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HomeMy WebLinkAboutMinutes 1994-09-28 Mayor Joseph A. Fernekes Council: Jack Drago John R. Penna .... Roberta Cerri Teglia Robert Yee MINUTES City Council Municipal Services Building Community Room September 28, 1994 128 CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. 1) PLEDGE OF ALLEGIANCE: PRESENTATIONS Certificate of Excellence in Financial Reporting .GENDA REVIEW Acting City Manager Mattel Requested: - To add 17a to the Agenda, Resolution of Acceptance of deeds for the purchase of surplus school proper- ties, because the item came up after the Agenda was posted. REPORT OF THE CITY MANAGER ORAL COMMUNICATIONS ACTION TAKEN 7:51 p.m. Mayor Fernekes presiding. Council Present: Drago, Teglia, Yee and Fernekes. Council Absent: Penna. City Clerk Battaya stated that Councilman Penna was ill and unable to attend the meeting. The Pledge was recited. PRESENTATIONS Mayor Fernekes presented the Certificate to Finance Director Margolis and commended her fine work. AGENDA REVIEW M/S Teglia/Drago - To add the Resolution to the Agenda as Item No. 17a. Carried by unanimous voice vote. Acting City Manager Martel stated a corrected resolution for Item No. 8 had been given to Council this evening. REPORT OF THE CITY MANAGER Acting City Manager Martel reminded Council and the public of the Town Hall Meeting on 10/5/94, 7:00 p.m., Westborough Community Center. She stated it was an opportunity for Council and the staff to discuss items of public concern. ORAL COMMUNICATIONS No one chose to speak. 9/28/94 Page 1 AGENDA A~TION TAKEN COMMUNITY FORUM 129 COMMUNITY FORUM Councilwoman Teglia stated she spent the last three weeks in Italy, which was why she missed the last meeting and wished everyone had the opportunity to travel abroad today because it reenforces the fact of how wonderful it is to live in this Country. She related her impressions: the last few years have not been economically good for anyone; we see scandals in Washington but they are child's play compared to some of the scandals in other countries; in various parts of Italy the whole government, top to bottom, is totally corrupt and you can get nothing done without greasing palms; if you want to remodel your existing home or build a home and are living in a zone where they will even let you break ground it takes any where from two to three years for the permit process; she told people this Council was working on the permit process, because it took weeks, maybe months, and they were amazed we could do it that quickly and efficiently. She related: there are no checks and balances in Italy; there are people today, who are expecting to retire this year or next year, and their pension fund is totally bankrupt; there were other scandals, most especially that the Minister of Health took it upon himself to authorize the sale of good, Italian, healthy blood, because it was at a premium, and replace it with blood from third world countries - where the blood is inadequate, and now there is a raging AIDS epidemic. She met with the Mayor of Lucca, our Sister City, who had been urged by the Chamber of Commerce to make a trip to the United States - to Lucca's Sister City, but he would have to pay for his own expenses. She told him this City's Councils had been doing that for many years when visiting other countries. Mayor Fernekes related that Councilman Drago asked that a Cultural Arts Commission be formed and each Councilmember pick three members to serve on the Commission as follows: Council- man Drago - Karyl Matsumoto, Pablo Gonzalez and Rebecca Sciandri; Councilman Penna - Paul Frederick, Oliver Gagliano and Angie Biggio; Coun- cilwoman Teglia - Valerie Lambertson, Joy Ann Wendler and Margaret Pierson; Vice Mayor Yee - 9/28/94 Page 2 AGENDA ACTION TAKEN QOMMUNITY FORUM 9/28/94 Page 3 130. COMMUNITY FORUM Anne Waters, Susan Yau and Mario Zelaya; Mayor Fernekes - Elsie Pollastrini, Barbara Demattii and Dennis Crossland. Councilman Drago stated he wanted to schedule an orientation meeting of the 15 members to discuss the organizational structure, selection of chair, goals and objectives and an overview of the Commission. He suggested that a meeting be scheduled for Tuesday, 10/25/94. Councilwoman Teglia stated she and the Mayor met with staff to discuss the on-going situation with the School District on the Joint Use Agreement - which has been going on for nine months. The feeling was they were at an impasse, even though they have worked to serve the same community. She stated staff was at the end of their rope, with nothing pro- ductive coming from staff meetings, and the District's Liaison Group keeps changing conditions - like it is all new stuff. She stated the JPA serves the same public for both bodies and it should not have to pay twice for its needs. She realized that times are tight, the City has looked at wages and a reorganization and the School Dis- trict is also looking to maximum their buildings to get