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HomeMy WebLinkAboutMinutes 1992-06-24Mayor John R. Penna Council: Jack Drago Joseph A. Fernekes Roberta Cerri Teglia Robert Yee AGENDA CALL TO ORDER: (Cassette No. 1) ROLL CALL: PLEDGE OF ALLEGIANCE AGENDA REVIEW ORAL COMMUNICATIONS MINUTES City Council ' Municipal Services Building Communi ty Room June 24, 1992 178 ACTION TAKEN 7:53 p.m. Mayor Pro Tem Teglia pre- siding. Council present: Council absent: Drago, Fernekes, Yee, and Teglia. Penna. The Pledge was recited. AGENDA REVIEW City Manager Armas stated that there were no changes to the Agenda. ORAL COMMUNICATIONS Mr. Bill Conneely, Community Mediation Program, stated that the City had a contract with the Peninsula Conflict Resolution Center that is renewed on a yearly basis to provide mediation ser- vices to the City. He stated concern over the present financial picture due to State cuts that might lead the City to not continue the mediation funding, and asked the Council to consider two aspects of the funding: to look at the quality of life in S.S.F. and its diverse population which the mediation service aids; to look at the consequences of not having a program recommending parties to mediation that aids the police and code enforcement, etc. Mayor Pro Tem Teglia stated that she had raised that issue during the budget session when the Council was attempting to second guess the budget by looking at things to see if we could live without them. She stated that she had talked to the Police Chief about the service, and there had been strong comments about the quality of service, and was ready to reconsider. 6/24/92 Page i A6ENDA ACTION TAKE~ 179 ---].OMMUNITY FORUM CONSENT CALENDAR Motion to approve Minutes of the Adjourned Regular Meeting of 5/20/92; Adjourned Regular Meeting of 5/26/92; Regular Meeting of 5/27/92; and Adjourned Regular Meeting of 5/28/92. 2. Motion to confirm expense claims of 6/24/92. ~/-~ Resolution awarding contract for the Willow Gardens Concrete Walkway Repair Project to Riley & Sons Construction, Inc. in the amount of $19,216.00 as the lowest respon-_ sible bidder. ~ A RESOLUTION OF AWARD OF CONTRACT FOR THE WILLOW GARDENS CONCRETE WALKWAY REPAIR PROJECT Resolution awarding contract for the Baden Avenue Reconstruction Project to G. Bortolotto & Co. in the amount of $725,073.00 as the lowest responsible bidder. A RESOLUTION OF AWARD OF CONTRACT FOR THE BADEN AVENUE RECONSTRUCTION PROJECT Resolution awarding construction contract for 1991-92 Street Resurfacing Program to Lowrie Paving Company in the amount of $164,245.00 as the lowest respon- sible bidder. A RESOLUTION OF AWARD OF CONTRACT FOR THE 1991-92 STREET RESURFACING PROGRAM Resolution directing the prepara- tion of an Engineer's and an Annual Report; and Resolution of Intention COMMUNITY FORUM No one chose to speak. CONSENT CALENDAR Approved. Approved in the amount of $1,306,255.34. RESOLUTION NO. 54-92 RESOLUTION NO. 55-92 RESOLUTION NO. 56-92 Removed from the Consent Calendar for discussion by Mayor Pro Tem Teglia. 6/24/92 Page 2 A G E N D A A C T I O N T AK E N. 180 ---~ONSENT CALENDAR 6. Resolution - Continued. to Order Improvements and Levy Assessments for West Parks I & 2 Parks and Parkways Assessment Districts which sets a Public Hearing for 7/8/92 for considera- tion of proposed assessments for 1992-93. a) A RESOLUTION DIRECTING PREPAR- ATION OF ANNUAL REPORT OF THE CITY OF SOUTH SAN FRANCISCO WEST PARK 1 AND 2 PARKS AND PARKWAYS MAINTENANCE DISTRICT b) A RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND LEVY ASSESSMENTS AND PROVIDING FOR HEARING AND NOTICE FOR THE CITY OF SOUTH SAN FRANCISCO WEST PARK i AND 2 PARKS AND PARKWAYS MAINTENANCE DISTRICT e Resolution directing the prepara- tion of an Engineer's and an Annual Report; and Resolution of Intention to Order Improvements and Levy Assessments for West Park 3 Parks and Parkways Maintenance District which sets a Public Hearing for 7/8/92 for consideration of pro- posed assessments for 1992-93. a) A RESOLUTION DIRECTING PREPARA- TION OF ANNUAL REPORT OF THE CITY OF SOUTH SAN FRANCISCO WEST PARK 3 PARKS AND PARKWAYS MAINTENANCE DISTRICT b) A RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND LEVY ASSESSMENTS AND PROVIDING FOR HEARING AND NOTICE FOR THE CITY OF SOUTH SAN FRANCISCO WEST PARK 3 PARKS AND PARKWAYS MAINTENANCE DISTRICT CONSENT CALENDAR Removed from the Consent Calendar for discussion by Mayor Pro Tem Teglia. 