HomeMy WebLinkAboutMinutes 1986-06-12Mayor Roberta Cerri Teglia
Vice Mayor Mark N. Addiego
Counci 1:
John "Jack" Drago
Ri chard A. Haffey
Gus Nicolopulos
AGENDA
ADJOURNED REGULAR MEETING
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
AGENDA REVIEW
1. Review of the 1986-87 Fiscal Year
Budget. ~/~ 0
Vice Mayor Addiego Arrived:
MINUTES
City Council
City Council Conference Room
City Hal 1
June 12, 1986
0 40
ACTION TAKEN
ADJOURNED REGULAR MEETING
1:19 p.m. Mayor Teglia presiding.
Council present:
Council absent:
Nicolopulos, Haffey,
Drago and Teglia.
Addi ego.
AGENDA REVIEW
City Manager Birkelo stated that he had
nothing to add to the Agenda.
City Manager Birkelo gave the budget
review and message: that the City's
revenue gains were substantially dimin-
ished in the 1986-87 period; that
General Fund projected revenues and pro-
posed expenditures are both increased
approximately $500,000 over the prior
fiscal year (2.4% increase in both
categories); that MOUs were not reflected
in prior appropriations due to their
being effective on varying dates; savings
from turnover and unfilled vacancies;
that salaries represented 75% of the
total budget; that only one new position
was being recommended which was off-set
by revenue; that materials and services
were being held at the prior year's
year's level.
Vice Mayor Addiego arrived at 1:34 p.m.
He discussed revenues and expenditures at
great length.
He suggested that the Council seriously
consider a modification to its Fire
staffing criteria to allow for greater
manning flexibility and a projected
savings of approximately $70,000 in over-
time costs.
Director of Finance Lipton spok? of the
unexpected short falls during the year in
6/12/86
Page i
AGENDA
1. Review of the 1986-87 Fiscal Year
Budget - Continued.
ACTION TAKEN
0241
the major areas of revenue: hotel
occupancy tax; sales tax; the Price Club
and the new hotels not coming on line.
He suggested raising the following fees
for increased revenues for the City: 20%
increase in business license tax; an
increase in UBC fees; an increase in
paramedic fees.
Councilman Haffey expressed concern that
the projected revenues had not covered
the expenditures of the fiscal year. He
stated he felt that it was very poor
planning which was necessitating an
increase in City fees.
City Manager Birkelo stated that the
State projections on sales tax had been
higher than the revenues received.
Councilman Drago expressed concern over
the expenditures being over the revenues
received.
Deputy City Manager/Community Development
& Administration Lewis described the pro-
cedure followed by Staff to present the
balanced budget.
Councilman Drago stated that he did not
consider it a balanced budget when City
fees had to be increased.
Councilman Haffey questioned why the City
Clerk's budget was $32,000 over in
expenditures.
City Clerk Battaya stated that there had
been preparation for the 12/10/85 elec-
tion and the Special Election for City
Treasurer that had not been anticipated
when the budget had been prepared.
Discussion followed on the individual
departments and the reasons for being
over or under their approved 1985-86
budgets. (A copy of the three page
report is attached and a permanent part
of the record of this meeting.)
Discussion followed: that the increase
6/12/86
Page 2
02 2
City Council
City Clerk
City Treasurer
City Attorney
City Manager
Cc~n~nity Development &
Administration
Non-Departmental
Fire
Police
Technical & Maintenance
Recreation & Cu~,t,t,unity
Library
1985-86 GENERAL FUND BUDGET
1985-86
APPROVED
7/1/85
46,692
134,365
23,028
269,454
253,648
1985-86
ESTIMATED
6/30/85
44,638
166,575
26,399
274,680
264,793
Services
Services
1,644,125
1,131,474
4,901,528
5,710,792
4,314,217
1,535,099
984,295
1,691,205
1,197,310
5,116,208
5,565,268
4,206,602
1,553,937
1,153,422
+$
(2,054)
32,210
3,371
5,226
11,145
47,080
65,836
214,680
(145,524)
(107,615)
18,838
169,127
+%
(4.40)
23.97
14~64
1;94
4.39
2.86
5.82
4.38
(2.55)
(2.49)
1.23
17.18
Total General Fund
20,948,717
21,261,037
312,320
1.49
6/12/86
Page 2a
City Council
City Clerk
City Treasurer
City Attorney
City Manager
Community Development &
Administration
Non-Departmental
Fire
Police
Technical & Maintenance Services
Recreation & Community Services
Library
P~
SERVICES
1,036
3,308
905
(8,867)
3,551
(11,465)
216,743
(136,589)
(46,329)
16,812
44,820
M&S
CAP. OUTLAY
(3,090)
28,902
2,466
14,093
7,594
58,545
65,836
(2,063)
(8,935)
(61,286)
2,026
124,307
+
(2,054)
32,210
3,371
5,226
11,145
47,080
65,836
214,680
(145,524)
(107,615)
18,838
169,127
0243
83,925
228,395
312,320
6/12/86
Page 2b
City Council
Increased retirement costs.
Decreased M & S.
City Clerk
Increased contract labor over part-time salaires.
Special election costs.
City Treasurer
Vacation and sick leave pay out.
Paying agent start-up costs.
City Attorney
Contract labor versus City payroll.
Court costs/litigation.
City Manager
Part-time salaries and overtime in excess of regular salaries
due to vacant positions.
Increased programs and meeting expenses, appraisal report.
Cc~m~nity Development & Administration
Vacancy in Planning.
Purchasing program supplies.