finances into a business frame. She stated the City has spent over $300,000 on a lot of programs for Spruce Gym and improvements to try to relieve the taxpayers from building another building. She stated the money was accessed for after school programs and to pick up our share, but we are getting bogged down. She felt it was time for both elected bodies to have a joint meeting, if that is okay, contact the Board, look at 10/19/94 and lay things on the table talking one on one. She stated the City has an affordable day care pro- gram that is in jeopardy and, if it fails, we will have kids on the streets with nothing to do, after we worked so hard several years ago to get kids out of gangs with something to do. Mayor Fernekes stated he brought Councilwoman Teglia up to date on his report, given two weeks ago to the community, on negotiations with the School District and where they were headed. He stated the School District asked for a one year agreement and AGENDA ACTION TAKEN COMMUNITY FORUM CONSENT CALENDAR Motion to approve Minutes of the Regular Meeting of 7/27/94, Special Meeting of 8/10/94, Special Meeting of 8/10/94 and Regular Meeting of 8/10/94. Motion to confirm expense claims of 9/28/94. Resolution approving plans and specifications and authorizing advertisement of construction contract for the Municipal Services Building Hardwood Floor Replacement. .~0 ~'D A RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING THE WORK AND CALLING BIDS FOR THE MUNICIPAL SERVICES BUILDING HARDWOOD FLOOR REPLACEMENT o Resolution authorizing an agreement with Corlett, Skaer and DeVoto Architects, Inc. for the Aircraft Noise Insulation Project Phase IX. .5~2-,~ "/ A RESOLUTION AUTHORIZING AND DIRECT- ING THE CITY MANAGER TO PREPARE AND EXECUTE AN AGREEMENT FOR ARCHITEC- TURAL DESIGN AND CONSTRUCTION SUP- PORT SERVICES FOR THE AIRCRAFT NOISE INSULATION PROJECT PHASE IX ° Resolution approving extension of professional ser- vices agreement with Beyer and Associates as Interim Director of Economic & Community Development. A RESOLUTION APPROVING EXTENSION OF 131 COMMUNITY FORUM it was found that the District was going to attempt a bond issuance, but the Council and staff learned this through the newspapers. He felt that a joint meeting of the two bodies would get things out and on the table, so we can get an agreement and the public will not suffer. Vice Mayor Yee had no problem with a joint meet- ing but it's important not to set a date until we find what is convenient for both bodies. Mayor Fernekes stated the 19th would be suggested but a mutual date would be agreed upon. CONSENT CALENDAR Approved. Approved in the amount of $1,709,119.50 RESOLUTION NO. 119-94 RESOLUTION NO. 120-94 RESOLUTION NO. 121-94 9/28/94 Page 4 AGENDA ACTION TAKEN CONSENT CALENDAR i. Resolution - Continued. AGREEMENT WITH ROBERT F. BEYER TO SERVE AS INTERIM DIRECT OR ECONOMIC & COMMUNITY DEVELOPMENT 6. Motion to adopt an ordinance adding and deleting certain classifications. ]>-Ot>~ AN ORDINANCE OF THE SOUTH SAN FRAN- CISCO CITY COUNCIL AMENDING CHAPTER 3.12 OF THE MUNICIPAL CODE BY ADDING AND DELETING CERTAIN POSITIONS TO AND FROM THE COMPETITIVE AND NON-COMPET- ITIVE SERVICE Resolution approving budget recommendation from the Citizens Review Committee for the Pianca Build- ing, 400 Linden Avenue, in the Downtown Com- mercial Rehabilitation Program. 5g) ~3 ~ A RESOLUTION APPROVING BUDGET RECOM- MENDATION FOR THE PIANCA BUILDING LOCATED AT 408 LINDEN AVENUE o Resolution establishing the Public Safety Managers Association as a "representation unit" as defined in the Municipal Code. A RESOLUTION AUTHORIZING APPROVAL OF THE PUBLIC SAFETY MANAGERS ORGANIZA- TION AS AN APPROPRIATE EMPLOYEE ORGA- NIZATION AND REPRESENTATION UNIT Resolution establishing the Public Safety Managers Association as a "representation unit" as defined in the Municipal Code. /7,_~OO A RESOLUTION AUTHORIZING APPROVAL OF THE PUBLIC SAFETY MANAGERS ORGANIZA- TION AS AN APPROPRIATE EMPLOYEE ORGA- NIZATION AND REPRESENTATION UNIT 9/28/94 Page 5 CONSENT CALENDAR ORDINANCE NO. 1148-94 RESOLUTION NO. 122-94 Removed from the Consent Calendar for discussion by Councilman Drago. M/S Teglia/Yee - To approve the Consent Calendar with the exception of Item No. 8. Carried by unanimous voice vote. Councilman Drago stated he was disappointed that his list of suggested positions to be absorbed into this Unit was rejected, even though there is com- monality among them, because now he wonders what ramifications will come forward from the remainder of the Mid-Management Group. Police Lt. Varney related: the City Manager, the Assistant Fire Chief, the Personnel Director and he met, for over a year, on the suggestions that Coun- AGENDA ACTION TAKEN 8. Resolution - Continued. ADMINISTRATIVE BUSINESS 16. Report on Colma Creek drainage plans. 