HomeMy WebLinkAboutReso 48-2015 RESOLUTION NO. 48-2015
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
RESOLUTION CALLING A GENERAL ELECTION, SETTING
CANDIDATE STATEMENT REQUIREMENTS PURSUANT TO
SECTION 13307 OF THE CALIFORNIA ELECTIONS CODE,
REQUESTING: (1) THAT THE BOARD OF SUPERVISORS OF
SAN MATEO COUNTY CONSOLIDATE THE GENERAL
ELECTION WITH THE REGULAR ELECTION TO BE HELD ON
NOVEMBER 3, 2015; AND (2) THAT THE COUNTY
REGISTRAR PERFORM CERTAIN ELECTION SERVICES IN
CONNECTION WITH SUCH ELECTION INCLUDING
CONDUCTING THE NOVEMBER 3,2015 ELECTION FOR THE
CITY OF SOUTH SAN FRANCISCO WHOLLY BY MAIL
PURSUANT TO THE PILOT PROGRAM AUTHORIZED BY
ASSEMBLY BILL 2028 IF ALL OTHER AFFECTED
JURSIDCITIONS ALSO REQUEST PARTICIPATION IN THE
PILOT PROGRAM AT THAT ELECTION,AND AUTHORIZING
THE CITY MANAGER TO REIMBURSE THE COUNTY FOR
ELECTION SERVICES.
WHEREAS, the City Council of the City of South San Francisco desires to call a General
Municipal Election for the purpose of submitting to the voters the election of two(2)members of the
City Council for four(4) year terms; and
WHEREAS, pursuant to California Elections Code Section 13307,the City Council desires to
set a filing fee for the purpose of funding the cost of candidate statement printing and a word limit for
such statements; and
WHEREAS, the City Council desires that the Board of Supervisors of San Mateo County
consolidate the General Municipal Election with the Regular Election to be held on November 3,2015
pursuant to the requirements of Section 10403 of the California Elections Code; and
WHEREAS,in 2014 the California Legislature and Governor approved Assembly Bill 2028
("AB 2028"), which is a pilot program permitting certain elections in San Mateo County to be
conducted wholly by mail if specific conditions are met; and
WHEREAS,pursuant to AB 2028,each jurisdiction may determine whether to participate in
this pilot program and whether to authorize its election on a given date to be conducted by mail,
provided, however, that election in question shall not be conducted by mail pursuant to the pilot
program unless all overlapping jurisdictions with elections on that same date so request; and
WHEREAS, if the election is authorized by all affected jurisdictions to be conducted
pursuant to the AB 2028 pilot program,various actions shall be taken to ensure that voter access
and turnout is protected, including but not limited to the following:
• At least one ballot drop-off location shall be provided in each city;
• A ballot drop-off location shall be open during business hours to receive ballots
beginning 28 days prior to the election through 8 p.m. on the night of the election;
• At least one polling place shall be provided per city between 7 a.m. and 8 p.m. on
election day for voters to request a ballot who did not receive a ballot or who need a
replacement ballot for any reason;
• At the request of any city,county,or district,the Chief Elections Officer may provide
additional ballot drop-off locations and polling places;
• All elections materials, including a prepaid return envelope for the ballot, shall be
provided to each voter;
• A list of ballot drop-off locations and polling places shall be delivered to each voter;
and
• Polling places shall be located at an accessible location and equipped with voting
machines that are accessible to individuals with disabilities; and
WHEREAS, in general, the cost of conducting an election pursuant to the pilot program
described above is expected to be significantly less overall than a typical election, and this cost
reduction should translate to lower costs to each jurisdiction that participates in the pilot program
election compared to the typical election costs borne by each jurisdiction; and
WHEREAS, the San Mateo County Chief Elections Officer has reported that in San Mateo
County, 57% of registered voters are permanently registered to vote by mail, in the November 2013
Consolidated Municipal, School, and Special District Election over 76% of the ballots were cast by
mail, and in the June 2014 Primary Election over 77% of the ballots were cast by mail; and
WHEREAS,the Chief Elections Officer has stated an intention to have the November 3,2015
Consolidated Municipal, School, and Special District Election be the first mail election conducted
pursuant to the AB 2028 pilot program in San Mateo County; and
WHEREAS,the South San Francisco City Council has considered the merits of the proposed
pilot election program and desires to participate in the pilot program given the protections for voter
access and participation in the election and anticipated cost savings to the City of South San Francisco
provided that at least two (2) Polling Places operate within the City on Election Day; and
WHEREAS,the City Council desires to have the San Mateo County Registrar of Voters render
certain services in connection with the General Municipal Election and authorize the City Manager to
reimburse the County for Election Services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco as follows:
1. The City Council hereby calls a General Municipal Election to be held on November 3,
2015 to elect two (2) members of the City Council to respective four year terms.
