HomeMy WebLinkAboutMinutes 1985-05-22Mayor Richard A. Haffey
Vice Mayor Roberta Cerri Teglia
Council:
Mark N. Addiego
Emanuele N. Damonte
Gus Nicolopul os
AGENDA
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
PLEDGE OF ALLEGIANCE:
INVOCATION:
PRESENTATIONS
PROCLAMATION -
PARLIAMENTARY LAW MONTH,
MAY 1985
A RESOLUTION COMMENDING VICTOR FEUDALE
MINUTES
City Council
Municipal Services Building
Commu n i ty Room
May 22, 1985
281
ACTION TAKEN
7:45 p.m. Mayor Haffey presiding.
Council present:
Council absent:
Nicolopulos, Addiego,
Teglia, Damonte and
Haffey.
None.
The pledge of allegiance was recited.
The invocation was given by Reverend
Richard Stinson of St. Paul's United
Methodist Church.
PRESENTATIONS
Mayor Haffey read and presented the
Proclamation to Ms. Edna Harks.
Mayor Haffey read the Resolution and pre-
sented it to Mr. Feudale.
Mr. Feudal e expressed appreciation to the
Council for having been allowed to serve
fifteen years on the Housing Authority.
He spoke in depth of the first units that
had been built for war housing; that the
Authority had always operated in the
black; that the Authority's operation had
never cost the City a cent; how the
Authority had always answered the need
for housing in this City; the Authority's
financial contributions to the City; the
first forty units built on C Street
during phase one; the forty units built
in the second phase. He paid tribute to
the Commissioners responsible for the
first 40 units: Ernest Oresti, Mark
Sinaldi, Robert Reid, Marlo Cutrufelli
and Executive Director Lucien Caron; and
to the Commissioners responsible for the
second forty units: Robert Battaya,
Bruno Fanucci, Linda Fontenot, Alice
Brown and Executive Director Inez
Fi tzgeral d.
5/22/85
Page i
AGENDA ACTION TAKEN
PRESENTATIONS
AGENDA REVIEW
City Manager Birkelo Requested:
- Add Item 8a. A Resolution to
accept $3,000 from the Area
on Aging for next year's contract.
- Remove Resolutions b) and c) from
Item No. 12.
- Remove Item No. 13 from the Agenda.
- Add Item 15a. A Resolution auth-
orizing an application for a
Literacy Grant.
- Add Item 15b. Goals and Objectives
of the Deputy City Manager/City
Engineer.
- Request to adjourn tonight's
meeting to Tuesday, 5/28/85 for
the Goals and Objectives of the
Director of Recreation & Community
Services.
ORAL COMMUNICATIONS
COMMUNITY FORUM
51o5
PRESENTATIONS
He stated that the City could be very
proud of what the Authority had developed
on C Street for low rent housing. He
gave thanks to the cooperation given by
City Manager Birkelo, Mr. Wilson, Mr. Yee
and Police Chief Datzman to the Authority.
AGENDA REVIEW
So ordered.
Request denied.
City Manager Birkelo stated that the
Senior Home Repair Project was not on
tonight's agenda but would be on the next
regul ar meeting.
ORAL COMMUNICATIONS
No one chose to speak.
COMMUNITY FORUM
Councilman Addiego stated that the newest
Leisure Activity Guide included 911
stickers.
Police Chief Datzman spoke of various
newspaper articles that had been
published to alert citizens on the 911
Program and that stickers were available
at the Police and Fire Departments main
desks for distribution. He stated that
the school liaison officers would
acquaint school children on the program
in the coming year.
5/22/85
Page 2
AGENDA ACTION TAKEN
28g
COMMUNITY FORUM
CONSENT CALENDAR
Minutes of the Special Meeting of
4/29/85, Special Meeting of 5/6/85,
Regular Meeting of 5/8/85 and the
Adjourned Regular Meeting of
5/13/85.
Staff Report 5/22/85 recommending by
Motion to deny and refer the
following claim to the City's
Insurance Adjuster and the City
Attorney: Claim as filed by Henry
Deines on behalf of Piwald
Pharmacy, Inc. alleging damage to
merchandise as the result of a City
sewer line overflowing.
Staff Report 5/8/85 recommending by
Motion to approve the following
payments:
a)
Payment of $1,251.50 to James
E. Laws for alleged damages to
his property as the result of
raw sewage backing up into his
basement.
b)
Payment of $882.07 to Ulisese
Lefiti for alleged damages
incurred from a City truck
backing into the front of his
vehicle while City workmen
were cutting trees by railroad
tracks at Chestnut Avenue and
E1 Camino Real.
c)
Payment of $466.63 to Michael
J. O'Laughlin for alleged
damages to his truck when
struck by a fire hose.
COMMUNITY FORUM
Vice Mayor Teglia stated that she had
attended an excursion with other City
people on the ship, Californian, and that
there were possibilities of having this
City be a port of call once existing
problems with the sea wall were corrected
or if the City was to use the Coast Guard
dock out by the Airport.
CONSENT CALENDAR
Removed from the Consent Calendar for
discussion by Councilman Damonte.
So ordered.
%
Removed from the Consent Calendar for
discussion by Vice Mayor Teglia.
5/22/85
Page 3
r ~
AGENDA ACTION TAKEN
CONSENT CALENDAR
3. Staff Report - Continued.
d)
Payment of $345.00 to James and
Lillian Reardon for alleged
damages to their bathroom and
floor as the result of a backed
up sewer line.
e)
Payment of $777.00 to Mitri
Hanna Shami for alleged damages
to his property as the result
of sewage flooding his base-
ment.
f)
Payment of $1,986.60 to Jerry
D. Wilcox for alleged damage to
his personal belongings as the
result of raw sewage backing up
into his home.
®
Staff Report 5/22/85 recommending
adoption of a Resolution to author-
ize the Purchasing Officer to
advertise for the purchase of one
Asphalt Paving Box.
A RESOLUTION APPROVING SPECIFI-
CATIONS, AUTHORIZING THE PURCHASE
OF SUPPLIES, EQUIPMENT OR SERVICES
AND CALLING BIDS FOR ONE ASPHALT
PAVING BOX
Be
Staff Report 5/22/85 recommending
adoption of a Resolution approving
plans and specifications and
calling for sealed proposals and
fixing liquidated damages for
failure to complete the work within
the time specified for the
Produce Avenue Widening Improve-
ments, Project No. ST-83-5.
A RESOLUTION APPROVING PLANS AND
SPECIFICATIONS, CALLING FOR SEALED
PROPOSALS AND FIXING LIQUIDATED
DAMAGES FOR FAILURE TO COMPLETE
WITHIN TIME SPECIFIED - PRODUCE
AVENUE WIDENING IMPROVEMENTS -
PROJECT NO. ST-83-5
CONSENT CALENDAR
RESOLUTION NO. 95-85
Removed from the Consent Calendar for
discussion by Councilman Nicolopulos.
5/22/85
Page 4
AG E N D A A C T I O N T AK E N 28S
CONSENT CALENDAR
Staff Report 5/22/85 recommending
by Motion to accept the Hickey and
Junipero Serra Boulevards Inter-
section Improvements, Project No.
ST-83-7, as complete in accordance
with the approved plans and speci-
fications.
e
Staff Report 5/22/85 recommending
by Motion to set a public hearing
date of June 12, 1985, to consider
a Zoning Amendment to allow amuse-
ment arcades in theatres in a PCM
Zone.
e
Staff Report 5/22/85 recommending
adoption of a Resolution author-
izing and execution of an agreement
with the Area Agency on Aging.
A RESOLUTION AUTHORIZING APPROVAL
AND EXECUTION AREA AGENCY ON AGING
AGREEMENT
8a.
Adoption of a Resolution author-
izing execution of an amendment
to the agreement with Area Agency
on Aging (No. 45823-K)
A RESOLUTION AUTHORIZING EXECUTION
OF AN AMENDMENT TO THE AGREEMENT
WITH AREA AGENCY ON AGING (NUMBER
45823-K)
Minutes of the Special Meeting of
4/29/85, Special Meeting of 5/6/85,
Regular Meeting of 5/8/85 and the
Adjourned Regular Meeting of
5/13/85.
CONSENT CALENDAR
Approved.
°
Public Hearing set for 6/12/85.
RESOLUTION NO. 96-85
5od
RESOLUTION NO. 97-85
M/S Addiego/Damonte - To approve the
Consent Calendar with the exception of
Items No. 1, 3 and 5.
Carried by unanimous voice.
Councilman Damonte stated that page 5 of
the 4/29/85 minutes read," position
should be fitted to an individual which
had been done in the print shop" however
this should read, "the position should
not be fitted to an individual but the
person should fit into the position."