9/28/94 Page 6 - 133 cilman Drago made and how those positions would fit into the representation group; there had been problems with the positions in relation to safety, call-out, shift work, hazardous duty, differences in retirement and supervisory issues; he felt the safety managers were unique to their group and positions like Chief Planner did not fit the criteria of the group; etc. Discussion followed: why was there a substitute resolution; because the original resolution included positions that were not true public safety managers; if this resolution is adopted, staff is not proposing to take any action on the remaining positions, however, there could be a similar request from the remaining unit to also be a recognized unit; Vice Mayor Yee had problems in separating one unit into three units and had other reservations; State law gives the po- lice element the ability to do this and there were conversations with Fire safety to come into this pro- posed public safety managers unit; the fire people do not have the same rights, because they have not been granted through the Courts; etc. M/S Drago/Teglia - To adopt the Resolution. RESOLUTION NO. 123-94 Carried by majority voice vote, Vice Mayor Yee voted no. ADMINISTRATIVE BUSINESS Mayor Fernekes stated a request had been received to hear this item earlier on the Agenda, however, it is a report and no action will be taken. Interim Director of Public Works Wykoff presented a map of the Colma Creek area from Oak Street up through the Treasure Island Trailer Park to El Camino. He related history of this area: in 1972 and 1973 there was significant rain and flooding in the basin and, as a result of that, the Colma Creek Flood Control District adopted a program of im- provements in 1974 but not all have been made; in 1993 Daly City started environmental studies as- sessing the effects of proposed drainage improve- ments in a portion of Daly City and the Project was put on definite hold, because of inadequate informa- tion related to down stream impacts; since the early studies, the project scope has expanded to ~ENDA ACTION TAKEN ADMINISTRATIVE BUSINESS 6. Report on Colma Creek - Continued. 9/28/94 Page 7 134 ADMINISTRATIVE BUSINESS include the entire length of Colma Creek as recom- mended by the Colma Creek Advisory Committee and approved by the Flood Control District; Daly City's early environmental studies will need to be reworked to comply with CEQA and NEPA require- ments; Daly City has requested the District provide additional funds for the environmental consultant to revise the environmental impact report/assessment in conjunction with the new expanded project area; it is important to be aware of the fact there is no ap- proved project, authorized funds nor acceptable EIR for any construction work in Colma Creek adjacent to the Treasure Island Trailer Court; staff will stay on top of any activities arising and so inform Coun- cil, due to the concerns of the Trailer Park people; etc. He related: there is a Corps. of Engineers project that is in the permit process and are attempting to get a notice out; there is nothing in the plans for any construction northerly of Oak Street; the County approved resolutions to provide studies and an envi- ronmental assessment for $67,000; those studies will also be of value to the City for future projects; the EIR is not out yet on the BART extension; BART indicated by telephone the EIR will be out sometime next month; there were discussions with BART peo- ple on the action they may take adjacent to the Trailer Court and they recognize a desire to not disturb the area; it is very important for the City to analyze the EIR; etc. Discussion followed: whether BART was going to make changes to the Trailer Park; it is the Acting City Manager's understanding that BART is not proposing to change the alignment of the Creek; there has always been the intent for improvements in that area - it is required for the extension; she was advised by the Project Manager that BART's posi- tion is that the Creek will not have any impact on the subway alignment; how many phases of the Colma Creek improvements have been done and how many are to be done; the portion of Colma Creek, from Oak Avenue all the way down to the bay, is the approved project that has to be done before any other portions of Colma Creek; what is not done is from Airport Blvd. to Spruce - the re- mainder is complete; the Colma Creek Flood Con- trol District has been working on the portion AGENDA ADMINISTRATIVE BUSINESS 6. Colma Creek Report - Continued. ECESS: RECALL TO ORDER: 9/28/94 Page 8 ACTION TAKEN - 135 ADMINISTRATIVE BUSINESS between Airport and San Mateo Avenue and, be- cause of the railroad tracks crossing the creek, there are difficulties getting permits; Colma Creek goes through the Trailer Park, to Colma and to Daly City; there has been flooding around A or B Street for a long time and they brought that to the Colma Creek Advisory Committee; they wanted to get a project going from Oak to Daly City; to do that they must have some sort of master plan; it was clear to staff that, in order for Colma Creek to accommodate the flow, the