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HomeMy WebLinkAboutReso 126-1983RESOLUTION NO. 126-83 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH T. H. ROGERS ASSOCIATES FOR TECHNICIAL SERVICES (BURI BURI LIGHTING PLAN) BE IT RESOLVED by the City Council of the City of South San Francisco that: 1. Execution of Agreement. Execution of an Agreement for technical services (Buri Buri Lighting Plan) between the City of South San Francisco, a municipal corporation and T. H. Rogers Associates, a corporation, a copy of which is attached hereto as Exhibit "A", is hereby authorized. 2. Signatures. The Mayor is authorized to execute said Agreement on behalf of the City, and the City Clerk attest his signature thereto. NOES: I hereby certify that the foregoing Resolultion was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 7th day of September , 1983, by the following vote: AYES: Council~mbers Ronald G. Acosta, Mark N. Addiego, Emanuele N. Damonte, Gus Nicolopulos; and Roberta Cerri Teglia None ABSENT: None Exhib~ "A" to Resolution No. 126-83 ( '~ AGREEMENT FOR TECHNICIAL SERVICES , BETWEEN T. H. ROGERS ASSOCIATES AND THE CITY OF SOUTH SAN FRANCISCO BURI BURI LIGHTING PLAN THIS AGREEMENT is made and entered into this ?th day of September, 1983, by and between the City of South San Francisco, a municipal corporation herein- after referred to as "City", and T. H. Rogers Associates hereinafter referred to as "Engineer". WITNESSETH WHEREAS, City desires to obtain the professional services of Engineer to prepare plans for the project known as "Buri Buri Park Lighting Plan" and Engineer is willing to perform said services. NOW, THEREFORE, IT IS AGREED AS FOLLOWS' 1. City and Engineer shall perform the covenants and provisions set forth in Exhibit "A" entitled, "Exhibit "A" to Agreement for Technical Services be- tween T. H. Rogers Associates and the City of South San Francisco, Buri Buri Park Lighting Plan", a copy of said Exhibit is attached hereto and incorporated herein by this reference. 2. City and Engineer shall establish a schedule for the completion of said work which is attached to this Agreement as Exhibit "B" and incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above. ATTEST: CITY OF SOUTH SAN FRANCISCO, a municipal corp~mqtion City Manager ENGINEER T. ~ers Associates By: ~t4_~q/t/~. Title' By' Title' CENTRAL RECORDfi EXHIBIT "A" TO AGREEMENT FOR TECHNICAL SERVICES BETWEEN T. H. ROGERS ASSOCIATES AND THE CITY OF SOUTH SAN FRANCISCO BURI BURI PARK LIGHTING PLAN Engineer to program the following services: 1.1 To hold consultation meetings with the Department of Parks and Recreation and other City staff as necessary for the purpose of discussing various items of design, costs, and coordination, and one City Council meeting and one Commission meeting a~ necessary for .approval of the plans. 1.2 To prepare a preliminary lighting master plan to advise the City of the numbers, locations, and types of lighting fixtures which will provide adequate lighting for sports, parking, paths, and security within park boundaries. 1.3 To prepare working drawings, technical specifications and budget estimates for use in obtaining competitive bids for construction for all phases including the following: a. Parking lot lighting b. Pathway and security lighting c. Sign uplights - for one sign d. One basketball court - lighting and controls e. One tennis court, new lighting and controls f. Play area security lighting 1.5 To assist with technical questions and addenda, if required during the bidding period, and with the evaluation of the bids received and selection of contractor(s). 1.6 To review contractors' submittals of equipment and materials data for conformance with the plans and specifications. 1.7 To review and inspect the installation and operation of the lighting system for conformance with the contract documents. Engineer shall give City reasonable notice of the item of said inspections so that · City representatives may be present. Engineer's observations and inspections shall be supplemental to the City's normal site inspec- tion program. Engineer shall review work and make recommendations to the City's inspection staff based on his observations. All formal changes, progress payments and related matters shall be through the Director of Parks and Recreation. 2. The procedures for administering the provisions of this Agreement shall be as follows- 2.1 The fee for all work performed shall be a fixed amount of Five Thousand Eight Hundred Dollars ($5,800.00), invoiced in progress increments. The estimated percentage breakdown of the total scope of work is as follows: a. Meetings and plan proposals 12% b. Preliminary schematic plans 14% c. Study and report on energy use 6% ' d. Prepare bid documents 58% e. Addenda and bid evaluation 2% Submittals review 3% g. Construction and operation review 5% 2.2 Additional services shall be based upon hours actually expended, invoiced at rates as follows- a. Drafting services $36.00 per hour b. Technical design services $45.00 per hour c. Principal professional services $54~00 per hour 2.3 Engineer to furnish all printing except final printing for bidding purposes, and three (3) sets of reproducibles for all plans° 2.4 Printing of plans and specifications for bidding and construction shall be by the City. 2.5 Termination If the contract is terminated by either party, the Engineer shall be paid for completed work done in accordance with the hourly fee schedule. 