HomeMy WebLinkAboutReso 47-1984 RESOLUTION NO. 47-84
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION ACCEPTING AND APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE CONFIDENTIAL EMPLOYEES,
REPRESENTATION UNIT #8 FOR THE
PERIOD OF SEPTEMBER 1, 1983, THROUGH JUNE 30, 1984.
WHEREAS the representative of the City and the representatives of the
COnfidential Employees have perSonally met and conferred and freely exchanged
information, opinions and proposals; and
WHEREAS the representative of the City and the representatives of the
Confidential Employees have reached agreement on those wages, hours and conditions
of employment which are to be in effect during the period September 1, 1983
through June 30, 1984 for employees in representation Unit 8; and
WHEREAS the representative of the City and the representatives of the
Confidential Employees have jointly prepared a 'written Memorandum of Understanding;
and
WHEREAS the written Memorandum of Understanding has been accepted by the
Confidential Employees; and
WHEREAS the City's representative joins with the Confidential Employees
representatives in recommending that the written MemOrandum of Understanding be
accepted and approved by the City Council;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco hereby accepts'and approves the Memorandum of Understanding which is
attached hereto as Exhibit "A" and incorporated herein by this reference as if set
forth verbatim between the City of South San Francisco and the Confidential
Employees which sets forth those wages, hours and conditions of employment to be
in effect during the period September 1, 1983 through June 30, 1984 for employees
working in classifications in representation Unit #8 and which Memorandum of
Understanding shall be binding upon the City, and upon the employees covered
therein.
BE IT FURTHER RESOLVED that the City Clerk be and is hereby authorized to
endorse on Page 1, the signature page of said Memorandum of Understanding, the
fol lowing'
"Approved by City Council Resolution No.
47-84 adopted April 11, 1984
I hereby certify that .the foregoing Resolution was. regularly introduced and
adopted by the City Council of the City of South San Francisco at a regular
meeting held on the llth day of April , 1984 by the
following vote'
AYES-
NOES:
ABSENT-
Councilmembers Mark N. Addiego, Richard A. Haffey, Gus Nicolopulos;
and Roberta Cerri Teglia
None
Councilmember Emanuele N. D,mont~.
lerk ~
MEMORANDUM OF UNDERSTANDING
BETWEEN THE·
CITY OF SOUTH SAN FRANCISCO
AND THE.
CONFIDENTIAL EMPLOYEES IN UNIT 8
FOR THE PERIOD
SEPTEMBER 1 , 1983 THROUGH. JUNE 30, 1984
APPROVED BY CITY COUNCIL RESOLUTION NO. 47-84, adopted 4/11/84
TABLE OF CONTENTS
Article
Article 1.
Article 2.
Sec t i on/Sub sec t i on
Waqes and Compensation
Section 1. Wages
Section 2.' Retirement Benefits
A. Retirement Plan- .
B. City Contribution'
C. Employees Contribution to Retirement System
D. Conversion to City Payment of 7% to Employees
Base Wage
1. Eligible Employees
2. Calculation
3. Effect-of Conversion
4. Effective. Date of Conversion
Section 3. Payment of Compensation
Section 4. Insurance Benefits
A. Heal th Insurance
1. Available Plans
2. Payment of Premium Costs
3. Effective Dates of Coverage
4. Health Insurance for Employees Who Retire
B. Life and AD&D Insurance
C. Vision Insurance
D. Dental Insurance
E. LTDI Insurance
Section 5. Deferred Compensation
Section 6. Temporary Assignment to Higher Level Position
Hours of Work, Work Schedules
Section 1. Normal Hours of Work
A. Work Day
B. Work Week
C. Changes
D. Flexible Schedules
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(Continued)
TABLE OF CONTENTS'
Article
Article 3.
Sec t i on / Sub sec t i on
Section 2. Overtime
A.. Overtime Defined
'B. Overtime Records
C, Minimum Overtime ·
D. Overtime Compensation Rate
E. Overtime Compensation
Paid Leaves
Section 1, Holidays
A.. Days of Holiday Observation
B. Eligibility. for Holidays
C. Discretionary Holidays
D. Holiday Compensation for Employees on Injury,
Illness or Family Care Leave,
Section 2. Vacation
A. Vacation Accrual Rates
B. Vacation Scheduling
C. Vacation Accumulation-
D. Vacation Time Compensation
Section 3. Industrial Injury or Illness Leave
A. Amount of Leave
B. Workers Compensation Insurance Proceeds
Section 4, Sick Leave
A. Amount of Sick Leave
B, Sick Leave Request
C. Approval of Sick Leave Requests
D. Verification of Injury or Illness
1. Usual Verification
2. Doctor's Verification
E. Notification of Absence on Sick Leave
F. Medical Appointments Leave
Section 5. Family Care Leave
Section 6. Bereavement Leave
Section 7. Administrative Leave
Paqe
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(Continued)
· TABLE
OF CONTENTS
Article
Article 4.
