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HomeMy WebLinkAboutRDA Minutes 1997-06-25Chairman Joseph A. Fernekes M I N U T E S_ Boardmembers: James L. Datzman Redevelopment Agency I '7 ~9 ,__Eugene R. Mullin ~ohn R. Penna Municipal Services Building Robert Yee Community Room June 25, 1997 AGENDA ACTION TAKEN CALL TO ORDER: (Cassette No. 1) 7:05 p.m. Chairman Fernekes presiding. ROLL CALL: Boardmembers present: Datzman, Mullin, Penna, Yee and Fernekes. Boardmembers absent: None. AGENDA REVIEW AGENDA REVIEW Executive Director Wilson Requested: - Reverse order and hear Item 4 before 3 due to an administrative mixup where it was legally noticed for 7:30 p.m., so it can be done before or after the Coun- Consensus - To hear it at the end of the Council oil meeting, meeting. ONSENT CALENDAR CONSENT CALENDAR · . Motion to approve Minutes of the Regular Meeting of Approved. 6/11/97. ,~ ~, 2. Motion to confirm expense claims of 6/25/97. Approved in the amount of $35,619.99. M/S Datzman/Mullin - To approve the Consent Calendar. Carried by unanimous voice vote. ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS 4. Motion to approve plans and specifications and au- Director of Economic & Community Development thorize advertisement for bids for the Airport Blvd. Van Duyn related: the Agency has a full set of Improvement Project. O"'~t~.-,~ drawings recently completed; there was a Council study session on this subject for corridor improve- ments; on the medians of those properties along the east and west side will be significantly landscaped with large tree specimens and our Landscaper David Nelson will give a brief overview to refresh memories on the direction given at the study session; Agency authorized staff to proceed with the first two blocks; there are two options, one is to develop in three separate phases and the other is to approve construction in one phase; a) is to do the entire 6/25/97 Page 1 1 AGENDA ACT_IQ N TAKEN ltl ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Motion - Continued. project, for it is staff's idea that the cost savings for Option A is $115,000, for to do a single phase is significant, as well as the Agency will recall, we submitted a grant application to the State Transporta- tion for $350,000 and we have secured $248,000 on the basis of it being the entire development, and in addition the grant funds need to be exercised; the project must be completed within two years to sue- cessfully serve the full grant amount so, the staff has completed proposal options; total construction cost is $1,357,400 for Option B and $1,241,850 for Option A and staff is recommending approval of Option A. Mr. David Nelson, MPA Assoc., related: this is a big project for the City; there are several things to be done - beautification, putting in large street trees and he showed computer simulations; there was concern about the wind and breakage of the trees; the project places magnolia trees along the freeway which are the type to screen the freeway; the trees will be spaced for driveways which gives more openness for the businesses; he proceeded to de- scribe the types of trees to be used and a narrow median on the north end; the west side from Grand to Armor is parallel parking and Armor to Butler is also parallel and the outer curve will stay as it is. Discussion followed: what if later we discover we need more parking; after study, it was determined this was the maximum number of cars based on the width of the road, and widening is not a consider- ation; the medians are as narrow as they can be and there is a left turn lane; Boardmember Yee's con- cern is whether the police have accepted this design, as well as the City Engineer; if they do that is fine, but he needs assurance because we had diagonal parking a number of years ago and changed it to parallel; he does not want to make a commitment now and change it later and wants to make sure the professional staff agrees; Director of Public Works Gibbs stated staff looked at the study and the main concern was with the police in having sufficent length to back out, rotate the car and drive out; staff addressed that at the last meeting, immediately made modifications and with engineering the overall effect was with traffic; Boardmember Yee stated they are talking about $1.2 million and that is a huge com- mitment if there are no major change orders, but if we do have a major problem then the question is 6/25/97 Page 2 AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Motion - Continued. where are we going to get the money to make it happen; this is a whole bayshore highway and we don't know what we will find when we dig it out; the concrete slab has steel bars and he does not want the contractor to go out and dig and find four inches of concrete and there is a change