6/24/92 Page 3 AGENDA ACTION TAKEN' 181 ---~ONSENT CALENDAR Be Resolution proposing formation of 5o~ maintenance District preparation of report; and Resolution of Intention to Order Improvements and Levy Assessments, set Public Hearing for 7/8/92 for consideration of proposed Assessments for 1992-93 for Willow Gardens Parks and Parkways Maintenance District. a) A RESOLUTION DIRECTING PREPAR- ATION OF REPORT AND PROPOSING FORMATION OF THE CITY OF SOUTH SAN FRANCISCO WILLOW GARDENS PARKS AND PARKWAYS MAINTENANCE DISTRICT b) A RESOLUTION OF INTENTION TO ORDER FORMATION AND TO LEVY AND COLLECT ASSESSMENTS, PRELIMIN- ARILY APPROVING ENGINEER'S REPORT, AND PROVIDING FOR NOTICE OF HEARING FOR THE CITY OF SOUTH SAN FRANCISCO WILLOW GARDENS PARKS AND PARKWAYS MAINTENANCE DISTRICT e Resolution accepting the Federal Aviation Administration Grant for the Noise Insulation Project. 10. A RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANT AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE FEDERAL AVIATION ADMINISTRATION Resolution establishing the tax rate for financing the Municipal Services Building for Fiscal Year 1992-93. ~77 A RESOLUTION FIXING A SPECIAL PROPERTY TAX FOR FISCAL YEAR 1992-93 11. Resolution approving salary upgrade for the Rehabilitation Specialist position funded by CDBG Program. A RESOLUTION OF THE SOUTH SAN CONSENT CALENDAR RESOLUTION NO. 57-92 RESOLUTION NO. 58-92 RESOLUTION NO. 59-92 RESOLUTION NO. 60-92 Removed from the Consent Calendar for discussion by Councilman Drago. 6/24/92 Page 4 AGENDA ACTION TAKEN 182 3NSENT CALENDAR 1. Resolution - Continued. FRANCISCO CITY COUNCIL MODIFYING THE SALARY OF THE HOUSING/ COMMERCIAL REHABILITATION SPECIALIST e Resolution directing the prepara- ~0~ tion of an Engineer's and an Annual Report; and Resolution of Intention to Order Improvements and Levy Assessments for West Parks 1 & 2 Parks and Parkways Assessment Districts which sets a Public Hearing for 7/8/92 for considera- tion of proposed assessments for 1992-93. a) A RESOLUTION DIRECTING PREPAR- ATION OF ANNUAL REPORT OF THE CITY OF SOUTH SAN FRANCISCO WEST PARK i AND 2 PARKS AND PARKWAYS MAINTENANCE DISTRICT b) A RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND LEVY ASSESSMENTS AND PROVIDING FOR HEARING AND NOTICE FOR THE CITY OF SOUTH SAN FRANCISCO WEST PARK i AND 2 PARKS AND PARKWAYS MAINTENANCE DISTRICT Resolution directing the prepara- tion of an Engineer's and an Annual Report; and Resolution of Intention to Order Improvements and Levy Assessments for West Park 3 Parks and Parkways Maintenance District which sets a Public Hearing for 7/8/92 for consideration of pro- posed assessments for 1992-93. CONSENT CALENDAR M/S Fernekes/Yee - To approve the Consent Calendar with the exception of Items 6, 7 and 11. Carried by unanimous voice vote exception for an abstention by Councilman Yee on Item No. 1. Mayor Pro Tem Teglia stated that it had been a year since this had been decided, and questioned if there had been meetings with homeowners to address their con- cerns. Director of Parks, Recreation & Community Services Nagel stated that the request for proposals noted that the consultant would be on board mid August and meetings would follow in September; the design would be ready the end of year; and construction would begin in spring, and it would be finished in summer. Mayor Pro Tem Teglia stated that there was a class action suit that gave a rebate to residents and she wanted to let the residents know. Director of Parks, Recreation & Community Services Nagel stated that when the resolutions were adopted he would notify the residents that the assessment had dropped considerably and explain the history. Councilman Yee stated that he understood that the State was going to take the augmentation funds away. City Manager Armas stated that Council had decided that each district would get a portion of the augmentation fund in the 6/24/92 Page 5 AGENDA ACTION TAKEN. 183 11. Resolutions - Continued. a) A RESOLUTION DIRECTING PREPARA- TION OF ANNUAL REPORT OF THE CITY OF SOUTH SAN FRANCISCO WEST PARK 3 PARKS AND PARKWAYS MAINTENANCE DISTRICT b) A RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND LEVY ASSESSMENTS AND PROVIDING FOR HEARING AND NOTICE FOR THE CITY OF SOUTH SAN FRANCISCO WEST PARK 3 PARKS AND PARKWAYS MAINTENANCE DISTRICT Resolution approving salary upgrade for the Rehabilitation Specialist position funded by CDBG Program. ~-~ A RESOLUTION OF THE SOUTH SAN FRANCISCO CITY COUNCIL MODIFYING THE SALARY OF THE HOUSING/ COMMERCIAL REHABILITATION SPECIALIST same proportion as they contributed to the overall property tax. He stated that the augmentation fund was very small and would not affect the assessment, but the City did not know what the State was going to do. M/S Yee/Drago - To approve the four Resolutions for Items 6 and 7. RESOLUTION NO. 61-92 RESOLUTION NO. 62-92 RESOLUTION NO. 63-92 RESOLUTION NO. 64-92 Carried by unanimous voice vote. Councilman Drago stated that he was surprised that this was on the Consent Calendar after he had voiced his opposi- tion to the salary increase in Closed Session, and he