Article 5.
Article 6.
Article 7.
Article 8.
Ar-ticl e 9.
Article 10.
Secti on/Subsecti on
Long Term Disability
A. Application for Benefits
B. City Determination
C. Separation Subsequent to Leave
D. Accrued Vacation Payment
E. Insurance Premium Payment
Payment of Unused Accumulated Sick Leave for
A. Eligible'Employees
B. Number of Hours Payable
C. Rate Payable
D. Time of Payment
PhySical Fitness
Reimbursement for Education Expense
Grievance Procedure
Emergency -
Agreement, Modification, Waiver
A. Full and Entire Agreement
B. Written Modification Required
C. Waiver
Certain
Employees
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MEMORANDUM OF UNDERSTANDING
BETWEEN THE
CITY OF SOUTH SAN FRANCISCO
AND THE
CONFIDENTIAL EMPLOYEES IN UNIT 8
PREAMBLE
THIS MEI,IORANDUM OF UNDERSTANDING sets forth those wages, hours and conditions of
employment which are to be in effect' during the period September l~ 1983 through
June 30, 1984 for those employees working in the following classi,,cations included
.in the Confidential Unit #8:
Administrative Secretary
Deputy City Clerk
Executive Secretary
Legal Secretary
Personnel C1 erk
Personnel Technician
Secretary I
Secretary .I I
as well as such classifications as may be added to Unit #8 by the City during the term
of this Memorandum.
ARTICLE 1. WAGES AND COMPENSATION
.~ction 1. Wages
Wages shall be as set forth in Appendix A.
Section 2. Retirement Benefits
A. Retirement Plan- Retirement benefits for employees shall be those'
establish'ed by the Public Employees' Retirement System (PERS) for
Miscellaneous Employees 2% at age 60 plan.
B. City Contribution- The City shall pay the rate prescribed by the
Public Employees' Retirement System for employer contributions to
the Public Employees' Retirement System in accordance with the rules
and regulations governing such employer contributions.
C. _Employee's Contribution to Retirement System- Except as otherwise
provided in subsection D below, the City shall pay on behalf of each
employee seven percent (7%) of the rate prescribed by the Public
Employees' Retirement System for each employee's contribution to
PERS in accordance with the rules and regulations governing such
contributions. The remainder of the rate prescribed by PERS for
each employee's contribution shall be deducted from the employee's
pay by the City and forwarded to PERS in accordance with the rules
and regulations governing, such contributions.
D. Conversion of City Payment of 7% of Employee's Contribution to
Employee's Base Wage Rate: An eligible employee shall be permitted
to convert the seven (7%) City payme.nt of employee contribution to
PERS to his or her base wage rate.
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1. Eligible Employees-
a. An employee who is at least forty-seven (47) years of age and
who signs a Statement of Intent to Retire Within Three (3)
years is eligible to convert the City's payment of seven percent
(7%) of his or her contribution to PERS to his or her base wage
rate.
b. An employee who is eligible for an industrial or a non-industrial
disability retirement shall be eligible to convert the City's
payment of seven percent (7%) of the employee'S Contribution to
PERS to his or her base wage rate.
2 Calculation of Converted Base Wage Rate- An eligible employee who
· 'has elected to convert the City's payment of seven percent (7%) of
his or her employee contribution to PERS to his or her base wage.
rate shall have his or her base hourly non-converted wage rate
changes to his or her base hourly converted wage rate as follows:
Employee's Base Hourly Non-Con. verted Wage Rate (As set forth
in Appendix A) X 1.07 : Employee's Base Hourly Converted Wage Rate.
In establishing the actual base hourly'converted wage rate, fractions
of one cent with a value of four (4) or less will be discarded'and
fractions of one cent with a value of five (5) or more shall increase
the base hourly converted wage rate by one cent.
'3. Effect of Conversion: Once an employee has officially elected to
convert the City's seven percent (7%) payment of employee PERS
contribution to his or her base wage rate, the employee shall not
be permitted to reverse the conversion at any time. Upon the
effective date of the conversion, the City will discontinue payment
of seven percent (7%) of the employee's PERS contributions and the
employee's full contribution rate shall be deducted from the employee's
pay by the City and forwarded to PERS in accordance with the rules
and regulations governing such contributions.
