HomeMy WebLinkAboutReso 126-2014 RESOLUTION NO. 126-2014
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION ACCEPTING STATE GRANT FUNDS FOR
THE REPLACEMENT OF E911 TELEPHONE EQUIPMENT ;
AUTHORIZING EXECUTION OF A PURCHASE
AGREEMENT WITH INTRADO, INC. FOR PURCHASE OF
E911 TELEPHONE EQUIPMENT; AND AMENDING THE
CONSULTING SERVICES AGREEMENT WITH
TELECOMMUNICATIONS ENGINEERING ASSOCIATES
FOR SERVICES TO INTEGRATE THE INTRADO E911
SYSTEM.
WHEREAS, the South San Francisco Police Department is required to provide an
interoperable emergency communications facility including E911 telephone service; and
WHEREAS, the City of South San Francisco ("City") staff recommends that the City
Council adopt a resolution authorizing the acceptance of$364,000 in grant funds from the State
of California for the purchase and installation of a replacement 9-1-1 emergency telephone
("E911")telephone system; and
WHEREAS, Section 4.04.040 of the South San Francisco Municipal Code (SSFMC)
expressly authorizes the City to take advantage of valid contract terms that have been negotiated
by another governmental agency, where that agency had used a quote or bid process substantially
conforming with SSFMC Chapter 4.04 and State law; and
WHEREAS, the State of California conducted a formal bid process for E911 emergency
telephone equipment resulting in awards to multiple contractors, including Intrado, Inc
("Intrado"); and
WHEREAS, staff has verified that the State of California's bid process and Intrado's
pricing agreements substantially conform to SSFMC Chapter 4.04 and State law; and
WHEREAS, staff has determined that the state award for the Intrado E911 system, meets
the City's needs and concerns with respect to emergency telephone call handling, including
compatibility with other police departments, fire service agencies, and emergency medical
service providers throughout San Mateo County; and
WHEREAS, the purchase of an Intrado E911 system will allow the Police Department to
answer emergency calls from citizens and communicate with law enforcement, fire service
agencies and emergency medical providers in San Mateo County; and
WHEREAS, the purchase of the Intrado E911 system will require engineering and
system integration services so the Intrado products will work properly as part of the City's
interoperable emergency radio dispatch and communications system; and
WHEREAS, the City's current consulting services agreement with Telecommunications
Engineering Associates ("TEA") does not include E911 system integration services as part of its
current scope of work; and
WHEREAS, City staff recommends approving an amendment to the City's current
consulting services agreement with TEA for engineering and implementation assistance of the
Intrado E911 system, in an amount not to exceed $7,500.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco hereby accepts $364,000 in grant funds from the State of California for the purchase of
E911 telephone equipment.
BE IT FURTHER RESOLVED that the City Council approves the purchase of
replacement 9-1-1 emergency telephone ("E911") system from Intrado, Inc, in an amount not to
exceed $328,633.30. BE IT FURTHER RESOLVED that the City Council of the City of South
San Francisco hereby approves an amendment to the consulting services agreement with TEA
for engineering and integration of the Intrado E911 system, in an amount not to exceed
$7,500.00.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to
execute a grant agreement with the State of California, a Purchase Agreement in an amount not
to exceed $328,633.30 with Intrado, Inc., for the purchase of an E911 system, and an amendment
to the consulting services agreement with TEA; subject to approval as to form by the City
Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco
hereby authorizes the staff to allocate $27.866.70 in project contingency funds to the project
budget, subject to the City's purchasing policies.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City
Manager, or his designee, to take any other action consistent with the intent of this resolution.
* * * * *
I hereby certify that the foregoing Resolution was regularly introduced and adopted by
the City Council of the City of South San Francisco at a regular meeting held on the 10th day of
December, 2014 by the following vote:
AYES: Councilmembers Pradeep Gupta, Karyl Matsumoto and Liza Normandy
Vice Mayor Mark N. Addiego and Mayor Richard A. Garbarino
NOES: None
ABSTAIN: None
ABSENT: None
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