HomeMy WebLinkAboutReso 35-1982RESOLUTION NO. 35-82
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE EXECUTION OF SUPPLEMENT
NO. 1 TO AN AGREEMENT WITH GROUP 4/ARCHITECTURE, RE-
SEARCH AND PLANNING, INC. FOR RENOVATION OF PORTIONS
OF CITY HALL AND FORMER POLICE SERVICES BUILDING
WHEREAS, the City of South San Francisco entered into an Agreement with
Group 4/Architecture, Research and Planning, Inc. (hereinafter "Consultant") on
September 30, 1981 for certain architectural and related professional design ser-
vices for the renovation to portions of the City Hall and the former Police Services
Building; and
WHEREAS, said services were to be performed by Consultant in five phases;
and
WHEREAS, the first phase of said services has been completed; and
WHEREAS, the specific scope of the services to be provided in the second,
third and fourth phases must now be set forth;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South
San Francisco that:
1. Supplement No. 1 to the Agreement to furnish architectural and related
professional design services to the City of South San Francisco for the renovation
to portions of the City Hall and the former Police Services Building, Project
No. PB-81-2, a copy of which is attached hereto as Exhibit "A", is hereby approved.
2. the execution of said Supplement No. 1 is hereby authorized.
3. the City Manager is authorized to execute said Agreement on behalf of
the City and to have his signature duly attested thereto.
I hereby certify that the foregoing Resolution was regularly introduced
·
and adopted by the City Council of the City of South San Francisco at a
regular meeting held on the 17th day of March , 1982,
by the fol 1 owing vote'
AYES: Councilmembers Ronald G. Acosta, Mark N. Addiego, Emanuele N. Damonte,
NOES'
ABSENT:
Gus Nicolopulos; and Roberta cerri Teglia
None
None
ATTEST:~ ~~x~
City Clerk
e
SUPPLEMENT NO. 1
TO THE AGREEMENT TO FURNISH ARCHITECTURAL AND RELATED DESIGN SERVICES
TO THE CITY OF SOUTH SAN FRANCISCO FOR
·
THE RENOVATION OF PORTIONS OF CITY HALL AND THE FORMER POLICE SERVICES
BUILDING, PROJECT NO. PB-81-2.
The City of South San Francisco, hereinafter called CITY, and Group 4/
Architecture, Research and Planning, Inc., hereinafter called CONSULTANT,
have entered into an AGREEMENT dated September 30, 1981 in connection
with the renovation of the City Hall and former Police Services Building.
The AGREEMENT is attached hereto as "Exhibit iA" and'incorporated by
reference as though fully set forth herein.
SECTION 1: .GENERAL
Phase 1 (Feasibility Study) of the above noted AGREEMENT has been completed.
Phase 2 (Design Development), Phase 3.(Contract Documents), and Phase 4
(Bidding) were generally described in the OUTLINE OF SCOPE OF SERVICES,
attached as "Exhibit A" to the AGREEMENT. The services which the
CONSULTANT now agrees to perform in Phase 2 through Phase 4, inclusive,
are now more specifically described in the following section, SECTION 2:
SCOPE OF SERVICES of this SUPPLEMENT.
SECTION 2: SCOPE OF SERVICES
The scope of work as set forth in the following phases is based on
Scheme A as described in the Feasibility Study as develop&d during
Phase 1 of the AGREEMENT. The limits of work include the City Hall site
bounded by Grand Avenue, Maple Street, Walnut Avenue and Miller Avenue,
although the majority of work shall occur within the existing City Hall
and former Police Services Buildings. The addition of an elevator to
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the exterior of the City Hall, a covered walkway between each of the two
buildings and other site modifications herein listed also form the basis
of work for this Project.
The CONSULTANT shall rely on a Soils Investigation Report provided by
the CITY to define the subsurface conditions at the site. The Soils
Investigation Report shall contain information pertinent to the completion
of this Project with emphasis'on the design of structures at the elevator
location and to the soils conditions affecting the water seepage into the
City Hall basement.