City has to enlarge the creek some- how, so there may be some impact to the Trailer Court; this is what the Board authorized the two consultants to look at; the upstream cannot be im- proved without the downstream being improved, for which there are plans and money, however, the permits from different agencies have not been is- sued; the Trailer Court would be part of a future project; there will be a need to improve the Colma Creek somewhere near the Trailer Court but there are alternatives to look at to minimize the impacts; history of the Advisory Committee and its members; the City needed to continually make them aware of their concerns on the lack of progress on the permits from the Corps. of Engineers and other agencies; Vice Mayor Yee was quite familiar with the delay, was frustrated with the process and want- ed the Mayor to prepare a letter to the Board indi- cating S.S.F.'s concern and ask what it would take to get S.S.F.'s Colma Creek portion completed and ask for a response; Councilwoman Teglia agreed but questioned if the funds that come from the contri- buting agencies are squirreled away or if the County could borrow the funds; a financial update could be requested; etc. Ms. Patricia Burke, 1700 El Camino Real, stated Mr. Wykoff answered her questions, because she went to the Advisory Board to have something done quickly, due to the anxiety about future flooding, since winter is right around the corner. Mayor Fernekes stated that when a response to the letter to the Board was received it would be sent to Ms, Burke. Mayor Fernekes declared a recess at 8:45 p.m. Mayor Fernekes recalled the meeting to order at AGENDA ACTION TAKEN 136 RECALL TO ORDER- CONTINUED. UBLIC HEARINGS Public Hearing - Consideration of submittal of Com- munity Development Block Grant 1993-94 Grantee Performance Report to HUD; Conduct Public Hear- ing; Resolution authorizing submittal of the Report to the Department of Housing and Urban Developn~t~c/ A RESOLUTION AUTHORIZING SUBMITFAL OF THE 1993-94 COMMUNITY DEVELOPMENT BLOCK GRANT GRANTEE PERFORMANCE REPORT TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ADMINISTRATIVE BUSINESS 10. Motion to approve the recommendation of the Con- ference Center Authority for approval of Performance Criteria for the San Mateo Convention and Visitors Bureau. .~0 ~ 9:02 p.m., all Council was present. PUBLIC HEARINGS Mayor Fernekes opened the Public Hearing. CDBG Coordinator Fragoso gave a very brief staff report. Mayor Fernekes invited those wishing to speak for or against the item to step to the dais - no one did and he dosed the Public Hearing. Discussion followed: if the $622,000 of unexpended funds have been earmarked; yes, for housing rehab and improveme.nt of the downtown; this year there is a possibility that some funds could be reprogrammed in the amount of $100,000-$150,000; the purpose of the money is to deal with low income housing and, if the money keeps carrying over, it indicates that efforts are not being made; there were large funds still pending on the Metro Hotel; Vice Mayor Yee wants a report on the funds; the CDBG Coordinator will supply a report and an analysis of the funds; Councilwoman Teglia questioned what happened to the County property the City was looking at for low income housing; that would be addressed in a study session on the development of low rent housing; Councilwoman Teglia wanted an emphasis on family housing; Vice Mayor Yee asked if the Council should get excited about the $51,000 unreconciled difference; that is an unprogrammed, unallocated amount that builds up; etc. M/S Yee/Teglia - To adopt the Resolution. RESOLUTION NO. 124-94 Carried by unanimous voice vote. ADMINISTRATIVE BUSINESS Conference Center Executive Director Carl related: in May of this year the Council adopted a resolution designating the Authority as the agent in monitoring the Convention & Visitors Bureau; the City contrib utes $110,000 annually to the Bureau and now that the Conference Center has opened and is underway it is felt that the Authority should be the agent in terms of getting more involved in the activities; the Conference Center Authority was to develop perfor- 9/28/94 Page 9 A~ENDA AC~!~N TAKEN ADMINISTRATIVE BUSINESS ~). Motion - Continued. 