order; do what you need to do, but he warns staff if we do a change order, it better not be a large one like the one in San Carlos; now he knows whoever estimated did the best they could, but being conservative, what is the problem in doing it in phases; you can still award the total contract, let them begin with Option B, but you have an option for A or B; if B is lower, what is the problem - why would you commit yourself to a lump sum and not look at it, for it doesn't cost more to do that, so Boardmember Yee believes, if you do that it will satisfy your own curiosity and keep your options open, because you are not com- mitted and can have other contractors bid on it; he would like to have all of it landscaped tomorrow, but we still have to do it properly, keep the cost and the risk down; you can award the total project, as well as different phases; Option B, you have $248,000 but one of the options is $130,000 and why would you want to award $130,000; Executive Director Wilson stated we start with Grand Avenue, for at the last meeting we talked about a block or two and that is why we had that broken out; there is the standard 15% contingency; how much of that is change orders that was not factored in; if you in- clude the overhead then the total contract is more than $179,000, so much can be used as a change order; staff budgeted $1,500,000 for the total pro- ject; Director of Public Works understands we have to have a separate item for the contingency and what he tried to do is itemize where the additional money is and, if indeed it is redevelopment, it has to be itemized separately; Boardmember Yee wants to do that, because he gets nervous with a million dollar project to recover; Boardmember Penna noticed there is parking between Sister Cities Blvd. and Butler Road and now that is eliminated; we will have the same amount of parallel stalls that will remain; why isn't there a phase that puts all the trees along Bayshore to see how it looks, before we put it in; Public Works Director Gibbs thought it was divided from end to end because the irrigation has to be trenched in the road bed, otherwise you trench and come back and trench it again; right now 6/25/97 Page 3 ~fi~NDA ~TION TA~ ADMINISTRATIVE BUSINESS ADMINISTRATIVE BUSINESS Motion - Continued. you trench once on each side and put in the pipes; there is an inflation factor added in and it takes three years to build; there are additional costs for survey- ing because the crews have to come out three times; Boardmember Penna asked if we went out to bid and did the entire bid one time, and were given a bid of one million, would we have to stay with the bid if they found more concrete and more drilling expense; legally no, unless we have it spelled out clearly in the plans; that is Mr. Yee's comment and it is well founded, staff does its best, but we are not sure what we are going to get; if the Director of Public Works is hearing Mr. Yee correctly, one of the approaches is to do it in phases and if staff gets into difficulty we can do it in phases and not have to run around looking for money as it would be if we awarded the whole contract; when the consul- tant got into the final set of drawings he got the width of the original road bed and according to City drawings there is 14" of concrete; Boardmember Yee reiterated his conservatism and wanting to keep control of the project costs; not that long ago Coun- cil had a huge change order for Gull Road, because staff didn't know there was garbage there and no doubt if Council had asked if there was garbage there we would have been told there is no garbage there - which is the same thing here, and he did not want to be lied to; as Vice Chairman Mullin under- stands the conversation, the Agency is authorizing staff to go to bid on Option B; Boardmember Yee stated that spending $131,000 is not a viable project; etc. M/S Mullin/Penna - To approve plans and specifi- cations and authorize advertisement for bids for Airport Blvd. Improvement Project and adopt Op- tion A and B. Carried by unanimous voice vote. RECESS: Chairman Fernekes called a recess at 7:37 p.m., and stated the Agency will be reconvened after the Council meeting begins. RECALL TO ORDER: Chairman Fernekes recalled the meeting to order at 7:48 p.m., all Boardmembers were present. 6/25/97 Page 4 AGENDA ACTION TAKEN _.~.PUBLIC HEARINGS PUBLIC HEARINGS Public Hearing - Consideration of Precise Plan PP- Chairman Fernekes opened the Public Hearing. 97-043 and Mitigated Negative Declaration No. ND- 97-043 of a 100 unit Hotel Hampton Inn with parking Director of Economic & Community Development at Gateway Blvd. and Corporate Drive situated in the Van Duyn related: this fronts on Corporate Drive Gateway Specific Plan, Redevelopment Area in aeeor- and the elevation renderings are in the packet; this dance with SSFMC Section 20.57; Conduct Public project replaces a small building on Corporate Drive Hearing; Motion to approve Precise Plan PP-97-043 and Gateway that was a bank and is presently used and Mitigated Declaration No. ND-97-043. ~t9 .