HomeMy WebLinkAboutMinutes 1982-07-28Mayor Roberta Cerri Teglia
Vice Mayor Mark N. Addiego
Council:
Ronald G. Acosta
Emanuele N. Damonte
Gus Nicolopulos
AGENDA
ADJOURNED REGULAR MEETING
CALL TO ORDER:
PLEDGE OF ALLEGIANCE
Police Department Budget:
MINUTES
CITY COUNCIL
City Council Conference Room
July 28, 1982
ACTION TAKEN
ADJOURNED REGULAR MEETING
4:12 p.m. Mayor Teglia presiding.
Council present: Nicolopulos, Addiego,
Damonte and Teglia.
Council absent: Acosta.
Recited.
Mayor Teglia stated that she had written
a letter to Supervisor Speier expressing
Council's gratitude to the Board of
Supervisors for the vote to continue
the Sheriff's Special Terrain Enforce-
ment Division also known as the "Dirt
Bike Patrol."
City Manager Birkelo extended an
invitation to Council to attend a news
conference and photo session on Thursday,
July 29, 1982 at 10:00 a.m. from Mr.
Robert Giorgi on behalf of the Downtown
Merchants Association.
City Manager Birkelo reviewed the
proposed dates and times scheduled
for budget meetings and asked for
Council concurrence on the proposed
dates and times.
Consensus of Council - That budget
meetings would be held on: 8/3/82 at
4:00 p.m.; 8/11/82 at 4:00 p.m.; 8/16/82
at 4:00 p.m., and 8/24/82 at 4:00 p.m.
City Manager Birkelo commented on a memo
written by the Chief of Police which
addressed the impact of budget reductions
for the department due to guidelines
established by Council to the effect
that materials could not exceed 5%.
He spoke of the $700,000 gap between
current revenues and expenditures
which necessitated instruction to the
departments for reductions which had
been reflected in the documents before
7/28/82
Page 1
AGENDA
Police Department - Continued.
PENSION FUNDING:
ACTION TAKEN
Council.
Police Chief Datzman spoke in detail
of the impacts that would be realized
from the $116,725 reduction: 1)
Reduction of one clerical position
in Police Records; 2) Reduction of
one Police Services Technician in the
Police Evidence Section; 3) Reduction
of two Police Service Technicians in
the Patrol PST Program, and the
subsequent reduction in service levels.
Discussion followed concerning levels
of overtime; training costs; proposed
budget figures vs. actual amounts
spent during fiscal 1981-82; salary
savings which are placed in the General
Fund at the end of the year; motivation
for department heads to curb spending;
training of officers on the job; use
of materials; the estimated amount of
the 1981-82 budget in some areas of
the Police budget being lower than
the 1982-83 request; the impacts of
the department cuts on service levels
to the public; the user departments
decided that the Communications Division
should remain fully manned and not
have budget cuts; in the immediate
future to review whether Communications
should be a Division unto itself or
be under the Police or Fire Departments;
the lost revenue from traffic citations
not being processed by the Courts and
the potential of forming a Joint Powers
Agreement of Cities to process the
tickets.
City Manager Birkelo spoke of the
possibility of Staff's recommendation
to Council to change the amortization
year for unfunded PERS liability from
20 years to 30 years to allow for a
reduction in the rates for a portion
of this year. He asked that this be
kept in mind when Council decided the
M.O.U. guidelines as the savings could
be incorporated into the expenditures
at that time.
7/28/82
Page 2
AGENDA
PENSION FUNDING - Continued.
City Manager Budget:
ACTION TAKEN
Personnel Director Kutras gave an
over-view of the PERS funding report
and stated that the City would gain
dollar savings over the next eighteen
years which would be a trade-off for
paying eleven years longer. He
stated that funding on a twenty year
basis was very conservative and a very
short period of time to fully fund the
pension costs. He further stated that
going to a thirty year basis would not
affect the stability of the system at
all. He stated that the thirty year
program would allow a greater investment
yield as opposed to the twenty year
plan that PERS only paid 9% interest
yield. He stated that the actuarial
office of PERS had stated that the
City could do this, and that the PERS
Board would have to approve the request
by the City.
