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HomeMy WebLinkAboutMinutes 1991-04-24 Mayor Jack Drago Council: Richard A. Haffey Gus Nicolopulos John R. Penna .... Roberta Cerri Teglia MINUTES City Council Municipal Services Building Community Room April 24, 1991 AGENDA ACTION TAKEN ADJOURNED REGULAR MEETING ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) 7:07 p.m. Mayor Drago presiding. ROLL CALL: Council present: Council Absent: Haffey, Nicolopulos, Teglia, Penna, and Drago. None. Closed Session for the purpose of the discussion of personnel matters, labor relations, property negotiations and litigation. ~ Council adjourned to a Closed Session at 6:30 p.m. to discuss the items noticed, as well as concurrently holding the meeting with the Redevelopment Agency to discuss the Gateway lawsuit. RECALL TO ORDER: Mayor Drago recalled the meeting to order at 7:30 p.m., all Council present, no action was taken. M/S Haffey/Penna - To adjourn the meeting. Carried by unanimous voice vote. ADJOURNMENT: Time of adjournment was 7:30 p.m. RESPECTFULLY SUBMITTED, Barbara A. Battaya, Ci City of South San Francisco APPROVED. ~ ~~daCk ~r~ City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 4/24/91 Page i Mayor Jack Drago Council: Richard A. Haffey Gus Nicolopulos John R. Penna Roberta Cerri Teglia AGENDA CALL TO ORDER: (Cassette No. 1) ROLL CALL: PLEDGE OF ALLEGIANCE INVOCATION: PRESENTATIONS Proclamation - Fair Housing Month April 1991 ,.'roclamation - Older Americans Month May 1991 AGENDA REVIEW ORAL COMMUNICATIONS MINUTES City Council Municipal Services Building Community Room April 24, 1991 ACTION TAKEN 7:42 p.m. Mayor Drago presiding. Council present: Council absent: Haffey, Nicolopulos, Penna, Teglia, and Drago. None. Cub Pack No. 281 presented the colors and the Pledge was recited. Rev. Bowdish, St. Elizabeth's Episcopal Church, gave the invocation. PRESENTATIONS Councilman Penna read the Proclamation aloud and presented it to Ms. Karen Wine of Project Sentinel. Vice Mayor Nicolopulos read the Proclamation aloud and presented it to Commissioner on Aging Hector Leuterio. AGENDA REVIEW City Manager Armas stated that there were no changes to the Agenda. ORAL COMMUNICATIONS Mr. Albert Waters, 2266 Shannon Dr., com- mended the Council on the proclamations for fair housing, as well as older ameri- cans month. He stated that President Roosevelt had initiated the first fair housing program and other programs had come about from a national level. He requested Council place at the next meeting, district elections. He stated that he had asked for it to be placed on the agenda at the 2/14/87 meeting, and it was done - and that was the end of it. He stated that he was a member of the 4/24/91 Page i AGENDA ACTION TAKEN ,. --ORAL COMMUNICATIONS ORAL COMMUNICATIONS community for 28 years, and Chairman of the Concerned Citizens Committee. He stated that the Committee was concerned about civic responsibility and par- ticipating in the democratic process. He spoke at length about the 1965 voters rights act and its amendment in 1982 wherein minorities do not do well at elections. He stated that he worked for the Census as a consultant, and had found that S.S.F. had 44.7% minorities, yet he did not see any people of color on the Council or on its Commissions. He stated that Westborough had 15,000 people with a large minority population that did not feel they had a chance with at large elections. He stated that in 20 years we have selected one female, one hispanic, and we had an Afro-American run for election in 1984 who did not have a chance because at large elections strength is diluted. He felt that the time had come for district elections because this was a pluralistic society and Westborough needed to give input on their needs, such as those of the seniors, as well as being able to vote for someone they know. He stated that there were many senior needs that were unmet, and the Committee had been working very hard for a swimming pool, and they had been told to go after funds from Mello Roos - yet the City was talking about spending nine million dollars on Orange Parkwhen most of Westborough had never been there. He urged the Council to place it on the next agenda to allow the people of Westborough to express their point of view. Mayor Drago stated that he would like to see the composition of the various Boards and Commissions, and the results of elec- tions before the next meeting. 