M/S Teglia/Nicolopulos - To approve the
minutes as amended.
Carried by unanimous voice vote.
5/22/85
Page 5
AGENDA ACTION TAKEN
Staff Report 5/8/85 recommending by
Motion to approve the following
payments:
a)
Payment of $1,251.50 to James
E. Laws for alleged damages to
his property as the result of
raw sewage backing up into his
basement.
b)
Payment of $882.07 to Ulisese
Lefiti for alleged damages
incurred from a City truck
backing into the front of his
vehicle while City workmen
were cutting trees by railroad
tracks at Chestnut Avenue and
E1 Camino Real.
c)
Payment of $466.63 to Michael
J. O'Laughlin for alleged
damages to his truck when
struck by a fire hose.
d)
Payment of $345.00 to James and
Lillian Reardon for alleged
damages to their bathroom and
floor as the result of a backed
up sewer line.
e)
Payment of $777.00 to Mitri
Hanna Shami for alleged damages
to his property as the result
of sewage flooding his base-
ment.
f)
Pa~qnent of $1,986.60 to Jerry
D. Wilcox for alleged damage to
his personal belongings as the
result of raw sewage backing up
into his home.
Staff Report 5/22/85 recommending
adoption of a Resolution approving
plans and specifications and ~(~
calling for sealed proposals and /l~"
fixing liquidated damages for J
failure to complete the work within
the time specified for the
Produce Avenue Widening Improve-
ments, Project No. ST-83-5.
A RESOLUTION APPROVING PLANS AND
SPECIFICATIONS, CALLING FOR SEALED
Vice Mayor Teglia questioned why the
recommendation for payment of the claims
was from the City Clerk, without mention
of the City Attorney.
City Attorney Rogers stated that the
claims had been presented to the Adjuster
and the initial report had been to
approve payment of the claims and he had
sent memos to the City Clerk to that
effect.
Discussion followed: that the Clerk's
recommendation should include the recom-
mendation from the City Attorney; where
the funds were paid from, i.e., the
Enterprise or General Fund; that payment
came from the City Liability Policy
through participation in the Joint Powers
Authority; that the self insured reten-
tion was $100,000 per claim; that a page
would be added to the budget showing the
self insurance fund for liability and
workmen' s compensation.
M/S Teglia/Nicolopulos - To approve
claims a) through f) for payment.
Carried by unanimous voice vote.
Councilman Nicolopulos requested an
explanation on fixing liquidated damages
for failure.
City Attorney Rogers stated that when you
can't determine how much it is going to
cost in terms of over-runs for the period
of time it takes to complete the project,
then you can set an amount of money the
5/22/85
Page 6
AGENDA ACTION TAKEN
5. Staff Report - Continued.
PROPOSALS AND FIXING LIQUIDATED
DAMAGES FOR FAILURE TO COMPLETE
WITHIN TIME SPECIFIED - PRODUCE
AVENUE WIDENING IMPROVEMENTS -
PROJECT NO. ST-83-5
APPROVAL OF BILLS
9. Approval of the Regular Bills of
5/22/85.
CITY ATTORNEY
10.
Staff Report 5/22/85 recommending:
1) Motion to waive further readin mO.
of the Ordinance; 2) Motion to
adopt the Ordinance on political
activities of employees.
2nd Reading/Adoption
AN ORDINANCE REPEALING CHAPTER 3.36
OF THE SOUTH SAN FRANCISCO
MUNICIPAL CODE AND SECTIONS 20 AND
22 OF ORDINANCE NO. 449 ENTITLED
"AN ORDINANCE OF THE CITY OF SOUTH
SAN FRANCISCO RECREATING AND
RE-ESTABLISHING A PERSONNEL SYSTEM
FOR THE CITY OF SOUTH SAN FRANCISCO
AND REPEALING ORDINANCE NO. 216 AND
ALL INCONSISTENT ORDINANCES" AND
ADDING CHAPTER 3.36 ENTITLED
"POLITICAL ACTIVITIES OF EMPLOYEES"
11.
Staff Report 5/22/85 recommending:
1) Motion to waive further reading
of the Ordinance; 2) Motion to
adopt the Ordinance which repeals,
consolidates and re-adopts the pro-
visions of several Ordinances
dealing with the subject of the
Abatement of Nuisances.
2nd Reading/Adoption
AN ORDINANCE REPEALING ORDINANCE
contractor has to pay per day to
complete the contract.
M/S Teglia/Nicolopulos - To adopt the
Resolution.
RESOLUTION NO. 98-85
Carried by unanimous voice vote.
APPROVAL OF BILLS
M/S Teglia/Damonte - To approve the
Regular Bills of 5/22/85 in the amount
of $1,030,911.28.
Carried by unanimous voice vote.
Councilman Addiego did not participate or
vote in the matter of the claim of
Brentwood Market.
CITY ATTORNEY
City Clerk Battaya read the title of the
Ordinance in its entirety.
M/S Teglia/Addiego - To waive further
reading of the Ordinance.
Carried by unanimous voice vote.
M/S Teglia/Addiego - To adopt the
Ordinance.
ORDINANCE NO. 982-85
Carried by unanimous voice vote.
Vice Mayor Teglia requested that the City
Attorney's memo to the City Council be on
the agenda for the next regular meeting.
City Clerk Battaya read the title of the
Ordinance in its entirety.
Mrs. Pat Martinson, 1288 Morningside
Ave., stated that she had been on vaca-
tion when this Ordinance was introduced
but had gone to the Library and read the
Ordinance in its entirety. She stated
that it was good as far as it went and
5/22/85
Page 7
AG E N D A A C T Z 0 N T AK E N 283
CITY ATTORNEY
11. Staff Report - Continued.
NOS. 405, 287 AND 345 AND CHAPTERS
8.24, 8.32 AND 8.36 OF THE SOUTH
SAN FRANCISCO MUNICIPAL CODE AND
ADDING A NEW CHAPTER 8.24 ENTITLED
"ABATEMENT OF NUISANCES" TO THE
SOUTH SAN FRANCISCO MUNICIPAL CODE
CITY ATTORNEY
cited various concerns she felt the
Ordinance did not address: 1) cars
parked in side or front yards; 2) cars
sticking out over sidewalks; 3) do cars
and trucks driving over curbs damage the
curbs or the sidewalks and if so maybe
they should be prohibited; 4) if it still
unlawful to park cars, which do not run,
in driveways or streets - if it was
repealed it is not addressed in this
Ordinance; 5) roofing rigs, complete with
tar pods, or semi-tractors and tow trucks
parked in driveways or in front of resi-
dences; 6) should recreational vehicles
or motor homes be parked in driveways or
in front of residences; 7) the use of
front porches for garbage, junk, debris
or storage; 8) use of side or front yards
for storage of things not in broken
pieces or otherwise qualified as garbage,
refuge or debris, such as sinks, old
tires and bath tubs; 9) are toilet seats,
bath tubs acceptable as planters in front
of houses; 10) graffiti on residences put
on by the owner or vandals; 11) should a
limit be placed on the amount of firewood
stored at a residence at one time; 12) if
there was a limit to the size of the wood
pile it might preclude the selling of the
firewood from a residence; 13) when is
this stored wood considered a fire hazard
and what are the fire laws; 14) the
burning of other fuels in fire places
was causing air pollution and should be
looked into by this City; 15) the regular
use of a log spliter or chain saw at a
residence should be prohibited; 16) how
is the Ordinance to be enforced: must
there be a complaint by a citizen or do
patrolling officers seek out these offen-
ses and report them, etc.
City Attorney Rogers stated that Mrs.
Martinson's first six concerns related to
vehicles. He stated that cars parked in
front yards and set backs would be dealt
with in another ordinance related to
abandoned vehicles on private property
for which the Police would be the lead
agency. He continued, cars sticking out
over sidewalks - the Police Chief could
5/22/85
Page 8
AGENDA ACTION TAKEN
CITY ATTORNEY
11. Staff Report- Continued.
CITY ATTORNEY
say it was a violation; driving cars over
the curbs he believed was still a viola-
tion; parking cars inoperable on dri-
veways or on streets fell under abandoned
vehicles; as far as streets there was a
curb ordinance that prohibits abandoning
a vehicle on the street for over 72
hours; commercial vehicles parked in
front of driveways or residents he felt
that there were some regulations
regarding large trucks in residential
areas which the Police could respond to;
recreation vehicles parked or kept at
residences would be in the
camp/car/trailer ordinance that would be
written and thought that Mrs. Martinson
might like to be on the committee to
review that ordinance.
Mrs. Martinson stated that she had sub-
mitted her name for the committee that
had reviewed this Ordinance and had not
been called upon.
Mayor Haffey apologized to Mrs. Martinson
and directed the City Attorney to include
her name and address for the new
committee.