2.6 .City and Engineer shall develop a time schedule outlining Completion dates for the entire scope of work. The time for completion of per- formance may be reasonably extended by agreement of both the parties. 2.7 City shall furnish the Engineer prints of all necessary surveys and utility drawings and plans for its use. 2.8 Engineer agrees to provide and maintain the following insurance during the duration of the project' a. Workers' Compensation as required by law. b. Comprehensive General Liability Insurance with.limits not less than $1,000,000 each occurrence. Such policy shall include con- tractual liability and completed operations coverage. c. Comprehensive Automobile Liability Insurance, with limits not less than $500,000 each occurrence and $500,000 property damage liability for each occurrence. d. Professional Liability Insurance, with limits not.less than $250,000 for any one claim. As a provision of the Comprehensive General Liability Insurance and the Comprehensive Automobile Liability Insurance, the coverage shall include', as additional insured under the policies, the City, its elective and appointive boards, commissions, officers, agents and employees with respect to work per- formed by the Engineer. The insurance policies provided for in this Section which include the City~ its elective and appointive boards~ commissions, officers, agents and employees as an additional insured shall contain the following endorsement. "Notwithstanding any other provision in this policy, the insurance afforded hereunder to the City of South San Francisco shall be primary as to any other insurance or reinsurance covering or avail- able to the City of South San Francisco, and such other insurance or reinsurance shall not be required to contribute to any liability or loss until and unless the approximate limit of liability afforded hereunder is exhausted" As evidence of said coverage the Consultant shall forward Certificates of Insurance, upon request, which shall include a provision for a cancellation notice of not less than thirty (30) days, directed to the City Further, the Consultant shall, upon request, submit for inspection any such insurance policies to the City. 2.9 RESPONSIBILITY; INDEMNIFICATION Engineer shall indemnify, save harmless, and at City's request, defend City, its employees, agents and representatives from and against all claims, demands, actions, causes of action, losses, damages, liabilities, costs and expenses including reasonable attorney's fees or obligations, for or in connection with injury or damage to any person or property which arises out of or is in any way connected with the negligent act, error or omission of Engineer and its agents, subcontractors, or employees as a result of Engineer's rendition of services under this Agreement. 3.0 Work shall be completed per the agreed-upon schedule outlined in Exhibit "B" to be determined at the beginning of the work. Work schedule shall accompany Agreement for' Engineer Services when submitted for approval. 3.1 Time is of the essence and the Commencement, Completion, and Phas- ing of Work as set forth in Exhibit "B" which is attached hereto, and incorporated herein as a part of this Agreement, shall provide the time provisions applicable to this Agreement. 3.2 Liquidated Damages' It is agreed by the parties to this Agreement that in case all the work called for under said Agreement in all parts and requirements is not finished or completed within the dates, as set forth in Exhibit "B", damage will be sustained by the City, and that is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the city will sustain in the event of and by reason of such delay; and it is therefore agreed that the Engineer shall pay to the City the sum of $100.00 per day for each and every calendar day's delay in finishing all work under said Agreement, in excess of the number of calendar days; and the Engineer agrees to pay said liquidated damages herein provided for, and further agrees that the City may deduct the amount thereof from any moneys due or that may become due the Engineer under said Agreement. Approved this 7th 'day of September · 1983 ATTEST- CITY OF SOUTH SAN FRANCISCO, a municipal corpor~tNion _ City Manager ENGINEER T~ H. Rogers Associates By- Title- C~]NT RAL RECOR~b$ EXHIBIT "B" TO AGREEMENT FORTECHNICA[ SERVICES BETWEEN T.H. ROGERS ASSOCIATES AND CITY OF SOUTH SAN FRANCISCO BURI BURI PARK LIGHTING PLAN Commencement of Work Development of Master Plan (30 Days) Preliminary design, studies and reports Master Plan Review and Approval by Parks and Recreation Commission Master Plan Review and Approval by City Counci 1 Development of Plans and Specifications for Staff Review Final Review by Parks and Recreation Commission Final Review by City Council September 15, 1983 October 15, 1983 October 27, 1983 November 2, 1983 December 16, 1983 December 22., 1983 January 4, 1984