4/24/91 Page 2 AGENDA ACTION TAKEN ORAL COMMUNICATIONS COMMUNITY FORUM CONSENT CALENDAR Motion to approve the Minutes of the Regular Meeting of 3/27/91; and Special Meeting of 4/10/91. 2. Motion to confirm expense claims of 4/24/91. m Resolution of Intention to vacate a public utility anchor easement, which calls a Public Hearing on 5/22/91 at 400 Forbes Boulevard. A RESOLUTION DECLARING INTENTION TO VACATE AND ABANDON A PUBLIC UTILITY ANCHOR EASEMENT LOCATED AT 400 FORBES BOULEVARD, SOUTH SAN FRANCISCO Motion to accept the E1Camino ~0 Plaza Assessment District Public Improvements as complete in accor- dance with the plans and specifica- tions. 5. Resolution setting various public officials bond coverage. A RESOLUTION DESIGNATING CITY OFFICERS AND EMPLOYEES SUBJECT TO FILING OFFICIAL BONDS AND FIXING THE PENAL SUM THEREFOR AND DIRECTING THE PROCUREMENT OF OFFICIAL BOND COVERAGE ORAL COMMUNICATIONS City Clerk Battaya stated that she would give the Council results of the last three elections and where the candidates resided. Consensus of Council - To put district election on the 5/8/91 agenda. COMMUNITY FORUM No one chose to speak. CONSENT CALENDAR City Clerk stated that a correction had been made to show the Vice Mayor's no vote on Item No. 10 on the 3/27/91 Minutes - Approved with the mentioned correction. Approved in the amount of $1,299,123.89. RESOLUTION NO. 37-91 So ordered. Removed from the Consent Calendar for discussion by Vice Mayor Nicolopulos. 4/24/91 Page 3 A G E N D A A C T I O N TAK E N ~'~ '--'CONSENT CALENDAR Be Resolution setting various public officials bond coverage. A RESOLUTION DESIGNATING CITY ~ OFFICERS AND EMPLOYEES SUBJECT TO FILING OFFICIAL BONDS AND FIXING THE PENAL SUM THEREFOR AND DIRECTING THE PROCUREMENT OF OFFICIAL BOND COVERAGE ADMINISTRATIVE BUSINESS 6. Request from the Westborough Band for funds to defray Marching costs of trip to Vancouver; Resolution approving a budget amendment in the amount of $2,000. A RESOLUTION APPROVING BUDGET AMENDMENT 90-17 TO THE 1990-1991 OPERATING BUDGET CONSENT CALENDAR M/S Haffey/Teglia - To approve the Consent Calendar with the exception of Item No. 5. Carried by unanimous voice vote. Vice Mayor Nicolopulos stated that he had removed this item so he could vote no and be consistent with his earlier vote on the matter. M/S Haffey/Teglia - To adopt the Resolution. RESOLUTION NO. 38-91 Carried by majority voice vote, Vice Mayor Nicolopulos voted no. ADMINISTRATIVE BUSINESS City Manager Armas spoke of a letter from Band Director Cadiente requesting $2,000 to defray the student costs to Vancouver. Councilman Haffey stated that the Council policy was $25.00 per student on these types of requests. Mr. Cadiente stated that there were 93 in total on the performing tour to represent S.S.F., and spoke of the number of fund raisers held that had yielded $29,000. He spoke of the hidden costs involved in shipping, and renting a truck to carry equipment. Councilman Haffey questioned if the School District and Dr. Riggs had been asked to contribute since it was a school activity. Mr. Cadiente said he had not because of the various school budget cuts. Councilwoman Teglia stated that the Council had made a commitment before with the School District to match their funds in this type of activity and would make a 4/24/91 Page 4 AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS 6. Request - Continued. 7. Report of traffic study on Miller and Walnut Avenues. ..~ e Resolution approving procedures for the administration of the Historic Preservation Grant Program. A RESOLUTION APPROVING PROCEDURES FOR ADMINISTRATION OF THE HISTORIC PRESERVATION GRANT PROGRAM, AND DELEGATING AUTHORITY TO THE HISTORIC PRESERVATION COMMISSION TO GRANT FUNDS AS THEREIN PROVIDED ADMINISTRATIVE BUSINESS motion for $1,500 if that is the case. Mayor Drago stated that at $25.00 per student this would amount to $1,875, and would rather stick to policy. M/S Haffey/Teglia - To adopt the Resolution on the condition that School District match the funds. RESOLUTION NO. 39-91 Carried by unanimous roll call vote. City Engineer Wong stated that Council requested this