still had a problem with raising this position to $50,000 a year. He stated that he also had a problem with the staff report saying it was still not comparable to other cities. He stated that he felt that this salary was not only to high but the Council was opening itself up to a 10% increase next year. He stated that there was nothing to indi- cate that the employee would be doing the same duties as the other cities because this was not a regular employee but a grant employee. He stated that when he looked at the other cities we are in line, but what we are attempting to do is go from $3,290 to $4,260 a month and have added in cash for all the sick leave, holidays, retirement, and everything else that regular employees do not get in benefits or payoffs. He stated that the comparison is misleading, it opens it up for another raise in 12 months, and he would vote no. City Manager Armas stated that the com- parison was to show the value of all 6/24/92 Page 6 A6ENDA ACTION TAKEN~ 184 Resolution - Continued. benefits, and it is then shown as a total compensation package. He stated that the position is not entitled to leaves and other benefits. He stated that they were getting ready for recruitment and wanted to bring the salary up to make it com- petitive. He stated that the section in the resolution dealing with its being 28% below the average for comparable cities was to make the salary attractive because this position was instrumental in making sure that our downtown commercial rehab program has positive results. He stated that the Council could make the salary whatever it wants, and it is not sup- ported by the General Fund. Councilman Fernekes stated that this posi- tion is fully funded by CDBG funding. Councilman Drago stated that this was still funded by the taxpayer and was not a free ride, and would probably become a comparison with other positions in the City very shortly. He stated that he could see nothing on the requirements in experience, education or minimum qualifi- cations, and he had no way of knowing if a rehab construction inspector in Daly City making $3,300 a month, supervising 2 or 3 people -- he did not know if there was any supervision with this job, and felt that $50,000, a 20% raise, at this time for this job was extreme. Councilman Yee questioned if someone was doing the job now. Director of Economic & Community Development Costello stated that there was a parttime temporary person after having problems with the last person, and they wanted to get a permanent person in so the rehab program would go more smoothly. Councilman Yee questioned if a two week delay would be a problem. Director of Economic & Community Development Costello stated that it would not. 6/24/92 Page 7 AGENDA ACTION TAKEN 185 Resolution - Continued. Councilman Yee stated that a Councilmember had a real problem with this position, and he did not feel that any action should be taken tonight and defer the issue for two weeks. Mayor Pro Tem Teglia stated that if Councilmembers had a problem with an item it was important to let staff know what those questions are so they can come forward to answer them, otherwise we could hold up every item of business. She stated that she did not have a problem with deferring this item, but she believed that Council had indicated approval to go in this direction and she would appreciate Council remembering when they tell staff to go forward because it was not too professional. Councilman Drago stated that he had been very clear in his opposition to this item. Mayor Pro Tem Teglia replied that the majority of Council had directed the item to go forward, and it had been two weeks and if there was anything he wanted to clear up or have answered, he had had that opportunity. Councilman Drago stated that he was pre- pared to vote no - the salary is too high based on the survey that was made of 4 cities all larger, and there were no com- parisons other than salaries, and to be paid for sick leave whether it was taken or not with all other benefits lumped into a cash package he could not buy. Discussion followed: benefits package; employees were not paid cash for sick leave; MOUs; that this just sets a salary schedule; how long the title has existed; what was the original salary; former per- son had been grandfathered in as full- time totally funded; MOU was written for the former individual with some bene- fits; that this person does not get any benefits only cash; that normally 5 benchmark cities were used for com- parison; to continue the item for two weeks. 