City Attorney Rogers continued: using
front porches for junk, debris, garbage,
etc. for storage would need to be dealt
with in the ordinance or it could be
addressed in the future as an amendment;
sinks, new lumber, good tires, etc. in
yards - there was a section in the ordi-
nance that talks about broken and
discarded furniture plus household equip-
ment; lumber and good tires which could
breed rats may be dealt with in the
ordinance; grafitti was felt to be
part of the ordinance but State law
currently says that a City can adopt an
ordinance to control grafitti - to spend
City money to go out and remove grafitti,
but State law says you have to have the
permission of the property owner; selling
wood din a residential zone could be a
violation of the zoning law; wood being
stored could be a fire hazard or blocking
access from the Fire Department, or it
could be harboring rats or rodent
5/22/85
Page 9
AGENDA ACTION TAKEN
CITY ATTORNEY
11. Staff Report - Continued.
CITY ATTORNEY
infestation; burning various things could
fall under noxious fumes that were
addressed in the Ordinance; log splitters
or chain saws could be an issue in a
noise pollution ordinance.
Police Chief Datzman responded: the
Police Department was working on an
Ordinance to improve its ability to move
cars; partially dismantled cars in rear
yards and set backs were covered within
the framework of this ordinance; the dic-
tates of the Vehicle Code addressing the
value of a car which did not give the
Police the option to go in and move any
car at will; striking a balance between
what was constitutional and what the
Police would like to see done in a neigh-
borhood without infuriating the neigh-
borhood or starting a range war in the
process; parking on sidewalks - there
were substandard street widths in the
City where the people, because of narrow
streets and short driveways, had no
choice but to park on the sidewalk; the
need for an officer's discretion in
issuing citations to people parking on
sidewalks; a survey to be made of parking
in various neighborhoods, etc.
Mr. George D. Bugnatto, Downtown Historic
Home Owners Association, endorsed the
ordinance and stated that it covered many
of the problems of the community.
Mr. Bill Langley requested a commitment
from the Police Department on when the
truck ordinance would be completed.
Police Chief Datzman stated that it would
be prepared and ready for the committee
within sixty days.
Discussion followed: that commercial
vehicles should not be brought home; law
against three ton trucks parked in a
neighborhood; how to address a home that
had not been painted in thirty years;
that doors should be removed from refri-
gerators left outside and whether the
Penal Code addressed this subject; con-
cern for individual rights; two homes a
5/22/85
Page 10
AGENDA ACTION TAKEN
CITY ATTORNEY
11. Staff Report - Continued.
RECESS:
RECALL TO ORDER:
COMMUNITY DEVELOPMENT AND ADMINISTRATION
12. Staff Report 5/22/85 recommending:
a) adoption of a Resolution
approving the issuance of 1985 Tax
Allocation Refunding Notes; b)
adoption of a Resolution of
Intention to issue refunding bonds;
c) adoption of a Resolution prelim-
inarily approving re-assessment
report, appointing time and place
of hearing protests and directing
notice for the Gateway
Redevelopment Project.
a) A RESOLUTION APPROVING THE ISSUANCE
OF 1985 TAX ALLOCATION REFUNDING
NOTES FOR THE GATEWAY REDEVELOPMENT
PROJECT BY THE REDEVELOPMENT AGENCY
OF THE CITY OF SOUTH SAN FRANCISCO
b) A RESOLUTION OF INTENTION TO ISSUE
REFUNDING BONDS AND LEVY
RE-ASSESSMENT FOR THE SECURITY
THEREOF FOR THE GATEWAY
REDEVELOPMENT PROJECT
CITY ATTORNEY
blight to a neighborhood, one owner has
the means to repair the home and the
other does not - does the City treat each
equally, etc.
M/S Addiego/Teglia - To waive further
reading of the Ordinance.
Carried by unanimous voice vote.
M/S Teglia/Addiego - To adopt the
Ordinance.
ORDINANCE NO. 983-85
Carried by unanimous voice vote.
Mayor Haffey recessed the meeting at 9:06
p.m.
Mayor Haffey recalled the meeting to
order at 9:25 p.m., all Council present.
COMMUNITY DEVELOPMENT AND ADMINISTRATION
M/S Addiego/Teglia - To adopt Resolution
a).
RESOLUTION NO. 99-85
Carried by unanimous voice vote.
5/22/85
Page 11
AGENDA ACTION TAKEN
COMMUNITY DEVELOPMENT AND ADMINISTRATION
12. Staff Report - Continued.
c) A RESOLUTION PRELIMINARILY
APPROVING RE-ASSESSMENT REPORT,
APPOINTING TIME AND PLACE OF
HEARING PROTESTS AND DIRECTING
NOTICE THEREOF FOR THE GATEWAY
REDEVELOPMENT PROJECT
13.
Staff Report 5/22/85 recommending
adoption of a Resolution author-
izing the City to enter into a
lease agreement wi th Warmington
Company for a strip of City owned
property adjacent to Warmington's -
continued from 5/8/85 and 5/13/85.
A RESOLUTION AUTHORIZING APPROVAL
AND EXECUTION OF LEASE NO. 1
BETWEEN THE CITY OF SOUTH SAN
FRANCISCO AND THE ROBERT P.
WARMINGTON COMPANY
TECHNICAL AND MAINTENANCE SERVICES
14. Hearing - Show Cause Hearing
regarding violations of Chapters
14.04 and 14.08 of the South San
Francisco Municipal Code occurring
at 1410 E1 Camino Real, South San
Francisco, California - continued
from 5/8/85 and 5/13/85.
Staff Report 5/22/85 recommending:
1) Continue the Hearing and hear
testimony; 2) Close the Hearing; 3)
Motion for a Cease and Desist
Order.
ITEMS FROM STAFF
15.
Status of the landscape improvement
project at the entrance to the
City.
COMMUNITY DEVELOPMENT AND ADMINISTRATION
Continued by the City Manager under
Agenda Review.
TECHNICAL AND MAINTENANCE SERVICES
City Manager Birkelo stated that the
medical health problems had been
corrected at the site and that two
options were being investigated in terms
of a long term solution. He suggested
Council continue the hearing until Staff
had time to come back with a long term
solution.
Mayor Haffey opened the Public Hearing.
Consensus of Council - To continue the
hearing to the next regular meeting.
ITEMS FROM STAFF
Director of Recreation & Community
Development Norton stated that Staff had
been directed to complete a master plan
of the improvements of the South Airport
Boulevard with improvements from Grand
Avenue and South Airport around to the
380 intersection down by the United
Airlines Maintenance Terminal.
Mr. Phil Singer, Singer & Hodges, pre-
sented slides and gave an in-depth
5/22/85
Page 12
AGENDA ACTION TAKEN
ITEMS FROM STAFF
15. Status of the landscape improvement
project - Continued.
(Cassette No. 2)
15a. Staff Report 5/22/85 recommending
adoption of a Resolution author-
izing an application for a
Literacy Grant. ~
A RESOLUTION AUTHORIZING AN
APPLICATION FOR A LITERACY GRANT
PURSUANT TO THE CALIFORNIA LIBRARY
SERVICES LITERACY CAMPAIGN
(EDUCATION CODE SECTION 18730)
ITEMS FROM COUNCIL
15b. Goals and objectives of the
Deputy City Manager/City Engineer.
GOOD AND WELFARE
ITEMS FROM STAFF
description of the pilot project on the
west side of South Airport Boulevard from
Baden to Southern Pacific Railroad
Overpass for beautification.
Discussion followed: to address fencing
in the program; that the area in the
pilot program was on City property; that
there were no funds available for the
drawings in the current budget; raising
the Hotel Occupancy Tax for beautifica-
tion programs and raise the tax to 10%;
that this project should compete with
other projects in the Capital Improvement
Budget and that it should be prioritized;
that the working drawing fee was $6,000,
etc.
M/S Nicolopulos/Addiego - To authorize
$6,000 to be expended for working
drawings of the pilot program.
Carried by unanimous voice vote.
City Librarian Goodrich stated that the
proposed grant would provide for an addi-
tional twelve months program in adult
literacy. She spoke in detail of the
program having been established; program
staff hired, initial community contacts
made, tutors and students being
recruited, etc.
M/S Teglia/Addiego - To adopt the
Resolution
RESOLUTION NO. 100-85
Carried by unanimous voice vote.
ITEMS FROM COUNCIL
Mayor Haffey stated that the written
goals of the Deputy City Manager/
City Engineer were to be included in the
written record of this meeting (which are
attached and a permanent part of the
minutes of this meeting.)
GOOD AND WELFARE
No one chose to speak.
5/22/85
Page 13
rNTE -OFFICE MEMORY.
