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HomeMy WebLinkAboutMinutes 1984-02-11Mayor Mark N. Addiego Vice Mayor Richard A. Haffey Council: Emanuele N. Damonte Gus Nicolopulos Roberta Cerri Teglia MINUTES City Council City Council Conference Room February 11, 1984 239 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Saturday, the 11th day of February, 1984, at 9:00 a.m., in the City Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: 1. Review of Departmental Goals. 9:00 a.m. - Finance Department 10:00 a.m. - Parks & Recreation Department 11:00 a.m. - Department of Public Services 2. Closed Session for the purpose of the discussion of personnel matters, labor relations and litigation. Mark~ ~ City of South San Franci¥co Dated: February 7, 1984 AGENDA SPECIAL MEETING CALL TO ORDER ROLL CALL Review of Departmental Goals 9:00 a.m. - Finance Department. ACTION TAKEN SPECIAL MEETING 9:10 a.m. Vice Mayor Haffey presiding. Council present: Council absent: Nicolopulos, Haffey~ and Damonte. Teglia and Addiego Director of Finance Lipton gave an over view of his past accomplishments: pre- paration of the final budget; decreasing the number of pages in the budget by two-thirds; held public hearings for Revenue Sharing with published notices as required by Federal Law; selection of a new auditing firm; selection of a new accountant. 2/11/84 Page i AGENDA ACTION TAKEN Review of Departmental Goals. 9:00 a.m. - Finance Department - Contl nued. Discussion followed on auditor recommen- dations on inventory and fixed assets. Director of Finance Lipton stated that Louise Coleman would be retiring on April 1, 1984, and that depending on how quickly a replacement could be hired, could conceivably cause delay in com- piling the budget. City Manager Birkelo stated that there was a slow down in recruitment and that he was going to speak to the Personnel Director Monday to speed up the process. Councilman Damonte stated that a replace- ment should be hired two weeks before Louise Coleman retired to make the tran- sition smooth. Director of Finance Lipton stated that Louise's position was that of Accounting Officer and which could be replaced by a second accountant at no additional cost to the City. He stated that each accoun- tant would supervise the day to day work at the same level and range. He stated that he would have the responsibility of personnel, payroll and discipline of the Office and the two accountants would assist the clerical people with equal responsi bi 1 i ty. Vice Mayor Haffey stated that there would not be a senior accountant just two accountants with equal responsibility. Director of Finance Lipton spoke of the new data processing equipment purchased which streamlined the work flow and pro- vided three terminals and printers. He stated that the morale in the department had increased and that with the move to new quarters expected an impetus of increased professionalism and pride. He spoke of his involvement in the community as Treasurer of Friends to Parents and the Rotary Club President. He spoke of the burden placed on payroll in getting checks out by Christmas for retroactive MOU increases which put other work at a 2/11/84 Page 2 AGENDA ACTION TAKEN Review of Departmental Goals. 9:00 a.m. - Finance Department - Continued. Mayor Addiego arrived. Councilwoman Teglia arrived. standstill. Mayor Addiego arrived at 9:30 a.m. Councilwoman Teglia arrived at 9:45 a.m. Director of Finance Lipton spoke of extended leaves by employees through illness and jury duty that had disrupted the Finance Department. He stated that the Parking Districts coin counting machines were over twenty years old and would need to be replaced in the 1984-85 budget. Councilwoman Teglia stated that she would like a feedback from the Parking Place Commission Meetings from Mr. Lipton as the Staff liaison to the Commission on items that interrelate with Council. Vice Mayor Haffey apprised Councilwoman Teglia on the prior discussion of replacing the Finance position to that of an accountant and the new job duties. He stated that Program 424, Parks and Recreation, combines senior citizens and all the special classes that are offered and asked that these be split up to iden- tify the cost of senior citizens. He stated that the special classes were sup- posed to be cost covering, however it was difficult to see if it was cost covering or not when it was comingled with the senior citizens. Discussion followed on trust funds and the need for a detailed breakdown of all of the accounts; that the trust funds show in the annual report, park dedica- tion fees must be used for park improvements; that the trust funds had to be separate from the budget document; informing the Council when funds are donated to a program that becomes a trust fund; State Government's share of building permits for the Earthquake Program; Finance Department selling 2/11/84 Page 3 AGENDA ACTION TAKEN 542 Review of Departmental Goal s. 9:00 a.m. - Finance Department - Continued. ,-~ Review of Departmental Goals. 