HomeMy WebLinkAboutMinutes 1991-04-24 Mayor Jack Drago
Council:
Richard A. Haffey
Gus Nicolopulos
John R. Penna
.... Roberta Cerri Teglia
MINUTES
City Council
Municipal Services Building
Community Room
April 24, 1991
AGENDA
ACTION TAKEN
ADJOURNED REGULAR MEETING
ADJOURNED REGULAR MEETING
CALL TO ORDER: (Cassette No. 1)
7:07 p.m. Mayor Drago presiding.
ROLL CALL:
Council present:
Council Absent:
Haffey, Nicolopulos,
Teglia, Penna, and
Drago.
None.
Closed Session for the purpose of
the discussion of personnel
matters, labor relations, property
negotiations and litigation. ~
Council adjourned to a Closed Session at
6:30 p.m. to discuss the items noticed,
as well as concurrently holding the
meeting with the Redevelopment Agency
to discuss the Gateway lawsuit.
RECALL TO ORDER:
Mayor Drago recalled the meeting to order
at 7:30 p.m., all Council present, no
action was taken.
M/S Haffey/Penna - To adjourn the
meeting.
Carried by unanimous voice vote.
ADJOURNMENT:
Time of adjournment was 7:30 p.m.
RESPECTFULLY SUBMITTED,
Barbara A. Battaya, Ci
City of South San Francisco
APPROVED. ~
~~daCk ~r~
City of South San Francisco
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and are
available for inspection, review and copying.
4/24/91
Page i
Mayor Jack Drago
Council:
Richard A. Haffey
Gus Nicolopulos
John R. Penna
Roberta Cerri Teglia
AGENDA
CALL TO ORDER: (Cassette No. 1)
ROLL CALL:
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS
Proclamation - Fair Housing Month April 1991
,.'roclamation - Older Americans Month
May 1991
AGENDA REVIEW
ORAL COMMUNICATIONS
MINUTES
City Council
Municipal Services Building
Community Room
April 24, 1991
ACTION TAKEN
7:42 p.m. Mayor Drago presiding.
Council present:
Council absent:
Haffey, Nicolopulos,
Penna, Teglia, and
Drago.
None.
Cub Pack No. 281 presented the colors and
the Pledge was recited.
Rev. Bowdish, St. Elizabeth's Episcopal
Church, gave the invocation.
PRESENTATIONS
Councilman Penna read the Proclamation
aloud and presented it to Ms. Karen Wine
of Project Sentinel.
Vice Mayor Nicolopulos read the
Proclamation aloud and presented it to
Commissioner on Aging Hector Leuterio.
AGENDA REVIEW
City Manager Armas stated that there were
no changes to the Agenda.
ORAL COMMUNICATIONS
Mr. Albert Waters, 2266 Shannon Dr., com-
mended the Council on the proclamations
for fair housing, as well as older ameri-
cans month. He stated that President
Roosevelt had initiated the first fair
housing program and other programs had
come about from a national level.
He requested Council place at the next
meeting, district elections. He stated
that he had asked for it to be placed on
the agenda at the 2/14/87 meeting, and it
was done - and that was the end of it.
He stated that he was a member of the
4/24/91
Page i
AGENDA ACTION TAKEN ,.
--ORAL COMMUNICATIONS
ORAL COMMUNICATIONS
community for 28 years, and Chairman of
the Concerned Citizens Committee. He
stated that the Committee was concerned
about civic responsibility and par-
ticipating in the democratic process.
He spoke at length about the 1965 voters
rights act and its amendment in 1982
wherein minorities do not do well at
elections. He stated that he worked for
the Census as a consultant, and had
found that S.S.F. had 44.7% minorities,
yet he did not see any people of color on
the Council or on its Commissions. He
stated that Westborough had 15,000 people
with a large minority population that did
not feel they had a chance with at large
elections. He stated that in 20 years we
have selected one female, one hispanic,
and we had an Afro-American run for
election in 1984 who did not have a
chance because at large elections
strength is diluted.
He felt that the time had come for
district elections because this was a
pluralistic society and Westborough
needed to give input on their needs, such
as those of the seniors, as well as being
able to vote for someone they know.
He stated that there were many senior
needs that were unmet, and the Committee
had been working very hard for a swimming
pool, and they had been told to go after
funds from Mello Roos - yet the City was
talking about spending nine million
dollars on Orange Parkwhen most of
Westborough had never been there.
