for Phase 1 - Water Quality Plant Energy Efficiency and Conservation Analysis shall be 150 calendar days from the Notice to Proceed for Phase 1. The time of completion shall be extended for any delays caused by the OWNER not providing informatiom requested by the ENGINEER which would not allow the ENGINEER to proceed. ARTICLE VI NOTICES Ail notices to either party shall be deemed to have been provided by depositing the same, postage prepaid, with the United States Postal Service, addressed as follows: ~ TO OWNER: TO ENGINEER: Mr. Robert S. Yee City of South San Francisco 400 Grand Avenue P.O. Box 711 South San Francisco, CA 94080 Mr. Howard M. Way John Carollo Engineers 450 North Wiget Lane Walnut Creek, CA 94598 ARTICLE VII EXTENT OF SUBCONTRACTS Any outside work shall be performed by a subcontractor approved by the OWNER and the ENGINEER. ARTICLE VIII INDEMNIFICATION ENGINEER hereby agrees to defend, indemnify and save harmless OWNER and its officers, agents and employees from and against any and all claims, demands, liability, costs, expenses,, damages, causes of action and judgments to the extent that such results from negligent error' or omission by ENGINEER or its agents or its employees or its independent contractors under this Agreement. ARTICLE IX INSURANCE ENGINEER shall take out and maintain during the entire term of th%s Agreement, Public Liability and Property Damage Insurance, which shall be in the single limit amount of One Miilion Dollars ($1,000,000), provided that all such insurance shall include the following provisions: 1. It shall cover personal injury as well as bodily injury. 2. It shall cover complete contractural liab'ility. 3. It shall include OWNER as a named insured .herein for all coverage errors and omission. 4. It shall require the insurance carrier to give OWNER 30 days prior written notice of any cancellation thereof, any reduction in coverage, or .any other major change therein. 5. It shall cover owned, nonowned, and hired cars and 'trucks. 6. In all such insurance, the word "accident'' shall be changed to the word "occurrence." 7. The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability. 0 9~ It should also include Broad Form Property Damage Coverage. ENGINEER will furnish OWNER a certificate of insurance concerning the insurance required hereunder, prior to beginning work in any phase of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year above ~ritten. JOHN CAROLLO ENGINEERS · By: ~~ CITY OF SOUTH SAN FRANCISCO BY: City Manager . t/ ATTACHMENT A SCOPE OF WORK Phase I - Water Quality Control Plant Energy Efficiency and Conservation Analysis: Task 1. Develop the general information required concerning the Energy Efficiency and Conservation Analysis (hereinafter called "ANALYSIS") including, but not limited to, site information, regulatory constraints and grant possibilities, and assemble and present the information to the CITY administration. Task 2. Conduct an in-depth study to determine the most bene- ficial- use of energy at CITY's Water Quality Control Plant (hereinafter called "PLANT"). The ANALYSIS will be accomplished in four steps: First, a power factor correction feasibility will be studied. Second, the overall PLANT's, as well as each unit processes' power consumption will be evaluated in relationship to the PLANT's ability to meet its effluent standards. Third, each piece of equipment will be evaluated to see if it can be made a more efficient energy user, or be replaced by a piece of equipment that is. And fourth, evaluate the energy efficiency of the CITY's lift s. ta- tions. Task 3. Evaluate using more energy efficient aeration system with the existing digester gas driven blowers. Also, the use of the existing generators will be evaluated to determine if the PLANT's energy cost can be lowered. The application of solar energy will be included in the review. Task 4. Prepare a Final Report and present it to the City Council detailing the ANALYSIS. De]fver 25 copies of Final · Report to City. Phase II - Design, Specifications and Contract Administration If the City Council determines to proceed with an energy saving system arising out of the ANALYSIS, the parties hereto may enter into an Addendum to this Agreement wherein the scope of work for Phase II would be approved. : ATTACHMENT A (Continued) CITY OF SOUTH SAN FRANCISCO ENERGY EFFICIENCY AND CONSERVATION ANALYSIS TASK I - Project Information Develop Site Information Identify Regulatory Constraints Investigate Grant Possibilities Subtotal TASK II - Minimize Plant Energy Use · Evaluate Energy Efficiency of Eleven Lift Stations Equipment Replacement Program Power Factor Correction . · · Optimize Plant Operation Subtotal TASK III'- Best Use of Digester Gas Evaluate Aeration System Evaluate Using the GeneratOrs Solar Energy Application Subtotal TAsK IV Report (clerical and Drafting) Meetings and Review Subtotal TOTAL Energy Program Hours Cost 40 2,000 8 400 12 600 60 3,000 40 2,000 40 2,000 16 800 16 800 112 5,600 4O 2,000 16 800 8 4OO 64 3,200 60 2,000 24 1,500 ,,. 84 3,500 320 15,300 ATTACHMENT B JOHN CAROLLO ENGINEERS FEE SCHEDULE TITLE Junior Engineer Assistant Engineer Associate Engineer Engineer Senior Engineer Project Engineer Head Engineer Partner II Partner I Engineering Aide~ Financial Analyst Technical Writer' Draftsperson - Apprentice Junior Draftsperson Draftsperson Senior Draftsperson EI EII E III E IV EV E VI E VII RATE PER HOUR $29.50 28. O0 42.50 .45.00 47.00 51.00 54.5Q 55.00 75.00 38. O0 27.50 26.50 T I 13.00 T II 16.25 T III 19.80 T IV 24.78 Junior Designer T IV 24.78 Designer ' T V 27.14 Senior Designer T VI 30.35 Engineering Tech T VII 36.00 Clerical 16.65 Typing 17.00 Office Aide 8.35 This schedule is effective November 1, 1980 and subject to change on May 1, 1981. November 1, 1980