investigation to warrant a stop sign, and the study did not warrant a stop sign. Discussion followed: that a pedestrian had been struck and injured; implemen- tating pedestrian lane signs; that not all street are as wide as Grand and Magnolia to effect pedestrian islands; etc. M/S Haffey/Teglia - To accept the report. Carried by unanimous voice vote. Director of Economic & Community Development Costello spoke of the posi- tive response this program had received, and the Commission looking forward to funding projects which will stimulate interest in historic preservation. She stated that the request before the Council was for approval of the proce- dures that the Commission established, etc. Discussion followed: that the Council had authorized $30,000 for the project; that this would assist the private sec- tors; that this would encourage improve- ment of buildings in the community that are historic, etc. M/S Penna/Haffey - To adopt the 4/24/91 Page 5 AGENDA ACTION TAKEN ~ADMINISTRATIVE BUSINESS 8. Resolution - Continued. e Resolution authorizing an agreement~gQ with various companies for imple- ~J mentation of a computer acquisition program; and Resolution authorizing a budget amendment. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH TIBURON/PSW3, THE CITY OF REDWOOD CITY, PRIME COMPUTERS, INC. AND OTHERS AS NECESSARY FOR IMPLEMENTATION OF THE COMPUTER ACQUISITION PROGRAM A RESOLUTION APPROVING BUDGET AMENDMENT 90-16 TO THE 1990-1991 OPERATING BUDGET ADMINISTRATIVE BUSINESS Resolution. RESOLUTION NO. 40-91 Carried by unanimous voice vote. Director of Finance Margolis spoke of the needs assessment conducted last year that determine that the present systems were inadequate and needed upgrading. She stated that the Council in October had authorized issuance of proposals and four had been received. She related: that the recommendation was for Tiburon/PSW3; cost of $531,000; would replace the current finance system and add payroll capability, and would allow expansion and permit tracking; City of Redwood City and Prime Computer were being recommended for software; cost of $348,000; use Redwood City's software which they will modify, and will do future software; peripheral devices; 45 IBM PCs recommended for a cost of $132,000; costs could be spread over four years; etc. Councilman Halley stated that the Administration & Finance Commission had recommended this in total. Councilwoman Teglia stated that the Mobil Dispatch Terminals had been left out because there was not enough money, however, she wanted a triggering device where it would show in a future budget, say like 1994-g5 and stay alive as a concept. Councilman Halley stated that he was sure that the Police Chief would remind the Council. City Manager Armas stated that he would make a notation to that effect. Vice Mayor Nicolopulos commended the Subcommittee, and stated that he had been hearing for ten years that the Police Dept.'s system was no good - which this would finally correct. 4/24/91 Page 6 AGENDA ACTION TAKEN --ADMINISTRATIVE BUSINESS 9. Resolutions - Continued. 10. Resolution approving job specifica- tions for the positions of Chief /BO0 Accountant and Administrative Analyst. ~ A RESOLUTION AMENDING THE SOUTH SAN FRANCISCO EMPLOYEE CLASSIFICATION PLAN TO ESTABLISH THE POSITIONS OF CHIEF ACCOUNTANT AND ADMINISTRATIVE ANALYST ADMINISTRATIVE BUSINESS He questioned: in the event there was a new City Manager, would he like a previous one say the current system was antiquated and recommend a new system. He questioned buying new PCs, and wanted the Council to have a listing of the PCs in use in the City. City Manager Armas stated that they were going to use the existing PCs, and were replacing obsolete systems in the Finance and Police Departments. Vice Mayor Nicolopulos stated that this project cost over a million dollars and because there were other costly projects coming forward reminded the Council to be prudent. Discussion followed: that the software was free of charge, and charges would be for modifications; shortening the financing time period; that each Council- member would have their own PC to access; that purchasing of PCs would be done in the spring. M/S Haffey/Teglia - To adopt both Resolutions. RESOLUTION NO. 41-91 RESOLUTION NO. 42-91 Carried by