He urged the Council to place it on the
next agenda to allow the people of
Westborough to express their point of
view.
Mayor Drago stated that he would like to
see the composition of the various Boards
and Commissions, and the results of elec-
tions before the next meeting.
4/24/91
Page 2
AGENDA ACTION TAKEN
ORAL COMMUNICATIONS
COMMUNITY FORUM
CONSENT CALENDAR
Motion to approve the Minutes of
the Regular Meeting of 3/27/91; and
Special Meeting of 4/10/91.
2. Motion to confirm expense claims
of 4/24/91.
m
Resolution of Intention to vacate
a public utility anchor easement,
which calls a Public Hearing on
5/22/91 at 400 Forbes Boulevard.
A RESOLUTION DECLARING INTENTION
TO VACATE AND ABANDON A PUBLIC
UTILITY ANCHOR EASEMENT LOCATED
AT 400 FORBES BOULEVARD, SOUTH SAN
FRANCISCO
Motion to accept the E1Camino ~0
Plaza Assessment District Public
Improvements as complete in accor-
dance with the plans and specifica-
tions.
5. Resolution setting various public
officials bond coverage.
A RESOLUTION DESIGNATING CITY
OFFICERS AND EMPLOYEES SUBJECT TO
FILING OFFICIAL BONDS AND FIXING
THE PENAL SUM THEREFOR AND
DIRECTING THE PROCUREMENT OF
OFFICIAL BOND COVERAGE
ORAL COMMUNICATIONS
City Clerk Battaya stated that she would
give the Council results of the last
three elections and where the candidates
resided.
Consensus of Council - To put district
election on the 5/8/91 agenda.
COMMUNITY FORUM
No one chose to speak.
CONSENT CALENDAR
City Clerk stated that a correction had
been made to show the Vice Mayor's no
vote on Item No. 10 on the 3/27/91
Minutes - Approved with the mentioned
correction.
Approved in the amount of $1,299,123.89.
RESOLUTION NO. 37-91
So ordered.
Removed from the Consent Calendar for
discussion by Vice Mayor Nicolopulos.
4/24/91
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A G E N D A A C T I O N TAK E N ~'~
'--'CONSENT CALENDAR
Be
Resolution setting various public
officials bond coverage.
A RESOLUTION DESIGNATING CITY ~
OFFICERS AND EMPLOYEES SUBJECT TO
FILING OFFICIAL BONDS AND FIXING
THE PENAL SUM THEREFOR AND
DIRECTING THE PROCUREMENT OF
OFFICIAL BOND COVERAGE
ADMINISTRATIVE BUSINESS
6. Request from the Westborough
Band for funds to defray
Marching
costs of trip to Vancouver;
Resolution approving a budget
amendment in the amount of $2,000.
A RESOLUTION APPROVING BUDGET
AMENDMENT 90-17 TO THE 1990-1991
OPERATING BUDGET
CONSENT CALENDAR
M/S Haffey/Teglia - To approve the
Consent Calendar with the exception of
Item No. 5.
Carried by unanimous voice vote.
Vice Mayor Nicolopulos stated that he had
removed this item so he could vote no and
be consistent with his earlier vote on
the matter.
M/S Haffey/Teglia - To adopt the
Resolution.
RESOLUTION NO. 38-91
Carried by majority voice vote, Vice
Mayor Nicolopulos voted no.
ADMINISTRATIVE BUSINESS
City Manager Armas spoke of a letter from
Band Director Cadiente requesting $2,000
to defray the student costs to Vancouver.
Councilman Haffey stated that the Council
policy was $25.00 per student on these
types of requests.
Mr. Cadiente stated that there were 93 in
total on the performing tour to represent
S.S.F., and spoke of the number of fund
raisers held that had yielded $29,000.
He spoke of the hidden costs involved in
shipping, and renting a truck to carry
equipment.
Councilman Haffey questioned if the
School District and Dr. Riggs had been
asked to contribute since it was a school
activity.
Mr. Cadiente said he had not because of
the various school budget cuts.
Councilwoman Teglia stated that the
Council had made a commitment before with
the School District to match their funds
in this type of activity and would make a
4/24/91
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AGENDA ACTION TAKEN
ADMINISTRATIVE BUSINESS
6. Request - Continued.
7. Report of traffic study on Miller
and Walnut Avenues. ..~
e
Resolution approving procedures
for the administration of the
Historic Preservation Grant
Program.