4. Effective Date of Conversion-
a. Service Retirement· The conversion of the City's payment of
seven percent (7%) of an eligible employee's PERS contribution
to the employee's base hourly wage rate shall become effective
upon the first day of the pay period immediately following the
employee's official election to convert.
b. Disability Retirement: The conversion of the City's payment
of seven percent (7%)' of an eligible employee's PERS contribution
to the employee's base hourly wage rate for an industrial or non-
industrial disability retirement shall become effective as deter-
mined by the first-occuring event as follows:
1. The first day of the payperiod immediately following the date
upon which the employee applied for a disability retirement and/o~
2. The first day of the payperiod immediately following the date
upon which the employee's disability was determined to be
permanent and stationary, or
3. One day prior t~o the actual date of retirement.
Section ,3. Pa~T~ent of Compensation
Each employee 'shall be compensated on a bi-~,~eekly basis. Payment will
normally be made on the Thursday immediately following the conclusion
of a City payroll period. A City payroll period begins on the Friday
which is the first day of the City payperiod and ends on the Thursday
which is the last day oF the City payperiod and consists of fourteen
(16) calendar days. Employees who are on continuous paid regular
service for a partial payperiod shall receive pro-rated compensation
for the pay period at the rate of 1/80th of the employee's bi-weekly
wage rate for each hour o~ the payperiod that the employee was on
continuous paid regular service.
An employee on continuous paid regular service shall be an employee who
is on a full-time regular employment status with the City in a class-
ification covered by this Memorandum. Continuous paid regular service
excludes all unpaid leaves of absence of an employee and excludes all
time a person is not on a full-t'ime .regular employment status with the
City.
Secti on 4.
Insurance Benefits
Full-time regular employees shall be eligible to receive insurance benefits
as follows-
A. Health Insurance
1. Available Plans: Subject to the terms and conditions of the
City's contracts with health insurance carriers, eligible
employees shall be permitted to select h'ealth insurance coverage
for themselves and their eligible dependents from one of the
following plans:
KAISER FOUNDATION HEALTH PLAN - "S" COVERAGE
BAY PACIFIC HEALTH CARE PLAN
BLUE SHIELD OF CALIFORNIA HEALTH PLAN
2. ?ayment' of Premium Costs: The City shall pay the premium costs for
eligible employees and t~heir dependents-to the insurance carrier
for the plan selected by each employee in accordance with the
requirements prescribed by the contract with each carrier for payment
of such premiums.
3. Effective Dates of Cov,erage: The effectiYe date of coverage for health
insurance shall be the first of the month following the month of
enrollment of the employee and the employee's dependent(s). Coverage-
shall terminate on the date prescribed by each health insurance
carrier's contract 'For discontinuance of dependents no longer eligible
for coverage.
4. Health Insurance for Employees who Retire: Subject to the terms and'
conditions o~ the City's contracts ~,~ith' health insurance carriers, an
employee who retires during the term of the Memorandum on a service or
an industrial disability or a non-industrial disability retirement shall
be provided the opportunity to continue his or her health insurance
coverage with one of the City's plans subsequent tothe date of his or
her retirement. The City shall ~continue to pay the premium costs for t~
employee only and the retiring empl. oyee shall bear the premium costs of
his or her dependent(s) coverage.
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~ B. Life and Accidental Death and Dismemberment Insurances: Subject to the
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t~erms and conditions of the City's contract with Standard Insurance Company
of Portland, Oregon, eligible employees shall be provided the following
life and accidental death and dismemberment insurance:
TERM LIFE INSURANCE ~IITH A FACE VALUE OF $10,OOO.O0
ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE IN THE AMOUNT OF $10,000.00
The City shall pay the premium costs for eligible employees to Standard
Insurance Company of Portland, Oregon in accordance with the requirements
pre. scribed by the contract with the carrier for the payment of such premiums. ·
Coverage shall become effective on the first day of the month following
enrollment and shall terminate upon the day an employee separates from
City employment.
Co Vision Insurance: Subject to the terms and conditions of the City's vision
insurance plan, eligible emPloyees and their dependents shall be provided
the following vision insurance-
VISION SERVICE PLAN - PLAN "B" - $10.00 Deductible
The vision service plan shall be provided to employees with no premium
costs to the employees.'or their eligible dependents. Coverage shall become
effective on the first of the month following 'enrollment and shall terminate
on the last day of the mOnth in which an employee separates from City
employment.
D. Dental Insurance: Subject to the terms and conditions' of the City's Dental
Insurance Plan, eligible employees and their el~§ible dependents shall be
provided the following dental insurance:
CALIFORNIA DENTAL SERVICE - Progressive Plan
The dental insurance plan Shall be provided to employees with no premium
costs to the employees or their eligible dependents. Coverage shall become
effective on the first day of the month following six (6) full months of
employment with the City. Only employees hired on the first of any month
shall be eligible for coverage six months from the date of hire. Eligible
employees must enroll in order to become eligible for dental insurance
coverage. Coverage shall terminate on the last day of the month in which
an empl'oyee separates from employment with the City.
