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HomeMy WebLinkAboutMinutes 1994-11-09 Mayor Joseph A. Fernekes Council: Jack Drago John R. Penna ~Roberta Cerri Teglia Robert Yee MINUTES City Council City Hall Conference Room November 9, 1994 199 *CHANGE OF LOCATION SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO NOVEMBER 9, 1994 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Wednesday, the 9th day of November, at 5:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. *in the City Council Conference Room, City Hall, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Closed Session: pursuant to GC 54957.6, to meet with its designated representatives - Acting City Manager Martel, Personnel Director Gonzales, City Attorney Mattas and lEDA Representative Jory, and the employ- ee/employer organizations are Fire, Police, AFSCME, WQCP Operating Engineers, Management and Confidential Group and Public Safety Managers. City Clerk City of South San Francisco Dated: November 9, 1994 CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. 1) Closed Session: pursuant to GC 54957.6, to meet with its designated representatives - Acting City Man- ACTION TAKEN 5:05 p.m. Mayor Fernekes presiding. Council Present: Drago, Teglia, Yee and Fernekes. Council Absent: Penna. City Attorney Mattas announced that Councilman Penna informed the City Clerk that he had a meeting conflict and would not arrive until approximately 6:45 p.m. Council adjourned to a Closed Session at 5:06 p.m. to discuss the items noticed on the Agenda. 11/9/94 Page 1 ~ENDA ACTION TAKEN 2OO 1. Closed Session - Continued. ager Martel, Personnel Director Gonzales, City Attor- ney Mattas and IEDA Representative Jory, and the employee/employer organizations are Fire, Police, AFSCME, WQCP Operating Engineers, Management and Confidential Group and Public Safety Managers. Councilman Penna Arrived at the Podium: RECALL TO ORDER: ADJOURNMENT: Councilman Penna arrived at the podium at 6:45 p.m. Mayor Fernekes recalled the meeting to order at 7:05 p.m., all Council was present, no action was taken. M/S Teglia/Drago - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 7:06 p.m. RESPECTFULLY SUBMITTED, ~a a . attaya, City of South San Francisco APPROVED. Citgof South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 11/9/94 Page 2 Mayor Joseph A. Fernekes Council: Jack Drago John R. Penna '--Roberta Cerri Teglia Robert Yee MINUTES City Council Municipal Services Building Community Room November 9, 1994 201' CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. 1) PLEDGE OF ALLEGIANCE: INVOCATION: PRESENTATIONS --;oclamation - Project Read Celebrates 10 Years November 1994 Oath of Office for Cultural Arts Commission Members: Dennis Crossland, Barbara DeMattai, Oliver Gagliano, Pablo Gonzalez, Valerie Lambertson, Karyi Matsurnoto, Maggie Pierson, Rebecca Sciandri, Anne Waters, Joy Ann Wendler, Susan Yau and Mario Zelaya RECESS: RECALL TO ORDER: AGENDA REVIEW Mayor Fernekes Requested: - Item No. 13 be heard next. Acting City Manager Martel Requested: - Item No. 11 be heard before Item No. 13. PUBLIC HEARINGS .. Public Hearing - To consider two amendments to the business license ordinances to increase the annual business license tax due for junk collectors doing 5~'77 ACTION TAKEN 7:54 p.m. Mayor Fernekes presiding. Council Present: Council Absent: Drago, Penna, Teglia, Yee and Fernekes. None. The Pledge was recited. Rev. Tungol, St. Augustine's Church, gave the invocation. PRESENTATIONS Mayor Fernekes read the Proclamation aloud and presented it to Ms. Leslie Shelton and Kay Olson. City Clerk Battaya gave the oath to Dennis Crossland, Barbara DeMattei, Oliver Gagliano, Karyl Matsumoto, Maggie Pierson, Rebecca Sciandri, Anne Waters, Susan Yau and Mario Zelaya. Council declared a recess at 8:00 p.m. Mayor Fernekes recalled the meeting to order at 8:10 p.m., all Council was present. AGENDA REVIEW So ordered. So ordered. PUBLIC HEARINGS Mayor Fernekes opened the Public Hearing. M/S Teglia/Penna - To continue the Public Hearing 11/9/94 Page 1 AGENDA ACI!ON TAKEN PUBLIC HEARINGS 1. Public Hearing - Continued. business within the City and add a business license tax on operators of rental car storage facilities; Open Public Hearing and continue the Public Hearing to 12/14/94. AN ORDINANCE AMENDING SECTION 6.16.060 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE RELATING TO THE BUSINESS LICENSE TAX FOR JUNK COLLECTORS AN ORDINANCE ADDING SECTION 6.16.048 TO THE SOUTH SAN FRANCISCO MUNICIPAL CODE IMPOSING BUSINESS LICENSE TAX ON OPERATORS OF RENTAL CAR STORAGE FA- CILITIES ADMINISTRATIVE BUSINESS 13. Formal presentation by Arroyo Seco Associates on the results of the Maintenance Services Review. PUBLIC