A RESOLUTION APPROVING PROCEDURES
FOR ADMINISTRATION OF THE HISTORIC
PRESERVATION GRANT PROGRAM, AND
DELEGATING AUTHORITY TO THE
HISTORIC PRESERVATION COMMISSION
TO GRANT FUNDS AS THEREIN PROVIDED
ADMINISTRATIVE BUSINESS
motion for $1,500 if that is the case.
Mayor Drago stated that at $25.00 per
student this would amount to $1,875, and
would rather stick to policy.
M/S Haffey/Teglia - To adopt the
Resolution on the condition that School
District match the funds.
RESOLUTION NO. 39-91
Carried by unanimous roll call vote.
City Engineer Wong stated that Council
requested this investigation to warrant a
stop sign, and the study did not warrant
a stop sign.
Discussion followed: that a pedestrian
had been struck and injured; implemen-
tating pedestrian lane signs; that not
all street are as wide as Grand and
Magnolia to effect pedestrian islands;
etc.
M/S Haffey/Teglia - To accept the report.
Carried by unanimous voice vote.
Director of Economic & Community
Development Costello spoke of the posi-
tive response this program had received,
and the Commission looking forward to
funding projects which will stimulate
interest in historic preservation. She
stated that the request before the
Council was for approval of the proce-
dures that the Commission established,
etc.
Discussion followed: that the Council
had authorized $30,000 for the project;
that this would assist the private sec-
tors; that this would encourage improve-
ment of buildings in the community that
are historic, etc.
M/S Penna/Haffey - To adopt the
4/24/91
Page 5
AGENDA ACTION TAKEN
~ADMINISTRATIVE BUSINESS
8. Resolution - Continued.
e
Resolution authorizing an agreement~gQ
with various companies for imple- ~J
mentation of a computer acquisition
program; and Resolution authorizing
a budget amendment.
A RESOLUTION AUTHORIZING EXECUTION
OF AN AGREEMENT WITH TIBURON/PSW3,
THE CITY OF REDWOOD CITY, PRIME
COMPUTERS, INC. AND OTHERS AS
NECESSARY FOR IMPLEMENTATION OF
THE COMPUTER ACQUISITION PROGRAM
A RESOLUTION APPROVING BUDGET
AMENDMENT 90-16 TO THE 1990-1991
OPERATING BUDGET
ADMINISTRATIVE BUSINESS
Resolution.
RESOLUTION NO. 40-91
Carried by unanimous voice vote.
Director of Finance Margolis spoke of the
needs assessment conducted last year that
determine that the present systems were
inadequate and needed upgrading. She
stated that the Council in October had
authorized issuance of proposals and
four had been received. She related:
that the recommendation was for
Tiburon/PSW3; cost of $531,000; would
replace the current finance system and
add payroll capability, and would allow
expansion and permit tracking; City of
Redwood City and Prime Computer were
being recommended for software; cost of
$348,000; use Redwood City's software
which they will modify, and will do
future software; peripheral devices; 45
IBM PCs recommended for a cost of
$132,000; costs could be spread over four
years; etc.
Councilman Halley stated that the
Administration & Finance Commission had
recommended this in total.
Councilwoman Teglia stated that the Mobil
Dispatch Terminals had been left out
because there was not enough money,
however, she wanted a triggering device
where it would show in a future budget,
say like 1994-g5 and stay alive as a
concept.
Councilman Halley stated that he was sure
that the Police Chief would remind the
Council.
City Manager Armas stated that he would
make a notation to that effect.
Vice Mayor Nicolopulos commended the
Subcommittee, and stated that he had been
hearing for ten years that the Police
Dept.'s system was no good - which this
would finally correct.
4/24/91
Page 6
AGENDA ACTION TAKEN
--ADMINISTRATIVE BUSINESS
9. Resolutions - Continued.
10.
Resolution approving job specifica-
tions for the positions of Chief /BO0
Accountant and Administrative
Analyst. ~
A RESOLUTION AMENDING THE SOUTH SAN
FRANCISCO EMPLOYEE CLASSIFICATION
PLAN TO ESTABLISH THE POSITIONS OF
CHIEF ACCOUNTANT AND ADMINISTRATIVE
ANALYST
ADMINISTRATIVE BUSINESS
He questioned: in the event there was a
new City Manager, would he like a previous
one say the current system was antiquated
and recommend a new system. He
questioned buying new PCs, and wanted the
Council to have a listing of the PCs in
use in the City.