E. Long-Term Disability Insurance' Subject to the terms and conditions of
the City's contract with Standard Insurance Company of Portland, Oregon,
eligible employees shall be provided Long-Term Disability Insurance
coverage which provides for payment of up to two-thirds (2/3) of the base
salary of an employee who qualifies for such payment or who qualifies for
some lesser payment under the provisions of the plan. The Long-Term
Disability Insurance plan shall be provided to employees with no premium
costs to the employees. Coverage shall become effective on the first day
of the month following enrollment and shall terminate on the day an
employee separates from City employment.
ection 5. Deferred Compensation
Full-time regular employees are eligible, subject to the ter~ns and Conditions
thereof, to participate in the Deferred Compensation Plan made available to
City employees.
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.Section 6. Temporaisy Assignment to Highe~ Level Position
An employee who is assigned to perform the duties of a classification
at a higher level than the employee's own classification for a period
of three (3) full days or. more shall receive added compensation for
all time so worked beginning with the third day of such assignment at
the rate of pay for which the employee would qualify, were the employee
promoted to the higher level classification.
ARTICLE 2. HOURS OF WORK, WORK SCHEDULES
Section 1. Mormal Hours of Work
This section is intended to define the hours of work for employees and shall
not be construed as a guarantee of hours or work per day or per week, Or of
days of work per week.
A. Work Day: The'normal work day shall be eight (8) consecutive hours of
work exclusive of a lunch period in a consecutive twenty-four (24) hour
Period.
B. Work Week: The normal work week shall be five (5) consecutive days' and
two (2) days of rest in a seven (7) consecutive day period.
C. Changes: The hours of work of the office or facility shall be established
by the City and may be changed to meet operational or other requirements
upon fourteen (14) days notice to the affected employees.
D. Flexible Schedules' A schedule other than the normal starting time. of
0800 hours on each work day and quitting time of 1700 hours on each work
day may be established for an employee upon the agreement between the
affected employee and the department provided that the schedule does not
exceed eight (8) hours in a work day.
Section 2. Overtime
A.. Overtime Defined- Overtime work is ordered and authorized work in excess
of an employee's normal hours of work and work schedule.
B. Overtime Records: Records of overtime worked shall be maintained in
accordance with procedures established by an employee's department head.
C. Minimum Overtime' No form of overtime payment shall be made where overtime
worked prior to the beginning of an employee's normal starting time or
following completion of an employee's normal work period is less than twelve
(12) minutes duration.
D. Overtime Compensation Rate: Each employee shall be compensated for
overtime worked at time and one-half for each hour so worked.
E. Overtime Compensation: Each employee shall be paid for overtime worked
at the Premium Overtime ~Iourly rate for Which the employee otherwise
qualifies pu_r_suant to the provisions of Appendix "A". An employee may
be granted compensatory time off at the discretion of the department
head in lieu of receiving cash compensation for overtime hours earned.
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'ART!C'LE 3, PAID LEAVES
Secti'on 1. Holidays
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The City shall observe the following holidays-
January 1
Third Monday in February
Last MondaY in May
July 4
First Monday in September
Second Monday in October
November 11
Fourth Thursday in November
Fourth Friday in November
December 25
New Year's Day
Washington's Birthday Observed
Memorial Day 06servec)
Independence Day
Labor Day
Columbus Day Observed
Veterans Day
Thanksgiving Day
Day following Thanksgiving
Christmas Day
In addition, the City shall observe the following one-half (1/2) day
holidays (1300 hours through 1700 hours per'day)-
December 24
December $1
Christmas Eve Day
ltew Year' s Eve. Day
In addition, the City may observe any other day.of national mourning or
celebration, provided that it has been proclaimed by the City Council and
provided that the Council directs the closure-of City offices for public
service. Any such holiday shall be granted'only to those employees who are
regularly scheduled to work on the day for which such holiday is proclaimed
by the Council.
A. Days of Holiday Observation: Holidays which f. all on.a Sunday shall be
observed On the following Monday.' HolidaYs which fall on a Saturday
shall be observed on the preceding Friday. One-half (1/2) day holidays
shall be observed on the work day immediately preceding the day upon
which Christmas Day and New Year's Day are observed.
B. Eligibility for Holidays: Full-time regular employees who are on paid
status the entire day before as well as the entire day after a holiday
shall, be eligible to receive holiday compensation for eight (8) hours of
holiday time for each full holiday and four (4) hours of holiday time for
each one-half (1/2) day holiday, which holiday time shall be considered
as hours worked.
C. Discretionary Holiday- Each full-time regular employee shall be eligible
for one full day holiday in addition to the holidays observed by the City.
An employee's.discretionary holiday may be taken at the discretion of the '
employee and as approved by the department head or the department head's
designee. An employee must take his or her discretionary holiday each
calendar year on or before December 13. An employee who has not used his
or her discretionary holiday by December 13 shall forfeit the receipt of
compensated time or pay for such holiday for that calendar year.
