HomeMy WebLinkAboutReso 45-2014RESOLUTION NO. 45-2014
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A SECOND AMENDMENT TO THE AGREEMENT
WITH TURBO DATA SYSTEMS, INC. FOR PARKING
CITATION PROCESSING AND ADJUDICATION SERVICES
EXTENDING THE AGREEMENT FOR ONE ADDITIONAL
YEAR
WHEREAS, the City of South San Francisco, entered into the Agreement For
Professional Services - Parking Citation Processing and Adjudication with Turbo Data Systems,
Inc. effective July 1, 2006; and
WHEREAS, the City of South San Francisco exercised the option under that Agreement
to extend the term for an additional three years; and
WHEREAS, the current contract will therefore expire on July 1, 2014, and
WHEREAS, as the lead agency for the upcoming Request for Proposals (RFP) process
for parking citation processing and related services, the County of San Mateo has recommended
a one -year extension of the existing Agreement with Turbo Data Systems, Inc. in order to allow
adequate time to conduct a fair and thorough RFP process while allowing an adequate time to
transition to a new vendor should that be the result of the RFP process; and
WHEREAS, Turbo Data Systems, Inc. has agreed to reduce the costs for processing of
parking citations as shown in the revised Exhibit A to the Agreement during the one -year
extension period; and
WHEREAS, the City of South San Francisco desires to extend the Agreement for one
additional year, through June 30, 2015, and take advantage of the reduced processing fees;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby authorizes the City Manager to execute such Second
Amendment with Turbo Data Systems, Inc.
I hereby certify that the foregoing Resolution was regularly introduced and ado by
the City Council of the City of South San Francisco at a regular meeting held on the 23' day of
April, 2014 by the following vote:
AYES: Councilmembers Mark N. Addiego Pradeo Gupta and Liza Normandy
Mayor KaDLI Matsumoto
NOES: None
ABSTAIN:
ABSENT: Vice Mayor Richard A. Garbarino
ATTEST:
Anna Brown, Deputy City Clerk
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SECOND AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES -
PARKING CITATION PROCESSING AND ADJUDICATION
BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND TURBO DATA SYSTEMS, INC.
THIS SECOND AMENDMENT to the existing Agreement, originally entered into July 1, 2006, is made
and entered into this 23rd day of April, 2014, by and between the CITY OF SOUTH SAN FRANCISCO,
a municipal corporation hereafter called "CITY," and TURBO DATA SYSTEMS, INC., a California
corporation, hereafter called "CONTRACTOR ".
WITNESSETH:
WHEREAS, on July 1, 2006, the parties entered into an Agreement (Resolution No. 28 -2006) for
provision of citation processing and adjudication of parking citations, for a term commencing July 1,
2006 through June 30, 2011; and
WHEREAS, the Agreement contained the option and the parties exercised the option to extend the
AGREEMENT as allowed for in Section 2 TERM of the original AGREEMENT for an additional three
years, through June 30, 2014, and
WHEREAS, the parties now desire to do the following:
1. Extend the current AGREEMENT for an additional one (1) year; and
2. Amend Exhibit A of the AGREEMENT to update the current fees being charged effective July 1,
2014, and reducing the fee to process an electronic citation entered within 48 hours from $1.28
per citation to $1.20 per citation and reduce the fee to process manual citations and automated
citations entered after 48 hours from $1.40 per citation to $1.35 per citation, all other fees and
charges to remain unchanged.
NOW, THEREFORE, the parties agree to amend the AGREEMENT as follows:
SECTION 1. Section 2 of the AGREEMENT, entitled "TERM" shall be amended to read as follows:
2. TERM. Subject to compliance with all terms and conditions, the term of this
Agreement shall be from June 30, 2014 through June 30, 2015.
SECTION 2. Exhibit A: Scope of Work and Compensation shall be replaced with a new Exhibit A,
attached hereto and incorporated herein, defining the current fees being charged for the existing
agreement and modifying the following:
Per Citation/Processing Fee - Electronic (entered within 48 hours) $1.20
Per Citation/Processing Fee - Electronic (entered after 48 hours) $1.35
Per Citation/Processing Fee - Hand Written $1.35
SECTION 3. This Second Amendment is hereby incorporated and made part of the original Agreement
and subject to all provisions therein. All of the terms and conditions of the original AGREEMENT,
except those specifically modified and amended herein, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have
affixed their hands.
APPROVED AS TO FORM:
Steve Mattas
City Attorney
CITY OF SOUTH SAN FRANCISCO
a municipal corporation
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Mike Futrell
City Manager
TURBO DATA SYSTEMS, INC.
a California corporation
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Roberta J. Rosen
President
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AGREEMENT FOR PROFESSIONAL SERVICES —
PARKING CITATION PROCESSING AND ADJUDICATION
EXHIBIT A - SCOPE OF WORK AND COMPENSATION —
REVISED EFFECTIVE JULY 1, 2014
TDS will provide Parking Citation and Processing Services, including independent subcontracted
adjudication services, as outlined in this Scope of Work, which includes the Request for
Proposals To Provide Parking Citation Processing and Payment Services For the San Mateo
County Cities, and the Proposal To Provide Parking Citation Processing and Payment Services
For the San Mateo County Cities submitted by TDS and dated March 9, 2006, both of which are
hereby incorporated herein by reference as if set out in full as the Scope of Work and
Compensation for TDS.
Fee Schedule
Per Citation/Processing Fee - Electronic (entered within 48 hrs)
Per Citation/Processing Fee - Electronic (entered after 48 hours)
Per Citation/Processing Fee - Hand Written
Out of State Processing:
Paid Off Windshield Notice
Additional Processing Required
Administrative Adjudication Processing -
price per citation entering the process
Administrative Hearings
Reminder Notices
Final Notices, DMV Hold Letters, and Other Mailings
Credit Card by Phone and Internet
Credit Card by Phone and Internet
Online System Access - COUNTY Personnel
Per month for additional stations
Online System Access - Public
Parking Information Portal and Online Reporting Access
Other Fees:
Advanced Collections
Interagency Offset Program (through FTB):
% of collections
per notice mailed
Cost to COUNTY
Cost to Public
I st workstation
Charge for Notice
Social Security Lookup
Collected Revenue
$1.20
$1.35
$1.35
No additional charge
25%
$3.75
$20
$0.72
$0.72
no charge
$3.95
no charge
$40
no charge
no charge
25% of collected
to be determined
to be determined
to be determined
If postal rates change during the term of the Agreement, the compensation to Contractor shall be
adjusted effective the same day as the postal rate increase by the same amount as the change in
postage. This will affect the per notice prices of all services as well as the Administrative
Adjudication Pricing. The formula for determining the amount to be added to the charge for
each citation entering the Administrative Adjudication Process shall be:
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Number of letters sent in the Adjudication Process
for the previous three months
-------------------------------------------------------- - - - - -- X Change in Postal Rate
Number of individual citations for which
those letters were sent, i.e., volume of appeals
Should Customer require a performance bond, TDS will prepay such cost and Customer will
reimburse TDS within 15 days upon proof of coverage and payment by TDS.