City Manager Armas stated that they were
going to use the existing PCs, and were
replacing obsolete systems in the Finance
and Police Departments.
Vice Mayor Nicolopulos stated that this
project cost over a million dollars and
because there were other costly projects
coming forward reminded the Council to be
prudent.
Discussion followed: that the software
was free of charge, and charges would be
for modifications; shortening the
financing time period; that each Council-
member would have their own PC to
access; that purchasing of PCs would be
done in the spring.
M/S Haffey/Teglia - To adopt both
Resolutions.
RESOLUTION NO. 41-91
RESOLUTION NO. 42-91
Carried by unanimous voice vote.
Director of Finance Margolis stated that
she had looked at the staffing in
Finance after the vacancy of the
Administrative Officer position in
Purchasing in order to improve efficiency
and be cost effective.
She recommended the following: the
Administrative Services Officer position
be eliminated and replaced with a Chief
Accountant to oversee daily operations of
purchasing and accounting personnel, and
development of procedures; eliminate
4/24/91
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A G E N.D A A C T I O N T AK E N
ADMINISTRATIVE BUSINESS
10. Resolution - Continued.
ADMINISTRATIVE BUSINESS
the Accounting Officer position; have an
Administrative Analyst position replace
the Accounting Officer position; this
position would have responsibility for
property management, insurance, and
computer systems administration; etc.
Councilman Penna stated that the City was
buying a new computer program, and
questioned if anyone in the Department
had computer knowledge.
Director of Finance Margolis stated that
the job specifications did include com-
puter background - not technical
knowledge, but user knowledge.
Councilman Penna felt that there was need
for programming skills in the position.
Director of Finance Margolis stated that
Redwood City will have people
knowledgeable in the programs - which
will be user friendly and would be able
to respond at any time.
Vice Mayor Nicolopulos stated that this
City had always had a weak link by not
having a programmer to oversee programs
as the Police Department did, and
suggested looking over the job specifica-
tions again and have both systems under
one person with the ability to program
written into the job specs. He stated
that the Police Dept. had such a person
to satisfy this need.
Councilman Haffey thought the Vice Mayor
made an excellent point, and the Police
Chief had always said he had a computer
guru, and felt the wording should
include ability to and knowledge of
programming.
Director of Finance voiced concerns in
finding someone that could program, do
budget analysis and do analytical work.
Councilman Haffey reiterated the need for
knowledge of computer programming.
4/24/91
Page 8
AGENDA
~ADMINISTRATIVE BUSINESS
10. Resolution - Continued.
ACTION TAKEN
ADMINISTRATIVE BUSINESS
Discussion followed: what the police com-
puter specialist made; that computer spe-
cialist made less than this position;
City Manager suggested removing the
word administer if it made the Council
uncomfortable; he said programming would
be available through the joint venture
contract with Redwood City; for the pur-
pose of our own internal knowledge on a
sustaining basis he could incorporate
into the specs in the knowledge section,
capabilities for the Manager to examine
in hiring the person; he felt that it was
not uncommon for a public safety function
to stand alone because of the confiden-
tial or specialized data collected, and
its limited access; and he felt this
position was records management system to
a large extent; whereas this position was
accessing the administration and
financing system, etc.
Vice Mayor Nicolopulos stated that this
had been done by a person who with his
best knowledge did it, but he wished the
thinking had blended in with the current
Manager's, so we would have had the
material and wouldn't be spending this
money now. He stated that he thought
back to the person who was put there for
the job and the person was good but we
didn't seem to accomplish what we wanted
to, we have a lot of computers and there
was no synchronization, coordination we
should have had ; and stated, that was
why we are in this mess we wouldn't
have all these computers we had to
change around here.
Mayor Drago stated that he wanted added,
under desirable qualifications, "know-
ledge and possession of programming
capabilities."
Councilman Haffey agreed that they
didn't need a programmer, that maybe the
Police Dept. had a programmer, but his
fear was that a person who administers
the City computer system, as it says in
the the definition, yet there is nothing
under knowledge for computer programming
4/24/91
Page 9
AGENDA ACTION TAKEN
~ADMINISTRATIVE BUSINESS
10. Resolution - Continued.
ADMINISTRATIVE BUSINESS
which is something that the Subcommittee
should have noted. He stated that he now
questioned the definition of administra-
tive analyst, and suggested that in place
of the $11,000 savings pump up the salary
and have it truly be a person who admi-
nisters the computer system; because
there were some people in other depart-
ments with computer knowledge that could
simply bowl this person over.