D. Holiday Compensation for Employees on Injury or Illness or Family~ Care
leave: An employee who is scheduled to work on the day immediately
preceding a holiday and/or on the actual day of a holiday and/or on the
day immediately following a holiday and who does not report for duty as
scheduled due to personal injury or illness or family care leave shall
submit such verification or certification of illness or injury as is
satisfactory to the department head prior to receiving compensation for
the hol i day.
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· Sec'ti,on 2. V2cation
Full-time regular employees shall be eligible to earn and be granted vacation
leave,
A. Vacation Accrual Rates- Each employee shall accrue vacation hours in
accordance with the following accrual rate schedule'
LENGTH. OF SERVICE
ACCRUAL RATE PER
BI-WEEKLY PAYPERIOD
First through ninth years, inclusive
Tenth through twenty-fourth years, inclusive
Twenty-fifth and succeeding years
4,62 Hours
6.16 Hours
7.69 Hours
B. Vacation Scheduling: An employee shall be entitled to take vacation
time without loss of pay, subject to prior approval of scheduling by
his 'or her in~nediate supervisor. Vacation sche~luling, shall be accom-
plished with due regard for'the wishes of the employee and shall pro-
vide for meeting the needs of the City's services..
C. Vacation Accumulation: An-employee may accumulate up to twice.his or her
annual accrual amount of vacation hours as unused vacation.
D. Vacation Time Compensation: An employee who retires or separates from
. City employment and who has accumulated unused vacatiOn time on record
shall be compensated in pay at the base hourly, wage rate for which the
employee otherwise qualifies pursuant to the provisions of Appendix "A"
for all recorded vacation time.
:ction 3. Industrial Injury' or Illness Leave
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An employee who is temporarily and/orl partially disabled from performing
work as the result of an injury or illness which has been determined to be
industrially caused and which injury or illness necessitates the employee's
absence from 'work shall be-entitled to receive paid Industrial Injury or
Illness Leave without loss of salary or benefits.
A. Amount of Leave: An employee shall be eligible to receive paid Industrial
Injury or Illness Leave for all time the employee is normally scheduled
to work but is unable to work' during a period of ninety (90) calendar
days following the date upon which the employee's injury or illness caused
his or her period of temporary and/or partial disability and necessitated
his or her absence from work.
B. Worker's Compensation Insurance Proceeds- An employee who 'is receiving
paid Industrial Injury or Illness Leave shall assign to the City. all
Worker's Compensation Insurance Proceeds received by the employee for all
of the time for which the employee also received paid leave from the City.
Section 4. Sick Leave
An employee who is temporarily and/or partially disabled from performing
work as the result of a personal injury or illness which necessitates the
emploYee's absence from work shall be entitled to receive paid Sick Leave
without loss of salary or benefits. ·
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A. Amount of Sick Leave: An employee shall be eligible to receive paid
sick leave for all time the employee is normally scheduled to work
during a period of ninety (90) calendar days following the date upon
which the employee's injury or illness caused his or her temporary
and/or partial disability and necessitated his or her abs6nce from work.
B. Sick Leave Request- An employee shall prepare and present a request for
paid sick leave on each occurrance of sick leave on such forms and in
accordance with such policies and procedures established for sick leave
requests by the department head or the department head's'designee.
C. Approval of Sick Leave Requests.: A department head or a department head's
designee shall review all sick leave requests and, if approved by the
department head or the department head's designee, the request for paid
sick leave for an employee'shall be granted. A department head or a
department head's designee shall not unreasonably withhold approval of
an employee's sick leave request.
D. Verification of Injury or Illness-
1. Usual Verification:' An employee requesting paid sick leave approval
shall provide such verificatio.n of actual injury or illness as is
satisfactory to the department' head or the department head's designee.
Usually, such verification shall be in the form of an employee's
personal affidavit of injury or illness.
2. Doctor's Verification of Injury or Illness- A doctor's verification
of actual injury or illness is verification which has been prepared
and signed by a doctor and which describes the nature and extent of
the injury or illness and confirms that the employee 'has recovered.
and is able to return to work.
a. An employee shall be required to submit a doctor's verification
when the employee requests approval of paid sick leave subsequent
to having been .absent from work for a period of forty (4Q)consequ-
rive hours or more.
b. Upon providing prior notice to an employee, a department head may
require an employee to submit a doctor's verification of injury.
or illness along with any sick leave request of the employee. A
department head shall not unreasonably impose a requirement to
submit doctor's verification of injury or illness upon an employee.
E. Notification of Absence on Sick Leave- An employee who is going to be
absent from work on sick leave must notify his or her immediate supervisor'
or such other person as may be designated by his or her department head
at such time as has been established for such notice by the employee's
department head.
