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HomeMy WebLinkAboutMinutes 1993-08-02 Mayor Roberta Cerri Teglia Council: Jack Drago Joseph A. Fernekes --John R. Penna Robert Yee MINUTES City Council Municipal Services Building Community Room August 2, 1993 VoL.qG AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: 1. Adoption of Resolutions to approve a) awarding con- struction contract to Vic Sotto, Inc. in the amount of $383,505, b) resolution amending the Capital Im- provement Program Budget, c) approving an agree- ment with JHA for professional services during con- ~ struction for Willow Gardens Parks and Parkways i Maintenance District. a) A RESOLUTION OF AWARD OF CONTRACT FOR THE WILLOW GARDENS PARKS AND PARKWAYS MAINTENANCE DISTRICT CONSTRUCTION b) A RESOLUTION APPROVING BUDGET AMENDMENT 93-13 TO THE 1992-1993 CAP- ITAL IMPROVEMENT BUDGET c) A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL SERVIC- ES DURING CONSTRUCTION OF THE WIL- LOW GARDENS PARKS AND PARKWAYS MAINTENANCE DISTRICT ACTION TAKEN ADJOURNED REGULAR MEETING 1:15 p.m. Mayor Teglia presiding. Council Present: Council Absent: Drago, Fernekes, Yee, and Teglia. Penna. Interim City Manager Mattel stated that a number of items had been brought forward from the last meet- ing and a report had been prepared by the Director of Public Works to address Council's concerns. Mayor Teglia declared a recess at 1'16 p.m. to allow Council time to read the report. Mayor Teglia recalled the meeting to order at 1:20 p.m., all Council was present. She stated that Vice Mayor Fernekes had to leave the meeting at 2:15 p.m. Director of Public Works Parini related: staff had received one bid on the project; Council's concern over the small contingency; staff's charge was to look for possible savings before the award which had been investigated; Council could go forward with the contract and if surprises were ahead, then changes could be made. Mayor Teglia questioned: how many people re- ceived bid invitations; why there was only one bid; how many contractors showed up for the walk through; reasons why people are less than happy to work in the area. City Engineer Van Dohren replied: there were eleven people representing six firms that had re- ceived bid packages, plus the firm that submitted the 8/2/93 Page 1 AGENDA ACTION TAKEN Resolutions - Continued. Councilman Penna Arrived at the Podium: Public Hearing - Stormwater Management Program Fee Fiscal Year 1993-1994; Conduct Public Hearing; adopt resolution adopting the Report and imposing a parcel tax. Continued from 7/28/93 meeting. ,~"~ A RESOLUTION ESTABLISHING STORMWATER MANAGEMENT SERVICE CHARGES TO PRO- VIDE REVENUE FOR THE IMPLEMENTATION OF THE STORMWATER MANAGEMENT PLAN FOR FISCAL YEAR 1993-94 bid; this was not a large project and had mainte- nance spread out over a large area; a large amount of concrete work was required to make sure it was not vandalized; it required metal, electrical and ramps that have to be secured 24 hours a day by the contractor until the job is complete; contractors felt that was a risk that required a $300,000 bond; the construction project should have gone in the spring or winter which would have produced more bidders, etc. Director of Public Works Parini felt the contractors concern was liability rather than that being a risk for the owner. He stated that the specifications say the contractor will build something and until it is ac- cepted by the City as complete the liability is the contractor's. Councilman Penna arrived at the meeting at 1:33 p.m. Discussion followed: whether they could secure the work site when it was an open site that people go through to use the two flights of stairs; site walk throughs are not mandatory; site security problems for a contractor; liability associated with a bid bond; if the project had enough money the contractor could solve the liability problems; savings on the con- crete work; if the bomite was taken out of the pro- ject it would save $36,000 and it would have to be replaced with concrete for $25,000; to hold the item in abeyance until after Item 2. Mayor Teglia invited any one to speak for or against the item to step to the dais. Mr. Jake Jones, 12 El Campo Dr., stated that he felt this should be done in-house and go after the legislators to change the mandate or come up with funds for the project because it would not stop at $450,000.00. He stated that the State and County were constantly taking away revenues from cities, yet continued to come up with these mandates that were not funded. Discussion followed: if this goes through it was for one year and the Council will have to take action next year; Council budget cuts negated doing the work in-house; this was a parcel tax; looking at a square footage formula for next year's tax; etc. 8/2/93 Page 2 AGENDA ACT!aN TAKEN 285 ._2,. Public Hearing - Continued. Public Hearing - To establish sewer rates for Fiscal Year 1993-94 and adopting Report of Annual Sewer Rental Charges: Conduct Public Hearing; resolution adopting Report, and resolution establishing sewer rates. ~.