The CONSULTANT shall employ a licensed Surveyor to list contours and spot
elevations at those areas where construction work is anticipated for t~is
Project.
The work under Basic Services to be performed by the CONSULTANT for each
phase shall be defined as follows:
Phase 2 - Design Development Phase
Specific resPonsibilities of the CONSULTANT in this Phase shall include
the following:
Using the data prepared under Phase 1 of the AGREEMENT and employing
the Furniture Survey provided by the CITY the CONSULTANT shall
develop a Space Plan showing the size and location of all offices,
corridors, and other spaces and their furniture arrangements for the
two lower floors of the City Hall, the third floor of the City Hall
as it relates to elevator access, and the Police Services building
· Meet with Department Heads of city departments affected by this
renovation to review, and revise, as required, space arrangements
and adjacencies proposed for their departments
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· Prepare and submit to the CITY for approval a Color Board indicating
the colors, finishes, and textures of finish materials, both interior
and exterior to be employed under this Project.
· Attend six (6) public meetings pertaining to the completion of work
under this Phase as deemed necessary by the City Manager or the
Director of Public Services
· Field survey, to the extent possible, existing conditions in both
buildings and adjoining areas which affect the changes proposed
to the architectural,' structural, mechanical and electrical elements.
The CONSULTANT will rely on building documents provided by the CITY
.
but will not be held responsible for building elements which are
buried, not exposed to view, or not constructed as indicated on
drawings
· Prepare scaled drawings, an Outline Specification and other documents
of preliminary design qualitY to fix and describe the size and
character of the entire Project as to architectural, structural,
mechanical and electrical systems, materials and sUch other elements
as may be appropriate including:
- Renovation to the interior of the first and second floors of
the existing City Hall, as required, to accommodate new
offices and related spaces
- Renovation to'existing restrooms at the first floor of the
City Hall to accommodate its use for the physically handicapped
- Renovation to the interior of the third floor of the existing
City Hall, as required, to accommodate new office arrangements
as governed by the required elevator access to this level
- Renovation to accommodate installation of a handicapped
3 of 11
elevator to serve all habitable levels of the City Hall.
Resultant renovation of ramp and related site features to
accommodate access of handicapped individuals to elevator
- Review and renovation, as required, of the accessibility and
on-site parking of vehicles belonging to handicapped individuals
- Renovation to the concrete steps leading to the City Hall,
south side entry
- Renovation to alleviate the water infiltration problem at
the periphery of City Hall, lower level
- Renovation to portions of the roof of City Hall to alleviate
water infiltration and dryrot, and weatherproofing to existing
mechamical equipment
- Renovation to c~eate a covered walkway between the City Hall
and Police Services buildings and modifications to landscaping
at these areas
- Renovation to the interior and exterior of the former Police
Services building, as required, to accommodate new offices
and relates spaces. A new roof and a new HVAC system shall
also be included
· Prepare and submit to the CITY a Statement of Probable Construction
Cost based on the elements of the entire project
· Present and obtain approval from the South San Francisco Design Review
Board of those elements of this Project pertaining to their jurisdiction
· Present and obtain approval from the South San Francisco City Council
of the final design development documents produced under this Phase
before proceeding with Phase 3
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Submit twenty (20) copies of the approved design development
documents to the, Director of Public Services
Phase 3 - Contract Documents Phase
Specific responsibilities of the CONSULTANT in this Phase shall'include
the following:
Based on approved Design Development documents developed under
Phase 2 and any further adjustments in the scope or quality of the
Project or in the Project Budget authorized by the CITY, the
·
CONSULTANT shall prepare, for approval of the CITY, Contract
.