6/24/92 Page 8 AGENDA ACTION TAKEN - ~MINISTRATIVE BUSINESS Resolution approving interim funding through 8/14/92; and a Resolution approving 1992-1993 Appropriation Limit pursuant to Article XIIIB of the California Constitution. A RESOLUTION APPROVING INTERIM FUNDING FOR FISCAL YEAR 1992-1993 FOR THE CITY OF SOUTH SAN FRANCISCO AND ADOPTING CORRESPONDING APPROPRIATIONS A RESOLUTION APPROVING THE 1992- 1993 APPROPRIATION LIMIT FOR THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION 186 ADMINISTRATIVE BUSINESS City Manager Armas related the following: that the expenditures for the present year are substantially less than to off- set some of the $1.8 million deficit; the effects of the recession and its longer duration than previously antici- pated; expenditures of $30.7 million; total revenues and transfers are approximately $29.5 million; a short fall of $1.2 million; proposed budget is anti- cipated to utilize reserves to carry for- ward usual City operations into the new year pursuant to Council direction; there will be reserve funds left of $6.8 million, $2 million in undesignated, and $2 million for catasthrophic events. He stated that the City was heavily relient on three major sources of reve- nue that represent 2/3 of the General Fund: sales tax - $9.7 million; property tax - $7.3 million, and hotel tax which had suffered a little. He stated that the City would use the rainy day fund, the economic contingency fund, and would not use any of the General Fund for capi- tal improvements; and would suspend the transfer of $500,000 to the Capital Improvement Fund. He stated that Departments were being forced to scrutinizing services to the public for cost savings measures, and retain the bulk of City services in the the way people are accustomed to. He spoke of the proposed being considered by the State that that could result in a $3,000,0000 reduction in revenues to this City: $1,000,000 in property tax, and $2,000,000 in vehicle registration fees. He stated that the budget assumed that we would have in reserves an additional $2.6 million as a result of some State action on PERS which is in litigation, and would enable various governmental agen- cies to receive a one time benefit. He stated that he had decided to not use 6/24/92 Page 9 AGENDA ACTION TAKE~ 187 --ADMINISTRATIVE BUSINESS 12. Resolutions - Continued. ADMINISTRATIVE BUSINESS those dollars until that was resolved. He stated that given the events of recent days he felt that the City had the abi- lity to operate the City, deal with the short fall, and to deal with the poten- tial effects of State decisions in the new year. He felt that it should be made abundantly clear that when those funds were received - they were a one time opportunity and in the course of the new year the Council had to look at the basic on-going expenditures and that services provided to the public were being con- ducted efficiently and economically. He stated that the budget before Council allows the General Fund, Conference Center, Sewer Plant and other services to continue to operate through August 14th with the expectation that the State will have resolved its position by that time. He stated that if the Council was inclined to utilize the retirement fund, then he suggested it act on the interim resolution this evening and direct staff to bring the appropriate resolution to the 7/8/92 meeting. Councilman Fernekes questioned if the PERS money affected this current year and additional monies. City Manager Armas stated that the $2.6 million assumes the entire amount. He stated that the question was in what capacity the PERS reserve should be shown. Councilman Drago stated that he was opposed to the Governor robbing the retirement fund, and felt that it should be put in a reserve, and not spent because it was a one time revenue. He stated that he had problems with the items within the preliminary budget, but would vote for the interim budget to operate until we find out exactly what the State is going to nick us. 6/24/92 Page 10 AGENDA ACT I O N TAK E~ 188 ~ADMINISTRATIVE BUSINESS 12. Resolutions - Continued. ADMINISTRATIVE BUSINESS Councilman Fernekes stated that with the $800,000 deficit and Union agreements the City was looking at operating with a $1,800,000 deficit. City Manager Armas stated that the Departments had been forced to absorb the $1,000,000 wage contracts, so the $30.7 million is less than what the Council authorized for the current year. Councilman Yee stated that if the City was going to lose money from the State it should start thinking about eliminating certain expenditures. He noted that the preliminary budget eliminated some posi- tions, even though there are no physical layoffs, in order to meet the budget goal. He stated that he was not comfor- table about eliminating positions, and on the other hand still have expenditures in the budget such as conferences and so forth. He stated that he was not against conferences, but he was not sure that all those suggested or proposed in