2. As permitted by Section 13307 of the Elections Code, all candidates shall be required
to pay $600.00 simultaneously with the submission of a candidate statement, which
represents his or her estimated pro rata share of the cost of printing, handling,
translating,and mailing the candidate statement. A candidate who submits a statement
and qualifies as indigent under Section 13309 of the Elections Code shall not be
required to pay his or her pro rata share of the cost of printing, handling, translating,
and mailing the statement until after the Election. The City Clerk is authorized to
require payment in any reasonable form deemed appropriate to ensure collection.
3. Candidate statements shall not exceed 200 words and shall be submitted to the Office
of the City Clerk with nominating documents, as required by Section 13307 of the
California Elections Code.
4. Pursuant to Sections 10400 and 10403 of the California Elections Code, the City
Council of the City of South San Francisco hereby requests that the San Mateo County
Board of Supervisors direct the Registrar of Voters to conduct all necessary services
related to the General Municipal Election, and to bill the City for the costs of
conducting said Election.
5. The County Elections Department is authorized to canvass the returns of the General
Municipal Election. The Election shall be held in all respects as if there were only one
election, and only one form of ballot shall be used.
6. The City Council of the City of South San Francisco authorizes the November 3,2015
Election for the City of South San Francisco to be conducted wholly by mailed ballots
pursuant to AB 2028 pilot program, if at least two (2) polling places are operated in
South San Francisco on Election Day,it being understood that the Election shall occur
wholly by mail on that date only if all overlapping jurisdictions with elections on that
date make the same request. If all overlapping jurisdictions with elections on that date
do not so request, the City of South San Francisco election shall occur as normal on
that date pursuant to the other provisions of the Elections Code.
7. The City Clerk of the City of South San Francisco is hereby directed to notify the
Secretary of State no later than August 6, 2015, of the City's intent to conduct an all-
mailed ballot election as outlined above.
8. The City of South San Francisco shall separately send information regarding the
specifics of its November 3,2015 Election to the San Mateo County Chief Elections
Officer.
9. The City Manager is hereby authorized to execute a Service Agreement for the
Provision of Election Services between the City of South San Francisco and the San
Mateo County Chief Elections Officer.
10. The City Manager is authorized to reimburse San Mateo County in full for such
services actually performed upon presentation of an invoice from the County.
11. The timing of the submission of nomination documents for candidates shall be
governed by Section 10407 of the California Elections Code and submitted to the
Office of the City Clerk no later than 5 p.m., 88 days prior to the date of the General
Election,which is November 3,2015. The extension period specified in the California
Elections Code shall apply if and only if an incumbent does not file by 5:00 p.m. on
August 7h. Nomination documents shall be available in the office of the City Clerk
during the hours that City Hall is normally open to the public.
12. The Office of the City Clerk is hereby directed to file a certified copy of this resolution
with the Board of Supervisors and the Registrar of Voters of San Mateo County.
13. Notice of the time and place of holding the Election is hereby given and the office of
the City Clerk is authorized,instructed and directed to give further or additional notice
of the Election, in time, form and manner as required by law.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 10t1i day of June
2015 by the following vote:
AYES: Councilmembers Karyl Matsumoto, Pradeep Gupta, and Liza Normandy
Vice Mayor Mark N. Addiego and Mayor Richard A. Garbarino
NOES: None
ABSTAIN: None
ABSENT: None
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'eta Martinelli, C y Clerk