11. Resolution approving Budget Amendment 95-5 to the 1994-1995 Operating Budget for the Fire Department, Planning Division and other modifications. :5'IZD A RESOLUTION ESTABLISHING CHANGES IN THE 1994-1995 OPERATING BUDGET AND ADOPTING BUDGET AMENDMENT 95-5 137 ADMINISTRATIVE BUSINESS mance criteria - which it has done; there are nine goals of performance expected and the convention marketing plan was the basis for the development; the criteria is specific and deals with the number of leads, sales calls and promotion activities for S.S.F.; the Authority will come back to the Council with a report and a resolution on a quarterly basis on the performance and make a recommendation on fund- ing after this is approved; she thanked Commission- er Rosaia and Councilman Drago for accompanying her to present the criteria to the Executive Board of the Bureau and, after that, the Board adopted it and recommended it to the full Board; the full Board also adopted the criteria with a couple of changes and it went to the Bureau and the Conference Center Authority with agreement by ali parties; etc. Discussion followed: equate the City's financial participation with the T.O.T. generated by the Bu- reau to see if the City was getting its money's worth; those figures will be developed according to the criteria; the Bureau needed to drive prospective clients through the City and point out areas or stop to be hosted at a hotel; etc. M/S Teglia/Yee - To approve the recommendation of the Conference Center for approval of the Per- formance Criteria for the San Mateo Convention and Visitors Bureau. Carried by unanimous voice vote. Acting City Manager Martel related: during budget approval a number of changes were suggested and staff was directed to go back and adjust figures to accommodate the addition of certain positions and deletion of others; to evaluate a proposal that had been presented to the Council for a reorganization of the Fire Department; in subsequent budget sessions the reorganization remains the single issue outstand- ing; the Fire Chief presented an innovative plan to restructure his Department; subsequently, staff received direction to work with the fire fighters to determine if there was a mutually acceptable plan to accommodate the same kind of services proposed by the Fire Chief that would meet certain concerns that the fire fighters articulated to the Council; that proposal has been considered by the Council and as of this time it has been rejected; the savings estimat- 9/28/94 Page 10 AGENDA ADMINISTRATIVE BUSINESS 1. Resolution - Continued. 9/28/94 Page 11 ACTION TAKEN ADMINISTRATIVE BUSINESS ed on the Fire Chief's proposal could not be achieved with the fire fighter's proposal. Fire Chief Stark related: on 7/27/94 Council di- rected him to meet with the Union and effect a compromise or alternate proposal; they presented a plan that he felt did not meet our needs but he met with Ray Green and the Local and they worked to- gether to try to develop an alternative plan that would meet the goals; while the plan the Union came up with had merit, it did not meet the Council's goals, was not as cost effective as pro- posed by the Council and the plan was rejected; he went back, reviewed the staffing options, looked at the service enhancements and he could not propose any of the Union's options as being as cost effective; he was convinced that the proposal he brought for- ward is the most viable with cost effective measures and is the best to meet the needs of the City, as well as the changing role of fire services, as he sees it; he continued to meet with the Union on the questions raised on the fire equipment but he still believes the quint does not compromise the citizens and, based on that, believes the City should proceed forward and asked Council to imple- ment the plan. Vice Mayor Yee recalled the firefighters and line personnel had questions on the ability of the quint to meet certain conditions at the July meeting and askea if their concerns had been addressed. Fire Chief Stark stated they had not. Vice Mayor Yee also recalled Council asking for a third party to reevaluate the quint, based on the firefighters concerns about the quint not being able to go into cul-de-sacs and the longer time element in the quint responding. He asked for a demonstration of the quint with both sides present and to then have Council make a determination either way. He stated the Chief indicated he could do that in a couple of weeks and, rather than speculate on who is right, to postpone the decision until we see a demonstration. He wanted to see a list of the items the quint can perform and cannot perform. Mayor Fernekes agreed with Vice Mayor Yee. AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS 1. Resolution - Continued. 9/28/94 Page 12 139 ADMINISTRATIVE BUSINESS Councilwoman Teglia reminded Council that the Vice Mayor mentioned having a third party evaluate the demonstration, so we have a fair evaluation. Vice Mayor Yee stated no, not as long as we have a criteria everyone agrees on. Discussion followed: Councilwoman Teglia wanted to see the demonstration and wanted the quint brought from a community that has one, along with the people who drive it there now; at a prior meet- ing the Council went ahead and adopted this propos- al and augmented the Fire Department budget for a period of time with a maximum of manning that Council would revisit but, at the moment, we have adopted the reorganization plan; Acting City Manag- er Martel pointed out that when the initial test of the quint was conducted there were in fact personnel there who use the quint from Half Moon Bay; part of the quint testing time was done by City fire- fighters and the other