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Home My WebLink AboutReso 33-2014RESOLUTION NO. 33 -2014 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AMENDING THE CITY'S 2013 -14 OPERATING BUDGET IN ORDER TO ADJUST REVENUES AND EXPENDITURES AT MID -YEAR. WHEREAS, staff has presented the South San Francisco City Council with a review of the City's finances for the Mid -Year of fiscal year 2013 -14; and WHEREAS, it is recommended that the City Council review the 2013 -14 Mid -Year Financial Report and approve the Mid -Year 2013 -14 Budget Amendment Changes as indicated in the Mid - Year 2013 -14 Budget Update Summary, and summarized in "Attachment 1 ". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby amends the City's 2013 -14 Operating Budget consistent with the Mid -Year Budget Update Summary, attached hereto as "Attachment I". I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 12t' day of March, 2014 by the following vote: AYES: Councilmembers Mark N. Addiego Pradeep Gupta, and Liza Normandy Vice Mayor Richard A Garbarino and Mayor Karel Matsumoto NOES: None ABSTAIN: None ABSENT: None ATTEST: Anna Brown, Deputy City Clerk MID -YEAR FY 2013 -14 SUMMARY OF ALL BUDGET AMENDMENT CHANGES ATTACHMENT 1 (Revised) FUND TYPE DESCRIPTION INCREASE / (DECREASE) AMOUNT GENERAL FUND REVENUES PROPERTY TAXES 180,510 GENERAL FUND REVENUES ERAF REFUND 1,366,000 GENERAL FUND REVENUES FORMER RDA PROP TAX ALLOC 1,170,000 GENERAL FUND REVENUES SALES TAX (355,000) GENERAL FUND REVENUES TOT 730,000 GENERAL FUND REVENUES BUSINESS LICENSE 144,000 GENERAL FUND REVENUES BUILDING & FIRE PERMITS 778,000 GENERAL FUND REVENUES MOTOR VEHICLE LICENSE FEE (91,000) GENERAL FUND REVENUES REVENUE FROM OTHER AGENCIES 144,000 GENERAL FUND REVENUES CHARGES FOR SERVICES 362,000 GENERAL FUND REVENUES FINES (236,000) GENERAL FUND REVENUES POTENTIAL BALLOT MEASURE (400,000) GENERAL FUND EXPENDITURES POTENTIAL BALLOT MEASURE (400,000) GENERAL FUND EXPENDITURES FIRE - OVERTIME 230,000 GENERAL FUND EXPENDITURES PUBLIC WORKS - STREET MAINTENANCE PAYROLL 175,000 GENERAL FUND TRANSFERS OUT TRANSFER TO STORM WATER FUND (175,000) GENERAL FUND EXPENDITURES LIBRARY PAYROLL (150,000) GENERAL FUND TRANSFERS OUT TRANSFER TO CAPITAL IMPROVEMENTS FUND (LIBRARY PRJ) 150,000 CITY PROGRAMS TRANSFERS OUT LIBRARY DONATION ACCOUNT 150,000 CAPITAL IMPROVEMENTS EXPENDITURES GRAND AVENUE LIBRARY MAIN FLOOR REMODEL & UPGRADE 700,000 GENERAL FUND TRANSFERS OUT TRANSFER TO BENEFITS FUND 206,000 GENERAL FUND EXPENDITURES P &R - FACILITIES 28,800 GENERAL FUND RESERVES INCREASE RESERVE FOR ECON DEVELOP. AND CAPITAL PROJECTS BY THE INCREASE IN ERAF REFUND OVER ADOPTED BUDGET, LESS ADOPTED CIP PROJECTS' 827,000 GAS TAX REVENUES HIGHWAY USERS TAX & MEASURE M 454,000 MEASURE A REVENUES HALF -CENT SALES TAX 290,000 EQUIPMENT REPLACEMENT EXPENDITURES HIGHER COSTS FOR EQUIPMENT REPLACEMENT 50,000 HOUSING FUND REVENUES RENTAL REVENUE 38,000 PARKING FUND REVENUES PARKING ACTIVITIES 85,000 SEWER FUND REVENUES SEWER SERVICE CHARGES 311,000 " This Reserves recommendation continues a Council practice and policy in place prior to 2009 -10, to budget conservatively for ERAF Refund Revenues, as they are volatile, and use any ERAF increase to fund the Reserve for Capital Projects and Economic Development, less any General Fund adopted budget appropriations for capital projects, which for 2013 -14 was $539,000. The net result of this policy is to use one time or volatile revenues to fund one time efforts, such as capital projects and /or economic development initiatives. The alternative, which is Council's decision, would be to allow the full ERAF Refund increase to flow to the Undesignated Reserve. MID -YEAR FY 2013 -14 GENERAL FUND OPERATING BUDGET DETAILS ATTACHMENT 2 (Revised) Revenues and Other Financing Sources Actual 2012 -13 Adopted 2013 -14 Amended 2013 -14 Projected 2013 -14 Change from 13 -14 Budget fav / (unfav) % Change Change from Prior Year fav / (unfav) % Change Property Taxes 23,478,143 18,152,524 18,152,524 19,503,034 1,350,510 7.4% (3,975,109) (16.9 %) ERAF Refund from County 2,123,998 897,000 897,000 2,263,000 1,366,000 152.3% 139,002 6.5% Sales Tax 13,264,010 13,550,676 13,550,676 13,195,676 (355,000) (2.6 %) (68,334) (0.5 %) Transient Occupancy Tax 9,659,281 9,704,772 9,704,772 10,434,772 730,000 7.5% 