the supplemental budget of $40,000+ was really needed. He stated that he wanted to see the con- ferences curtailed, as well as capital outlay items of $100,000+. He stated that he was sure some were needed, but not all could be justified when there were layoffs that are going to affect the work force. He stated that he wanted the Manager to look at those priorities and see what he could do before the final budget comes back to Council. He stated that he felt that the City Manager should be able to understand what the absolute needs are vs. borderline needs. He stated that there was a lot of landscaping in the City, new and old, and had noticed that the budget elimi- nated one position. He stated that four or five years ago when he was the City 6/24/92 Page 11 AGENDA ACTION TAKEN '--~DMINISTRATIVE BUSINESS 12. Resolutions - Continued. ADMINISTRATIVE BUSINESS Engineer they were shorthanded then, and could not understand why when the City had brand new landscaping it eliminated people. He spoke of the importance of maintaining the landscaping, especially in the entrances to the City which he had stressed during his interview as an applicant for Council on the importance of the physical image of the City. He stated that if the City was not going to maintain those areas, he was not sure that the Council had accomplished their goal. He stated that he also had questions on capital outlays. City Manager Armas stated that the capi- tal outlay items would not be purchased in this period and would be held in abeyane until the Council has more time to discuss it. He stated that with respect to personnel, the decision to hold some positions vacant in parks was not an easy one looking at the various trade offs and recognizing over the last few years we have added maintenance people; and when Councilman Yee left they thought they could deal with it. He stated that he was not convinced yet that we are making some progress in the department or that we are demonstrating that we are getting the best we can from the department, so there had been discussions with the Department Heads and the personnel about how we can improve that. He stated that for him the real bottom line would center on whether some expenditures are authorized on a one time nature, rather than recurring. He stated that if there had to be cuts at the next level, more substantial than these, then the Council would get a recommendation from him to deal with it because the budget was 80% personnel based, and there were other priorities for critical review of the level of ser- vices, etc. 6/24/92 Page 12 AGENDA ACTION TAKEN -- --ADMINISTRATIVE BUSINESS 12. Resolutions - Continued. ADMINISTRATIVE BUSINESS Councilman Yee stated that for him to be comfortable with the budget, he wanted the Manager to address those points he had made earlier when the budget was brought back to the Council for adoption. City Manager Armas cited his understand- ing: that Councilman Yee was willing to consider foregoing some of the expendi- tures in either capital outlay or confer- ences in exchange for restoring some positions. Mayor Pro Tem Teglia stated that she wanted to know what we are foregoing in capital outlay, because money had already been expended on some of those. City Manager Armas stated that he would identify what could be postponed that doesn't disrupt other directions. Councilman Yee stated that he did not want to give the impression that this was being done just for him, but wanted the Manager to identify those services or those items in his opinion were not high priority and could be eliminated. He stated that he did not want to go to Monterey for a conference, and that $600 could be eliminated and put in the pot, and wanted the Manger to give the Council an honest approach to the dilemma we have. He stated that the State says we cut the budget and we have to show strong effort, and if it could not be done he wanted to know what the problems are. Mayor Pro Tem Teglia asked the Manager to also let him know what efforts were made this past year when we identified that we were going to be revenue short. She stated that at that time there were efforts made by the staff to cut $400,000, besides which the Departments are taking a $1,000,000 reduction in wage increases. 6/24/92 Page 13 AGENDA ACTION TAKEN' 191 ADMINISTRATIVE BUSINESS 12. Resolutions - Continued. 