by Half Moon Bay personnel; people unfamilar with the quint are not going to provide good results on the maneuverability of the quint; this was a lay body that had to make a deci- sion on the quint; Mayor Fernekes felt the dispute really centers on performance; Councilwoman Teglia's concerns involved emergency situations; Mayor Fernekes wanted a test date set, to get the equipment up here, to set criteria and to have the Union involved; Councilwoman Teglia wanted Councilman Drago present at the demonstration, because of his fire expertise; Councilman Drago stated he was going to sit back on this one, because a year ago he had been accused of meddling in Fire Department business and felt the National Fire Protection Agency should make the evaluation; Councilwoman Teglia also wanted a third party to make the evaluation; staff would look for someone with expertise; Mayor Fernekes also wanted to be present for the demonstration; etc. Mr. Ray Green, Local 1507, stated he agreed wholeheartedly with the suggestion. He stated that the quint was brought in to see if it fit or not and not particularly as a test drive. He related: it is fair to compare a quint to an en- gine and its response; the Chief wanted to use the quint as a truck company but Redwood City and AGENDA _A C_T!Q_N .TAKEN ADMINISTRATIVE BUSINESS 1. Resolution - Continued. 9/28/94 Page 13 ADMINISTRATIVE BUSINESS 140 Daly City do not use it to respond to emergency calls; Burlingame just received brand new equipment and again does not use the quint to respond to emergency calls; this is their concern, the response time, so they are 100% in favor of the test. Fire Captain Philip White presented the firefighters concerns regarding impacts, the reorganization, as it relates to the staffing based on the quint, and felt the decision should be postponed to see the performance of the quint. He stated, at that time, he would make a presentation. Acting City Manager Mattel related: action had been taken on the position of Permit Coordinator in the City Manager's Office with an anticipated annual cost of $70,000.00; a reduction of $47,500.00 in property tax from the State; revenue in sidewalk repairs had been eliminated from the budget, due to Council direction; eliminated $45,000 for the hous- ing element; staff was to investigate the possibility of using CDBG funding for the Historic Preser- vation Commission's grant program and found the funds could not be used for that purpose; a reduction in the City Attorney's Office, due to the change in personnel; solid waste program is reduced because of not filling a position, however, a proposed pro- gram was put together that requires an additional $11,000 appropriation, subject to the program changes outlined later in the meeting; included $300,000 to the Capital Improvement Program; these changes bring the budget in balance, assuming we go forward with the Fire Department reorgani- zation, and any future changes would come back to the Council; $50,000.00 is for purchase of the defibulators and training; one time revenue adjust- ments; the budget was out of balance by $20,000.00; the Finance Director did not have an opportunity to review the figures and was not sure the one time revenue number is accurate; if the reorganizational plan is adopted, there is an added personnel expense for manning, yet there is supposed to be a balanced budget; where are the cuts coming from to balance the budget; the City could be affected after the State budget is adopted and after the report is received from Arroyo Seco; etc. M/S Teglia/Yee - To adopt the Resolution. AGENDA ACTION TAKEN 141 ADMINISTRATIVE BUSINESS 1. Resolution - Continued. 12. Resolution appropriating $5,260,000 in Fiscal Year 1994-95 for Phase IX of the Aircraft Noise Insulation Project andMotion to give direction on funding single family homes by neighborhood to insulate homes from aircraft noise. ,5-2,~J ~ A RESOLUTION APPROPRIATING FUNDS FOR THE 1994-1995 CAPITAL IMPROVEMENT BUD- GET (AIRCRAFT NOISE INSULATION PROJECT- PHASE IX) RECESS: RECALL TO ORDER: 13. Resolution approving the 1994-95 Capital Improve- ment Budget. A RESOLUTION APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR 1994-1995 ADMINISTRATIVE BUSINESS RESOLUTION NO. 125-94 Carried by unanimous voice vote. City Engineer Von Dohren related: the City had received $5,000,000 a month ago and will receive another $400,000; staff needed an understanding on funding single family homes, because there was not sufficient money to do all of the homes in the City; his recommendation was to do all single family homes first and, after a year, petition the Airport for funds to do multiple family homes; etc. Discussion followed: the City has $10,000,000 in reserve; there is the MOU from the Airport of $120,000,000 for expansion of the Airport for the 1983 map; some cities sued and now the FAA has a 1993 map; Airport is still on the hook for $120,000,000; most cities do not have an accurate home count; always thought