Documents consisting of complete, detailed, measured Drawings and
Specifications setting forth in detail the requirements for the
construction of the Project including architectUral, structural,
mechanical and electrical systems, materials and such other elements
as required for bidding purposes
· Prepare and submit to the CITY a revised Statement of Probable
Construction Cost based on the elements of the entire Project
· Attend six (6) public meetings pertaining to the completion of work
under this Phase as deemed necessary by the City Manager or the
Director of Public Services
· Assist the CITY, if required, in connection with the CITY's
responsibility for filing documents required for the approval of
governmental authorities having jurisdiction over the Project
· Assist the CITY in the preparation of the necessary bidding infor-
mation, bidding forms, the Conditions of the Contract, the form
of Agreement between the CITY and the Contractor, and any other
documents required by the CITY to be included in the Specifications
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~' ! ....... i[if ' ' T 1IT
Prepare a Work Phasing Schedule to. illustrate to the potential
Contractor the schedule by which he is to proceed with the various
elements of this Project
· Present and obtain approval from the South San Francisco City
Council of the final contract documents produced under this Phase
before proceeding with Phase 4
· Submit to the CITY original tracings of Drawings and reproducible
copies of Specifications for printing and distribution by CITY
Phase 4 - Bidding Phase
S~ecific responsibilities of the CONSULTANT in this Phase shall include
the following:
· Based on approved Construction documents and any further adjustments
in the scope or quali~y of the Project or in the Project Budget
authorized by the CITY, the CONSULTANT shall assist the CITY in
obtaining bids, and if required, assist in awarding and preparing
contracts for construction
· Assist CITY in preparation of Pre-Bid Conference and be present to
answer questions by prospective bidders
· Assist CITY in preparation of a listing of Contractors interested
in the Bidding of the Project. CONSULTANT shall not be responsible
for the quality of work provided by any Contractor
· Assist CITY in the evaluation of Bids received
· Be available to answer any questions by Bidders and to issue
Addenda to the Construction Documents, if required
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SECTION 3: ADDITIONAL SERVICES
Services not described in SECTION 2: SCOPE OF SERVICES of this SUPPLEMENT
and customarily not a part of these Basic Services shall be considered
as Additional Services. They shall be provided if authorized or confirmed
in writing by the CITY, and they shall be paid for by the CITY in addition
to the rates of payment described under SECTION 5: COMPENSATION of this
SUPPLEMENT.
SECTION'4: TIME OF PERFORMANCE
CONSULTANT shall begin work within seven (7) days following execution
of this SUPPLEMENT to the AGREEMENT and upon written notice by the CITY
to proceed with Phase 2. CONSULTANT agrees to complete Phase 2 through
Phase 4, inclusive, according to the Milestone Network to be submitted
Within ten (10) days after Notice to Proceed on Phase 2. Completion of
Phase 2 and Phase 3 by CONSULTANT shall not exceed 180 calendar days
unless~authorized by CITY. CONSULTANT will not be held~responsible for
delay caused by others or extenuating circumstances beyond control of ·
CONSULTANT.
SECTION 5: COMPENSATION
In consideration for services performed as described in SCOPE OF SERVICES,
the CITY agrees to pay the CONSULTANT on a Time and Material basis with a
Maximum Limit. The Maximum Limit for work performed under Phase 2 through
Phase 4, inclusive, shall be Sixty Nine Thousand Two Hundred Fifty One
Dollars ($69,251.00). '
Labor charges will be according to the attached SCHEDULE OF CHARGES,
"Exhibit lB". The rates shown include compensation for direct labor,
indirect labor overhead, general and administrative overhead, and profit
for the cONSULTANT and that of outside consultants. The costs of outside
consultants shall be billed to the CITY at a multiple of 1.1 times the
amounts billed to the CONSULTANT for such services.
7 of 11
Reimbursable Expenses for in-house and outside services shall be charged
according to "Exhibit D,, of the AGREEMENT.