HEARINGS to 12/14/94. Carried by unanimous voice vote. 202 ADMINISTRATIVE BUSlNESS Mayor Fernekes stated the presentation would be made without the benefit of any questions being asked or answered, however, a study session would be held at the next meeting where questions will be answered. Acting City Manager Martel stated Mr. Rick Conway would make the presentation and is a Prin- cipal with Arroyo Associates. She related: the Council directed a management study of certain maintenance services in the City; the study was done in depth on park maintenance, street maintenance, WQCP, enforcement and clerical services; the pur- pose was to identify what types of service are being provided; cost to provide those services and areas in which we might gain some improvement in delivery of those services; the study began on August 1st and was conducted over a period of 14 weeks; there is now a draft report, which Mr. Conway will present in an executive summary format to briefly describe the study and the results of the study. Mr. Conway presented the final draft of the mainte- nance service and the clerical support provided by employees in the survey: data was collected on 85 employees assigned to the various functions and activities; they looked at employee efficiency, effec- tiveness and conducted one on one interviews with over 50 employees; there was a detailed em- 11/9/94 Page 2 AGENDA ACTION TAKEN - 203 ADMINISTRATIVE BUSINESS 3. Presentation - Continued. 1 l/9/94 Page 3 ADMINISTRATIVE BUSINESS ployee questionnaire that encompassed some 14 pages that was distributed to every employee, with 66 returned; they collected and analyzed workloads readily available; where work logs were not in place the employees were encouraged to keep work diaries that would be analyzed and data compiled with a comparison of service loads and levels; a report will be forthcoming in the final report that has been reviewed by the employees; they had used video documentation to observe and document on site field observations and ride alongs on service levels and work loads; the study itself is quite volu- minous, covers 115 recommendations and is 140 pages; it is a complete analysis of the services cur- rently provided by the City for the infrastructure and support of administration; the executive summary highlights, as well as recommends, a plan of action, showing the costs and benefits, and a scheduled time frame for the implementatkm; etc. He covered some of the major issues the study addressed and the resources to achieve those service level objectives: the residents are afforded a high level of municipal services relative to code enforce- ment, park maintenance, street maintenance, street tree service, sewers, water, building and equipment; the services are more than adequate to support and sustain a high level of service; there must be effec- tive utilization of declining resources in years to come and must be addressed within the next year; this should include the need for adequate informa- tion systems that are automated systems and manual systems to evaluate the work performed; a major issue is the need for adequate information systems at all levels within the organization and more automat- ed systems being implemented; Council should clearly define the objectives of the City's service levels; the City had to decide to continue in-house or or contract out services to maintain the level of services, because the cost of providing services is exceeding the cost of the services provided by pri- vate contractors; a lack of funding exists and a resultant increase in deferred maintenance that has a direct impact on the cost of the infrastructures and is outstripping the funding; the infrastructure is delete- rious in parks and the City must contain or reduce the cost of operations and find funds for needed capital expenditures; the City will have to address and differentiate between the high level of service AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS 3. Presentations - Continued. REPORT OF THE CITY MANAGER ORAL COMMUNICATIONS COMMUNITY FORUM ONSENT CALENDAR Motion to approve Minutes of the Regular Meeting of 9/28/94 and Special Meeting of 10/5/94. ADMINISTRATIVE BUSINESS currently provided to the residents and the need to maintain that without jeopardizing the quality; the resources are more than sufficient both today and in the coming years to sustain the operating and main- tenance of services; it is important to make a deci- sion on how those resources will be allocated and how the necessary resources will be found to sup- port needed capital improvements; it serves no purpose to review the document and identify our deficiencies without identifying our strengths, future