we would have FAA backing; our City's house count was audited, how- ever, audit is not completed for other cities; the audit confirmed 39.11% is our percentage of the $120,000,000; 39.11% equates to $47,000,000; we still have the additional $10,000,000, which must be clearly defined, and then we can extend out into that when we run out of money; Phase IX is Brentwood/ Avalon and there are 100 homes left in area after the 451 homes are finished. M/S Teglia/Drago - To adopt the Resolution. RESOLUTION NO. 126-94 Carried by unanimous voice vote. Mayor Fernekes declared a recess at 10:30 p.m. Mayor Fernekes recalled the meeting to order at 10:37 p.m., all Council was present. Acting City Manager Martel stated the Capital Im- provement Budget had been reviewed by the Council briefly and it was prepared based on the funding in the resources limitations and recognizes that we have only three new projects to be funded. She stated that included Orange Park Boiler, Fire Station//3 Improvements and Fire Station #4 Un- 9/28/94 Page 14 AGENDA A~!!ON TAKEN ADMINISTRATIVE BUSINESS 3. Resolution - Continued. 9/28/94 Page 15 ADMINISTRATIVE BUSINESS derground Storage Tank Removal. Additionally,five new storm drains and street projects are planned with funding from Measure A and Gas Tax funds and two slurry seal parking lot projects will be undertaken with funding from developer fees and the Parking District. She related: the 1994-95 Capital Improvement Program provides: $680,000 in additional funding for the seismic upgrade of City Hall, temporary relocation of employees, disability access and construction expenditures; improvements to the existing Park, including construction of a new ballfield on the Mazzanti property; etc. She related prior direction of Council: reevaluate the Orange Park Project and reduce the Project to lower than $5,000,000 by down scaling with a ballfield and some enhancement and find money for the Corporation Yard; come back with figures less costly for the Corporation Yard; Council may have to look at undesignated funds or funds from else- where; look for outside grant funds from Caltrans for the $1.5 million funding gap for the Oyster Point Interchange Project; etc. Councilman Drago suggested going with the entire expansion and only putting in abeyance the enhance- ments. Councilwoman Teglia felt that some things have to be honored, such as the ballfields, but make them less labor intensive and do improvements to the recreation building. She stated that the pool is closed each year for improvements but the little things we keep letting go, which affect health in the pool. She expressed concern over the $4.5 million for the Corporation Yard and wanted it reduced. Vice Mayor Yee questioned the $420,000 for the Price Club. Director of Finance Margolis stated it was the esti- mated debt service. Vice Mayor Yee wanted staff to reevaluate the $630,000 for the intersection at Hickey and Junipero Serra and instead overlay the intersection, because tree roots are a real consideration. AGENDA ACTION TAKEN 143 ADMINISTRATIVE BUSINESS 3. Resolution - Continued. ~.assette No. 2) 14. StatuS report on the Solid Waste Management Pro- gram and proposed changes for Fiscal Year 1994-95. ADMINISTRATIVE BUSINESS Acting City Manager Martel stated that would be evaluated and staff would come back and propose projects or the redistribution of funds for projects. Vice Mayor Yee stated the $680,000 should be put back into Gas Tax funds, the project should be removed from the CIP and he wanted staff to look at ADA requirements. Acting City Manager Martel stated the City may be able to use CDBG funds for ADA improvements, however, she will investigate and meet with the Council Subcommittee. M/S Yee/Teglia - To adopt the Resolution without the $680,000.00. RESOLUTION NO. 127-94 Councilwoman Teglia stated she wanted the recre- ation building included. Carried by unanimous voice vote. Discussion followed: are people going to be relo- cated on El Camino Real because there is space available; Acting City Manager will be meeting with a Broker soon; Councilman Drago wants the library moved into City Hall; etc. Solid Waste Coordinator Reider briefly outlined her staff report concerning the City's estimated solid waste diversion rate and proposed changes to the Solid Waste Management Program for Fiscal Year 1994-1995. Discussion followed: how did staff plan to expand the residential portion and the curbside recycling; by diverting paper and having people compost; as the City reaches the 50% reduction, what happens to the rate; BFI is raising the rates, because there is more labor involved in collecting; should not reduce it by 50%, which entails less work and charge more; Council should oppose the BFI rate increase, be- cause that rate will be passed on to our residents; Mayor Fernekes directed the City Manager to write a letter protesting the increase; Councilwoman Teglia would rather have a Councilmember go to the Board's meeting; Mayor Fernekes stated he would 9/28/94 Page 16 AGENDA ACTION TAKEN 144 ADMINISTRATIVE BUSINESS 4. Status report - Continued. 