HomeMy WebLinkAboutMinutes 1984-02-11Mayor Mark N. Addiego
Vice Mayor Richard A. Haffey
Council:
Emanuele N. Damonte
Gus Nicolopulos
Roberta Cerri Teglia
MINUTES
City Council
City Council Conference Room
February 11, 1984
239
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California, that the City Council of the City of South San Francisco will hold a
Special Meeting on Saturday, the 11th day of February, 1984, at 9:00 a.m., in the City
Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California.
Purpose of the meeting:
1. Review of Departmental Goals.
9:00 a.m. - Finance Department
10:00 a.m. - Parks & Recreation Department
11:00 a.m. - Department of Public Services
2. Closed Session for the purpose of the discussion of personnel matters, labor
relations and litigation.
Mark~ ~
City of South San Franci¥co
Dated:
February 7, 1984
AGENDA
SPECIAL MEETING
CALL TO ORDER
ROLL CALL
Review of Departmental Goals
9:00 a.m. - Finance Department.
ACTION TAKEN
SPECIAL MEETING
9:10 a.m. Vice Mayor Haffey presiding.
Council present:
Council absent:
Nicolopulos, Haffey~
and Damonte.
Teglia and Addiego
Director of Finance Lipton gave an over
view of his past accomplishments: pre-
paration of the final budget; decreasing
the number of pages in the budget by
two-thirds; held public hearings for
Revenue Sharing with published notices
as required by Federal Law; selection of
a new auditing firm; selection of a new
accountant.
2/11/84
Page i
AGENDA ACTION TAKEN
Review of Departmental Goals.
9:00 a.m. - Finance Department -
Contl nued.
Discussion followed on auditor recommen-
dations on inventory and fixed assets.
Director of Finance Lipton stated that
Louise Coleman would be retiring on April
1, 1984, and that depending on how
quickly a replacement could be hired,
could conceivably cause delay in com-
piling the budget.
City Manager Birkelo stated that there
was a slow down in recruitment and that
he was going to speak to the Personnel
Director Monday to speed up the process.
Councilman Damonte stated that a replace-
ment should be hired two weeks before
Louise Coleman retired to make the tran-
sition smooth.
Director of Finance Lipton stated that
Louise's position was that of Accounting
Officer and which could be replaced by a
second accountant at no additional cost
to the City. He stated that each accoun-
tant would supervise the day to day work
at the same level and range. He stated
that he would have the responsibility of
personnel, payroll and discipline of the
Office and the two accountants would
assist the clerical people with equal
responsi bi 1 i ty.
Vice Mayor Haffey stated that there would
not be a senior accountant just two
accountants with equal responsibility.
Director of Finance Lipton spoke of the
new data processing equipment purchased
which streamlined the work flow and pro-
vided three terminals and printers. He
stated that the morale in the department
had increased and that with the move to
new quarters expected an impetus of
increased professionalism and pride. He
spoke of his involvement in the community
as Treasurer of Friends to Parents and
the Rotary Club President. He spoke of
the burden placed on payroll in getting
checks out by Christmas for retroactive
MOU increases which put other work at a
2/11/84
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AGENDA ACTION TAKEN
Review of Departmental Goals.
9:00 a.m. - Finance Department -
Continued.
Mayor Addiego arrived.
Councilwoman Teglia arrived.
standstill.
Mayor Addiego arrived at 9:30 a.m.
Councilwoman Teglia arrived at 9:45 a.m.
Director of Finance Lipton spoke of
extended leaves by employees through
illness and jury duty that had disrupted
the Finance Department. He stated that
the Parking Districts coin counting
machines were over twenty years old and
would need to be replaced in the 1984-85
budget.
Councilwoman Teglia stated that she would
like a feedback from the Parking Place
Commission Meetings from Mr. Lipton as
the Staff liaison to the Commission on
items that interrelate with Council.
Vice Mayor Haffey apprised Councilwoman
Teglia on the prior discussion of
replacing the Finance position to that of
an accountant and the new job duties.
He stated that Program 424, Parks and
Recreation, combines senior citizens and
all the special classes that are offered
and asked that these be split up to iden-
tify the cost of senior citizens. He
stated that the special classes were sup-
posed to be cost covering, however it was
difficult to see if it was cost covering
or not when it was comingled with the
senior citizens.
Discussion followed on trust funds and
the need for a detailed breakdown of all
of the accounts; that the trust funds
show in the annual report, park dedica-
tion fees must be used for park
improvements; that the trust funds had to
be separate from the budget document;
informing the Council when funds are
donated to a program that becomes a trust
fund; State Government's share of
building permits for the Earthquake
Program; Finance Department selling
2/11/84
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AGENDA ACTION TAKEN 542
Review of Departmental Goal s.