Payments made in consideration for services performed by the CONSULTANT
as~generally described in SECTION 3: ADDITIONAL SERVICES shall be made
monthly by the CITY on a Time and Material Basis and according to the
SCHEDULE OF CHARGES, "Exhibit lB".
If the services covered by this SUPPLEMENT have not been completed within
twelve (12) months of the date thereof, through no fault of the CONSULTANT,
the amounts of compensation and rates set forth herein shall be equitably
adjusted. ~
SECTION 6: SUBCONTRACTS
CONSULTANT will employ the services of outside consultants in order to
complete the work under this SUPPLEMENT. The consultants are Design
Engineering Services (Mechanical Engineering), William Holmberg and
Associates (Electrical Engineering) and Glenn NelSon Engineers (Structural
Engineering). CONSULTANT shall be.as fully responsible to the CITY for
the negligent acts and omissions of his consultants, and persons either
directly or indirectly employed by them, as he is for the negligent acts
and omissions of persons directly employed by him.
SECTION 7: INSURANCE
The CONSULTANT agrees to provide and maintain the following insurance
specific to this Project for the duration of the Work performed by the
CONSULTANT.
1. Workers' Compensation as reqired by law.
2. Comprehensive General Liability Insurance with limits not less than
$100,000 each occurrence. Such policy shall include contractual
liability and completed operations coverage.
8 of 11
·
3. Comprehensive Automobile Liability Insurance, with limits not less
than $300,000 each occurrence and $50,000 property damage liability
for each occurrence.
4. Professional Liability Insurance, with limits not less than $100,000
for any one claim.
As a provision of the Comprehensive General Liability Insurance and the
Comprehensive Automobile Liability Insurance, the coverage shall include
the City of South San Francisco, its elective and appointive boards,
officers,, agents and employees with respect to work performed by the
CONSULTANT.
Said policies of insurance and each of them shall also contain the following
endorsement thereon:
"Notwithstanding any other provision in this policy, the insurance
afforded hereunder to the City of South San Francisco shall be primary
as to any other insurance or reinsurance covering or available to
the City of South San Francisco, and such other insurance or reinsurance
shall not be required to contribute to any liability or loss until
and unless the approximate limit of liability afforded hereunder is
exhausted."
SECTION 8: HOLD HARMLESS AGREEMENT
CONSULTANT hereby agrees to,.and shall, hold CITY, its elective and
appointive boards, agencies, officers, agents, and employees harmless
from any liability for damage or claims for damage for personal or bodily
injury, including death, as well as from claims for property damage which
may arise as a result of CONSULTANT's activities in performance of services
under this AGREEMENT, whether such services be by CONSULTANT or by any
subcontractor or subconsultant, or by any one or more persons directly or
indirectly employed by, or acting as agent for, CONSULTANT or any sub-
contractor or subconsultant, except for professional liability, or sole
9 of 11
negligence of the CITY. For professional liability, CONSULTANT agrees
to indemnify and hold the CITY, its elective and appointive boards,
agencies, officers, agents, and employees harmless from all claims costs,
and damages arising from CONSULTANT's or its subcontractor's or subcon-
sultant's negligent acts, errors or omissions. CONSULTANT additionally
agrees to, and shall, defend CITY and its elective and appointive boards,
·
agencies, officers, agents, and employees from any suites or actions at
law or in ~quity for damages caused, or alleged to have been caused, by
reason of any of the aforesaid services.
SECTION 9: NOTICES
Ail notices shall be in writing and delivered in person or transmitted
by certified mail, postage prepaid.
Notices required to be given to the CITY shall be addressed as follows:
Mr. Robert Yee, Director of Public services
City of South San Francisco
400 Grand Avenue
South San Francisco, California 94080
Notices required to be given to the CONSULTANT shall be address as
follows:
Mr. Julian D. Munoz
Group 4/Architecture, Research and Planning, Inc.
467 Forbes BOulevard
South San Francisco, California 94080
Ail of the provisions of the AGREEMENT shall remain in effect during the
period of this SUPPLEMENT.