unanimous voice vote. Director of Finance Margolis stated that she had looked at the staffing in Finance after the vacancy of the Administrative Officer position in Purchasing in order to improve efficiency and be cost effective. She recommended the following: the Administrative Services Officer position be eliminated and replaced with a Chief Accountant to oversee daily operations of purchasing and accounting personnel, and development of procedures; eliminate 4/24/91 Page 7 A G E N.D A A C T I O N T AK E N ADMINISTRATIVE BUSINESS 10. Resolution - Continued. ADMINISTRATIVE BUSINESS the Accounting Officer position; have an Administrative Analyst position replace the Accounting Officer position; this position would have responsibility for property management, insurance, and computer systems administration; etc. Councilman Penna stated that the City was buying a new computer program, and questioned if anyone in the Department had computer knowledge. Director of Finance Margolis stated that the job specifications did include com- puter background - not technical knowledge, but user knowledge. Councilman Penna felt that there was need for programming skills in the position. Director of Finance Margolis stated that Redwood City will have people knowledgeable in the programs - which will be user friendly and would be able to respond at any time. Vice Mayor Nicolopulos stated that this City had always had a weak link by not having a programmer to oversee programs as the Police Department did, and suggested looking over the job specifica- tions again and have both systems under one person with the ability to program written into the job specs. He stated that the Police Dept. had such a person to satisfy this need. Councilman Haffey thought the Vice Mayor made an excellent point, and the Police Chief had always said he had a computer guru, and felt the wording should include ability to and knowledge of programming. Director of Finance voiced concerns in finding someone that could program, do budget analysis and do analytical work. Councilman Haffey reiterated the need for knowledge of computer programming. 4/24/91 Page 8 AGENDA ~ADMINISTRATIVE BUSINESS 10. Resolution - Continued. ACTION TAKEN ADMINISTRATIVE BUSINESS Discussion followed: what the police com- puter specialist made; that computer spe- cialist made less than this position; City Manager suggested removing the word administer if it made the Council uncomfortable; he said programming would be available through the joint venture contract with Redwood City; for the pur- pose of our own internal knowledge on a sustaining basis he could incorporate into the specs in the knowledge section, capabilities for the Manager to examine in hiring the person; he felt that it was not uncommon for a public safety function to stand alone because of the confiden- tial or specialized data collected, and its limited access; and he felt this position was records management system to a large extent; whereas this position was accessing the administration and financing system, etc. Vice Mayor Nicolopulos stated that this had been done by a person who with his best knowledge did it, but he wished the thinking had blended in with the current Manager's, so we would have had the material and wouldn't be spending this money now. He stated that he thought back to the person who was put there for the job and the person was good but we didn't seem to accomplish what we wanted to, we have a lot of computers and there was no synchronization, coordination we should have had ; and stated, that was why we are in this mess we wouldn't have all these computers we had to change around here. Mayor Drago stated that he wanted added, under desirable qualifications, "know- ledge and possession of programming capabilities." Councilman Haffey agreed that they didn't need a programmer, that maybe the Police Dept. had a programmer, but his fear was that a person who administers the City computer system, as it says in the the definition, yet there is nothing under knowledge for computer programming 4/24/91 Page 9 AGENDA ACTION TAKEN ~ADMINISTRATIVE BUSINESS 10. Resolution - Continued. ADMINISTRATIVE BUSINESS which is something that the Subcommittee should have noted. He stated that he now questioned the definition of