~, as a small office for the biotec center; the applicant wants to develop 100 units on the parcel; parking has been provided as a minimum requirement for the Agency is provided the option of approving a lesser amount provided certain findings will be made; in staff's opinion those findings can be made and that is the recommendation; a site plan is included rela- tive to the alignment of the driveway for the facility; in the conditions, an alternative has been pro- vided, an ingress for the motel at the upper point with a one lane configuration and a widening of the driveway located on the eastern part of the site; this will allow two right lanes and one left; the applicant has no disagreement with the conditions and are accepting engineering's recommendations; we under- stand there are other recommendations that engineer- ing wants and there are other options with minor modifications; Condition No. 3 basically calls for a driveway alignment, and the City Engineer may modify the site plan; he asked the Agency to certify the Negative Declaration and approve the Precise Plan. Mr. Lou Dell'Angela, Consultant, related: he is representing Mr. Patel who will address the Agency on the need to move forward, will answer questions and then Curt Jensen, Architect, will address other issues. They reviewed the staff report and are in agreement with the conditions as modified. Boardmember Yee stated he read Mr. Wilson's traffic engineering report, but does not have the picture of his recommendation as far as the drive- way egress, was that in the report, for it is difficult without a picture to look at for there must have been an original one for the first driveway is 100' from Gateway Blvd. Director of Economic & Community Development Van Duyn stated no, there is no exhibit showing it, but it is specified if the condition is approved. If you look at the current site plan the proposed rec- 6/25/97 Page 5 AGENDA ACTION TAKEN PUBLIC HEARINGS PUBLIC HEARINGS Public Hearing - Continued. ommendation by the consultant is to eliminate the driveway access under the power lines, for that is the first access into the project. Mr. Dell'Angela stated initially, the proposal was here at Gateway on this faint map and it was to have 40' - 50' as an entrance and an exit, and it was felt it was too close to the intersection and it should only be one-way in, and we moved the entrance and exit out into this exit. Basically the concern was it doesn't free flow into the building, there was a suggestion that it is possible if the driveway is relo- cated we can do it, but your documents don't show it. The suggestion was for an additional lane down here by the parking lot, there is one in and one out and we need another for a right turn and we have one in and two out. This presents some problems for what we would like to do is not concentrate all the traffic into this one point and we think we can cut back this island and take the one-way out and have a free flowing movement. The suggestion is to make it only an entrance and concentrate the exit on the easterly side. We want to close this off and are working with staff on this other option, if we can't convince staff, then we will comply with the condi- tions. Boardmember Yee agreed with staff that the two- way driveway closest to Gateway is not good, but if you have a driveway to come into the hotel and get out the other driveway it would be a better circula- tion, for the other way is more complicated. Boardmember Datzman asked if Mr. Dell'Angela was now saying that staff, the police and engineer- ing are in agreement and that the applicant is agree- ing. Director of Economic & Community Development Van Duyn related: there have been several alterna- tives to deal with the circulation, that is why they have been presented; we have no knowledge that the applicant was accepting the engineering traffic re- port, where the report was drafted based on the latest recommendation for the specifics of the egress, and that is why the condition is as detailed as it is; since that time, as late as today, we saw anoth- er alternative to deal with it, which is another option and it looks to be an option that could be acceptable 6/25/97 Page 6 AGENDA ACI!Q_N TAKEN 17/o PUBLIC HEARINGS PUBLIC HEARINGS Public Hearing - Continued. and we suggest that we modify the condition possi- bly changing this on egress to the site; he apologized for the confusion, for these are acceptable to us and the police. Discussion followed: that the lack of parking would be taken care of by mandatory