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In witness whereof, the following duly authorized representatives of the
CITY and the CONSULTANT have signed in confirmation of this SUPPLemENT
to the AGREEMENT.
Dated
CITY OF SOUTH SAN FRANCISCO
GROUP 4/ARCHITECTURE,
RESEARCH AND PLANNING, INC.
C. Walter Birkelo
City Manager
Julian D. Munoz
Vice President
11 of 11
AGREEMENT
EXHIBIT IA
This Agreement, entered into on September 30, ]98] , is
by and between the City of South San Francisco, hereinafter called CITY,
and Group 4/Architecture, Research and Planning, Inc., hereinafter called
·
CONSULTANT.
SECTION 1: GENERAL
This Agreement pertains to architectural and related professional design
services for the renovation to portions of the City Hall and to the former
Police Services Building. The services to be performed by the CONSULTANT
are categorized into the following phases:
Phase 1 - Feasibility Study
Phase 2 - Design Development
Phase 3 - Contract Documents
Phase 4 - Bidding
Phase 5 - Construction Administration
-SECTION 2: SCOPE OF WORK
The services which the CONSULTANT agrees to perform in the above phases
of the project are generally described in the OUTLINE OF SCOPE OF SERVICES,
attached hereto as "Exhibit A". The services which the CONSULTANT agrees
to ~perform in Phase 1 (Feasibility Study) are specifically described
in SCOPE OF SERVICES - PHASE 1, which is attached hereto as "Exhibit B".
'Exhibits A and B are made a part of this Agreement.
The proposed services for Phase 2, Phase 3, Phase 4 and Phase 5, as shown
in Exhibit A, are a part of this Agreement, but the specific scope of ~
these services is not yet defined and thus their specific description
is not included. This Agreement serves as the general agreement for
such services, which may be specifically authorized by the CITY by a
Notice to Proceed, Task Order, or other document, setting forth the
detailed scope, fee, insurance requirements, time schedule, and specific
terms for such work.
Page 1 of 14
SECTION 3: TIME OF PERFORMANCE
CONSULTANT shall begin work within seven (7) days following execution
of this Agreement and upon written notice by CITY to proceed with Phase 1.
CONSULTANT agrees to complete the services for Phase 1 within forty-five
(45) days from the Notice to Proceed, except that CONSULTANT will not
be held responsible for delay caused by others or circumstances beyond
control of CONSULTANT.
SECTION 4: COMPENSATION
.
In consideration for services described in Phase 1 and in Exhibit B,
the CITY agrees to pay the CONSULTANT a fixed fee plus Reimbursable Expenses.
CONSULTANT shall perform all of the services described in Exhibit~B (Phase 1)
for a total fee of Five Thousand Nine Hundred Thirty Dollars ($5,930.00).
The CONSULTANT will submit copies of receipted bills and other documents
in support of its allocation of in-house and outside Reimbursable Expenses.
Reimbursable Expenses for in-house services such as reproduction during
Phase 1 will be charged at direct cost and shall not exceed Fifty Dollars
($50.00). Reimbursable Expenses for outside services such as long distance
telephone calls and reproduction for Phase 1 will be charged at direct
cost, plus five (5) percent and shall not exceed One Hundred Dollars ($100.00).
The estimated fees for Phase 2, Phase 3, Phase 4 and phase 5 shall be in
the ranges shown in the ESTIMATE OF FEE, attached hereto as "Exhibit C".
Reimbursable Expenses for Phase 2, Phase 3, Phase 4 and Phase 5 shall be
as shown in "REIMBURSABLE EXPENSES - PHASE 2 THROUGH PHASE 5" attached
hereto as "Exhibit D". Exhibits C and D are made a part of this Agreement.
SECTION 5: METHOD OF PAYMENT
The CONSULTANT shall submit monthly invoices to the CITY for services
performed and reimbursable expenses incurred, and CITY Shall render payment
to CONSULTANT based upon said invoices, contingent upon approval by CITY
as to. performance of the work and within thirty (30) days of submittal.