administra- tive analyst, and suggested that in place of the $11,000 savings pump up the salary and have it truly be a person who admi- nisters the computer system; because there were some people in other depart- ments with computer knowledge that could simply bowl this person over. City Manager suggested that the language be modified to read, "mechanics, uses, and operations." Councilman Haffey wanted to increase the salary so the person would be a program- mer. Mayor Drago stated that a programmer was a specialist, not a generalist, and suggested rewriting the specs to show basic programming capability, and they might find someone with programming in addition to the other skills for $2,900. He also suggested pulling the expert out of the Police Dept. and pump his job up. Councilman Penna agreed, and felt that in pumping up the salary the City would be getting efficiency inside the Dept. - which was the primary thing. City Manager Armas stated that staff could proceed and make sure that in the job announcement they highlight those functions, and if they encounter some difficulties they would come back to Council. Mayor Drago stated that Council should give staff the flexability of hiring at a higher level than the starting salary, up to the high salary of $3,500, or take the expert out of the Police Dept. and put him in charge of the system; and then we all share the benefit of his talents and pump his job up. 4/24/91 Page 10 AGENDA ACTION TAKEN ~ADMINISTRATIVE BUSINESS 10. Resolution - Continued. ITEMS FROM COUNCIL Pre-Detention Facility: ADMINISTRATIVE BUSINESS City Manager Armas stated that he was not prepared to recommended anything like that. M/S Haffey/Teglia - To adopt the Resolution with the amended language in the job specifications. RESOLUTION NO. 43-91 City Manager Armas stated that the reso- lution had an omission that would be corrected to include the position in the Mid-Management Unit. Carried by unanimous voice vote. ITEMS FROM COUNCIL Councilwoman Teglia related: she had attended Board of Supervisors meeting with other North County Cities Councils, Managers and Police Chiefs in reference to the closing of the Pre-Detention Facility and the booking fees to transport to Redwood City; the Board created a Subcommittee of Supervisor Schumacher and Supervisor Griffin to meet with the cities primarily in the north to see if the State, the County, and the cities could come up with a funding mechanism for the North County Detention Facility to keep it as a booking facili- ty; Assemblywoman Speier and Sheriff Cardoza would be part of the Committee; and she had made a plea to keep it under consideration by the Board; that had been countered by County staff because there is a very short time left before fina- lization of the budget; County Manager is still strongly recommending the closure; upon questioning of the Sheriff on whether he would accept this if alter- native funding was secured it appeared that if the Board refused the percentage increases in a given year, he would sacrifice the facility, etc. Mayor Drago stated that they were going 4/24/91 Page 11 AGENDA ACTION TAKEN '-~ITEMS FROM COUNCIL GOOD AND WELFARE CLOSED SESSION 11. Closed session for the purpose of discussion of personnel matters, labor relations, property nego- tiations and litigation. ADJOURNMENT: ITEMS FROM COUNCIL to start meeting with the Airport, and proceeded to name Councilmembers Haffey and Teglia to serve on the Inter- Governmental Committee, which was something he had neglected to do at the last meeting when three Councilmembers had volunteered. He stated that the first meeting was tomorrow morning at 7:30 a.m. at the Airport with Mr. Turpen. GOOD AND WELFARE No one chose to speak. CLOSED SESSION Council chose not to hold a Closed Session. M/S Teglia/Haffey - to adjourn the meeting to Friday, 4/26/91, 8:30 a.m., Radisson Inn, 275 So. Airport Blvd., for the purpose of a Closed Session for the interview of City Attorney applicants. Carried by unanimous voice vote. Time of adjournment was 9:20 p.m. RESPECTFULLY SUBMITTED, ~aya, Ci~ City of South San Francisco _APPROVED. ~ /Jack Drago, Mayor~/ ///City of South San-Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communications, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 4/24/91 Page 12