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Home My WebLink AboutReso 157-1984 RESOLUTION ~157-84 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE CITY COUNCIL SUB- COMMITTEE RECOMMENDATION FOR REORGANIZATION AND AUTHORIZING IMPLEMENTATION THEREOF WHEREAS, the City Council, in its Goals and Objectives for 1984-85, set the goal~of reorganizing departmental structure in order to reduce the number of management personnel and increase service levels at public contact points; and WHEREAS, in furtherance of that goal the City Council appointed an Organi- zational Subcommittee to study ways in which to improve the efficiency of the organization of the City and the delivery of service to the public and to improve the overall cost effectiveness of the organization while maintaining the high quality and integrity of the organization the citizens of our commun- ity have come to expect; and WHEREAS, said subcommittee has met with the City's Organizational Consultant and City Mangement staff to review the City's organization; and WHEREAS, on August 22, 1984 the Organizational Subcommittee submitted its report and recommendations suggesting a specific plan of reorganizing the depart- ments of the City; and WHEREAS, the City Council has reviewed said report and finds that it will achieve the aforementioned goals. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of South San Francisco that: 1. The Organizational Subcommittee report of August 22, 1984, attached hereto as Exhibit "A" and by this reference incorporated herein as though set forth verbatim, is hereby approved and adopted by the City Council. 2. The City Council Organizational Subcommittee recommendation, attached hereto as Exhibit "B", and by this reference incorporated herein as though set forth verbatim, is hereby approved and adopted by the City Council. 3. The City Manager is hereby directed to implement the reorganization of departments, as set forth in the foregoing Exhibits "A" and "B", effective October 1, 1984. 4. In adopting the reorganization of City departments, set forth in Ex- hibits "A" and "B", the City Council recognizes that revisions to various ordinances of the City and the various provisions of the South San Francisco Municipal Code will be necessary. To this end, the City Manager and City Attorney are directed to draft such changes as are necessary and bring them to the City Council for adoption within a reasonable time after October 1, 1984. In the interim, the City Manager is directed to administratively determine the appropriate officials of the City to accomplish the tasks previously delegated to the Director of Public Services, the Director of Community Development, and the Director of Parks and Recreation, and to so advise those City officials. I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 26th day of September , 1984, by the following vote: AYES: Councilmembers rlark N. Addiego, Emanuele N. Damonte, Richard A. Haffey! NOES: ABSENT: Md Roberta Cerri Teglia Council~P. mh~r Gus Nicolopulos None ATTEST: -2- CITY OF SOUTH SAN FRANCISCO INTER-OFFICE MEMORANDUM D=te Auqust 22, 1984 TO: SUBJECT: FROM: The Honorable City Council ORGANIZATIONAL SUBCOMMITTEE REPORT Vice Mayor Richard A. Haffey Councilman Fmanuel~ N. Damonte COPIES TO: J~HIBIT "A" ] of 3 pgs -'J~ R~91,1,~i~ No, 15?-84 The Organizational Subcommittee met with our .consultant, George Sipel, and City Management Staff to review our City's organization. The objectives in our review were to seek opportunities to improve'theefficiency of the organization, the delivery of service to the public and to improve the overall cost effectiveness of the organ- ization while maintaining the high quality and integrity of the organization the citizens of our community have come to expect. In completing our review, we noted some of the strengths of our organization. Among them were the amount of resources within our community, both fiscal, as a result of our diversified economy, and human, as a result of the integrity of our neighborhoods; the spirit of our community; and the quality of our City employees. We noted the ability of our employees, in the technical and in the community relations areas, also, their loyalty to our community and to the municipal organization. In review- ing organizational weaknesses, we believe there is a need for improvement in the following areas: 1) improved communication among top managers and employees; 2) improved teamwork among managers (less turf protection). Service delivery weak- nesses were