HomeMy WebLinkAboutReso 63-1982 RESOLUTION N0,63-82
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO,~STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING EXECUTION OF SUPPLEMENT NO.
2 TO AN AGREEMENT WITH GROUP 4/ARCHITECTURE, RESEARCH
AND PLANNING, INC. FOR THE RENOVATION OF PORTIONS OF
CITY HALL AND THE FORMER POLICE'SERVICES~BUILDING
that'
BE IT RESOLVED by the City Council of the City of South San Francisco
1. 'Execution'of Supplement.
Execution of Supplement No. 2 to an Agreement to furnish architectural
and related design services to the City of South San Francisco for the renovation
of portions of City Hall and the former Police Services Building entered into
on September 30, 1981 between the City of South San Francisco and Group 4/
Architecture, Research and Planning, Inc., in order to incorporate the renovation
of the Library on the City Hall Complex int° the design services is hereby
authorized, and a copy of said Supplement is attached hereto as Exhibit "A."
2. Signatures.
The City Manager is authorized to execute said Supplement on behalf
of the City, and the City Clerk attest'his signature thereto.
I hereby certify that the foregoing Resolution was regulalry introduced
and adopted by' the City Council of the City of South San Francisco at a regular
meeting hled on the 16th day of June
AYES'
NOES'
ABSENT:
, 1982, by the following vote:
Councilmembers Ronald G. Acosta, Emanuele N. Damonte, Gus Nicolopulos
and Roberta Cerri Te.qlia
None
Mark N Addiego
SUPP~~ 'NO.' 2
EXHIBIT "A"
to RESOLUTION NO~ 63-82
TO THE AGR~ TO FURNISH ARCHITE~ AND RELATED DESIGN SERVICES TO
THE CITY OF SOXI~ SAN FRANCISCO FOR
THE RENOVATION OF PORTIONS OF CITY HAT.T AND THE FOKMER POLICE SERVICES
~ING, PROOE6~ NO. PB-81-2
The City of South San Francisco, hereinafter called "CITY.~':' and GROUP 4/
Architecture, Research and Planning, Inc., hereinafter called "C(~01.TANT,"
have entered into an AGR~~T dated September 30, .1981 in connection with
the renovation of the City Hall and former Police Services Building (herein-
after "~'), which ~ was anended on March 23, 1982 by.
SUPI~FMENT NO. 1 to said AGRa. The AGR~ is attached hereto as
'~xhibit 2A" and SUPPIFMENT NO. 1 is attached hereto as '~hibit 2B." Both
docummnts are incorporated by reference as though fully set forth herein.
This SUPPIFMENT is being executed ~n order to incorporate the renovation
-of the Library on the City Hall Ccmplex into the design services being
performed by the CONSULTANT for portions of the City Mmll and the former
Police Services Building.' The services which the C~NSULTANT now agrees
to perfom over and above those contracted for under SUPPIFMENT NO. 1 are
described~.in the following secticn, SECTION 2: SCOPE OF SERVICES of this
The scope of work as set forth in the foll~ming phases is based on interviews
with City pers~nel and site visits to the library Building and is to be
performed in addition to the services outlined in the AGR~ and
SUPP~FMENT NO. 1 thereto. The limits of work include the City Hall site,
bounded by Grand Avenue, Maple Street, Walnut Avenue and .Miller Avenue
although the mjority of work shall occur within and directly adjacent to
the City Hall library.