13. Resolution approving the Capital Improvement Program for 1992-1993 to 1996-1997. .5-/~0 A RESOLUTION APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR 1992-1993 TO 1996-1997 ADMINISTRATIVE BUSINESS Councilman Drago stated that he agreed with Councilman Yee that it didn't seem very prudent to cut back on some services and still keep $40,000 in travel and con- ferences. He suggested a policy to say no over night conferences. He stated that they were speaking of severe reduc- tions, possible layoffs, and talking about 120 nights we lose people and $40,000+ in conferences. He stated that it meant more to him to cut the lawns in Orange Park rather than spend the money in conferences which could pay for one person on City staff. He stated that in capital outlay it was important to know what is really needed this year, and forego the other items until there was more money. Mayor Pro Tem Teglia asked that it all be outlined, and felt that conferences were not vacations because there was much to be learned that benefited the employee. M/S Fernekes/Yee - To approve the Resolutions. RESOLUTION NO. 65-92 RESOLUTION NO. 66-92 Carried by unanimous voice vote. City Manager Armas stated that a supple- mental report had been supplied to answer questions on the work at Fire Station No. 4. He stated that the five year plan was a continuation of the one previously adopted with minor changes, and did not include the $500,000 transfer from the General Fund. He highlighted the report in detail: that fund transfers were anticipated in future years; Federal grant program changes; Orange Park; Oyster Point Interchange; MSB heating and ventilating work; advanced time schedule on Fire Station No. 4; carpeting in Police Dept.; rehab the garage; tennis 6/24/92 Page 14 AGENDA ACTION TAKEN 19Z ADMINISTRATIVE BUSINESS 3. Resolution - Continued. ADMINISTRATIVE BUSINESS court resurfacing; reroofing and exterior allowance reserve; street reconstruction projects; inflow analysis for the pipe system in old town; it was approved by the Planning Commission. Councilman Yee stated that he had met with Mr. Parini and told him of a very important street project that should be on the list, and was not. He stated that that was Appian Way east of Gellert Blvd. He stated that the street had been deteriorating for quite some time when it should be the highest priority on the list, and yet it was no where in sight in the Capital Improvement Program. He wanted that street looked at, and something done about it. He stated that he noticed a $100,000 con- tingency in the capital improvement fund that was unidentified, and which puzzled him when every project had a contingency built in to cover change orders. He stated that it should be identified as a reserve, and suggested using some part of it for Appian Way. He stated that priorities should be set for the use of gas tax money to deal with the medians that are highly visible which relates back to the City's image. He stated that he could not see spending thousands of dollars on the streets when the medians are in such bad shape, etc. Mayor Pro Tem Teglia questioned if Appian Way was a subsequent year project. Director of Public Works Parini replied that it was not, and he was not ready to come back and recommend any action or strategy plan. He stated that it was complicated because it adjoined a sub- division that went bankrupt and he believed the developer has financial responsibility for the street; and needed help from the City Attorney before coming back to the Council to suggest what 6/24/92 Page 15 AGENDA ACTION TAKEN ~ADMINISTRATIVE BUSINESS 13. Resolution - Continued. 193 ADMINISTRATIVE BUSINESS should be done, etc. Mayor Pro Tem Teglia stated that with the droughts experienced in the last decade we have been cut back severely in our abi- lity to maintain the landscaping in terms of water, and the vegetation in the medians has suffered and we are losing the plants. She stated that the Airport Blvd. landscaping was beginning to show some rooting and foliage, and questioned where we are now in ability to maintain those medians. Director of Public Works Parini stated that the contingency account had been in the Capital Improvement Budget for a couple of years, and was there to deal with surprises not foreseen; and needed Council authorization before it could be spent, Otherwise it was carried over in the fund balance. Councilman Yee stated that whether the money is in the line item or in the reserves it was the same money, so to say you are earmarking $100,000 for surprises - this he found strange. City Manager Armas stated that the only surprise that came to mind was following the earthquake we had to respond quickly to damage at Orange Park pool instead of reshuffling projects. Councilman Yee stated that his problem was in the way it was presented - you don't have $100,000 or $1,000,000 as a contingency for the operating budget, because this is a reserve and should be put in the reserve fund. Councilman Fernekes agreed that it should be put in the reserve account. Discussion followed: catastrophic fund; that in the past there had been funds for a down turn in the economy; that the fence on Westborough had been earmarked 6/24/92 Page 16 A G E N D A AC T I O N T A K E N.. !.