Dcrte April 30, 1985
City Manager
1985-86 FISCAL YEAR GOALS AND OBJECTIVES
Deputy C1 t~ Md.'dger/CtLy E,~9 t ne~-r
IDUM
TO:
Submitted herewith is the Technical and Maintenance Services DepaFbnent's Goals
and Objectives for fiscal year 1985-86. ~k three page Summary of Goals and
Objectives is attached to assist you in your review,
For further explan~ti6n of the various DivisionS' Goals and Objectives within
the Department, please' refer to the attachment of the Summary.
Yee
Deputy City Manager/
City Engineer
rp
Page 14
As/SS 205
TEC~. JAL AND MAINTENANCE SERVICES D[ .~R~4ENT
FISCAL YEAR 1985-86 GOALS & OBJECTIVES SUItMARY
April 30, 1985
295
This is a condensed version of goals for all divisions.
each goal and objective, please refer to the page number given.
I. Status of Prior Year Goals ~'~
Division
18 'City Garage
For an explanation of
See-
page
The prior year's goal was very broad to properly acquire
maintain and dispose of equipment. In these general terms
the goal .was met.
19
Building Maintenance
3
Staff was unable to locate prior year goals for this
division.
51
.Engineering
5
Three of Engineerings' four goals were met. The TSM goal
was not achieved due to current lack of interest by major
developers within PIPC.
52/53 Public Works/Sewers
I0
Goals for street cleaning, concrete and asphalt construc-
tion and electrical were met. The sewer maintenance goal
was met, but only 60% of the sewer repair and replacements
were completed due to backlog of the Engineering Division.
Water Quality Control
16
All treatment and management goals were met. Five of
nine capital improvements were completed, and the others
are in varying stages of completion,
Parks
20
~lany of the prior years' goals were not accomplished or
only partially completed, mostly in the area of in-house
capital improv~nent work. Labor shortage in this division
was a major factor.
76
Common Greens
The broadly stated goal of adequately maintaining Common
Greens was substantially met, Willow Gardens was a
continuing problem area.
5/22/85
Page 15
FISCAL YEAR 1985-86 C-~LS & OBJECTIVES
Page -2-
· II. Short Term Goal s 1985-86
Di vi si on
18 City Garage
See
_Page
1-2
- Streamline clerical function and reduce paperwork
- Dispose of surplus equipment promptly
- Computerize inventory of all vehicles, parts & equip.
- Implement a rational & fair vehicle replacement fund
19
Buil ding Maintenance
3-4
- Provide satisfactory service
· - Incentives for Custodians
- Comput&rize supplies inventory
- Facilities Maintenance Project
- Building repair and maintenance
51
Engineering
6-7
- Implement Capital Improvement Program
- Use of remodeled offices
- USA Program sel f-sufficient -
- Pavement Management Program
52/53' Public Works/Sewers
13-15
- Street Cleaning
- Update signalized intersections
54 Water Quality Control
.18-19
74
- Maintain plant performance
- Improve maintenance record keeping
- Improve plant appearance and landscaping
Parks
24L28
- Landscape median island contracting
- Improve in-house construction capability
- Boost worker productivity and morale
- Increase employee safety awareness
- School ground maintenance cost reduction
- Improve existing Park Corporation Yard
- Improve Forbes Blvd. median islands
- Improve park maintenance, particularly Westborough
- Construct park improvements
76
Common Greens
3O
- Repair concrete walks
- Repair benches
5/22/85
Page 16
TECHNICAL'AND MAINTENANCE SERVICES DEPARTMENT
FISCAL'YEAR 1985-86 ¢ LS & OBJECTIVES
'Page -3-
'III.Long Term Goals 1985-86
Division
18
City Garage.
- Computerize cost accounting
- Vehicle replacement fund
April 30, 1985
See
Page
'19
Bull ding Maintenance
,- Continue satisfactory service
4
'51
Engineer{'ng
- Microfilm plans and files
7
52/53
54
Public Works/Sewers
- Asphalt Program
- Storm Drainage
- Sewer system evaluation
Water Quality Control
- Continued plant performance improvements
I4-15
19
74
76
Parks
- Improve leadership in supervisory positions
Common Greens
- Continue short term programs
28
5/22/85
Page 17
DIVISION 18
CITY GARAGE
GOALS AND OBJECTIVES
Status of Prior Year Goals and Objectives:
A. VEHICLE MAINTENANCE
April 30, 1985
Goal. To direct the City Garage and maintain, all vehicle and equip-
~ with a minimum down time, to replace or dispose of obsolete or
surplus equipment, to see that the correct vehicle or equipment is
purchased for the job.
Objectives:
To repair all vehicles and equipment, in an experienced and pro-
fessional manner while keeping costs to a minimum.
Status - City Garage had only one short term objective in
84-85, This objective was met satisfactorily.
II. Short Term Goals 1985-86
Goal.
Streamline clerical function and reduce paperwork,.
Obi ecti ves:
Combine Garage and Public Works clerical functions by moving the
Garage clerk over to the Public Works office.
Eliminate self-generating paperwork by consolidating certain forms
and discontinuing others.
Redirect the Garage toward its primary purpose of maintaining the
vehicle fl eet.
Goal. Dispose of surplus equipment promptly.
Objectives:
I. Prioritize final inspections and essential repairs.
2. Coordinate with Purchasing Division to sell surplus vehicles in
timely manner,
3. Promptly dispose of unservicable junk.
4. Paperwork reduction should free mechanic time to accomplish this
goal.
Goal
Computerize inventory of all vehicles, parts and equipment.
5/22/85
Page 18
CITY GARAGE DIVISIC
GOALS AND OBJECTIVES
Page -2-
ObJectives:
1. Coordinate with Engineering Division.
accompl i shed.
April 30, 1985
This has been largely
Goal.
Implement a rational and fair vehicle replacement fund to
ensure that the money to pay for new equipment is budgeted
and available when needed.
Obi ectives:
1. Design a program for vehicle replacement to become Fund 22.
2o Assess all departments a replacement rate.
III. Long Term Goals 1986-87 and Beyond
Goal. Replace obsolete equipment 1986-87
Objective:
1. Use accumulation in vehicle replacement fund.
Goal.
Improve capability for in-the-field vehicle repairs.
Objective:
1. Install compressor and air tank on service vehicle.
Goal.
Computerize vehicle maintenance cost accounting system on
IBM-PC.
Objective:
1, Convert current system to IBM and train users.
5/22/85
Page 19
SHORT TERM GOALS 1985-86
DIVISION 19
BUILDING MAINTENANCE DIVISION
1985-86
GOALS AND OBJECTIVES
Goal: To operate the 'Division with a full 'staff capable of providing'~a satis-
factory level of service consistent with the needs of the City,
Objectives:
1. Identify,.through written memorandUms and scheduled meetings with
affected Department Heads, what constitutes a satisfactory level of
service.
Formulate and establish the staff required to achieve the'above
goal.
Goal: To provide incentives for Building Maintenance Custodians resulting in
an increase in worker'prodUctivity and morale.
Objectives:
1.' When possible, rotate workers.
2.. Create a "Task Sheet" for workers to follow and check off which
identifies all assignments associated with their job and the date
of accomplishment;. These task sheets will be turned in to the
Superintendent periodically. They will also guide other workers
filling in for absences or scheduled leaves,
Goal: To use a computer system for maintaining a su~plie~ inventory.
Objectives:
2:
3.
Gain access to a computer for periodic use.
Obtain a software program to be used.
Transfer existing records onto computer files.
5/22/85
Page 20
BUILDING MAINTENANCE DIVICION
1985-B6 GOALS AND OBJECT:
Page -2-
SHORT TERM GOALS (Continued)
Goal: To promptly and, effectively implement the Facilities Maintenance
March 25, 1985
Project in the Capital Improvements Budget.
Objectives:
1. Work cooperatively with the Engineering Division in the preparation
of plans and specifications fo~ projects f~r M~n~cipal Services Bldg.,
Central Fire Station, Fire Station'Nos. 2.,.3 and 4, West Orange
Library, Grand Avenue Li'brary, Corporation Yard, and City Hall.
Superintendent will schedule and supervise the completion of these
projects so that the Department Heads will know the statbs of the
projects they are concerned with.
Goal: To follow'through on building repair and maintenance.projects in.a more
effective and efficient manner.
Objectives:
.1. Operate with a full staff, al.lowing Sr. Maintenance Workers to promptly
finish %he day to day repair projects as they come up throughout the
year.
2. The Superintendent will issue memorandums informing the Department
Heads of repair schedules and any deviations of repair Schedules if
they occur,
II
LONG TERM GOALS 1985-86
Goal: To continue the operation of the Building Maintenance Division in a
consistent and efficient manner while providing a satisfactory level
of'service.