shuttle service and Park'N Fly is part of the commitment; if there are violations in the future, staff can bring it back to the Board to revoke their permit; the traffic survey vs. the amount of parking spaces; parking spaces and the spill over onto adjacent properties and the effort to see if the parking was affiliated with the hotels; there is parking on the easterly side for spill over parking, as well as on Corporate Drive; Super 8 caters to construction workers that stay for long periods of time, while this hotel caters to a different clientele with shorter stays; there is reciprocal park- ing amongst the hotels; staff surveyed Embassy Suites parking several times, and found vacant spac- es; there will be 24 hour shuttle service for those without cars needing to go to the Airport; Vice Chairman Mullin asked if there was a greater parking impact when there were two in a room or was that only a factor with Super 8's clientele; that only affects Super 8 and is not a comparative situa- tion with this hotel; Mr. Curt Jensen, Architect, spoke of the Hampton Inn's prototype and stated this building deviates from that quite a bit; he was hired by Mr. Patel, not Hampton Inn; Boardmember Yee wanted to restate the condition, such that they are aware we are working on the shuttle service for the whole area; Executive Director stated they were looking at the feasibility of shuttle service for the East of 101, have met with some of the operators and many are supportive of a single shuttle service for employees from rapid transit who work for the hotels; the City is suggesting Mr. Patel have the obligation to put in the shuttle until a regional sys- tem is developed and Mr. Patel cooperates with that; Mr. Dell'Angela thought the language was clear that Mr. Patel shall provide a shuttle service; Executive Director Wilson stated the sentence covering the shuttle service can be expanded; Mr. Patel stated the Embassy Suites has a bar and banquet facilities and generates traffic, whereas those facilities will not be at the Hampton Inn and he has to put in shuttle service; he has a money back guarantee, if you can't find a parking space then Mr. Patel pays for the 6/25/97 Page 7 1 AGENDA ACI!ON TAKEN ! 7'7' PUBLIC HEARINGS PUBLIC HEARINGS Public Hearing - Continued. the room and there is a 95% occupancy rate in the area; Boardmember Yee did not see a sidewalk on one side of the hotel; City Engineer Wong has not yet seen the plan, but when it comes forward he wants to see a sidewalk; Corporate Drive is a pri- vate drive. Director of Economic & Community Development Van Duyn offered the following language, "Condi- tion 5 of the proposed conditions will be modified to read 'the applicant shall provide guests with shuttle service to and from SFIA until alternative shuttle systems are provided. Such service shall be avail- able 7 days a week, 24 hours a day. The applicant shall cooperate with the City in the development and implementation of a regional shuttle service if such is considered by the City. The Motion would also include the amendment of the City Engineer's ability to approve modified circulation plans." Chairman Fernekes closed the Public Hearing. M/S Datzman/Mullin - To approve Mitigated Nega- tive Declaration No. ND-97-043 and approve Precise Plan PP-97-043, and Condition 5 of the proposed conditions will be modified to read, the applicant shall provide guests with shuttle service to and from SFIA until alternative shuttle systems are provided. Such service shall be available 7 days a week, 24 hours a day. The applicant shall cooperate with the City in the development and implementation of a regional shuttle service if such is considered by the City. The Motion would also include the amendment of the City Engineer's ability to approve modified circulation plans. Carried by unanimous voice vote. RECESS: Chairman Fernekes recessed the Redevelopment Agency meeting at 8:30 p.m. RECALL TO ORDER Chairman Fernekes recalled the meeting to order at 12:37 p.m., all Boardmembers were present. CLOSED SESSION CLOSED SESSION Closed Session, pursuant to GC 54956.9(c), initiation The Agency entered a Closed Session at 12:37 a.m. of litigation - one case. fi-OeO ~ to discuss the item noticed. 6/25/97 Page 8 · AGENDA AC!!QN TAKEN RECALL TO ORDER: Chairman Fernekes recalled the meeting to order at 12:52 p.m., all Boardmembers were present, no action was taken and direction was given. RESPECTFULLY SUBMITI'ED, APPROVED. Barbara A. Battaya, Clerk ~ Jos~.~h A. ~ernekes, Chairman Redevelopment Agency Re~velopment Agency City of South San Francisco City of South San Francisco The entries of this Agency meeting show the action taken by the Redevelopment Agency to dispose of an item. Oral communications, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/25/97 Page 9