Page 2 of 14
SECTION 6: OWNERSHIP OF DOCUMENTS
The CITY shall have full and complete access to the CONSULTANT'S calcu-
lations, drawings, specifications and other documents during.progress of
the work. Ail such documents prepared by the CONSULTANT shall become the
property of th~ CITY at the completion of the project. The CONSULTANT may
retain a copy of all material produced under this Agreement for its use
in its general business activities. Should the CITY desire to use the
work completed under this Agreement for purposes other than those intended
under this Agreement, the CITY will notify the CONSULTANT in writing prior
to any reuse 6f the CONSULTANT'S documents.
SECTION 7: CITY FURNISHED MATERIAL
.
The CITY agrees to make available to the CONSULTANT all drawings, specifi-
cations and other existing documents pertaining to the project.
SECTION 8: INSURANCE
The CONSULTANT agrees to provide and maintain the following insurance
during the completion of Phase 1:
1. Workers' Compensation as required by law.
2. Comprehensive General Liability Insurance with limits not leSs than
$100,000 each occurrence. Such policy shall include contractual liability
and completed operations coverage.
3. Comprehensive Automobile Liability Insurance, with limits not less
than $300,000 each occurrence and $50,000 property damage liability
for each occurrence.
4. Professional Liability Insurance, with limits not less than $100,000
for any one claim.
As a provision of the Comprehensive General Liability Insurance and the
Comprehensive Automobile Liability Insurance, the coverage shall include
the City of South San Francisco, its elective and appointive boards, officers,
agents and employees with respect to work performed by the CONSULTANT.
Page 3 of 14
· I ......... III[ '~ liT
As evidence of said coverage for Phase 1 the CONSULTANT shall forward
Certificates of Insurance which shall include a provision for a cancellation
notice of not less than thirty (30) days, directed to the CITY. Further,
the CONSULTANT shall, upon request, submit for inspection any such insurance
policies to the CITY.
Insurance for work completed under P~ase 2, Phase 3, Phase 4 and Phase 5
shall be determined upon the completion of Phase 1 and prior to the·
commencement of Phase 2.
SECTION 9: RESPONSIBILITY; INDEMNIFICATION
CONSULTANT shall indenmify, save harmless, and at CITY's request, defend
CITY, its employees, agents, and representatives from and against all
claims, demands, actions, causes of action, losses, damages, liabilities,
costs and expenses including reasonable attorney's fees or obligations, for
or in connection with injury or damage to any person or property which
arises out of or is in any way connected with the negligent act, error or
omission of CONSULTANT and its agents, subcontractors, or employees as a
result of CONSULTANT'S rendition of services under this Agreement.
SECTION 10: USE OF SUBCONTRACTORS
The CONSULTANT is permitted to subcontract professional structural design
services with the firm of Glenn Nelson Engineers and to subcontract pro-
fessional mechanical and electrical design services With the firm of Design
Engineering Services for the execution of this work. Unless written approval
from the CITY is received, the CONSULTANT shall not subcontract, any services
-other than those specifically noted in this'Agreement, and except for
service firms engaged in reproduction, typing and printing. CONSULTANT
shall be solely responsible for reimbursing any subcontractors and the CITY
shall have no obligation to them.
SECTION 11: ASSIGNMENT
CONSULTANT shall not assign any of its rights nor transfer any of its
obligations under this Agreement without the prior written consent of the
CITY.
. Page 4 of 14
SECTION 12: ADDITIONAL SERVICES
CONSULTANT may perform Additional Services, other than those stipulated
in the attached Exhibit A, if requested by the CITY. CONSULTANT shall
not proceed with performance of such services without written Notice to
Proceed. Compensation for any such Additional Services shall be as agreed
to by both parties to this Agreement.