Objectives:
1. On a continual basis, evaluate the operation of the Division, identify
and implement improvements to increase productivity and provide a more
5/22/85 4
DIVISION 51
DEPARTMENT OF TECHNICAL AND MAINTENANCE SERVICES
ENGINEERING DIVISION
Status of Prior Years Goals and Objectives:
Goals: To promptly and effectively implement the 1984-85 Capital.
Improvement Program,
Objectives'.
Prepare plans and specifications, award contracts and provide
inspections for the following projects.
Status - 80% complete
(refer to attached list.
Goal
To develop a Transportation Master Plan
Objectives:
To evaluate the transportation impacts and-requirements of existing,
approved and proposed major projects east of Highway'lOl to develop
a plan to construct transportation improvements,
Status - Awaiting input from Oyster Pt. Overpass E,I.R.
To. develop a plan for the improvement of existing signalized
intersections,
Goal:
Objectives:
#1.. Capital Improvement Program Budget'
· - Status - 100% complete
#2. Estimating construction costs
Status - 30% complete
#3. Street Lighting System
Status - 10% complete
#4. Processing Payments
Status - 50% complete
#5. Engineering Calculations
Status - 10% complete
#6, Share computer with Building Division
Status - 30% complete
To effectively utilize the Engineering ~ivision Microcomputer
5/22/85
Page 22
Status of Prior Years Goals and Objectives (Continued)
Goal: Mapping Overlay Program
Objectives'.
#1. Street Resurfacing Overlay
Status - 100% complete
#2. Traffic Volumes Overlay
Status - 100% complete
#3, Street Sweeper Routes Overlay
.Status -- 100% compl ere
#4, Sewer Pump Stations and Force Mains Overlay
Status - 0%
Short Term Goals: 1985-86
Goal.: To promptly and effectively implement the 1985-86 Capital
Improvement Program.
Obi ecti yes:
#1. Prepare plans and specifications, award contracts and provide
inspections for the 1985-86 Capital Improvement Program construction
projects.
#2. To complete the widening and improvement of Produce Avenue,
#3. To commence Construction of the Gateway Extension Roadway,
#4, To commence installation of noise insulation Within two schools
and twelve homes under the Aircraft Noise Insulation Program.
Goal: To make.effective use of the remodeled Engineering Division office
space in City Hall'.
Obi ecti ves:
#l. To relocate the Engineering Division within City Hall.-
#2, To separate the files and the blueprint machine from the staff
office area.
#3. To provide a convenient location for the public to contact the
Engineering Division.
- 2 - 5/22/85
Page 23
6
Be
Ce
Sh'ort Term Goals (Continued)
Goal: To make the Underground Service Alert Program self-supporting.
Objective:
To increase the Encroachment Permit Fee to reimbuse the City-
for the cost of administration of the USA Program and for
field marking of underground utilities by the Public Works ~
Inspector. ~~O~D
Pavement Management Program
Objectiv~j..
To program the Division's computer to perform pavement'management
tasks.
Long Term Goals
Goal: To consolidate the Division's plans and files.
Objectives:
al. To initiate a program to micro-film construction plans and project
files.
-3-
5/22/85
Page 24
984-~i- CAPITAL IMPI~OVEMENT PROGRAM ST~
Project
Grand Avenue Grade Separation
Gateway Assessment District, Phase I
East Grand Avenue Improvement
Produce Avenue Widening
Hickey & Junipero Serra Intersection
Hickey/,Hilton Bridge Repair
'North Canal St. Improvement
1984-85 Street Resurfacing Program
Oyster Point Overcrossing
1984 Catch Basin Modifications
Franklin/Hemlock Storm Drain
Orange Ave. at SPRR Storm Drain
Yosemite at Shasta Ct. Storm Drain
Lux-California-Pine Storm Drain
Cuesta-Arroyo Drives Storm Drain
Colma Creek Outfall
Alta Loma Sewer Replacement
Basin 9 Sewer Replacement
Franklin to Hemlock Sewer Replacement
Gateway Assessment Dist. Sewer Const.
Shaw Road Pump Sta. Division
1984 Misc. Sewer Repair
Fairway Dr;: at ~W. Orange Sewer
April Court to Del Monte Sewer
Winston Manor at Hickey Sewer Repair
SSF/SB .Sludge Dewatering Facility
'S
Status ~ 0 ~
100% Complete
95% Complete
100% Complete
Plans & Specs. Complete
Plans & Specs..Complete
100% Complete
Plans & Specs, 50% Complete,
Plans & Specs, Complete
£.I.R. Consultant Selected
100% Complete
100% Complete
50% complete
Plans & Specs. 80% Complete
100% Complete
100% Complete
100% Complete
Plans & Specs. 90% Complete
100% Complete
100% Complete
Plans & Specs. 20% Complete
-0-
100% Complete
5/22/85
Page 25
8
lg84-B~.CAPITAL IMPROVEMENT PROGRAM STATUS (Continued)
Project
Emergency Generator at Pump Station
Effluent Pump Station
Trough Drainage
Influent Pump Station Imp.
W.Q.C.P. Electrical Primary Feed
Renovation of Chlorine Building
Civic Center Improvement Phase II
Corporation Yard Improvements
Brentwood Parking Lot
MSB Drainage Improvement
MSB Unoccupied Space
Facilities Maintenance Project
Aircraft Noise Insulation
West orange Library Parking Lot
Linden & Miller Traffic Signals
Railroad At Linden Traffic Signals
Maple At Baden Traffic Signals
Status
90% Complete
90% Complete
Plans & Specs. 50% complete
Plans & Specs, 20% complete
100% CompI ere
Plans & S~ecs, 100% Complete
Plans & Specs, 10% Complete
100% Compl ere
10% Complete
P1 ans & Specs. 100% Complete
Plans & Specs. 85% Complete
100% Compl ere
Controller Purchased
Controll er Purchased
5/22/85
Page 26
PRIOR.YEARS:
DIVISION 52
PUBLIC WORKS DIVISION
DAILY I~INTENANCE OF PUBLIC FACILITIES
1983 - 1984
PROJECTIONS FOR 1984 - 1985
STREET CLEANING:
1, Street cleaning with 3 sweepers,
2, Downtown (including parking lots) clean by hand,
3, Brentwood Shopping Center clean by hand.
4. Southwood Shopping Center clean by hand.
5. Burl-Burl iShopping Center clean by hand.
6, Flushing of streets with water truck.
The same maintenance levels will be kept for both years.
SEWER CREW: (2 - 2 man crew)
1. Maintenance of sewer laterals (average of I to 2 per day).
2. Maintenance of sewer mains, etc.
Thi%.-~ivision along with the Engineering. Division are working in a
~oi~t effort to upgrade, problem_~ewer.mains.to minimi'ze the problem
areas. A li,st i'~'-enClosed.
MISCELLANEOUS CONSTRUCTION:
- Repair curb.gutters and sidewalks. In 1983 - 1984 we replaced approximately
4,000 feet of curb & gutter and approximately 16,000 square feet of sidewalk
using approximately 400 - 500 cubic yards of Concrete~
ASPHALT CONSTRUCTION:
I, 'Street repair. Placed approximately 2,000 tons of asphalt to repair'
pot holes & minor road failures,
2. 1983 - 1984 had a contract to resurface major damaged street with a
complete overlay.
~ 3. 1984 -'1985 plan to have a similar contract repair with complete
overlay other major damaged streets.
TRAFFIC:
Maintenance of traffic signs, paint and replace traffic buttons and ~egends.
Electrical crew maintenance of traffic signals, street l~ghts and fire
alarms. Electrical installations for the year 1983 - 1984 will include
new traffic controllers at Miller & Spruce and Linden & Hillside along, with
complete overhaul of the poles and walk and wait signs.
..5/22/85
Page 27
10
PRIOR YEARS: " PUBLIC WORKS DIVISION
DAILY MAINYENANCE OF ~UBLIC FACILITIES - 1983 - 84 / 84 - 85 PROJECTIONS
Page 2 continued
STORM MAINTENANCE:
1, Annual cleaning of all catch basins in City limits.
2, A capital improvement project.to upgrade and ~epl.ace catch basins
which are sub-standard size will continue until completed,
5/22/85
Page 28
11
PRIOR YEARS:
LOCATION
JOuval @ Hickey
SEWER PROBLEM AREAS
NATURE OF PROBLEM
Sewage overflows @ M, H,
line behind Wye Motel is
restricted by roots and
"sags" in line; Broken
line on Duval,.
