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HomeMy WebLinkAboutMinutes 1993-10-20 Mayor Roberta Cerri Teglia Council: Jack Drago ,~loseph A. Fernekes John R. Penna Robert Yee AGENDA ADJOURNED REGULAR MEETING CALL TO ORDER: (Cassette No. 1) ROLL CALL: 10/20/93 Page 1 MINUTE_S_ .. City Council Municipal Services Building Community Room October 20, 1993 ACTION TAKEN ADJOURNED REGULAR MEETING 7:06 p.m. Mayor Teglia presiding. Council Present: Drago, Fernekes, Yee and Teglia. Council Absent: Penna. Mayor Teglia stated a meeting had to be scheduled for 11/3/93 and the Assistant City Manager would cite the reasons. Assistant City Manager Martel stated the meeting needed to be held as a study session, without public comment, to consider and comment on Planning Commission recommendations on the East of 101 Area Plan. She stated that if any Council issues arose out of the meeting they would be forwarded the next day to the Planning Commission for their meeting for revised recommendations for Council acceptance. She stated that the next issue for the meeting of 11/3/93 was a closed session to deal with an em- ployee's (John Beazor) appeal on an extension of unpaid leave which is something the Council hears according to the Memorandum of Understanding for AFSCME. She suggested the meeting be held at 6:00 p.m. for the Closed Session that would take one and-a-half to two hours and have the discussion of East of 101 Area Plan around 8:00 p.m. Consensus of Council - To schedule the 11/3/93 meeting at 6:00 p.m. Councilman Yee suggested in the future staff should call the Councilmembers in advance to schedule meetings so they would be able to consult their calendars. AGENDA ACTION TAKEN 0C2 RECESS: ~ECALL TO ORDER: 1. Presentation on Police reorganization. .ff12 o Mayor Teglia declared a recess at 7:12 p.m. to allow Councilman Penna to arrive. ~- She recalled the meeting to order at 7:15 p.m. after Councilman Penna arrived at the meeting. Councilman Penna concurred in the scheduled meet- ing of 11/3/93 at 6:00 p.m. City Manager Wohlenberg stated that this discussion was on the proposed police reorganization which had been discussed at some level during the budget review. He stated the subject matter was how to move forward in a cost effective basis and the intent tonight was to go into this in depth and get the questions asked so we know what information Coun- cil needed for a subsequent decision at another meeting. He stated that the Police Department had put a lot of time and effort into the proposal and feel it is in their best efforts to move forward. Mayor Teglia stated that a discussion had been deferred and the book had been received some months ago, and some things in the book had changed, however, the Council had budgeted $75,000 for the first year's technology upgrade. Acting Police Chief Raffaelli related: the reorgani- zation plan had been developed over the last year; it had four components - reduction of positions, in- creased efficiency through technology, community oriented policing and streamlining; the presentation had been postponed due to budget problems; five civilian positions were eliminated and the plan had been modified and new sheets passed out this eve- ning. Police Sgt. Petrocchi stated that over the past few years it has become evident in the Police Depart- ment that the future reduction of resources was inevitable and the Department formed the reorgani- zation committee for the formulation of the plan. He related that the composition of the committee had been due to the cooperation and input of every- one in the Police Department, as well as former Police Chief Datzman. He stated that this was a cultural change, not only for the police but for the City and proceeded to relate background information 10/20/93 Page 2 AGENDA ACTION TAKEN 1. Presentation - Continued. 10/20/93 Page 3 003 on how crime had been dealt with in the 1950s, 1960s, 1970s and 1980s and now the return of foot patrols in the neighborhoods. He spoke of the Committee's efforts: developing four strategies; addressing cultural diversity; cultural awareness courses; neighborhood improvements; enforcement training; follow-up feedback proce- dures; expanding the school liaison program with the Adopt the School Program; traffic problems; etc. Police Comm. Systems Manager Jones related: report writing took 40% of an officer's time daily and there were 70 officers; it then took clerical staff to key in this vital, legally required information; had reduced staff by 33 %; had computer dispatching that was in operation and on track, however, the information gathering process is still manual; etc. He described the plan developed in line with declin- ing resources to streamline the paper process through modern technology: buying small lap top computers with keyboards and batteries to fill in forms; a computer would be assigned to each patrol car that would be keyed into Sacramento for license plate checks for stolen cars; officers can communi- cate with the dispatcher on the computer without it being heard on police scanners; it would require a special radio system installed on Sign Hill; mobile computer terminals have been in service for fifteen years and are in Fremont, Morgan Hill, Roseville, Davis and other cities; it gives the officer in the field the same benefit the office staff has through computer software; it would eliminate manual pro- cessing; hard part would be the training and support and that was why there was a need for a person to handle that assignment and this would be a promo- tion for the individual they have in mind; etc. Police Sgt. Petrocchi related that former Police Chief Datzman had informed everyone in the De- partment that the reductions in funding and in re- sources was inevitable and would occur, and we would have to take a proactive role by forming a committee to deal with the reductions and he was appointed Chairman. Police Captain Moss described: the reorganization component; positions being phased out; reclassifica- tion of positions; adding one part-time clerical; a contract systems manager; a total personnel reduc- AGENDA ACTION TAKEN 1. Presentation - Continued. 