-,~ ~ A RESOLUTION ADOPTING REPORT OF AN- NUAL SEWER RENTALS AND CHARGES FOR 1993-94 PURSUANT TO CHAPTER 14.12 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE A RESOLUTION ESTABLISHING SEWER RATES EFFECTIVE FISCAL YEAR 1993-94 AND AMENDING THE MASTER FEE SCHEDULE TO INCLUDE THE RATES Adoption of Resolutions to approve a) awarding con- struction contract to Vic Sotto, Inc. in the amount of $383,505, b) resolution amending the Capital Im- provement Program Budget, c) approving an agree- ment with JHA for professional services during con- struction for Willow Gardens Parks and Parkways Maintenance District. 3"~ ~' a) A RESOLUTION OF AWARD OF CONTRACT FOR THE WILLOW GARDENS PARKS AND PARKWAYS MAINTENANCE DISTRICT CONSTRUCTION b) A RESOLUTION APPROVING BUDGET AMENDMENT 93-13 TO THE 1992-1993 CAP- ITAL IMPROVEMENT BUDGET Mayor Teglia closed the Public Hearing. Discussion followed: the additional charge by the County was separate; Gas Tax funds could be used, however, that would take away from the operating budget; staff to build a fee structure based on square footage; how other cities were handling this project; etc. M/S Penna/Fernekes - To adopt the Resolution. RESOLUTION NO. 96-93 Carried by majority roll call vote, Councilman Drago voted no. Mayor Teglia invited anyone to speak for or against the item to step to the dais - no one did and she closed the Public Hearing. Discussion followed: the only objection raised on the sewer tax had come from a restaurateur; this City has the lowest sewer rates in the County; etc. M/S Fernekes/Penna - To adopt the two Resolu- tions. RESOLUTION NO. 97-93 RESOLUTION NO. 98-93 Carried by unanimous roll call vote. Councilman Yee suggested: always having pre-bid conferences with contractors to find out their con- cerns and make it workable; and awarding this con- tract with Option 1. Councilman Penna related: he had managed proper- ty in that area, but did not own property there; he and the Mayor had worked with the home own- ers in the area; the real problem in the area was absent property owners that do not monitor the area, however these improvements would improve the value of the property. Discussion followed: that this area was a disaster area comparable to East Palo Alto, which did not help Sunshine Gardens; it had been difficult to get the owners to commit to a program to address 8/2/93 Page 3 AGENDA ACTION TAKEN .._L. Resolutions - Continued. c) A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL SERVIC- ES DURING CONSTRUCTION OF THE WIL- LOW GARDENS PARKS AND PARKWAYS MAINTENANCE DISTRICT Vice Mayor Fernekes Left the Podium: CLOSED SESSION Closed Session for the purpose of the discussion of personnel matters, labor relations, property negotia- tions and litigation. o Motion to adjourn the 8/2/93 meeting to Thursday, 8/5/93 at 8:00 p.m., Municipal Services Building, Community Room, for the purpose of a joint meeting with the Planning Commission on the Draft East of 101 Area Plan and Draft Environmental Impact Re- port, and a Closed Session pursuant to Government Code. ADJOURNMENT: 286 health and safety matters in the area; problems in the area; a police presence was needed in the area in a direct manner; there is much debris on the site; transitory people in area; etc. Vice Mayor Fernekes left the podium at 2:20 p.m. Further discussion followed: great accumulation of trash on the site; create firm ordinance to enforce scavenger pickup. M/S Penna/Drago - To adopt the three Resolutions and select Option No. 1. RESOLUTION NO. 99-93 RESOLUTION NO. 100-93 RESOLUTION NO. 101-93 Carried by unanimous voice vote. Mayor Teglia gave an update on AB1313 and its impacts on this City. CLOSED SESSION Council adjourned to a Closed Session at 2:45 p.m. to discuss labor relations pursuant to GC 54957.6 and pending litigation pursuant to GC 54956.9. Mayor Teglia recalled the meeting to order at 3:40 p.m., all Council was present, no action was taken. M/S Penna/Drago - To adjourn the meeting to Thursday, 8/5/93 at 8:00 p.m., Municipal Services Building, Community Room, for the purposes stat- ed. Carried by unanimous voice vote. Time of adjournment was 3:41 p.m. 8/2/93 Page 4 AGENDA AC_TION TAKEN ._~ESPECTFULLY SUBMITTED, Barbara A. Battaya, City Clerk City of South San Francisco APPROVED. City of South San FranlXisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments; and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 8/2/93 Page 5