~4 '--'~DMINISTRATIVE BUSINESS L3. Resolution - Continued. 14. Resolution canvassing returns of the Special Municipal Election of 6/2/92 after City Clerk enters statement of election results. ~o~ A RESOLUTION CANVASSING RETURNS AND DECLARING RESULTS OF THE SPECIAL MUNICIPAL ELECTION HELD IN THE CITY OF SOUTH SAN FRANCISCO ON JUNE 2, 1992 PUBLIC HEARINGS 15. Public Hearing - on the Source ~-~ ~ Reduction and Recycling Element and ADMINISTRATIVE BUSINESS for repairs, and it had been dropped from the list; that was identified in the budget as Westborough landscaping; that part of the $100,000 could be used to fix the fence; that in the neighborhood meetings on the Gellert issue that median strip had been a major concern; to deve- lop a work plan for all of the medians; that the staff report stated that the rotting beams were recently discovered, when in reality they had been pointed out for five years; that facility maintenance should be corrected before medians were done; that the MSB roof had been deferred from two years ago, as well as the Library; expansion of Orange Park; Councilman Yee wanted to see the on-going plans and status of the Corporation Yard; Councilman Yee wanted Appian Way in this year's budget because it was greatly deteriorated, and the $100,000 con- tingency could be used; he also wanted to see what was being bumped, and a list by priority of projects; Councilman Drago agreed with Councilman Yee and wanted the list of priorities; that a Councilmember had added a street in the past, and it was repaired, etc. City Clerk Battaya related: that there were 22,067 registered voters with 10,919 voting; that the percentage turnout was 49.5%; votes cast for Measure D were Yes - 4,571 with a 46.65% vote, and No - 5,228 with a 53.35% vote that defeated Measure D M/S Yee/Fernekes - To adopt the Resolution. RESOLUTION NO. 67-92 Carried by unanimous voice vote. PUBLIC HEARINGS Mayor Penna opened the Public Hearing. 6/24/92 Page 17 AGENDA ACTION TAKEN ~' ~UBLIC HEARINGS 15. Public Hearing - Continued. the Household Hazardous Waste Element and Negative Declaration No. 92-03; Conduct Public Hearing; Resolution approving Negative Declaration 92-03 and adopting the Elements. A RESOLUTION OF THE CITY OF SOUTH SAN FRANCISCO APPROVING NEGATIVE 92-03 AND ADOPTING SOUTH SAN FRANCISCO'S SOURCE REDUCTION RECYCLING ELEMENT AND HOUSEHOLD HAZARDOUS WASTE ELEMENT 16. Public Hearing - To consider the proposed implementation of certain fees and service charges for ser- vices provided the public by amending the Master Fee Schedule for inspection, finance, library, and Codes; Conduct Public Hearing; Adopt Resolution. A RESOLUTION AMENDING THE MASTER FEE SCHEDULE OF THE CITY OF SOUTH SAN FRANCISCO PUBLIC HEARINGS City Engineer Van Dohren explained that the Calif. Integrated Waste Management Act requires counties and cities to reduce the amount of solid waste being landfilled from their jurisdictions by 25% in 1995 and by 50% in 2000. He related in detail: the drafting of the Elements was done in cooperation with the Cities of Brisbane and Millbrae, and as a joint venture with EB Wastechnologies and the SSF Scavenger Company staff; that the Elements had been developed according to State guidelines, etc. Mayor Pro Tem Teglia invited those wishing to speak for or against the item to step to the dais - no one did, and she closed the Public Hearing. Discussion followed: that the Scavenger Company passed the landfill fee onto to the consumers; that the program was State mandated and not reimbursable; that the cost of the study would be reimbursed by the County's share, and the City would pay $21,000 as its share; that the con- sumer would pay a slight additional rate of 8/10 of 1% for garbage collection; that this City would hire the individual to work with the three cities, etc. M/S Fernekes/Yee - To adopt the Resolution. RESOLUTION NO. 68-92 Carried by unanimous voice vote. Mayor Pro Tem Teglia opened the Public Hearing. City Manager Armas stated that there was a letter opposing the proposed fees from McCutchen, Doyle, Brown & Enersen, dated 6/24/92. He stated that the firm repre- sents the Building Industry Assn. of Northern Calif, and suggested that the Council adopt the resolution excluding the plan checking and building fees which could be continued. 