PROPOSED SOIUTIOH
C°nstruct cross connection
at'Bradford. Plan to
construct new sewer line
to replace line behind
Wye, cut trees,
~q~uesta/Arroy, o
~Fran'kl i n' @ Heml o~k
Heavy-root intrusion into
10 inch line. Several
"sags" in lin~ Rest-
rictions at Mo Ho
Inflow/infiltration in line
and HGL loss at manholes
cause sewers to overflow
at manhole.
Purchase. root cutter, for
sewer jet, R~const~uct.
· invert of manhole with
City forces...
Pro.vi Je i nJreased c'apaci ty
.by constructing new 6" V,. C,
and storm drain.
'~' Fairway @ Hil 1
I Roots,.cracks, swales and
offset joints cause back-up.
Ground subsidence at cracks.
Install new line to by-pass
bad section. Make ?epairs
to existing line,
--Alta Loma
Sag in sewer line causes
homes with sewers below
street level to "back,up".
Install new parallel by-pas~
line,
Sewer Maintenance Program:i Most of the.lines televised required.sewer j.et cleaning
to remove grease and small roots. A systemized sewer
cleaning-root cutting program can be developed to ensure
" optimum conditions,
5/22/85
Page 29
12
PUBLIC WORKS DIVISION
GOALS & OBJECTIVES
FISCAL YEAR 1985 - 86
In the areas of street cleaning, miscellaneous construction, asphalt
construction and traffic, the goals were met as projected. In the ~
area of sewers, the maintenance goal was met, but the listed goals of
lines to be repaired or renewed was 60% completed. The lines' at Franklin
and Hemlock, Cuesta and Arroyo and Alta Loma were repaired. The lines at
Hickey and Duval and Fairway and Hill are still in the design stages.
GOAL
To keep our. City streets in a clean and trash free state.
Have a leaflet printed with sweeper schedule to inform citizens
who park on the street when scheduled to be swept, to move their
cars.
2~ Place schedule in local newspaper to inform citizens of sweeper
schedules so they can move their cars.
There:are approximately 40 trash cans placed by the City to reduce
trash on the streets.. -About 20 of these cans are not being used
to their full potential. These cans should be moved to more
potentially useful areas.
GOAL
To establish a comprehensive evaluatlon of all gravity flow sewer lines
in the City.
Do a TV survey, of all problem and potential problem areas
the City.
Restructure the record system which exlsts from the crew tQ the
Supervisor to Engineering, so persisting maintenance problems
can be evaluated for necessary repa!rs, design could be started
and final disposition leading to complete repair.
GOAL
To update the storm system tn the City in order to eliminate flood~.ng and
possible damages being caused to private property,
.1.
Remove culverts and install 120' of 12~' storm line and (]2~ two
catch basins at the intersection of Chestnut and Grand and also
restructure curb returns.
Remove and rebuild between 8 to 12 catch basins in the Sunshine
Gardens tract which are small and where the grate and ring are
beginning to wear.
During the months of October and November, clean all catch basins
and inspect for damages. Schedule any necessary repairs.
5/22/85
'Page 30
13
~EC'E, ','~' O
"~ OF SOUTH SAN k"RANCISq'
INTER-OFFICE MEMO D ,
Date Apri l 18, 1985
Deputy City Manager/City Engineer
Department of Public Works-Goals and Ob.iect)ves
Supererttendent of pUblic Works
COPI~S TO:
GOAL:.:' {Long Tern)'
To establish an asphalt program to ensure that all city-streets are in
a uniform condition' in plane and to eliminate all deterioration and
pot holes,
Obj~c'tives':
1, To establish a comprehensive overlay p?og)-am .to Ke. suFface
deteriorated streets.
2. Continue the slurry seal program to rejuvinate the pavement
to add life years to streets,
-3. Continue the Public Works asphalt crew to eliminate pot holes.
and small areas of deterioration,
GOAL:
To update the storm system tn'the City in o~de? to eliminate flooding and.
possible damages being caused to pr)vate property~
ObjectiveS:
.1, Established a priority of problem areas and determine, the
cause,.
2. Work:with eng~neer~n~ to establish plans fo~ bu~l~g new
storm lines or enl=rg!n9 ex~stin~ lines.
-3. Inspect all storm systems prio~ to winter to ~nsure that
they are in working order,
AS/SS 2O5
COAL:
To establish a compKehensive evaluation of all gravity flow sewer lines
in the City,
Objectives:
1. Do a T. V, survey of all problem & potential problem
areas in town,
continued
5/22/85
Page 31
14
To: Deputy City Manager/City Engineer
Page 2 continued (Goals and Objectives)
April 18, 1.985
2. Establish a comprehensive maintenance program to detect
problem areas,
Keep accurate records of maintenance done to the sewer lihes.
GOAL: (Short Term) '-
Keeping our city streets ina clean and trash free state~
Prioritize all problems to acertain if major work is needed.:
and place on capital improvement budget.
Objective:
1o Efficient use of mechanized equipment to aci~ieve'go~l.
2. The efficient s~heduT!ng of personnel to keep problem areas
'clean.
iThe efficient placement of trash cans to allow people to
get rid of waste,
4, To educate people to keep .their city clean,
GOAL:
To. update all the signali'zed intersections wi]th.up to date equlpment.
1, Purchase at the best pTi. ce the best equipment avai'lab!e,~<
Educate the electrical department on new' electrical equipment
.available, ..- -
RI:is
5/22/85'
Page 32
I5
SUB/ECT:
FROM:
INTER-OFFICE I ElViO NDUIVi
Der{e
March 14, 1985
Deputy City Manager/ThiS
'Goals and Objectives for FY 1985-86
DIVISION 54
Water Quality Cohtrol Plant
COPIES TO:
DEPARTMENT OF TECHNICAL AND MAINTENANCE SERVICES
WATER QUALITY CONTROL DIVISION
I. STATUS OF P~IOR .YEARS GOALS AND OBJECTIVES
A. FY 1984-85 Goals and Objectives.
Goal:
The division provides local wastewater treatment and management
services for the City of South San Francisco (except Westborougb
District), the City of San Bruno, part of Daly City and part of
the Town of Colma; and regional effluent disposal services for
the North Bayside System Unit - operating and maintaining the
facilities jointly used by South San Francisco, San Bruno,
Burlingame, Millbrae, San Francisco Airport, and Merck Chemical
Company of South San Francisco.
Objective:
Treated 3.2 ~illion gallons of sewage wastewater and 12 million
pounds of sludge and grease. .STATUS: Complefed
The industrial wastewater section monitored and issued approximately
50 Industrial Waste Permits. STATUS: Completed
Determined service charges for 25 industrial discharges each year
totaling $500,000 annually. STATUS: Completed
Reclaimed 60,000 square feet of sludge holding pond.
STATUS: Completed
Upgraded three pump stations.
STATUS: Completed
Commenced use of the new Centrifuge. STATUS: Completed
5/22/85
Page 33
16
:;/ss 205 (5/78) 5M
To: Deputy City Manager/TMS
Re: Goals and Objectives for FY 1985-86
Water Quality Control Plant
March 14, 1985
Implemented use of the Division's new computer to prepare monthly
monitoring reports to Regional Water Quality Control Board; for
industrial monitoring data management (storage and retrieval); to
prepare annual budget; and to calculate rates for sewer service
for residential, industrial, commercial, and institutional users.
STATUS: Completed
Sewer service chhrges for ail classes of users were computerized'
for the City by Engineering Data Services. This service provides
updated listings of parcel owners, user classification reports,
and a magnetic tape listing the sewer service charges for the
San Mateo Controller's office. STATUS: Completed
The Division has maintained one of the lowest sewer service charges
in the Bay Area which has not been increased in four years.
Sewage treatment has improved resulting in no major violations of
State Water Quality Control Standards.
Acqnired IBM PC to aid in developing a Maintenance Management
Records keeping and Equipment Inventory Listing.
STATUS: 100% Completed
Status of FY 1984-85 Capital Improvements.
SSF-SB Sludge D~watering Facility.. STATUS:
100% Completed
So. Airport Blvd., Force Main
Support.
STATUS: 100 Completed
Emergency Generator at Pump
Station No. 4.
STATUS:
95% Completed
Parking Lot at WQCP.
STATUS: 100% Completed
NBSU Effluent Pump Station.
STATUS: 100% Completed
Trough Drainage.
STATU. S: 0% Complete
5/22/85
Page 34
17
To: Deputy City Manager/TMS
Re: Goals and Objectives fo£ FY 1985-86
Water Quality Control Plant
March 14, 1985
?. Influent Pump St. Improvements.
STATUS: 10% Complete
Electrical Primary Feed.
STATUS: 10% Complete
Renovation of Chlorine Building.
STATUS: ]00% Completed
II. SHORT TERM GOALS: FY 1985-86
Goal:
Maintain efficient treatment plant performance, meet State water
quality standards, control industrial sources of toxic pollutants,
minimize energy and maintenance costs, improve maintenance
recording keeping, and improve plant appearance and landscaping.