004 tion of 4.70; total personnel reductions over a five year period would yield $69,745 savings; streamlin- ing of duties to accommodate the reductions; etc. Acting Police Chief Raffaelli discussed the techno- logical improvements of $450,000 over a five year period - with $75,000 already being appropriated for the purpose of reducing the personnel cost and still providing service to the community. Councilman Yee related: he appreciated the amount of work and team effort that went into the plan; he stated that if there was not a problem with money he could support the plan; only $75,000 had been committed thus far and he felt before this could be adopted a revenue source had to be identified other- wise two years from now we may not have the money; a financial plan had to be presented before this could be adopted; etc. Mayor Teglia related that when this was presented the Department's perspective was to generate cost savings within the Department in order to pay for the improvements, however, due to the budget the Council did not allow that to happen and five posi- tions were cut. She stated that the Council had set aside $75,000 and questioned where the money would come from if there was a commitment for the rest of the mon- ey. Police Comm. Systems Manager Jones stated that they could get the project off to a good start with the $75,000 because additional funds would not be needed until July 1994. City Manager Wohlenberg stated that was not touch- ing on the personnel cost - only the technological costs. He stated that one thing he wanted to see was a three year projection of the General Fund current staffing, the best guess on revenue and the gap between the recurrent revenue and expenses. Discussion followed: revenues and expenditures had been looked at during the budget process; money could come from reducing other expenditures; the $75,000 had come from one time approved expen- ditures; funds were set aside for purchase of surplus school property, Orange Park Expansion and the Corporation Yard; that the Police reorganization was 10/20/93 Page 4 AGENDA ACTION TAKEN 1. Presentation - Continued. 10/20/93 Page 5 00'5 a five year plan; the Department had offered up two police officers to effect savings - which the Council turned down, but they did accept reduction of other positions; the Department had a large vacancy factor that was put into the General Fund that the Council could let them use; Councilman Yee wanted to see a financial plan to support this program without laying off additional personnel because that vacancy factor could be eliminated in the future; the police report would go into the station on a ram card; presently the officer writes the report in the patrol car, brings it to the station, the supervisor looks at it and then he must make any changes before it goes into the system; with the lap top computer the officer can type in a license plate number, it goes to DMV and he immediately knows if it is a stolen car or has unpaid traffic violations rather than having to go through the dispatcher; the Cop Program; positions to be modified in the plan; the $75,000 was for engineering documents and specifications for the radio system, the second year is for computer soft- ware, some of the lap top computers and money for training for this year and the following years' funds would be for hardware, any recurring costs and maintenance to implement the plan; the system requires a new radio frequency and a license had been applied for from FCC; the system could be on line by 1/1/95; a project time line had been devel- oped but had not been presented to Council; where the time line could be interrupted if money was not available; committing to a portion of the plan and perhaps stretch it out over seven years; the time extension could be built into the design goals for technology; Councilman Drago was prepared to go with Daryl Jones' program; Mayor Teglia noted that the Police Department rarely came to Council for approval without already having the means to pay for it; approving the technology made the other things possible; the cost in the Cop Program was the traffic sergeant; with the traffic unit formalized it would coordinate activity and more than likely the revenues will increase, however, that was not the intent of the program; Mayor Teglia was supportive of the technology cost; everyone had to give up per- sonnel during the budget cuts; patrol cars were not being taking away from the beats; composition of the vacancy factor; returning to officers walking the beats established a closer affinity with the commu- nity; Mayor Teglia wanted the Police to take over code enforcement; police felt that 95% of code enforcement had nothing to do with the police; AGENDA ACTION TAKEN Presentation - Continued. 2. Congestion Management Plan. (Cassette No. 2) Closed Session for the purpose of the discussion of personnel matters, labor relations, property negotia- tions and litigation. ECALL TO ORDER: problems with Susie Way tenants could be helped with code enforcement, as well as the police; there could be cross training of police and code enforce- ment; graffiti program; Councilman Drago agreed in putting code enforcement in the Police Department; Mayor Teglia felt that the tutoring of kids by police employees should be done on a volunteer basis; police to develop a five and seven year time line and present it at the next study session; include the traffic component and the revenue offset; identify the cost benefits; whether Federal or State programs were available; ability to use the proposition money if it passes in November; etc. Interim Director of Economic & Community Devel- opment Solomon stated the key portion of the plan being changed with this update is the land use im- pact analysis program; it creates a method to analyze the impacts of land use decisions made by local jurisdictions on regional transportation systems and was being defined to a much greater extent; it includes two processes to deal with any land use decision impacts, traffic mitigation fees and deficien- cy plans; it consists of four components - roadway system, travel model, land use database and land use review process. He stated that staff had provided written comments to the San Mateo County Public Works Department dealing with the various tiers. Discussion followed: existing policies on the pen- insula in reference to parking in new developments; bus service; impact from local general plans; there were five major highways in S.S.F.; this had started as a measure of growth control; if a city did not participate they would not get funds; trying to influ- ence how the money is going to be spent; Council- man Drago should spearhead efforts to line up votes before need; etc. Council adjourned to a Closed Session at 10:23 p.m. for discussion on labor negotiations pursuant to GC 54957.6 on Executive and Mid-Management Em- ployees; personnel matters pursuant to GC 54957 on Police Chief Qualifications. Mayor Teglia recalled the meeting to order at 11:10 p.m., all Council was present, no action was taken. M/S Penna/Yee - To adjourn the meeting. 10/20/93 Page 6 AGENDA ACTION TAKEN 007 ~DJOURNMENT: Carried by unanimous voice vote. Time of adjournment was 11:11 p.m. RESPECTFULLY SUBMITTED, APPROVED. , City Clerk City of South San Francisco ~,..~ ~oberta e~rr?T~glia/~ City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments, and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 10/20/93 Page 7