F. Medical Appointments Leave: An employee may be granted leave without loss
of salary or benefits for the purpose of going to appointments with medical
doctors or dentists in instances where the employee can demonstrate that
~the appointment could not have been reasonably scheduled to occur at a
non-work time of the employee. An employee requesting such.paid leave
shall receive'approval of the department head or the dep~rtment head's
designee prior to the taking of the leave. Medical appointment leave shall
be authorized only for that period of time necessary to provide reasonable
travel time to and from the appointment and the actual time required for
D. Accrued Vacation Payment: Upon becoming eligible for Long-Term Disability
Insurance benefits and upon being granted a leave of absence without pay
by the City, the City will pay, at the request of th'e employee, any
accrued vacation time for which the employee qualifies.
E. Insurance Premium Payment: The City will continue to pay insurance
premiums on behalf of a disabled employee and his or her dependents
pursuant to the provisions for Such payments otherwise provided in this
Memorandum until the actual date of separation from City employment of
the employee.
ARTICLE 5. PAYMENT OF UNUSED ACCUMULATED SICK LEAVE FOR CERTAIN~ EMPLOYEES
A. Eligible Employees:' An employee who had accumulated and unused sick
leave hours on record' under the discontinued sick leave accumulation
plan shall be eligible.to receive payment under this provision.
B. Number of Hours Pa~ablei An eligible employee shall 'receive payment
for fifty 'percent (50%) of the unused sick leave .hours on record' up
to a maximum of nine hundred and sixty (960)· of such recorded hours
(480 maximum payable hours) as of June 27' 1975.
C. Rate .Payable: Payment.of unused accumulated sick leave hours for
eligible employees shall be made at the wage rate for which the employee
otherwise qualifies pursuant to the Provisions of Appendix "A".
D. Time of .Payment:. An employee or an employee's beneficiary shall become
eligible to receive payment for Unused sick leave, hours upon the death
or the retirement of the'eligible employee. Payment may be'made at the
time of an employee's death or retirement or may' be deferred to the first
payroll period in the.calendar year immediately following, at the option
of the payee.
ARTICLE 6. PHYSICAL FITNESS'
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Each 'employee shall be entitled to free admission to City recreation facilities. ~
Each employee shall be entitled to free enrollment in up to five (5) recreation
classes during a twelve (12) month period. Employees using City recreation
facilities and enrolled in City recreation classes shall engage in 'such activities
on the employees' non-work time. Employee admission to recreation facilities and
recreation classes shall be accomplished in conformance with the rules and
regulations established by the Parks and Recreation Department.
ARTICLE 7. REIMBURSEMENT FOR'EDUCATION EXPENSE
An employee who takes a job-related course at an accredited institution
of learning shall be eligible for reimbursement for' the costs of tuition,
fees and course materials upon the successful completion of the course
and upon the employee having achieved a grade of "C" or better, or pass,
if the course was a pass/fail course. In order to qualify for reimbursement,
the employee must:
·
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1. Submit a written request for course approval to his or her
department head briefly stating the reasons that the employee
feels that the course is job-related. The employee's department
head must find tha'L the course is. job-related and approve the
employee's request prior to the employee receiving any reimbursement
for any expenses related to the course.
2. Provided that the employee's department head finds that the course
is job-related and approves the employee's request, the employee
shall submit a request for reimbursement .to the City Manager which
request shall include- ..
a. A copy of the department head's written approval
of the course, and
"b. A copy of the employee's grade for the course, and
c. Receipts for all expenses related to the course, with
a total amount the employee wishes reimbursed.
The City Manager shall approve the employees' request' for~ reimbursement.
provided that the employee has prepared the request in compliance with
this Article. i~ ~ ~ ~'.' '~ ~.. ~'~' ~ ~- ~'~.' ....
ARTICLE 8. GRIEVANCE PROCEDURE
The procedures set forth in the City's Employee Grievance Procedure in
Rule 14 of the Personnel Rules and Regulations shall be the procedure
which shall apply in the resolution of any dispute over an interpretation
of any provision of this Memorandumlof Understanding.
ARTICLE 9. EMERGENCY
Nothing contained in this Memorandum of Understanding shall limit the
authority of the department heads and the City to make necessary changes
during emergencies. The department head and/or the City shall notify the
employees of such changes as soon as possible. Emergency assignments of
personnel shall not extend beyond the period of the emergency. An emergency
is defined as an unforseen circumstance requiring immediate implementation
of the change.
ARTICLE 10. AGREEMENT, MODIFICATION, WAIVER
A. Full and Entire Agreement' This Memorandum of Understanding sets forth
the full and entire agreement regarding the matters set-forth herein,
and any other prior or existing understanding and agreements over
these matters, whether formal or informal, are hereby superceded or
terminated in their entirety. In the event that the provisions of
.this Memorandum are found to be in conflict with a City rule, regulation
or resolution, the provisions of this Memorandum shall prevail over
such conflicting rule, regulation or resolution.
