HomeMy WebLinkAboutReso 41-2014RESOLUTION NO. 41-2014
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
RESOLUTION AMENDING A PROFESSIONAL SERVICES
AGREEMENT WITH GUNNINK MEDIA IN THE AMOUNT OF
$10,100 FOR DEVELOPMENT OF CREATIVE MESSAGING,
MARKETING AND MEDIA ELEMENTS FOR THE 2014 BIO
INTERNATIONAL CONVENTION
WHEREAS, on January 30, 2014, the City of South San Francisco ( "City ") and Gunnink
Media entered into a Consulting Services Agreement to identify the target market, establishing
measurable performance standards and preparing marketing materials for the 2014 Bio International
Convention in the amount of $6,425 (six thousand four hundred and twenty five); and
WHEREAS, a first amendment was entered into on March 27, 2014 for Phase IIIa which
includes visual design and copywriting, coordination of Biotech Now package, and creative design
and messaging for the Biotech Now online banners and newsletter in the amount of $12,000 (twelve
thousand); and
WHEREAS, the City and Gunnink Media desire to further amend, modify or alter certain
terms and conditions of the Agreement; and
WHEREAS, this second amendment, for Phase IIlb, in the amount of $10,100 (ten thousand
one hundred dollars) includes creation of a virtual brochure, slide show and postcard, and creation of
a custom Bio Convention and Technology Segment website; and
WHEREAS, City staff recommends approving the second Amendment and scope to the
Agreement ( "Amendment ") with Gunnink Media for the 2014 Bio International Convention.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby approves a second amendment with Gunnink Media attached
hereto as Exhibit A, and incorporated herein.
BE IT FURTHER RESOLVED that the City Manager of the City of South San Francisco is
hereby authorized and directed to execute the Amendment on behalf of the City of South San
Francisco, subject to approval as to form by the City Attorney, and to take any other action consistent
with the intent of this Resolution.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 9h day of April,
2014 by the following vote:
AYES: Councilmembers Mark N. Addiego, Pradegp Gupta, and Liza Normandy
Vice Mayor Richard A. Garbarino and Mayor Karel Matsumoto
NOES: None
ABSTAIN:
ABSENT: None
ATTEST:
Anna Brown, Deputy City Clerk
Exhibit A
Gunnink Media Amendment
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH
SAN FRANCISCO AND GUNNINK MEDIA
THIS SECOND AMENDMENT TO THE SERVICES AGREEMENT is made at South
San Francisco, California, as of March 27, 2014 by and between THE CITY OF SOUTH SAN
FRANCISCO ( "City "), a municipal corporation, and Gunnink Media ( "Contractor "), (sometimes
referred together as the "Parties ") who agree as follows:
RECITALS
A. On January 30, 2014, City and Contractor entered that certain SERVICES
AGREEMENT ( "Agreement ") whereby Contractor agreed to provide marketing consulting
services for the 2014 Biotechnology Convention, per Exhibit A of the Agreement. A true and
correct copy of the Agreement and its exhibits is attached as Exhibit A.
B. City and Contractor now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and
Contractor hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this
Amendment, unless specifically provided herein to the contrary.
2. Section 2. Section 2 of the Agreement shall be amended such that the City agrees to pay
Contractor a sum not to exceed $28,525.00, with the understanding that up to $18,425.00 has
already been paid to Contractor.
Contractor agrees this is the City's total contribution for payment of costs under the
Agreement unless additional payments are authorized in accordance with the terms of the
Agreement and said terms of payment are mutually agreed to by and between the parties in
writing.
3. Scope of Services. The Scope of services is amended and attached as Exhibit B to this
Amendment.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If
there is a conflict between the terms of this Amendment and the Agreement, the terms of the
Agreement will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLO97NG PAGE]
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date
written above.
CITY: CONTRACTOR:
By: By:
Steve Mattas, Interim City Manager
Print Name: Print Name:
Title: Title:
APPROVED AS TO FORM:
Jason Rosenberg, Interim City Attorney
EXHIBIT B
City of South SF - Department of Economic & Community Development
2014 Marketing Proposal (Scope of Work & Fee Proposal)
Project
Cost
Timin
Objective
Develop the creative messaging & design for the recommended and approved
marketing and media elements for the Bio Convention.
The Conference is from June 23 -26, 2014
Phase Illb
Creative Messaging & Design (Visual Design & Copywriting)
Creative Direction and Management
Brochure (8 - 10 pages) - does not inlude printing
$ 7,000
by 5/22/14
(to be used as a virtual brochure, slide show or post card)
Website - custom for Bio Convention & Biotechnology Segment
$ 3,100
by 5/22/14
(3 or 4 page website, use as a landing page for Bio prospects)
Total Cost
$ 10,100
Client Approval - for above costs and timeline
(Payment due upon completion of each phase)
Signature - 6�aN`NK MED�►
Date
Print Client Name & Title
3/27/14