Objectives:
Influent Pump Station Improvements - replace existing pumps
and controls to increase capacity, reduce energy usage, and
reduce maintenance costs. Completed in second half of
fiscal year.
Develop or acquire a maintenance management program for
Plant's IBM PC computer. Completed in second half of fiscal
year.
NBSU Dechlorination Facility Conversion - Study feasibility
of replacing existing SO2 gas (a hazardous substance) system
with a liquid sodium bisulfite for public safety. Conduct
pilot studies at Plant. Completed in first half of fiscal
year.
Gravity Thickener Modifications - Begin predesign and design
studies to convert existing 20-year old, inefficient gravity
thickener to efficient, dissolved air flotation (DAF)
thickener. Completed first half of fiscal year .
5. Digester Improvements -
a. Replace existing 30-year old gas piping valves, and
supports. Completed first half of fiscal year.
5/22/85
Page 35
18
To:
Re:
Deputy City Manager/TMS
Goals and Objectives for FY 1985-86
Water Quality Control Plant
March ].4,. 1985
Begin predesign and design studies to replace existing
30-year old heat exchangers as part of the Co-generation
capital improvement item. Completed second half of
fiscal year.
e
Sludge. Drying Beds Modification - Conduct pilot studies to
improve the existing beds drainability and dried sludge
removability. Completed first half of fiscal year.
Pump Installation at Pump Station No. 4 - Installation of
additional pump and. controls required by new and future
developments at Gateway and other developments in the
industrial park area.
III. LONG TERM GOALS: FY 1986-87 AND FY 1987-88
Goals:
Continued programs to improve plant performance, reduce energy cost,
and systematically replace aged equipment.
Objectives:
1. Continue evaluation of Co-generation Energy-Savings
~.- Improvements.
Continue evaluation of Aeration Tank No. 7.Energy-Saving
Improvements.
Perform Stormwater Inflow/Infiltration Study to determine
gross sources of rainwater entering sanitary sewers.
Continue objectives identified under Short-Term Goals.
David Castagnola /~
Superintendnet/WQ~
DC:mg
5/22/85
Page 36
19
PARKS DIVISION
DIVISION 74
GOALS AND OBJECTIVES
I. Status of Prior Year Goals and Objectives:
April 23. 1985
217
A. CAPITAL IMPROVEMENT
Goal.
To continue enhancement of Orange Memorial Park.
.Objectives:-
Complete renovation of south restroom,
Status - Compl ere
o
Replace 500 feet of sidewalk along northern side of Orange Pool;
renovate landscape on northerly side of pool.
Status - Complete
3. Contract for asphalt overlay of all roadways within the park.
Status - Complete
Continue trimming of large Eucalyptus and Pine t~ees. {This func-.
tion was once contracted, but is now done in-house.)'
Status - Continuous Program
_Goal. Complete Improvements of Buri Burl Park.
Objectives:
1. Complete implementation of lighting syste=.
Status - Compl ere
2o Renovate play area.
Status - Compl ere
3. Expand picnic area.
Status - 50% Complete
5/22/85
Page 37
2O
GOALS AND OBJECTIVESC
Page -2-
(cont'd)
_Goal. Complete Phase II improvements to Brentwood Park.
Obi ecti ves:
1. Install new irrigation system in rear portion.
Status - Incompl ere
2. Install )i' jogging path around perimeter.
Status - Not Done~
3, Security lighting in rear portion (1984-85).
Status - Not Done
Goal. Continue to implement Sign ~Iill Enhancement Plan..
Obi ectives:
1. Develop improvements of Poplar Avenue entrance.
Status - Incomplete
2. Utilize high school students for environmental work.
Status - !~o Action - not budgeted.
3. Expand irrigation in designated areas.
Status - Irrigation system extended through first five break.
Goal. Improve Paradise Valley Park.
Objectives:
1. Complete baseball field improvement, s°
Status'- To be accomplished in lg85-86.
2. Exterior 1 ighti ng for basketball area.
Status - To be completed by June,
Goal.
Enhance landscaped area at prominent locations.
Obi ecti yes:
5/22/85
Page 38
2].
PARKS DIVISIUN
GOALS AND OBJECIIVE~'
Page -3-
( cont' d) ~I~0(~ '~ %?
Concentrated maintenance and plant renovation on Westborough Blvd.
(Skyline Blvd. to Ounipero Serra Blvd.)
Status - To be included'in 1985-86 goal to improve medians
CIty wi de. ' '
Complete renovation of medians of Hickey/Ounipero Serra Blvd,
Status - Awaiting completion of street improvements schedule~
to be done by June 1985 ._
3. Complete renovation of ten (10) small medians on Forbes Blvd.
Status - 25% done. Remaining 50 + islands to be renovated in
1985-86 by contract. -
Install rustic City identification signs at:
Aval on/Junipero Serra. B1 vd.
Hickey/Junipero Serra Blvd.
E1 Camtno Real from Colma
Status - Not done. Further direction needed.
Goal.
. Implement' Beautification Subcommittee 1984 P1 an.
Objectives:
1. Implement Landscape/Beautification Awards Program~
status - Held up due to lack of public interest and support.
Coordinate six (6) bulb and seed plantings on Sign Hill..
Status - 20% Complete -1000 daffodils planted and Wild
flowers seeds planted. .'.
Complete plan for Colma Creek Lands.caping.
Status - Currently stymied because of Mayfair Avenue
homeowner encroachment on City right-of-way.
Goal. Promote the planting trees.
Objectives:
1. Develop five (5) year plan for concentrated tree plantings.
Status -- 20% Complete
5/22/85
Page 39
22
PARKS DIVISION ~
GOALS AND OBJECTIVES
Page -4-
(cont'd)
April 23, 1985
Complete planting of 63 - 24" box street trees on Grand A.venue,
from Chestnut to Spruce.
Status - Complete. Forty-three {43) more trees to be planted
in 1985-86.
Continue to promote "Memorial Grove" program:
Status -Memorial Grove'was established, but has suffereU
greatly from vandalism. Program is continuing,
Goal.
Continue major trimming of trees in parks and landscape
areas.
Objectives:
Complete trimming of large trees along creek and northwest slope
area of Burl Burl Park.
Status - Incomplete. To be accomplished in 1985-86~
Commence trimming of large .pine trees in rear area of Bu?i Bqri
Park.
Status - Complete
STAFF D~-VELOPMENT ..
Goal, Continue to e~phasize staff development/public relations.
Objectives:
.1. Continue monthly department meetings to facilitate staff input.
Status - Because of reorganization~ the Parks Division is now
part. of the Technical and Maintenance Services Oepartment.
The Superintendent of Facilities Maintenance has direct
-responsibility for Parks functions and meets frequently and
informally with 'the department head in addition to monthly
meetings.
Provide annual staff development training.
Status - Ongoing. Several Parks employees have attended SFSU
Park Management courses in 1984-85 and this program is pro-
posed to continue wit)) the 1985-86 budget request.
Initiate requirement of spray license to all supervising and lead
personnel.
5/22/85
Page 40
23
PARKS DIVISION
GOALS AND OBJECTIVES
Page -5-
cont' d.
Status - Not done (About 10 already have licenses and it is
not considered necessary at this time to make such a
requirement.) -~
4. Initiate uniforms for park maintenance personnel.
Status - Not done. This concept will be further explored by'
the new Superintendent with the cooperation of the employee
and union.
Goal
Increase Office Efficiency
Objectives:
Implement a progressive program to computerize certain department
functions, for example: street tree trimming, inventory, etc.
Status - This has not yet been accomplished but a renewed
effort in this direction will be made in i985-86 by the
reorganized .department.
II. Short Term Goals 1985-86
Goal.
Improve the appearance and' reduce maintenance costs of
landscaped medians and roadways throughout the City.
Obi ecti ves:
Identify medians in substandard condition that could be improved
through more intensive maintenance effort, either by City person-
nel, or contract services.
Using cost estimates already available, and other appropriate cri-
teria, select the medians that should be contracted vs. those that
should continue to be maintained by City workers.
With the approval of the City Council, enter into a one-year
contract with a professional landscape maintenance firm.
At the end of six (6) months, assess the costs and effectiveness
of the maintenance contract and compare with areas still main-
tained by City personnel. With this information, a decision can
be made on the future direction of the program°
Goal
Increase the Division's in-house capabilities for construc-
tion and repairing park and landscape facilities.
5/22/85
Page 41
24
PARKS DIVISION
GOALS AND OBJECTIVES
Page -6-
Obi ecti yes:
April 23, 1985'
Form special project teams of two to three Maintenance Workers and
place them under direct supervision of the Superintendent.