The work under Basic Services to be performed by the CONSULTANT for each
phase shall be defined as follows:
Page 1 of 8
Phase 1 - Feasibility Study (deleted for this SUPPLEMENT)
Phase 2 - Design Development Phase
Specific responsibilities of the CONSULTANT in this Phase shall include
the following:
o Field SurVey, to the extent possible, conditions in the Library
building which affect the changes proposed to the architectural,
structural, mechanical and electrical elements. The CONSULTANT
will rely on building documents provided by the CITY but will
not be held responsible for building elements which are buried,
not exposed to view, or not constructed as indicated on drawings
o Attend six (6) public meetings pertaining to the completion of work
under this Phase as deemed necessary by the City Manager or the
Director of Public Services
o Prepare scaled drawings, an Outline Specification and other documents
of preliminary design quality to fix and describe the size and
character of the entire Library renovation project as to architectural,
structural, mechanical and electrical systems, materials, and such
other elements as may be appropriate including:
- Renovation to the interior of the first floor of the Library,
to consolidate the two existing circulation desks into one
new circulation desk adjacent to the Walnut Avenue entry
- Renovation to the interior of the'first floor of the Library,
as required or permitted structurally, to allow for a more
efficient layout of stacks at the Children and Adult book
sections
- Renovation of the core of spaces separating the Children and
Adult book sections, as required, to consolidate the number
of underutilized spaces and to provide for improved access
and control for this Walnut Avenue entrance
Page. 2 of 8
- Renovation of miscellaneous elements to the staircase leading
from the first floor of the Library to the lower floor
- Renovation of the exterior Walnut Avenue entrance to provide
for the accessibility of handicapped persons to the Library
- Renovation to the roof of the Library to provide for anew
roof, insulation and flashing and other pertinent related
amenities as required
- Renovation to the exterior west side wall to seal cracks in
the masonry wall
Meet with the Librarian, City Manager, Director of Public Services
and other concerned City officials to review, and revise, if required,
the documents produced by the C~NSULTANT under this Phase
o Prepare and submit to the CITY a Statement of Probable Construction
Cost based on the elements of the entire Project
Present and obtain approval from the South San Francisco City Council
of the final design development documents produced under this Phase
before proceeding with Phase 3
o Submit twenty (20) copies of the approved design development documents
to the Director of Public Services
Phase 3 - Contract Documents Phase
Specific responsibilities of the CONSULTANT in this Phase shall include
the following:
o Based on approved Design Development documents developed under Phase
2 and any further adjustments in the scope or quality of the Project
or in the Project Budget authorized by the CITY, the CONSULTANT
shall prepare, for approval of the CITY, Contract Documents consisting
Page 3 of 8
of complete, detailed, measured Drawings and Specifications setting
forth in detail the requirements for the construction of'the Project
including architectural, structural, mechanical and electrical systems,
materials and such other elements as required for bidding purposes
o Prepare and submit to the City a revised Statement of Probable
Construction Cost based on the elements of the Library renovation
o Attend six (6) public meetings pertaining to the completion of work
under this Phase as deemed necessary by the City Manager or the Director
of Public Services
o Assist the CITY, if required, in connection with the CITY's responsibility
for filing documents required for the approval of governmental authorities
having jurisdiction over the Project
o Assist the CITY in the preparation of the necessary bidding information,
bidding forms, the Conditions Of the Contract, the form of Agreement
between the CITY and the Contractor, and any other documents required
by the CITY to be'included in the Specifications
o Integrate this Library renovation into the Work Phasing Schedule
being prepared for the City Hall and the former Police Services
Building under SUPPLEMENT NO. 1
o Present and obtain approval from the South San Francisco City Council
of the final contract documents produced under this Phase before
proceeding with Phase 4
o Submit to the CITY original tracings of Drawings and reproducible
copies of Specifications for printing and distribution by the CITY
Page 4 of 8
Phase 4- Bidding Phase
Specific respcmsibilities of the CCNSULTANT in this Phase shall include
the following
Based on approved Construction documents and any further adjustmmnts
in the scope or quality of the Project or in the Project Budget
authorized by the CITY, 'the CfINSULTANT shall assist the CITY in
obtm~ning bids, and if'required, assist in a~ard~ng and preparing
ccmtracts for construction.
Assist the CITY in preparation of Pre-Bid Conference and be present
to 'answer questions by prospective bidders.
Assist the CITY 'in preparation of a lis. ting of Contractors interested
in the Bidding of the Project. CONSU~.TANT shall not be responsible
for the quality of work provided by any Contractor.
o Assist the CITY in the evaluation of Bids received.
Be available to answer any qUestions by Bidders and 'to issue Addenda
to the Construction Documents, if required.
Services not described in. SECTION 2: SCOPE OF SERVICES of this SUPI~~
and customarily not a part of these Basic Services Shall be considered as
Additional Services, unless said services are included in the SCOPE OF SERVICES
of the basic AGRKFMENT or SUP~ NO. 1 thereto. They shall be provided
if authorized or confirmed in writing by the CITY, and they shall be paid
for by the CITY in addition to the rates of payment described under SECTIfIN
5: CCMPENSATION of this SUP~FMENT.