775,491 8.0% Business License 1,102,761 1,011,031 1,011,031 1,155,031 144,000 14.2% 52,270 4.7% Commercial Parking Tax 2,887,194 2,546,44Z 2,546,442 2,546,442 0.0% (340,753) (11.8 %) Franchise Fees 3,354,290 3,247,256 3,247,256 3,247,256 - 0.0% (107,034) (3.2 %) Building and Fire Permits 3,054,449 3,305,169 3,305,169 4,083,169 778,000 23.5% 1,029,000 33.7% Motor Vehicle License & In -Lieu 4,955,873 5,422,728 5,422,728 5,331,728 (91,000) (1.7 %) 375,855 7.6% Revenue from Other Agencies 1,577,463 643,525 1,019,199 1,163,199 144,000 14.1% (414,265) (26.3 %) Charges for Services 6,839,330 6,513,149 6,562,149 6,924,149 362,000 5.5% 84,819 1.2% Administrative Charges 1,333,704 1,325,500 1,325,500 1,325,500 175,000 0.0% (8,204) (0.6 %) Fines 1,753,682 1,699,500 1,699,500 1,463,500 (236,000) (13.9 %) (290,182) (16.5 %) Interest & Rent 2,810,616 2,870,000 2,870,000 2,870,000 28,800 0.0% 59,384 2.1% Transfers In & Other 1 2,802,908 1 2,233,328 1 2,294,146 1 1,894,146 1 (400,000) (17.4% (908,762) (32.4 %) Subtotal Revenues 80,997,703 73,122,600 73,608,091 77,400,600 3,792,509 5.2% (3,597,103) (4.4 %) Plus Prior Year Carryovers 566,104 566,104 Operating Budget Expenditures Actual 2012 -13 Adopted 2013 -14 Amended 2013 -14 Projected 2013 -14 Change from 13 -14 Budget (fav) / unfav % Change Change from Prior Year (fav) / unfav % Change City Council 191,032 194,475 213,975 213,975 - 0.0% 22,943 12.0% City Clerk 439,575 565,696 568,608 568,608 00% 129,033 29.4% City Treasurer 122,330 118,906 118,906 118,906 0,0% (3,424) (2.8 %) City Attorney 734,002 764,224 764,224 764,224 0.0% 30,222 4.1% City Manager 863,986 889,524 917,684 917,684 0.0% 53,698 6.2% Finance 1,787,869 1,862,609 1,873,866 1,873,866 0.0% 85,997 4.8% Non - Departmental 851,809 875,451 927,451 927,451 0.0% 75,642 8.9% Human Resources 975,335 1,046,188 1,055,600 1,055,600 0.0% 80,265 8.2% Economic & Community Dev 3,667,322 3,917,133 4,540,733 4,540,733 0.0% 873,411 23.8% Fire 20,902,112 19,621,209 19,713,609 19,943,609 230,000 1.2% (958,503) (4.6 %) Police 22,447,578 22,183,336 22,348,751 22,348,751 - 0.0% (98,826) (0.4 %) Public Works 3,664,927 3,976,860 4,066,314 4,241,314 175,000 4.3% 576,387 15.7% Library 4,112,569 4,419,241 4,497,376 4,347,376 (150,000) (3.3 %) 234,807 5.7% Parks & Recreation 10,927,422 11,449,408 11,643,267 11,672,067 28,800 0.2% 744,645 6.8% Other 400,0001 400,000 (400,000) (100.0%) 0.0% Total Operating Expenditures 71,687,867 1 72,284,260 1 73,650,363 I 73,534,163 1 (116,200) -0.2%1 1,846,296 1 2.6% Total Minor Maintenance Expenditures Transfers In for Minor Maintenance 1,441,105 1,441,105 1,441,105 1 1,441,105 (1,367,605) (1,367,605) (1,367,605) 1 (1,367,605) OTT MMEMNER 119M -3 MID -YEAR FY 2013 -14 GENERAL FUND RESERVES ATTACHMENT 3 (Revised) Net Operating Budget Impact 1 3,675,9511 450,3311 4,359,041 Plus One Time Events Distribution of Former Low Mod Housing Funds Amended 4,663,327 Actual Budget Projected 2012 -13 2013 -14 2013 -14 Net Operating Budget Impact 1 3,675,9511 450,3311 4,359,041 Plus One Time Events Distribution of Former Low Mod Housing Funds (34,364) 4,663,327 - Other Transfers Distribution of Accumulated CIP Fund Reserves (68,000) 970,557 - - Subtotal, One Time Events (1,206,000) 5,633,884 (175,000) - Less Transfers Out (Non Operating Expenses) Transfers to Capital Projects (34,364) (1,945,430) (2,095,430) Other Transfers (23,730) (68,000) (68,000) Transfers to Employee Benefits Fund (1,310,000) (1,000,000) (1,206,000) Storm Water Fund (175,000) (175,000) - Subtotal, Transfers Out (Non- Operating) (1,543,094) (3,188,430) (3,369,430) } R .f : • , .. ;, .. � . , ,$,, General Fund Reserves Projection I. Discretionary Reserves/ Liquid Reserves Available Emergencies 1,410,000 1,440,000 1,520,000 Economic Contingencies 4,932,000 5,050,000 5,320,000 Designated for future Economic Development - and Capital Projects 3,679,643 3,679,643 4,506,643 xf..��.��. j3 "1,+- A�,. -,.s a.' L �H%-- ,�!� 2' 1i;�b 11. Non - Discretionary Reserves/ Reserves Already Committed Encumbrances 566,104 - Loans Receivable from Successor Agency 746,190 - Designated for Property Tax Refund - Inventory and Other 35,658 - Reserve for Prepaid Expenses - Designated for Unrealized Gains 157,699 157,699 Appropriated Capital Projects 1,406,430 - teal Fait c( ResiY�s 25;252, =7„ 23;Si'4;674 77243;3'$3'