SECTION 13: TERMINATION
The CITY may terminate this Agreement upon ten (10) days written notice
to the CONSULTANT in the event of substantial failure by the CONSULTANT
to perform in accordance with the terms of this Agreement through no fault
of the CITY. In the event of Termination, the CONSULTANT shall deliver to
the CITY all work products completed to date, and shall be paid by the CITY
for all services performed to date in accordance with terms of the Agreement.
IN WITNESS WHEREOF, duly authorized representatives of the CITY and the
CONSULTANT have signed in confirmation of this Agreement as of the day and
year above written.
~CITY OF SOUTH SAN FRANCISCO
400 Grand Avenue
South San Francisco, California 94080
(Type~ name) l~la] ter B
(Title)
CJ ty Manager
(Typed name)
(Title)
Page 5 of 14
ATTEST
City Clerk
GROUP 4/ARCHITECTURE, RESEARCH AND PLANNING, INC. (~A California Corporation)
467 Forbes Boulevard
South San Francisco, California 94080
.
.
J Vice President
Page 6 of 14
EXHIBIT A
OUTLINE OF SCOPE OF SERVICES
Phase 1: Feasibility Study
(see attached Exhibit B: SCOPE OF SERVICES - PHASE 1)
Phase 2: Design Development
Based on the approved Feasibility Study, the CONSULTANT team
will prepare drawings, pictorial renderings and other documents
Which will describe the architectural design. The mechanical/
electrical and structural systems will be described.
Specific tasks will include:
' - Preliminary Floor Plans
-'Outline Specifications
,
- Preliminary Construction Cost Estimate
- Preliminary Construction Schedule
Phase 3: Construc'tion Documents
The Contract Documents.will provide complete descriptions of
.all work involving the architectural, structural, mechanical,
--electrical and fire safety systems for all elements of the
Project. ~he documents will describe, locate, dimension, as
well as give the physical properties, performance characteristics,
·
workman~hip and all other pertinent information relating these
components.
Specific tasks will include:
- Final Design Drawings
- Construction Specification
- Final Construction Cost Estimate
Page 7 of 14
Phase 4: Bidding
During the Bidding Phase, the design team will provide City~
Staff with advice and consultation on an as-required basis.
Specific assistance and service would include:
- Holding a Pre-Bid Conference
- Answering questions of prospective bidders on the Contract
Documents
- Assistance with Bid Review or Analysis and Recommendation
- Preparation of Amendments to the Contract Documents~to
clarify or add Changes
Phase 5: Construction Administration
The Construction Administration Services are those services of
the CONSULTANT required to assure construction performance, and
to administer and monitor the construction contractor.
These services would include:
- Pre-Construction activities
- Additional architectural/engineering services as required
for clarification of the Contract Documents
- Review Laboratory Reports, Mill Certificates and other
Reports
·
- Provide Field Inspection as required to monitor~contractor's
performance
- Construction contract changecontrol
- Review of Shop Drawings and other submittals
Page 8 of 14
EXHIBIT B
SCOPE OF SERVICES - PHASE 1
Feasibility Study
An analysis of the existing buildings will be conducted. A concise
statement of the spatial requirements, both existing and proposed, will
be developed based on interviews and input with key City staff. Design
concepts will be presented and evaluated and printed in final form for
City review and for selection of appropriate alternative.
.