9:00 a.m. - Finance Department -
Continued. ,-~
Review of Departmental Goals.
10:00 a.m. - Parks and Recreation
Department.
SAMTRANS tickets and receive 5 to 10%
of the sales, that a SAMTRANS ticket
office opened on Cypress Avenue; the City
phasing out of selling SAMTRANS tickets;
the Finance Department looking into the
prospect of displaying art and any legal
ramifications, etc.
Director of Parks and Recreation Norton
stated that a pedestrian maze, with a
couple of bars, would be put in at the
side of Orange Park and the sidewalk
would be replaced. He stated that the
park roads would be resurfaced with
asphalt and the trees would be trimmed.
Discussion followed on the times of the
year tree trimming was done in the parks;
drainage problems; the absence of
landscaping on the north side of the pool
contributing to drainage problems; etc.
Director of Parks and Recreation Norton
continued discussing the various capital
improvements: Burl Burl Park lighting
system, renovating the play area, expand
the picnic area.
Discussion followed on drainage in Buri
Buri Park, irrigation in the rear of the
park.
Director of Parks and Recreation Norton
spoke of the renovation of Spruce Gym by
making application for the use of HCDA
Funds; that the School District was going
to pass a Resolution in support for HCDA
Funds for the Spruce School Gym; that the
City was going to redo the lockerrooms,
but not the showers; that $10,000 had
been requested to do the bleachers and
adding a new fire escape, but that had
been tabled.
He stated that developing a master plan
for Orange Park had been discussed and
then deferred to next year; that the
fencing at Paradise Valley had been
completed; that lights would be taken
from Orange Park to retrofit the lights
2/11/84
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AGENDA ACTION TAKEN
Review of Departmental Goals.
10:00 a.m. - Parks and Recreation
Department - Continued.
Review of Departmental Goals.
11:00 a.m. - Public Services
and remount them in Paradise Valley Park.
He continued, expand adolescent services;
prepare an action plan for the Youth
Advisory Board; jobs program for youth;
City sponsored junior high school basket-
ball league; promote the arts in the
City; music performances at Sellick Park;
identify gallery space, etc.
Discussion followed: advertize in
Leisure Brochure for Youth Board
vacancies; report on teen performances;
Art-Rise performances; City co-sponsor
Out-Reach Program; City signs entering
and leaving the City; whether to beautify
entrances to the City with a rustic
motif; tree trimming program; Staff
development; uniforms for park main-
tenance people; use of computers for
street tree trimming schedule; all
restrooms in parks should be cleaned by
8:00 a.m.; put full time people in the
six program coordinator positions.
Director of Parks and Recreation Norton
continued: San Mateo County establishing
a childrens program on San Bruno
Mountain; starting more family outdoor
activities; activities on Sign Hill;
forming a ski club; community gardening;
a gift catalogue with various organiza-
tion donations; child care centers;
landscaping projects in the Capital
Improvement Program; Park and Recreation
programs receiving 50% in revenues over
the price of the programs; raising fees on
programs with low participation; promote
the planting of trees; continue major
trimming of trees in the parks and
landscaped areas; additional space at the
Municipal Services Building.
Discussion followed on the improvement to
the old Police Building and the exposed
pipes in the ceiling; that the building
was a concrete structure that caused many
problems in the revitalization; that the
floor was wavy tile and would cost
$4,000.00 to make the floor level.
2/11/84
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AGENDA ACTZON TAKEN
Review of Departmental Goals.
11:00 a.m. - Public Services-
Continued.
ADJOURNMENT
RESPECTFULLY SUBMITTED,
City of South San Francisco
Director of Public Services Yee stated
that he wanted to create more accessibi-
lity of counter hours for building per-
mits by perhaps opening up Saturday
mornings or Tuesday evenings. He
continued: need for public services
training; plan checking to be done by
consultants; transportation master plan
with Caltrain and developers; the 101
corridor to San Francisco and San Jose;
public works training; upgrade the sewage
treatment plant; pump stations and
centrifuge; that the architects want
$4,000.00 for a report of all damage and
repairs needed for Civic Center.
Consensus of Council - To spend $4,000.00
for the architectural report on the Civic
Center.
M/S Nicolopulos/Haffey - To adjourn the
meeting to Monday, February 13, 1984~ at
4:00 p.m., in the City Hall Conference
Room, City Hall, 400 Grand Avenue, South
San Francisco, California, for the pur-
pose of a Closed Session on personnel
matters, labor relations and litigation.
Carried by unanimous voice vote.
The meeting was adjourned at 12:09 p.m.
APPROVED:
The entries of this Council meeting show the action taken by the City Council to
dispose of an item. Oral communications, arguments, and comments are recorded
on tape. The tape and documents related to the items are on file in the Office of the
City Clerk and available for inspection, review and copying
2/11/84
Page 6