6/24/92 Page 18 AGENDA ACTION TAKEN ~UBLIC HEARINGS 16. Public Hearing - Continued. PUBLIC HEARINGS Director of Finance Margolis explained each of the proposed fee changes. Mr. Ed Love, Standard Building Company, questioned if the two items would be continued to the next meeting. He stated that he was project Manager for two Sunshine Villa and Foothill Estates, and these two fees affected the projects. He stated that he was not informed about the agenda until 2:00 p.m. this after- noon, and was not able to get the staff report. He stated that if the Council wanted meaningful input, then he suggested more notice. He stated that Mr. Baca had called him this morning - he was out, and had returned the call at 2:00, and was informed of the agenda. He stated that the proposed plan checking fees were excessive which he had com- municated in writing to Mr. Baca. He stated that he had contacted the Building Industry for assistance and Mr. Jeffery Robinson had sent a letter to the Council in March substantiating the fact that the fees are excessive. He stated that Mr. Robinson had asked to be informed of this going to the Council, and had received no such notice. He requested that the two items be con- tinued to the next Council meeting to allow the Council to review the matter in detail with the previous correspondence being viewed, and to allow someone from the Building Industry to be present and give input. Discussion followed: that Mr. Baca should have met with the building trades people on the proposed fees as other Councils do; Mayor Pro Tem Teglia wanted to know where the letter went from Mr. Robinson and who had received it; that Council would not deal with the two fees tonight. Mayor Pro Tem Teglia closed the Public Hearing except for the two items. 6/24/92 Page 19 AGENDA ACTION TAKEN 197 ~UBLIC HEARINGS 16. Public Hearing - Continued. ITEMS FROM COUNCIL - '.7. Oral Committee reports. PUBLIC HEARINGS Discussion followed: that Mr. Love con- tests staff's substantiation of the fees; that Mr. Love had complained about pro- posed fees in 1990 and they were reduced 50% which Mr. Love felt was still excessive; that the proposed fees were over and above the UCB; that the proposed fees amounted to $300 per house when the plans had already been looked at and checked for the first house; current charges; that the proposed charges were being charged and Councilman Yee questioned why they were coming to Council when they had been charging these fees for three years without approval of Council; that the department had done an analysis of time spent and developed the fees; Councilman Yee wanted copies of the staff analysis and any other justifica- tion of these two fees; why people affected by the fees were not notified of this Public Hearing; that it appeared in the documentation that if someone pays the City more money staff will expedite his plan which Councilman Yee did not feel was right; that it had always been that a developer could pay a consultant to check his plans; that this fee meant the City charged the developer 50% more to hire a consultant to check the plans. Further discussion followed: plan check time frames for large developers; collec- tion services for paramedic fees rather than the City do it; what is percentage rate of recovery from collection agency. M/S Yee/Fernekes - To adopt the Resolution with the exclusion of all building fees. RESOLUTION NO. 69-92 Carried by unanimous voice vote. ITEMS FROM COUNCIL Councilman Drago suggested adding a lighted voting board when looking at 6/24/92 Page 20 AGENDA ACTION TAKEN 198 [TEMS FROM COUNCIL 17. Oral Committee reports. GOOD AND WELFARE ~--C, LOSED SESSION .8. Closed Session for the purpose of discussion of personnel matters, labor relations, property nego- tiations and litigation. RECALL TO ORDER: ADJOURNMENT ITEMS FROM COUNCIL the audio system. Mayor Pro Tem Teglia stated that she had been appointed by C/CAG to the Commission meeting on negotiations with the Airport. Councilman Fernekes report on meetings he and Councilman Drago attended on BART: on the elimination of the Tanforan Station; they requested Hickey Station be added and studied, etc. Mayor Pro Tem Teglia stated that Chamber/ Visitors Local Host Committee was con- sidering having their conference here, and would like to encourage them to have it here yearly. GOOD AND WELFARE No one chose to speak. CLOSED SESSION Council adjourned to a Closed Session at 10:25 p.m. to discuss litigation pursuant to GC 54956.9(a) S.S.F. vs. E.B. Motel, S.S.F. vs. Edward Mulgrew; and People vs. So. City Ford. Mayor Pro Tem Teglia recalled the meeting to order at 10:40 p.m., all Council pre- sent, no action was taken. M/S Drago/Yee - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 10:41 p.m. RESPECTFULLY SUBMITTED, Barbara A. Battaya, Cii~/Clerk City of South San Francisco John R...~.na, Mayor 'C~i.t¥ of Soj~th San Francisco 6/24/92 Page 21 AGENDA ACTION TAKEN 199 he entries of this Council meeting show the action taken by the City Council to dispose f an item. Oral communications, arguments, and comments are recorded on tape. The tape ~nd documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 6/24/92 Page 22