Loading...
HomeMy WebLinkAboutReso 45-2014RESOLUTION NO. 45-2014 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH TURBO DATA SYSTEMS, INC. FOR PARKING CITATION PROCESSING AND ADJUDICATION SERVICES EXTENDING THE AGREEMENT FOR ONE ADDITIONAL YEAR WHEREAS, the City of South San Francisco, entered into the Agreement For Professional Services - Parking Citation Processing and Adjudication with Turbo Data Systems, Inc. effective July 1, 2006; and WHEREAS, the City of South San Francisco exercised the option under that Agreement to extend the term for an additional three years; and WHEREAS, the current contract will therefore expire on July 1, 2014, and WHEREAS, as the lead agency for the upcoming Request for Proposals (RFP) process for parking citation processing and related services, the County of San Mateo has recommended a one -year extension of the existing Agreement with Turbo Data Systems, Inc. in order to allow adequate time to conduct a fair and thorough RFP process while allowing an adequate time to transition to a new vendor should that be the result of the RFP process; and WHEREAS, Turbo Data Systems, Inc. has agreed to reduce the costs for processing of parking citations as shown in the revised Exhibit A to the Agreement during the one -year extension period; and WHEREAS, the City of South San Francisco desires to extend the Agreement for one additional year, through June 30, 2015, and take advantage of the reduced processing fees; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes the City Manager to execute such Second Amendment with Turbo Data Systems, Inc. I hereby certify that the foregoing Resolution was regularly introduced and ado by the City Council of the City of South San Francisco at a regular meeting held on the 23' day of April, 2014 by the following vote: AYES: Councilmembers Mark N. Addiego Pradeo Gupta and Liza Normandy Mayor KaDLI Matsumoto NOES: None ABSTAIN: ABSENT: Vice Mayor Richard A. Garbarino ATTEST: Anna Brown, Deputy City Clerk P2 SECOND AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES - PARKING CITATION PROCESSING AND ADJUDICATION BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TURBO DATA SYSTEMS, INC. THIS SECOND AMENDMENT to the existing Agreement, originally entered into July 1, 2006, is made and entered into this 23rd day of April, 2014, by and between the CITY OF SOUTH SAN FRANCISCO, a municipal corporation hereafter called "CITY," and TURBO DATA SYSTEMS, INC., a California corporation, hereafter called "CONTRACTOR ". WITNESSETH: WHEREAS, on July 1, 2006, the parties entered into an Agreement (Resolution No. 28 -2006) for provision of citation processing and adjudication of parking citations, for a term commencing July 1, 2006 through June 30, 2011; and WHEREAS, the Agreement contained the option and the parties exercised the option to extend the AGREEMENT as allowed for in Section 2 TERM of the original AGREEMENT for an additional three years, through June 30, 2014, and WHEREAS, the parties now desire to do the following: 1. Extend the current AGREEMENT for an additional one (1) year; and 2. Amend Exhibit A of the AGREEMENT to update the current fees being charged effective July 1, 2014, and reducing the fee to process an electronic citation entered within 48 hours from $1.28 per citation to $1.20 per citation and reduce the fee to process manual citations and automated citations entered after 48 hours from $1.40 per citation to $1.35 per citation, all other fees and charges to remain unchanged. NOW, THEREFORE, the parties agree to amend the AGREEMENT as follows: SECTION 1. Section 2 of the AGREEMENT, entitled "TERM" shall be amended to read as follows: 2. TERM. Subject to compliance with all terms and conditions, the term of this Agreement shall be from June 30, 2014 through June 30, 2015. SECTION 2. Exhibit A: Scope of Work and Compensation shall be replaced with a new Exhibit A, attached hereto and incorporated herein, defining the current fees being charged for the existing agreement and modifying the following: Per Citation/Processing Fee - Electronic (entered within 48 hours) $1.20 Per Citation/Processing Fee - Electronic (entered after 48 hours) $1.35 Per Citation/Processing Fee - Hand Written $1.35 SECTION 3. This Second Amendment is hereby incorporated and made part of the original Agreement and subject to all provisions therein. All of the terms and conditions of the original AGREEMENT, except those specifically modified and amended herein, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands. APPROVED AS TO FORM: Steve Mattas City Attorney CITY OF SOUTH SAN FRANCISCO a municipal corporation .0 Mike Futrell City Manager TURBO DATA SYSTEMS, INC. a California corporation UZ Roberta J. Rosen President P3 P4 AGREEMENT FOR PROFESSIONAL SERVICES — PARKING CITATION PROCESSING AND ADJUDICATION EXHIBIT A - SCOPE OF WORK AND COMPENSATION — REVISED EFFECTIVE JULY 1, 2014 TDS will provide Parking Citation and Processing Services, including independent subcontracted adjudication services, as outlined in this Scope of Work, which includes the Request for Proposals To Provide Parking Citation Processing and Payment Services For the San Mateo County Cities, and the Proposal To Provide Parking Citation Processing and Payment Services For the San Mateo County Cities submitted by TDS and dated March 9, 2006, both of which are hereby incorporated herein by reference as if set out in full as the Scope of Work and Compensation for TDS. Fee Schedule Per Citation/Processing Fee - Electronic (entered within 48 hrs) Per Citation/Processing Fee - Electronic (entered after 48 hours) Per Citation/Processing Fee - Hand Written Out of State Processing: Paid Off Windshield Notice Additional Processing Required Administrative Adjudication Processing - price per citation entering the process Administrative Hearings Reminder Notices Final Notices, DMV Hold Letters, and Other Mailings Credit Card by Phone and Internet Credit Card by Phone and Internet Online System Access - COUNTY Personnel Per month for additional stations Online System Access - Public Parking Information Portal and Online Reporting Access Other Fees: Advanced Collections Interagency Offset Program (through FTB): % of collections per notice mailed Cost to COUNTY Cost to Public I st workstation Charge for Notice Social Security Lookup Collected Revenue $1.20 $1.35 $1.35 No additional charge 25% $3.75 $20 $0.72 $0.72 no charge $3.95 no charge $40 no charge no charge 25% of collected to be determined to be determined to be determined If postal rates change during the term of the Agreement, the compensation to Contractor shall be adjusted effective the same day as the postal rate increase by the same amount as the change in postage. This will affect the per notice prices of all services as well as the Administrative Adjudication Pricing. The formula for determining the amount to be added to the charge for each citation entering the Administrative Adjudication Process shall be: P5 Number of letters sent in the Adjudication Process for the previous three months -------------------------------------------------------- - - - - -- X Change in Postal Rate Number of individual citations for which those letters were sent, i.e., volume of appeals Should Customer require a performance bond, TDS will prepay such cost and Customer will reimburse TDS within 15 days upon proof of coverage and payment by TDS.