Print Shop activities.
Building inspection professional services and architect/engineering
services.
Planning telephone and maintenance of occupied space.
Non-Departmental
Legal services.
Airport Noise Insulation.
Fire
Excess salary increases over non-filled positions.
Police
Personnel vacancies.
Decreased program supplies, clothing, meeting and travel.
6/12/86
Page 2c
0245
Technical & Maintenance Services
Personnel vacancies.
Decrease in P. G. & E. charges.
Recreation and Cc~unity services
Increase in part-time salaries.
Increase in maintenance of occupied space.
Library
Increase due to grant projects covered by General Fund revenues.
6/12/86
Page 2d
AGENDA
1. Review of the 1986-87 Fiscal Year
Budget - Continued.
ACTION TAKEN
in the Fire Department budget was due to
the negotiated settlement with the fire-
fighters; that during labor negotiations
the Council always asks if the City has
the money for the MOUs in the budget, and
was always answered affirmatively;
building in pay-off factors in the
budget for vacancies and turn-overs;
building the MOUs into the budget which
did not work in the smaller departments;
the Fire Department overspending by
$214,000 and the recommendation had been
to increase their budget $375,000; that
all firefighters had been given a sick
leave pay-off on accruals prior to 1978;
that a budget amendment had not been made
after the pay-offs were made; that the
Library was over budget by 18%, which
were grant monies that had not been
rolled over into the General Fund through
an Amendment; discussion of minimum
manning of the Police Department; that the
City Clerk's budget should show a half
time Senior Typist Clerk, rather than a
half time Typist Clerk to reflect
action taken by Council in a prior
year's budget, etc.
Discussion followed: the number of full
time and part time positions in the
departments; materials and services of
the various departments; additional costs
through on-going litigation and Court
costs; additional legal service costs
from the interim City Attorney; litiga-
tion for insurance claims; that the new
City Attorney had been given six months
to determine whether she wants an
Assistant City Attorney, a paralegal or
whatever, and the position should be
budgeted for six months; explanation of
interdepartmental work credits, i.e.,
charging the City Attorney's time on
Shearwater to Redevelopment; that Mayor
Teglia would not be present at the 7/9/86
meeting and Councilman Drago would not be
present at the 7/23/86 meeting.
Discussion followed: on the reorganiza-
tion of the Personnel Division; $10,000
budgeted for Mr. Bill Kay for labor rela-
tions; $3,000 for an assessment center;
$3,000 to analyze current budget benefit
6/12/86
Page 3
AGENDA
Review of the 1986-87 Fiscal Year
Budget - Continued.
ACTION TAKEN
costs; that the outside consultant work
should be done in-house in Personnel;
that all outside consultants services
should be cut back; that an on-line
computer in Finance would reduce
manpower in the future through attrition;
that the materials and services override
in Planning had been covered by fees from
developers, however, funds for the zoning
consultant had not been reflected in the
budget; the absence of monthly financial
reports for the departments; that
Councilman Haffey wanted to see monthly
summary documents for each department.
Discussion followed: on PG&E costs;
maintaining heating and air conditioning
throughout the City; garbage and water
rates for the City; equipment rental; new
expenses when the Westborough and
Magnolia Center Buildings are completed;
that the custodial service was adequate,
except for the MSB; the three Manager
recommendations: increase business licen-
se fees, increase paramedic fees and
minimum manning in the Fire Department,
etc.
Councilman Haffey stated that he would
prefer to see a 10% increase in business
license fees this year and a 10% increase
next year; and do the same thing with the
paramedic fees.
Councilman Drago stated that he was
aginst increasing paramedic fees, because
people could afford $158 fee, but not a
fee of $300.
Councilman Haffey suggested not
increasing paramedic fees and instead,
look at the funds in the Workers
Compensation Fund.
Discussion followed: on the paramedic
program: that the Council in February or
March should give staff policy direction
for budget preparation; Council request..
for an insurance update; that the equip-
ment revolving fund should be an on-going
item; joining the ABAG insurance program.
6/12/86
Page 4
AGENDA
ACTION TAKEN
RECESS:
Vice Mayor Addiego left the Meeting:
RECALL TO ORDER:
1. Review of the 1986-87 Fiscal Year
Budget - Continued.
CLOSED SESSION
®
Closed Session for the purpose of
the discussion of personnel
matters, labor relations and
litigation.
RECALL TO ORDER:
ADJOURNMENT:
Mayor Teglia declared a recess at 3:05
pom.
Vice Mayor Addiego left the meeting at
3:06 p.m. and did not return.
Mayor Teglia recalled the meeting to
order at 3:20 p.m., all Council present.
Consensus of Council - That money should
be added to the budget to cover an
Assistant City Attorney for six months of
the budget year.
CLOSED SESSION
Council adjourned to a Closed Session at
5:18 p.m. to discuss the items noticed.
Mayor Teglia recalled the meeting to
order at 5:50 p.m., all Council present,
no action was taken.
M/S Nicolopulos/Haffey - To adjourn the
meeting to Saturday 6/14/86 at City Hall.
Carried by unanimous voice vote.
(THE ADJOURNED REGULAR MEETING OF 6/14/86
WAS CANCELLED ON FRIDAY, 6/13/86.)
Time was 5:51 p.m.
RESPECTFULLY SUBMITTED,
ra A. Battaya, City C1
City of South San Francisco
~.B-RO. VE D.
(~a ~er Teglia, M or
City of South San Franc~isco
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and are
available for inspection, review and copying.
6/12/86
Page 5