10:00 a.m. - Parks and Recreation Department. SAMTRANS tickets and receive 5 to 10% of the sales, that a SAMTRANS ticket office opened on Cypress Avenue; the City phasing out of selling SAMTRANS tickets; the Finance Department looking into the prospect of displaying art and any legal ramifications, etc. Director of Parks and Recreation Norton stated that a pedestrian maze, with a couple of bars, would be put in at the side of Orange Park and the sidewalk would be replaced. He stated that the park roads would be resurfaced with asphalt and the trees would be trimmed. Discussion followed on the times of the year tree trimming was done in the parks; drainage problems; the absence of landscaping on the north side of the pool contributing to drainage problems; etc. Director of Parks and Recreation Norton continued discussing the various capital improvements: Burl Burl Park lighting system, renovating the play area, expand the picnic area. Discussion followed on drainage in Buri Buri Park, irrigation in the rear of the park. Director of Parks and Recreation Norton spoke of the renovation of Spruce Gym by making application for the use of HCDA Funds; that the School District was going to pass a Resolution in support for HCDA Funds for the Spruce School Gym; that the City was going to redo the lockerrooms, but not the showers; that $10,000 had been requested to do the bleachers and adding a new fire escape, but that had been tabled. He stated that developing a master plan for Orange Park had been discussed and then deferred to next year; that the fencing at Paradise Valley had been completed; that lights would be taken from Orange Park to retrofit the lights 2/11/84 Page 4 AGENDA ACTION TAKEN Review of Departmental Goals. 10:00 a.m. - Parks and Recreation Department - Continued. Review of Departmental Goals. 11:00 a.m. - Public Services and remount them in Paradise Valley Park. He continued, expand adolescent services; prepare an action plan for the Youth Advisory Board; jobs program for youth; City sponsored junior high school basket- ball league; promote the arts in the City; music performances at Sellick Park; identify gallery space, etc. Discussion followed: advertize in Leisure Brochure for Youth Board vacancies; report on teen performances; Art-Rise performances; City co-sponsor Out-Reach Program; City signs entering and leaving the City; whether to beautify entrances to the City with a rustic motif; tree trimming program; Staff development; uniforms for park main- tenance people; use of computers for street tree trimming schedule; all restrooms in parks should be cleaned by 8:00 a.m.; put full time people in the six program coordinator positions. Director of Parks and Recreation Norton continued: San Mateo County establishing a childrens program on San Bruno Mountain; starting more family outdoor activities; activities on Sign Hill; forming a ski club; community gardening; a gift catalogue with various organiza- tion donations; child care centers; landscaping projects in the Capital Improvement Program; Park and Recreation programs receiving 50% in revenues over the price of the programs; raising fees on programs with low participation; promote the planting of trees; continue major trimming of trees in the parks and landscaped areas; additional space at the Municipal Services Building. Discussion followed on the improvement to the old Police Building and the exposed pipes in the ceiling; that the building was a concrete structure that caused many problems in the revitalization; that the floor was wavy tile and would cost $4,000.00 to make the floor level. 2/11/84 Page 5 AGENDA ACTZON TAKEN Review of Departmental Goals. 11:00 a.m. - Public Services- Continued. ADJOURNMENT RESPECTFULLY SUBMITTED, City of South San Francisco Director of Public Services Yee stated that he wanted to create more accessibi- lity of counter hours for building per- mits by perhaps opening up Saturday mornings or Tuesday evenings. He continued: need for public services training; plan checking to be done by consultants; transportation master plan with Caltrain and developers; the 101 corridor to San Francisco and San Jose; public works training; upgrade the sewage treatment plant; pump stations and centrifuge; that the architects want $4,000.00 for a report of all damage and repairs needed for Civic Center. Consensus of Council - To spend $4,000.00 for the architectural report on the Civic Center. M/S Nicolopulos/Haffey - To adjourn the meeting to Monday, February 13, 1984~ at 4:00 p.m., in the City Hall Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California, for the pur- pose of a Closed Session on personnel matters, labor relations and litigation. Carried by unanimous voice vote. The meeting was adjourned at 12:09 p.m. APPROVED: The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and available for inspection, review and copying 2/11/84 Page 6