15. Resolution approving an amendment to the contract with CH2M Hill in the amount of $594,610.00./5, t I {o A RESOLUTION AUTHORIZING AN AMEND- MENT TO THE AGREEMENT WITH CH2M HILL FOR CONTINUATION OF SERVICES DURING CONSTRUCTION OF THE OYSTER POINT IN- TERCHANGE AND APPROPRIATING SUCH FUNDS TO THE CAPITAL IMPROVEMENT BUD- GET PROGRAM 17. Motion to direct the Parking Place Commission to . ~,'"'- proceed on limited term parking. .~/~ [ Councilwoman Teglia Left the Podium: 17a. Resolution accepting grant deeds from the S.S.F. Unified School District for the Avalon and Alta Loma School properties. S ! O I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AU- THORIZING THE MAYOR TO SIGN THE CER- TIFICATES OF ACCEPTANCE FOR THE GRANT DEEDS CONVEYED BY SOUTH SAN FRANCIS- CO UNIFIED SCHOOL DISTRICT TO THE CITY OF SOUTH SAN FRANCISCO FOR THOSE POR- TIONS OF THE AVALON AND ALTA LOMA SCHOOL PROPERTIES DESCRIBED INT HE GRANT DEED ITEMS FROM COUNCIL ADMINISTRATIVE BUSINESS attend the Board's meeting, City Engineer Von Dohren stated there was a $1.5 million shortfall in funding of the Project, recom- mended no additional contract award, except for this obligation to CH2M Hill. He stated staff would see if they could get money from SamTrans. Discussion followed: if this is approved - is there money; Finance would move money around in the project but the total cost will have to be addressed; Councilman Drago met with CH2M Hill, discussed their billing methods and the bill is within the $1.5 million. M/S Drago/Yee - To adopt the Resolution. RESOLUTION NO. 128-94 Carried by unanimous voice vote. Acting City Manager Mattel stated this item was brought forth from Councilman Penna, who is ab- sent, however, as he has a conflict of interest, he can speak as an individual at a future meeting. Councilwoman Teglia left the podium at 11:22 p.m City Attorney Mattas stated this required urgent action on the resolution to accept the grant deeds from the School District. M/S Drago/Yee - To adopt the Resolution. RESOLUTION NO. 129-94 Carried by unanimous voice vote. ITEMS FROM COUNCIL Councilman Drago wants a follow-up report on the rat control program. Vice Mayor Yee stated that before the former City 9~28~94 Page 17 AGENDA ACI!ON TAKEN ITEMS FROM COUNCIL 9/28/94 Page 18 145 ITEMS FROM COUNCIL Manager left we were working on getting a Director of the WQCP and questioned where the process is, because the Council should move or the City of San- Bruno will think we are not taking an interest in the WQCP. Acting City Manager Martel stated she was not proceeding on appointments until a new City Man- ager is hired. City Attorney Mattas stated he had been in contact with San Bruno on the WQCP and forwarded a large packet to their City Attorney. Vice Mayor Yee stated there was urgency involved with the WQCP and the hiring of a Director and he did not understand why the recruitment process had not begun, because the Council had agreed to the budget. Mayor Fernekes stated he was not opposed to the recruitment process for a Director of the WQCP. Acting City Manager Mattel stated the former City Manager did not begin the process because he was awaiting the Arroyo Seco study of the Plant and she felt it was best to wait until Council reviewed that report on the staffing and performance levels for the Plant. Vice Mayor Yee stated that was hard for him to believe, because even the Supervisors were needed and, if staff just procrastinates for another couple of months, with the recent spill, this delay could cost the City a lot, and he was very frustrated with the delay. Mayor Fernekes agreed with the Vice Mayor's recommendation and wanted the process started. Vice Mayor Yee stated, since two members are absent this evening, is it meaningful to give direc- tion, because it is important enough for all members to be in attendance. Acting City Manager Martel stated she only needed general direction and did not need all Council- members present. AGENDA A~TION TAKEN GOOD AND WELFARE GOOD AND WELFARE No one chose to speak. CLOSED SESSION 18. Closed Session, pursuant to GC 54957.6, to meet with its designated representatives - Acting City Manager, Director of Personnel and City Attorney on labor negotiations and the employee organizations are: AFSCME, Police, Fire, Water Quality Control Plant Operators and Management and Confidential Employees Group. RECALL TO ORDER: ADJOURNMENT: i,,ESPECTFULLY SUBMITTED, Barbara A. Battaya, City City of South San Francisco CLOSED SESSION Council adjourned to a Closed Session at 11:35 p.m. to discuss the items noticed. Mayor Fernekes recalled the meeting to order at 11:57 p.m., all Council was present, no action was taken. M/S Drago/Yee - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 11:58 p.m. APPROVED. ~:~; ~eakne~'r ~n caiYs°c~ The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 9/28/94 Page 19