Provide materials, tools, and equipment needed to perform special
assignments.
Goal. Boost Maintenance Worker productivity and morale.
Objectives:
1. Provide frequent, direct supervision by Superintendent.
2. Create competitive spirit by comparing contracted maintenance
areas with those maintained by City personnel. (same as first
goal, above.)
3. Recognize initiative and accomplishment through job assignments.
4. Reassign most productive workers to areas requiring intensive
effort.
Goal.
Increase employee safety awareness and knowledge.
Objectives:
1. Obtain safety training aids and films for showing to employees.
Discuss safety in the field, showing proper lane closure tech-
niques, and correcting improper safety habits.
Superintendent and supervisors will monitor safety practices con-
ti nu al 1 y.
Goal ·
Reduce costs or obtain reimbursement from School District for
cost of maintaining school grounds.
Obi ecti yes:
Confer with School District on interpretation of the 1973
Agreement wherein the City and School District are allowed use of
one another's property.
Seek to define City's maintenance responsibility for school
grounds.
5/22/85
Page 42
25
PARKS DIVISION ("
GOALS AND OBJECTIVES
Page -7-
Goal.
April 23, I985
.Obi ecti ves:
Improve appearance of existing Park Corporation Yard.
1. Remove stored unusable park materials from north end of'yard.
Excavate and stockpile topsoil and pave area with recycled asphalt
screenings.
Construct alternate access driveway onto Tennis Drive to improve
internal circulation.
Generally, clean up the yard and initiate better "housekeeping"
standards.
Goal
Improve safety and appearance of Forbes Blvd. median islands.
Objectives:
Approximately ten (10) islands are to be renovated by Parks
personnel as a continuation of one of last years objectives.
With Capital Improvement funding, the remaining islands will be
renovated under contract° Bomanite may be used to reduce main--
tenance costs and provide appearance similar to Airport Blvd.
Goal.
Improve level of maintenance of all parks generally and
Westborough park particularly.
Obi ecti yes:
Through reassignment of personnel made possible by contracting the
median island maintenance, add one more maintenance worker to
Westborough Park.
Special project teams will take over construction and repair
tasks, relieving assigned personnel for gardening and custodial
duties.
Goal.
Construct improvements in City Parks. (Except as noted, all
projects will be constructed with in-house labor, and
materials provided in the Parks Division 1985-86 Operating
Budget request. Projects listed in the Capital Improvement
Program are identified as such, and shown as either to be
contracted or, preferably, constructed in-house, as availabt-
5/22/85
Page 43
26
PARKS DIVISION F
GOALS AND OBJECTIVES
Page -8-
( /_~,~ April 23, 1985
lity of personnel permit$.} Contracts will be issued through
the Engineerin§ Division, and the Superintendent of
Facilities Maintenance w~ll assist with plan review and
construction inspection. _
Obi ec ti ves:
1. Burl Burl Park
a)
Construct four (4) new picnic tables, three (3) new barbeque
pits and pave the picnic area.
b) Pave the perimeter jogging path.
c)
Install turf drainage system (Capital Improvement Item to be
done in-house if possible)
2. Brentwood Park
a) Pave the perimeter of rear area for a jogging path.
b) Trim or remove excessive tree growth.
c) Install irrigation sytem in rear area (Capital Improvement)
d)
Install drainage system and renovate turf in rear area
(Capital Improvement - turf renovation may be done in-house.)
3. Orange Memorial Park
a) Trim approximately twenty (20) trees in the picnic area.
b)
Contract the trimming of approximately fifteen (15) trees in
the tennis court area. Which will probably exceed the capa-
bilities of our personnel.
c) Renovate restrooms (Capital Improvement)
4. Paradise Valley Park
a)
Renovate the play area similar to City Hall and Burl Burl
Park. (Capital Improvement item to be done in-house if
possible.)
b) Renovate restrooms (Capital Improvement)
5. Winston Manor #1 Park
a) Renovate restrooms (Capital Improvement)
5/22/85
Page 44
27
PARKS DI¥ISION
GOALS AND OBJECTIVESf
Page -9-
6. Francisco Terrance P1 ayground
a)
.Renovate play area and replace retaining wall (Capital
Improvement)
III. Long Term Goals 1986-87 and Beyond
Goal.
Improve leadership attitudes and administrative capability of
supervisory personnel.
.Objectives:
Begin by giving supervisors specific assignments with target dates
for compl etlon.
Review status of assignments with each supervisor at least weekly
to indicate management's continued interest in the assignment and
to help resolve any uncertainties as to the right direction.
Include supervisors in discussions on development of policies and
procedures o
Aquaint supervisors with the budget process. This will help in
assigning of time and material costs to the correct object codes,.
and improve the quality of input for future budget forecasts.
Through attrition, at least one or possibly both supervisory posi-
tions will become vacant in the next few years. This will provide
and opportunity to place an individual with demonstrated abilities
into a leadership position. The recently appointed Superintendent
will observe and encourage leadership attitudes among employees
with the view of eventually selecting a capable individual from
qual t fled candidates.
5/22/85
Page 45
28
I. Goal
COMMON GREENS DIVISION
GOALS AND OBJECTIVES
April 26, 1985
Maintaining the entire Common Greens at the highest horticultural
and maintenance standards possible. :.
Objectives:
To be knowledgable of trends, methods, and laws pertinent to hor-
ticultural standards and general landscape construction and maintenance.'
procedures.
To completely maintain and repair lights and irrigation systems.
To work closely with developers and all City agencies in the plan
review and inspection process of new projects.
To compile daily work reports, including material cost, so that we will
have a specific cost for each of the four landscape areas we maintain.
To maintain a close working contact with Maintenance Contractor and
employees of the City.
To acquire a Maintenanc Program Schedule to include irrigation, plan-
tings, fertilizing, mowing, and complete lawn, tree and shrub pruning
and spraying of chemicals.
II. Long Term Goals 1985-86
Goal.
To keep abreast of the new trends, methods and laws pertinent to hor-
ticultural standards and general landscape construction and maintenance and
procedures.
To continue to work closely with the Design Review Board and Technical
Advisory Committee, and any other City entity in maintaining and improving a
high standard of landscape by use of accepted horticultural methods for the
people of South San Francisco and its visitors to admire and enjoy.
To project and analyze future Common Green requirements.
To consult and correspond with other professionals in the field of landsca-
pe; subscribe to landscape and maintenance journals.
Obi ectives:
To completing all of the repairs of concrete walkways throughout the
four maintenance areas.
5/22/85
Page 46
29
COMMON GREENS DIVISI~"
GOALS AND OBJECTIVES
Page -2-
(cont'd)
April 26, 1985
3.
4.
5.
To up date all of the play equipment by repair and replacement.
Complete the repair of all benches. '
Continue a good dialog with homeowner representatives.
To attend respective homeowners meetings and respond to request to pro-
perty owners in each program of this division,
III.Short Term Goals 1985-86
Goal
To repair concrete walks throughout the Common Green {that we are budgeted
for) by end of September 1985.
This is just a portion of the damaged walks throughout the Common Greens.
Also, the repair of four large benches in Westborough 1-2 and Westborough 3,
(by the end of December.)
Objectives:
Develop a list of all other maintenance deficiencies and place them in
priority' for further completion.
Formulate a comprehensive weekly work schedule for the Coordinator of
Common Greens and Landscape Services position.
By the use of the daily work report's that already have been inacted by
this office. Compile information to identify a total maintenance cost
for each of the Common Greens areas. Westborough 1~2, Westborough 3,
Stonegate and Willow Garden.
5/22/85
Page 47
3O
AGENDA ACTION TAKEN
CLOSED SESSION
CLOSED SESSION
16.
Closed Session for the purpose of
the discussion of personnel mat-
ters, labor relations and litiga-
tion.
Mayor Haffey stated that the Council
would go into Closed Session to discuss
the items notices plus the performance
evaluation of the Deputy City Manager/
City Engineer Yee at 10:10 p.m.
RECALL TO ORDER:
Mayor Haffey recalled the meeting to
order at 11:53 p.m., all Council present,
no action taken.
M/S Nicolopulos/Addiego - To adjourn the
meeting to Wednesday, 5/29/85, at 5:15
p.m., in the City Council Conference
Room, City Hall, which meeting will be
adjourned to Monday, 6/3/85, at 5:15 for
discussion of the 1985-86 Budget.
Carried by unanimous voice vote.
ADJOURNMENT:
Time of adjournment 11.'54 p.m.
RESPECTFULLY SUBMITTED:
City of South San Francisco
APPROVED:
City of South Sa~ F~/~lncisco
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and are
available for inspection, review and copying.
5/22/85
Page 48