City Manager suggested that the language
be modified to read, "mechanics, uses,
and operations."
Councilman Haffey wanted to increase the
salary so the person would be a program-
mer.
Mayor Drago stated that a programmer was
a specialist, not a generalist, and
suggested rewriting the specs to show
basic programming capability, and they
might find someone with programming in
addition to the other skills for $2,900.
He also suggested pulling the expert
out of the Police Dept. and pump his
job up.
Councilman Penna agreed, and felt that
in pumping up the salary the City would
be getting efficiency inside the Dept. -
which was the primary thing.
City Manager Armas stated that staff
could proceed and make sure that in the
job announcement they highlight those
functions, and if they encounter some
difficulties they would come back to
Council.
Mayor Drago stated that Council should
give staff the flexability of hiring at a
higher level than the starting salary, up
to the high salary of $3,500, or take the
expert out of the Police Dept. and put
him in charge of the system; and then we
all share the benefit of his talents and
pump his job up.
4/24/91
Page 10
AGENDA ACTION TAKEN
~ADMINISTRATIVE BUSINESS
10. Resolution - Continued.
ITEMS FROM COUNCIL
Pre-Detention Facility:
ADMINISTRATIVE BUSINESS
City Manager Armas stated that he was not
prepared to recommended anything like
that.
M/S Haffey/Teglia - To adopt the
Resolution with the amended language
in the job specifications.
RESOLUTION NO. 43-91
City Manager Armas stated that the reso-
lution had an omission that would be
corrected to include the position in the
Mid-Management Unit.
Carried by unanimous voice vote.
ITEMS FROM COUNCIL
Councilwoman Teglia related: she had
attended Board of Supervisors meeting
with other North County Cities Councils,
Managers and Police Chiefs in reference
to the closing of the Pre-Detention
Facility and the booking fees to
transport to Redwood City; the Board
created a Subcommittee of Supervisor
Schumacher and Supervisor Griffin to meet
with the cities primarily in the north to
see if the State, the County, and the
cities could come up with a funding
mechanism for the North County Detention
Facility to keep it as a booking facili-
ty; Assemblywoman Speier and Sheriff
Cardoza would be part of the Committee;
and she had made a plea to keep it under
consideration by the Board; that had been
countered by County staff because there
is a very short time left before fina-
lization of the budget; County Manager is
still strongly recommending the closure;
upon questioning of the Sheriff on
whether he would accept this if alter-
native funding was secured it appeared
that if the Board refused the percentage
increases in a given year, he would
sacrifice the facility, etc.
Mayor Drago stated that they were going
4/24/91
Page 11
AGENDA ACTION TAKEN
'-~ITEMS FROM COUNCIL
GOOD AND WELFARE
CLOSED SESSION
11.
Closed session for the purpose
of discussion of personnel matters,
labor relations, property nego-
tiations and litigation.
ADJOURNMENT:
ITEMS FROM COUNCIL
to start meeting with the Airport, and
proceeded to name Councilmembers Haffey
and Teglia to serve on the Inter-
Governmental Committee, which was
something he had neglected to do at the
last meeting when three Councilmembers
had volunteered. He stated that the
first meeting was tomorrow morning at
7:30 a.m. at the Airport with Mr. Turpen.
GOOD AND WELFARE
No one chose to speak.
CLOSED SESSION
Council chose not to hold a Closed
Session.
M/S Teglia/Haffey - to adjourn the
meeting to Friday, 4/26/91, 8:30 a.m.,
Radisson Inn, 275 So. Airport Blvd., for
the purpose of a Closed Session for the
interview of City Attorney applicants.
Carried by unanimous voice vote.
Time of adjournment was 9:20 p.m.
RESPECTFULLY SUBMITTED,
~aya, Ci~
City of South San Francisco
_APPROVED. ~
/Jack Drago, Mayor~/
///City of South San-Francisco
The entries of this Council meeting show the action taken by the City Council to dispose
of an item. Oral communications, arguments, and comments are recorded on tape. The tape
and documents related to the items are on file in the Office of the City Clerk and are
available for inspection, review and copying.
4/24/91
Page 12