Discussion followed on pension funding
theories; that the City could option
for a thirty year plan and later re-opt
for a twenty year plan, etc.
City Manager Birkelo gave a run through
of the Personnel Department: recruit-
ment and affirmative action plans that
were not being rebudgeted this year;
a savings in advertising for employment
by giving a few lines in an ad and
giving a phone number to call for
additional information 24 hours a day
and that this had been suggested by
the Personnel Technician; work credits
that had been charged back to the Water
Quality Control for services performed.
City Manager Birkelo stated that his
budget showed an increase over last
year because of Council adjusting the
Secretary's salary which did not get
reflected in the appropriation.
Discussion followed on actual prior
year expenditures; Redevelopment
adjustments for the City Manager, etc.
7/28/82
Page 3
AGENDA
City Clerk Budget
ACTION TAKEN
City Clerk Battaya presented a revised
budget which showed a 96.8% actual
expenditure for fiscal year 1981-82
and a 3.8% reduction from the original
request. She stated that the material
and services expenditures were mandated
by Government Code, City Ordinance or
Resolution and could not be reduced
significantly, i.e., special activity
supplies (Ordinance, Resolution and
Minute Books), copies, advertising,
postage, etc. She stated that Council
had directed a measure(s) to be
placed on the November 1982 ballot
and had estimated $5,000 for County
costs based on prior experience. She
stated that the proposal for a part-
time person vs. contract labor would
save the City $3,700 yearly and would
provide the Clerk's office with a
person of better skills which would
aid the work flow in the office. She
explained that the Deputy City Clerk,
because of surgery, had been absent from
the office for six weeks and it was
likely that a subsequent operation
was indicated which would further
necessitate the need for a good back-
up in the Clerk's office.
Assistant City Manager Wilson stated
that it was an Administrative Policy
to use Kelly Girls to fill vacation
relief and sickness so that the City
would not incur any unemployment
insurance liabilities. He stated
that this was a direct reimbursement
City and that any charges made were
billed directly from the State. He
stated that when a part-time employee
received a maximum of $700 from the
City in salary, then the City assumed
direct responsibility for that person
depending on the prior work history.
He stated that the City tries to
minimize that risk which could be
hundred of thousands of dollars by
hiring contract labor.
City Clerk Battaya explained the
intricacies of the follow-through of
work in the office and spoke of the
Administrative Policy as being an
on/off policy, i.e., part-time labor
in the City Attorney, DPS, Building
7/28/82
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AGENDA ACTION TAKEN
City Clerk - Continued
Offices. She stated that the office
needed a permanent 4-hour per day
part-time person to be able to have the
ability to work effectively full-time
during illness or vacation.
Discussion followed on the need for
an Administrative Policy and if there
was a need - then it should be
constant; elimination of the Deputy
Clerk's overtime by hiring a permanent
part-time person.
Agreement amongst Council that the
City Clerk could begin to interview
applicants for a permanent part-time
position pending adoption of the
Final Budget.
Agreement amongst Council that an
analysis should be made of the Clerk's
budget by taking the 1981-82 appropri-
ation minus election costs and reduce
the total by 2½% to see if it met the
guidelines; that the Clerk should
justify any hardships imposed by the
meeting of the guidelines.
City Treasurer
A brief discussion followed on the
City Treasurer's Budget: postage,
retirement benefits reported, for
which the Treasurer is not eligible,
that projected an incorrect salary.
M/S Nicolopulos/Damonte - To adjourn
the meeting to Tuesday, 8/3/82 at
4:00 p.m. at City Hall in the Council
Chamber.
Carried by unanimous voice vote.
ADJOURNMENT:
City of South San Francisco
Time of adjournment was 8:30 p.m.
~rta Cerri Teglia, Mayo~r J City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to
dispose of an item. Oral presentations, arguments, and comments are recorded on
tape. The tape and documents related to the items are on file in the office of
the City Clerk and are available for inspection, review and copying.
7/28/82
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