-11-
B. Written Modification Required: No agreement, alteration, understanding,
variation, waiver or modification of any. of the terms or provisions
contained herein shall in any man~ler be binding unless made and
executed in ~riting and appro~?ed and adopted by the City Council.
C. ~4aiver: The waiver of any breach, term or condition of ~,h~s
Memorandum shall not constitute a precedent in ~he future enforcement
of all its terms and provisions~
Signed this ~ i~ day of ~L~Y.
-.
FOR THE CITY-
,198d. byo
FOR THE EMPLOYEES:
APPROVED BY CITY COUNCIL RESOLUTION NO. '47-84, ADOPTED 4/11/84
-12-
STEP PLAN TIME IN STEP' Each employee shall complete the following time at each step of the step plan
applicable to his or her classification prior to advancing to the next step.
..
From date of hire to completion of six full months of employment
One full year
One full year
One full year
One full year
Forty-Five (45) days subsequent to the date upon which the City Council approves~ the Memorandum of
Understanding, the City and the employees will meet and confer regarding the implementation of the results
of the comparable worth study. No salary rates will be decreased or "Y" rated as a.result of the findings
of the study.
APPENDIX A Page 1
EDUCATIONAL INCENTIVE:
An employee who has completed two (2) full years of employment and who has an AA Degree or 60 accredited units
or a Certification of Completion from an accredited business college in a field related to the employee's position
shall be compensated at ~h~ rate set forth and identified on the wage rate schedule applicable to the employee's
classification as "Education Incentive", which rate is approximately two and one-half percent (2~%) above the
step rate for which the employee otherwise qualifies.
SERVICE INCENTIVE'
Each employee shall be eligible for Service Incentive compensation in addition to such compensation.for which the
employee otherwise qualifies pursuant to the provisions of this Memorandum as follows:
YEARS OF SERVICE WiTH THE CITY
MONTHLY SERVICE INCENTIVE AMOUNT
Completion of ten'(lO) through fourteen (14) years, inclusive
Completion of fifteen (15) through nineteen (19) years, inclusive
Completion of twenty (20) through twenty-four (24)'years, inclusive
Completion of twenty-five (25) through twenty-nine (29) years' inclusive
Completion of thirty (30) through thirty-four (34) years, inclusive
Completion of thirty-five (35) through thirty-nine (39) years, inclusive
Completion of forty (40) years and thereafter
$20.00
$3o.oo
$4o.00
$60. oo
$80.oo
$1oo.oo
$120.00
APPEND IX A Page 2
CLASS
ADMINi-
STRATIVE
SECRETARY
RATE
BASE
Hourly
Weekly
Bi-Weekly
Approximate Monthly
Approximate Annual
Premium Hourly Rate
!
WAGE RATES EFFECTIVE AUGUS...~198-3
....... STEPS
A B C' D "E
9,05 9.50 9.98 10.48 'll.O0
362.00~. 380.00 399.20 419.20 440,00
724. O0 760. O0 798.40 838.40 880. O0
1569 1648 1730 1817 .1907-
18,824 19,781 20,758 21,798 22,880
13.58 14.25 14.97 15.72 16.50
A
WAGE RAFES EFFECT~IVE NA-R-C .... , )1984
STEPS
B C D
9.32 9.79 10.28. 10.79
372.80 391.60 411.20 431.60
745,60 783,20 822.40 863.20
' 1616 1697 '1782 1870
19,386 20,363 2t ,382 22,443
13.98 14.69 15.42 16.19
.11.33
453.20
906.40
1964
23,556
1'7. OD
DEPUTY
CITY
CLERK~
Hourly
Weekly
Bi-Weekly
Approximate Monthly
Approximate Annual
Premium Hourly Rate
8.49 8.91 9.36 9.83 10.32
339.60 356.40 374.40. 393.20 412.80
679.20 712.80 748.80' 786.40 825.60
1472 1544 '1622 1704 1789
17,659 18,533 19,469 20,446 21,466
12.74 13.37- 14.04 14.75' 15.35
8.74 9.18 9.64 lO.12 10.62
349.60' 367.20 385,60 404.80 424.80
699.20 734.40 771.20 809.60 849.60
1515 - 1591 1671 1754 1841
18,179 19,094 20,051 21,050 22,090
13.11 13.77 14.46 15.18 15.93
EXECUTIVE
SECRETARY
LEGAL
SECRETARY
PERSONNEL
CLERK
PERSONNEL
TECHNICIAN
1DPFN,rlT)~ ~1
Hourly
Weekly
Bi-Weekly
~pproximate ~lonthly
Approximate Annual
Premium Hourly Rate
9.96 10.46 10.98 11.53 12.11
398.40 418.40 439.20 461.20 484.40
796.80 836.80 878.40 .922.40 968.80
1726. 1813 1903 1999 2099
20,717 21.,757 22,838 23,982 25,189
14.94 15.69 16.47 17.30 18.17
Hourly
Weekly ..