CONSULTANT shall begin work within seven (7) days following execution of
Page 5 of 8
this SUPPLEMENT to the AGREEMENT and upon written notice by the
CITY to proceed with Phase 2. CONSULTANT agrees to complete Phase
2 through Phase 4, inclusive, coincidental with the revised Milestone
Network submitted to the CITY for approval under Phase 2 work of
SUPPLEMENT NO. 1. CONSULTANT will not be held responsible for delay
caused by others or extenuating circumstances beyond control of
CONSULTANT
SECTION 5: COMPENSATION
In consideration for services performed as described in SCOPE OF SERVICES,
the CITY agrees to pay the CONSULTANT on a Time and ~terial basis with
a Maximum Limit. The Maximum Limit for work performed under Phase 2 through
Phase 4, inclusive, shall be Ten Thousand Seven Hundred Six Dollars
($10,706.)
COmpensatiOn for work under this SUPPLEMENT shall be added to the Compensation
for work under SUPPLEMENT NO. 1 to forTM a new MaximumLimit to include the
combined services for this SUPPLEMENT and SUPPLEMENT NO. 1.
Labor charges will be according to the SCHEDULE OF CHARGES shown in "Exhibit lB"
of SUPPLEMENT NO. 1. The rates include compensation for direct labor,
indirect labor overhead, general and administrative overhead, and profit
for the CONSULTANT and that of outside consultants. The costs of outside
consultants shall be billed to the CITY at a multiple of 1.1 times the
amounts billed to the CONSULTANT for such services.
Reimbursable Expenses for in-house and outside services shall be charged
according to "Exhibit D" of the AGREEmeNT.
Payments made in consideration for services performed by the CONSULTANT
as generally described in SECTION 3: ADDITIONAL SERVICES shall be made
monthly by the CITY on a Time and Material Basis and accordingto the
SCHEDULE OF CHARGES, "Exhibit lB" of SUPPLEMENT NO. 1.
Page 6 of 8
If the services covered by this SUPPT~ have not been ccmpleted within
the time frame specified in SUPPIFMENT NO. 1, through no f~ult of the
CCNSULTANT, the amounts of cc~N~msatiom and rates set forth herein shall
be equitably adjusted.
SFLTI~ 6: SUBC(/qTRACCS
OONSULTANT will employ the-santo outside consultants as noted in sUP~FMENT
NO. 1, as required, to cc~plete the Scope of Services of this ~.
CCN~~ shall be as fully responsible to the CITY for the negligent
acts and Omissions of his consultants, and persons either directly or
indirectly employed by them, as he is for the negligent acts and cmissicms
of persons directly employed by him.
will maintain .the same insurance as specified in SECTION 7
of gOPPL~M~ NO. 1.
SELTION 8: HOLD HANMI~SS AGR~
CCN~~ hereby reaffirms the Hold Harmless Agreement which appears in
SECTION 8 of S/JPPIFMENT NO. 1.
SECTION 9: NOTICES
-Ail notices shall be in writing and delivered in person or transmitted by
certified mail, postage prepaid.
Notices required to be given to the CITY shall be addressed as follows:
Mr. Robert S. Yee, Director of Public Services
City of South San Francisco
400 Grand Avenue
South San Francisco, California 94080
Page 7 of 8
Notices required to be given to the CONSULTANT shall be addressed as follows:
Mr. Julian D. Munoz, Principal
Group 4/Architecture, Research and Planrdng, Inc.
467 Forbes Boulevard
South San Francisco, California 94080
The parties hereto hereby agree that, except, as provided here~, all of
the pr~ovisions of the AGREKMENT and SUPPIFMENT NO. 1 to said
shall continue unchanged and shall remain in full force and effect.
In witness whereof, the foll~ring duly authorized representatives of the.
CITY and CONSULTANT have sigDed'in confirmation of this SUPPIFMENT NO. 2 to
the A~.
Dated'" ' ' June. 2.1 ~, '1982. ·
CITY OF SOUTH SAN FRANCISCO
/.s/. £... Wa.lter. Birkelo
C. Walter Bizkelo
City Mana~r
....... ../sf' Barbara. A- -Battaya
Barbara Battaya
City Clerk
RESEARCH AND PLANNING, INC.
...... /s/. Ju]Jan. D,.Munoz '
Julian D. Munoz
Vice President
Page 8 of 8