I. Feasibility Study
A. Building/System Review
1. Site visits
2. Maintenance personnel.interviews
3. ·Review of past renovation work
B. Program Development
1. Interview with the following departments/divisions:
· a. City Attorney
b. Purchasing
c. Finance
~. Print shop
°e. Planning
f. Building
g. Engineering
h. City Treasurer
i. City Clerk
2. Review spatial requirements
a. Existing
b. Proposed
3. Prepare Program Draft
Page 9 of 14
C. Review of Program Draft
1. City Manager
2. City Council
D. Analysis of Existing Structures: City Hall and former Police
Service BUilding
1. Architectural
,
2. StruCtural
3. Mechanical
4. Electrical
E. Formulation of Design Concept Alternatives (including plan drawing,
.cost'estimate range, rational and description)
1, Renovate two lower floors of City Hall and renovate former
· Police Service'Building
2. East addition to City Hall
3. North addition to City Hall
4. New building
F. Final Report
1. Introduction
2. Program
3. Design Concept Alternatives
4. Recommendations
5' Review Final Report with City Staff and City Council
Page 10 of 14
EXHIBIT C
ESTIMATE OF FEE
Minimum Renovation:
$400,000 Renovation:
Maximum Renovation:
This estimate is based on a minimal renovation
of the first and second flodrs of the City
Hall building and the former Police Services
Building with no structural upgrading and
little or no electrical and mechanical
upgrading. The assumed construction budget
is $300,000.
This estimate is based on a renovation
of the first and second floors of the City
Hall building and the former Police Services
Building. Little or no electrical, mechanical
or structural work will be done to the City
Hall. The former Police Services Building
will have a new HVAC system installed and
minor electrical and structural upgrading.
The assumed construction budget is $400,000.
This estimate is based on extensive archi-
tectural, mechanical, electrical and struc-
tural renovation to the former Police Services
Building. The work would include removal
of interior non-bearing concrete walls and
the inStallatiOn of new HVAC system. The
first and second floors of the City Hall
would be completely renovated. Modifications
to the existing electrical and mechanical
system will be made to increase operating
efficiency. The assumed construction budget
is $750,000.
Page 11 of' 14
New Building:
This estimate assumes a new 10,000 square
foot office building and renovation to the
first and second floors of the City Hall
building. The assumed construction cost-of
the new building is $1,000,000. The assumed
construction cost for the renovation of the
City Hall is $250,000. The fee estimated
assumes 7% of the construction cost of the
new building and 11% of the construction
cost of the renovation work.
Page 12 of 14
PHASE
RENOVATION FEE RANGE
Minimum Maximum
ESTIMATE FOR
$400,000 RENOVATION
ESTIMATE FOR
NEW BUILDING AND
PARTIAL RENOVATION
TO CITY HALL
A. Feasibility ~ Study
$ 5,930. $ 5,930.
$ 5,930.
$ 5,930.
B. Design Development
4,000. 10,000.
6,000.
29,250.
Oq
0
C. Contract Documents
D. Bidding
E. Construc. Administration
12,000. 40,000.
500. 2,000.
4,000. 18,000.
25,000.
1,000.
7,000.
43,850.
4,875.
19,500.
EXHIBIT D
REIMBURSABLE EXPENSES - PHASE 2 THROUGH PHASE 5
Reimbursable Expenses for in-house services such as reproduction will
be charged, at direct cost and shall not exceed Two Hundred Fifty Dollars
($250.00).
Reimbursable Expenses for outside services such as long distance telephone
calls and reproduction will be charged at direct cost, plus five (5)
percent and shall not exceed Seven Hundred Fifty Dollars ($750.00). The
CONSULTANT will include receipted bills or other documents, reasonably
required by the CITY.
Page 14 of 14
EXHIBIT lB
SCHEDULE OF CHARGES
Group 4/Architecture, Research and Planning, Inc. (Prime Consultant: Architecture)
-
Principal: $55/hour
Employees:
$20.62/hour through $44.69/hour
(depending on personnel)
-Design Engineering Services, Inc. (Consultant: Mechanical Engineering)
Principal: $55/hour
prOject $45/hour
Engineer:
Draf ting: $ 30/hour
Secretarial: $25/hour
Glenn Nelson Engineers, Inc. (Consultant: Structural Engineering)
Principal: $50/hour
Employee: $30/hour
William Holmberg and Associates, Inc. (Consultant: Electrical Engineering)
·
Principal: $55/hour
Employee: $30/hour
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