HomeMy WebLinkAboutReso 35-2014RESOLUTION NO. 35 -2014
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE PROGRAM SUPPLEMENTAL AGREEMENT NO.
023 -N WITH THE STATE OF CALIFORNIA FOR THE
PRELIMINARY ENGINEERING OF THE SOUTH SAN
FRANCISCO GRAND BOULEVARD PROJECT ON EL CAMINO
REAL FROM CHESTNUT AVENUE TO ARROYO DRIVE.
WHEREAS, the City of South San Francisco is eligible to receive federal funding for safety
improvement projects through the State of California Department of Transportation for
improvements of the South San Francisco Grand Boulevard Project on El Camino Real from
Chestnut Avenue to Arroyo Drive; and
WHEREAS, the Program Supplemental Agreement needs to be executed with the State of
California Department of Transportation before such funds can be claimed; and
WHEREAS, staff recommends approval of the Program Supplemental Agreement No. 023 -N
between the State of California Department of Transportation and the City of South San Francisco;
and
WHEREAS, the City of South San Francisco wishes to delegate authorization to execute this
agreement and any amendments with the State of California Department of Transportation thereto to
the City Manager.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Manager is hereby authorized to execute the Agreement on behalf of the City
Council of the City of South San Francisco, subject to approval as to form by the City Attorney.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 26`x' day of March,
2014 by the following vote:
AYES: Councilmembers Mark N. Addiego Pradegp Gupta and Liza Normandy
Vice Mayor Richard A. Garbarino and Mayor Karyl Matsumoto
NOES: None
ABSTAIN:
ABSENT: None
ATTEST: C�
Anna Brown, Deputy City Clerk
PROGRAM SUPPLEMENT NO. N023
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO 04 -5177R
Adv Project ID Date: February 5, 2014
0414000209 Location: 04- SM- 82 -SSF
Project Number: CML- 5177(033)
E.A. Number:
Locode: 5177
This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 06/01/07 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
El Camino Real (SR82) from Chestnut/Westborough to Arroyo
TYPE OF WORK: Pedestrian Crossings
LENGTH: 0.2(MILES)
tsuma :ea i-os> I Federal Funds Matching Funds
M003 $150,000.00 LOCAL OTHER
$170,000.001 $20,000.
$0.00
CITY OF SOUTH SAN FRANCISCO
By
Title
Date
Attest
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer —"--� Date i $150.000.00
%
Chapter Statutes + Item Year Program BC Category Fund Source AMOUNT
i
Program Supplement 04- 5177R -N023- ISTEA
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Page 1 of 3
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLEMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
TO:
Claims Audits
3301 "c" Street, Rm 404
Sacramento, CA 95816
FROM:
DATE PREPARED:
2!6/2014
REQUISITION NUMBER / CONTRACT NUMBER:
RQS- 2660 -041400000712
PROJECT NUMBER:
0414000209
1 Of 1
DEPARTMENT OF TRANSPORTATION
SUBJECT:
ENCUMBRANCE DOCUMENTS
VENDOR /CONTRACTOR:
City of South San Francisco
CONTRACT AMOUNT:
$150,000.00
r
LOCAL ASSISTANCE
I HEREBY CERTIFY UPON MY OWN PERSONAL KNOWLEDGE THAT BUDGETED FUNDS ARE AVAILABLE FOR THIS
ENCUMBRANCE AND PURPOSE OF THE EXPENDITURE STATED ABOVE.
ADA Notice For individuals with sensory disabilities, this document is available In alternate formats. For information, call (915) 654 -6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS-89, Sacramento, CA 95814.
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04- SM- 82 -SSF
CML- 5177(033)
SPECIAL COVENANTS OR REMARKS
02/05/2014
1. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
2. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual,
4. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer within 60 days of project contract award and prior to the
submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.
Failure to do so will cause a delay in the State processing invoices for the construction
phase. Please refer to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every
six months commencing after the funds are encumbered for each phase by the execution
of this Project Program Supplement Agreement, or by STATE's approval of an applicable
Finance Letter. STATE reserves the right to suspend future authorizations /obligations for
Federal aid projects, or encumberances for State funded projects, as well as to suspend
invoice payments for any on -going or future project by ADMINISTERING AGENCY if
Program Supplement 04- 5177R -N023- iSTEA Page 2 of 3
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,04�- SM- 82 -SSF
CML- 3177(033)
SPECIAL COVENANTS OR REMARKS
02105/2014
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six -month
period.
If no costs have been invoiced for a six -month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a 'Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
6. The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal -
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal- assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and /or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
7. As a condition for receiving federal -aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Excluded Parties List System
(EPLS).
Program Supplement 04- 5177R- N023 -1STEA Page 3 of 3
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