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HomeMy WebLinkAboutReso 81-1981 RESOLUTION NO. 81-81 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION REQUESTING COUNTY CLERK OF SAN MATEO COUNTY TO RENDER SPECIFIED ELECTION SERVICES BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1. That the Board of Supervisors of the County of San Mateo shall be, and is hereby, requested to permit the County Clerk of said County to render the services hereinafter specified, relating to the conduct of the Special Municipal Election to be held within said City on Tuesday, the 6th day of October, 1981. 2. That the election services requested by said City in connection with the holding and conducting of said election are more particularly set forth in Exhibit "A" attached hereto and incorporated herein, the same as though fully set forth at length. 3. That said City shall, and does hereby, accept and agree to comply with the terms and conditions of the performance of said election services, and the payments therefor, as set forth in Exhibit "A". 4. The County Clerk is further authorized and delegated to perform the duties specified in Exhibit "A" for the purpose of the Special Municipal Election to be held within the City of South San Francisco on Tuesday, the 6th day of October, 1981. I hereby certify that the foregoing Resolution was regularly intro- duced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 15th day of July , · 19 81, by the following vote' AYES' NOES: ABSENT- Councilmen Ronald G. Acosta, Mark N. Addiego, Emanuele N. Damonte, Gus Nicolopulos; and Councilwoman Roberta Cerri Teglia None None e EXHIBIT "A" TO RESOLUTION NO. 81-81 adopted 7/15/81 CITY OF SOUTH SAN FRANCISCO SPECIAL ELECTION - October 6, 1981 Services Agreement Hereinafter set forth below are the services that may be rendered by the County Clerk incident to preparation for and conduct of the special election to be held October 6, 1981 by the City of South San Francisco. A. SERVICES FURNISHED BY COUNTY CLERK~: (1) Consolidate Precincts: Set consolidated precincts and supply list for legal publication by City. City to advise as to number of county precincts to be consolidated (maximum registration per consolidation) and number of voting machines to be used per precinct. (2) Precinct Indexes: Furnish precinct indexes, by consolidated precinct, to the Affidavits of Registration of eligible voters (3 copies for precinct supplies, 1 copy for City and 1 copy for Election Office files). (3) Polling Place Notices/Labels: Prepare and address for mailing to eligible voters. Includes stock. Inserting Election Matter to be mailed to eligible registered voters, or affix labels, if applicable. Delivery to Post Office for mailing. (Postage to be provided by City Clerk.) (4) Select Polling Places: Including performance of whatever field work may be necessary to complete such selection, prepare, process and mailing of polling place agreement forms. List to be supplied to City Clerk for appointment by City Governing Body not less than 30 days prior to the election, and for legal publication. (5) Select Election Officers: (1 Inspector, 3 Judges each polling place) - Including substitute election officers. Prepare forms, mail applications, process applications upon return, prepare election officer appointment list, prepare and mail appointments to election officers. City Clerk to be supplied list for appointment by City Governing Body not less than 30 days prior to the election, and for legal publication. (6) Precinct Supplies: Optional Items Provided - Flags, special letter to inspector and absentee information. Services required to prepare precinct packets with additional items. (7) Check Absentee application signatures. B. INFORMATION REQUIRED OF CITY CLERK: (1) Notice of Election which includes following information: Date of Election, Official Name of Election, Hours the Polls will Open and Close. Also, copy of Measure. (2) Consolidated Precincts: City Clerk to advise County Clerk of number of County Precincts and/or maximum registration to be included in setting up consol idated precincts. (3) Request for Indexes of Registration by committees. ___C. SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM SCHEDULE OF COUNTY CLERK SERVICES' (1) Argument filings. (2) Legal publications- Responsibility of City Clerk and payment to be made by City. (3) Official Designation of Consolidated Precincts, Polling Places and Appointment of Election Officers by City Council. All Election Officer and Polling Place Fees to be paid by the City. (This would include any possible custodian fees where schools are used as polling places.) (4) Absentee Voting' Processing of absent voter applications, mailing of absent voter ballots and voting in Clerk's office to be handled by City Clerk. (5) Absentee Canvass is responsibility of and will be made by City Clerk. (6) Semi-Official Canvass is responsibility of and will be made by City Clerk. (7) Official Canvass to be made by the City Governing Body. (8) City will be responsible for compliance with statutory requirements as set forth as the responsibility of the City Clerk in the Political Reform Act of 1974. (9) The conduct of the election remains the responsibility of the City Clerk. Performance of Services hereinabove specified in Section A are at all times considered to be under direction of the City Clerk and the County shall assume no special authority or responsibility in the conduct of the election designated to the City under provisions of the Elections Code, the Federal Voting Rights Act or such other law governing the conduct of such el ecti on. TERMS AND CONS I )ERATION Term' This schedule shall be in effect f~r the performance of specified s~ervices incident to the preparation and holding of the Municipal Elections to be held on 3ctober 6, 1981. In the event the COunty is unable to perform services required under this Agreement, as a result of employer/employee relation conditions, vendor conditions or other conditions beyond the control of the County Clerk, the County will be relieved of all obligations under this Agreement. Consideration- In consideration of the performance of the aforementioned services and supplies provided by the County Clerk, the City shall pay to the CoUnty Clerk a sum equal to the actual cost of such services and supplies. Clerk City of South San Francisco 7/9/81