Bi-Weekly
~kpproximate Monthly
App. roximate Annual
Premium Hourly Rate-
Hourly
Weekly
Bi-Weekly
Approximate Monthly
Appro. ximate Annual
Premium Hourly Rat9
8.63' 9.06 9.51 9.99 10.49
345.20 362.40 380.40 399.60 419.60
690.40 724.80 760.80 799.20 839.20
1496 1570 1648 1732 18]8
17,950 18,845 19,781 20,779 21,819
12.95 -'1'3,59- 14.27 14~99 1~5.74
- .
8.01 .'8.41 8.83 9.'27 9.74
320.40 336.40 '353.20 370.80 389.60
640.80 672.80 706.40 741.60 779.20
t388 1458 1531 1607 1688
16,661 17,493 18,366 19,282 '20_,259
12.02 12.62 13.25 13.91 14.61
. .
Hourly
Weekly
Bi-Weekly
Approximate Monthly
Approximate Annual
Premium Hourly Rate
i
~FINKT F1KNTTA1
10.80. 11,34 Il,gl 12.50 13.13
4'32.00 453.60 476,40 500.00 :525.20
864.00 907.20 952.80 1000.'00 1050.40
1872 1966 2'064 2167 2276
22,464 23,587 24,773 26,000 '27,310
.
16.20 ' 17.01 17.87 18.75 19.70
I:'MPl I"lVl:'l:'~ IlNTT ~R
10.26 10.77
410.40 430.80
820.80 861.60
1778 1867
21,341 22,402
15.39 16.16
8.89 9.33
355.60 ' 373.20
711.20' 746.40
1541 1617
18,491 19,406
13.34 - '14.'00
11.31 11.88 12.47
452.40 475.20 498.80
904.80 950.40 997.60
1960 2059 216-2
23,525 24,710 25,938
16.97 17.82 18.71
9.80 10.29 lO.81
392.00 411.60 432.40
784.00 823.20 864.80
1699 1784 1874
20,.384 21,403 22,485
14.70 -15.44 16.22
8.25 8.66 9.10 9.55 10.03
330. O0 346.40 364. O0 382. O0 401.20
660.00 692.80 728.00 764.00 802.40
1430 1501 1577 1655 1739
17,160' 18,013 18,928 19,864 20,862
12.38 12.99 13.G5 1i).33 15.05
,-
11,12 11.68 12.26' 12.87 13.52
444.80' 467.20 490.40 514.80 540.80
889,60 934.40 980.80 1029.60 1081.60
1928 2025 2125 2231 2344
23,130 24,294 25,501 26,770 28,122
16.68-' 17.52 18.39 19.31 20.28
APPENDIX A PAGE'3
CLASS
SECRETARY
I
SECRETARY
II
RATE
BASE
WAGE RATES EFFECTIVE' AUGht,
.... S'T'E P'S.-
A B
'Hourly 8.01
Weekly 220.40.
Bi-Weekly 640.80
Approximate Mon th-ly 1388
Approximate Annual 16,661
Premium Hourly Rate 12.02
Hourly 8.49
Weekly 339.60
Bi-Weekly 679.20
Approximate Monthly 1472
Approximate Annual 17,,659
Premium Hourly Rate 12.74
19-83
E
8.41 8.83
336.40- 353.20
672.80 706.40
· 1458 1531
17,493 18,366
12.62 13.25
9.27.
370.80
741.60.
1607
19,282
13.91.
9.74
389.60
779.20
! 688
20,259
14.61
8.91 9.36 9.83
356.40 374.40 393.20
712.80 748.80 786.40
1544 1622 1704
18,533 19,469 20,446
13.37 14.04 14.75
10.32
412.80
825.60
1789
21,466
15.48
STEPS
A B C D
8.25 8.66 9.10 9.55
330. O0 346.40 364. O0 382. O0
660. O0 692.80 728. O0 764. O0
1430 1501 1577 1655
17,160 18,013 18,928 19,864
12.38 12.99 13.65 14.33
401.2O
802.40
1'739
20,862
15.05
8.74 9.18 9.64 10.12 10.62
349.60 367.20 385.60 404.80 424.80
699.20 734.40 771.20 809.60 849.60
15'15 1591 1671 1754 1841-
18,179 19,094 20.051 21,050 22,090
13.11 13.77 14.46 15.18 1'5 93
~PENDIX A CONFIDENTIAL EMPLOYEES UNIT #8 APPENDIX A PAGE 4