apparent in two areas: the Permit Review Process and in the Maintenance Divisions. This review led us to. concentrate our efforts in these objective areas. OBJECTIVE 1. The improvement of the efficiency and delivery of the maintenance functions (Parks, Streets, Sewers, Equipment, Buildings): a) Improvement of coordination of maintenance activities: 1) Equipment 2) Personnel 3) Priority Setting b) Improvement of leadership of maintenance functions c) Reduction of conflict among maintenance units SOLUTION: To consolidate our maintenance functions and physical plants with strong leadership in the least disruptive manner possible 1'o' The Honorable City Counci 1 Subject' ORGANIZATIONAL SUBCOMMITTEE REPORT FrQm: Vice Mayor Richard A. Haffey Councilman Emanuele N. Damonte --- August 22, 1984 E~KHII31T "A" 2 pf3 pgs. TO Resolution No. 157-84 OBJECTIVE 2. Provide for more effective coordination of the City's Community Develop- ment and permit review policies' a) Residential b) Commercial and east of 101 c) Improve coordination and remove duplication of major development permits d) Improve. leadership SOLUTION' Coordinate most major community development functions at a higher organizational level and provide for more leadership OBJECTIVE 3. Provide for more effective leadership and coordination' a) More effective coordination of administrative functions b) Consolidation of top managers c) Reduce supervisory overlap d) Provide for more effective spans of control SOLUTION- Provide for a more efficient cost-effective organizational structure ~)f- executive management. OBJECTIVE 4. The improvement of the leadership capabilities of management' a) Increase management learning opportunities b) The improvement of teamwork among managers SOLUTION' Provide for leadership training and team building opportunities for managers. As a result of this review and for reasons we have mentioned, we recommend the attached new management structure' (See Attachment A). We believe that this organizational plan will help accomplish our organizational ob- jectives as well as our overall goals, and it will improve the overall efficiency of the delivery of services to the public while improving the overall cost-effectiveness of the organization. Additionally, we have the following specific organizational recommendations' 1. Parks and Recreation Department should be redesignated the Department of Recreation and Human Services; -2- To: The Honorable City Council Subject: ORGANIZATIONAL SUBCOMMITTEE REPORT. Fr6m: Vice Mayor Richard A. Haffey Councilman Emanuele N. Damonte August 22, 1984 EXHIBIT "A" 3 of 3 pgs TO Resolution No. 157-84 2. The new Community Development Block Grant Program functions be assigned to the Department of Recreation and Human Services; 3. Risk Management and the coordination of insurance functions be assigned to the Finance Department; 4. City Manager should provide for leadership training and team-building opportuni- ties for management; 5. City Manager should seek opportunities to increase the use of civilian in the public safety area. Our recommended organization doesnot add any new positions. It does realign and readjust some existing positions. However, the new organization will lead to the net reduction of at least two to three mid-management positions over the next. two years with a minimum net savings in the range of $120,000 to $180,000 per year when fully implemented. In summary, we believe that this new management structure is more efficient, more cost effective, and will improve the quality of service our community receives from our City Government. Ri chard A Haffey ... Vice Mayor We request'that you approve this new management organization, effective October l, 1984, and direct the City Manager to report back to the City Council in appropriate times on the pro.~ress of the full implementation. Emanuele N. Damonte Councilman RAH/END/mp City Cle.rk City Treasurer Deputy City Manager' Communi ty Development and Administration CITY COUNCIL City Council. Subcomlnittee Recommendation City Atto~n, ey · · . EXHIBIT '"B". TO' .R~olution N~. ,, 157-84 . · - j Deputy. City Manager/City Eng.ineer Te'chnical & Maintenance Services Economic Development Special Projects , .. En.gi nee. ri ng& ' 'Trans P.o.rtation . Systems Mgmt W~ter Quai'ity-...i Control Equ.i pment a~nd Facility ._M~i~o~nr_e_ .., Parks ' P,~hl ic Work~ Building ~.iaintenance. Equipment Maintenance - -. ) Police Department Fi're' Department Department, ,. . Department of TM Re¢~ea.t~iJn_a nd Human Services · J