direction and strategies to achieve. He concluded by thanking staff and the Council for their support and cooperation during the survey. Discussion followed: there will be a study session on 11/30/94 for discussion of the survey and copies will be available at the libraries and in the City Clerk's Office. REPORT OF THE CITY MANAGER Acting City Manager announced: a joint meeting will be held with the SSFUSD Trustees on Wednes- day, 11/16/94, District Board Room, 398 B Street, at 7:00 p.m.; the annual Council reorganization meeting will be held on Wednesday, 11/23/94, at 7:00 p.m. with a reception to follow. ORAL COMMUNICATIONS Ms. Maggy Pierson, Art Rise, announced their new production of 'Blue Window' opened last weekend and invited everyone to attend live theater in their community. Mr. Pedro Gonzales thanked the Council for the police assistance given their group Saturday during their demonstration on Propositk)n 187, even though the Proposition was not successful. COMMUNITY FORUM No once chose to speak. CONSENT CALENDAR Approved. 11/9/94 Page 4 AGENDA ACTION TAKEN CONSENT CALENDAR Motion to confirm expense claims of 11/9/94. 3. Motion to adopt an ordinance amending the Gateway Redevelopment Plan. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO APPROVING AMENDMENTS TO THE GATE- WAY REDEVELOPMENT PLAN PURSUANT TO THE COMMUNITY REDEVELOPMENT LAW OF THE STATE OF CALIFORNIA 4. Motion to adopt an ordinance amending the El Camino Corridor Redevelopment Plan. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AP- PROVING AMENDMENTS TO THE EL CAMINO CORRIDOR REDEVELOPMENT PLAN PURSU- ANT TO THE COMMUNITY REDEVELOPMENT LAW OF THE STATE OF CALIFORNIA Motion to adopt an ordinance amending the Shearwater Redevelopment Plan. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AP- PROVING AMENDMENTS TO THE SHEARWATER REDEVELOPMENT PLAN PUR- SUANT TO THE COMMUNITY REDEVELOP- MENT LAW OF THE STATE OF CALIFORNIA 6. Motion to adopt an ordinance amending the Down- town Central Redevelopment Plan. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AP- PROVING AMENDMENTS TO THE DOWN- TOWN/CENTRAL REDEVELOPMENT PLAN PURSUANT TO THE COMMUNITY REDEVEL- OPMENT LAW OF THE STATE OF CALIFORNIA Resolution approving budget recommendation from the Citizens Review Committee for a new business, Design in Squares, located at 389 Grand Avenue. ,o~'tg~C/ A RESOLUTION APPROVING BUDGET RECOM- MENDATION FOR THE DESIGN IN SQUARES LOCATED AT 389 GRAND AVENUE CONSENT CALENDAR Approved in the amount of $1,058,966.87. Removed from the Consent Calendar to show those Councilmembers abstaining on votes. Removed from the Consent Calendar to show those Councilmembers abstaining on votes. Relnoved from the Consent Calendar to show those Councilmembers abstaining on votes. Removed from the Consent Calendar to show those Councilmembers abstaining on votes. RESOLUTION NO. 134-94 11/9/94 Page 5 AGENDA ACTION TAKEN CONSENT CALENDAR Resolution of award of contract for the replacement of a hardwood floor in the Municipal Services Build- ing Social Hall to Spiteri's Hardwood Floor Co. in the amount of $77,846. ,5'0 SE) A RESOLUTION OF AWARD OF CONTRACT FOR REPLACEMENT OF HARDWOOD FLOOR IN THE SOCIAL HALL OF THE MUNICIPAL SERVICES BUILDING Resolution of award of contract for the Westborough Park Play Area to J. M. Construction in the amount of $63,000 and approve a budget amendment for an additional $6,000 from Park Dedication Fees. ._fro A RESOLUTION APPROVING BUDGET AMEND- MENT CIP 95-4 TO THE 1994-95 CAPITAL IM- PROVEMENT BUDGET AND AWARDING CON- TRACT FOR CONSTRUCTION OF THE WESTBOROUGH PARK PLAY AREA 10. Resolution approving job specifications for Permit Processing Coordinator and Revenue Technician and amending respective compensation plans. A RESOLUTION APPROVING JOB SPECIFICA- TIONS AND AMENDING THE CITY OF SOUTH SAN FRANCISCO'S MANAGEMENT AND CON- FIDENTIAL GROUP AND AFSCME UNIT COM- PENSATION PLANS Motion to adopt an ordinance amending the Gateway Redevelopment Plan. ,b"' / .b-' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO APPROVING AMENDMENTS TO THE GATE- WAY REDEVELOPMENT PLAN PURSUANT TO THE COMMUNITY REDEVELOPMENT LAW OF THE STATE OF CALIFORNIA Motion to adopt an ordinance amending the El Camino Corridor Redevelopment Plan. CONSENT CALENDAR 206 RESOLUTION NO. 135-94 RESOLUTION NO. 136-94 Removed from the Consent Calendar for discussion by Mayor Fernekes. M/S Teglia/Penna - to approve the Consent Calen- dar with the exception of Items 3, 4, 5, 6 and 10. Carried by unanimous voice vote. M/S Yee/Teglia - To adopt the Ordinance. ORDINANCE NO. 114%94 Carried by majority voice vote, Councilman Penna abstained. M/S Yee/Teglia - To adopt the Ordinance. ORDINANCE NO. 1150-94 11/9/94 Page 6 AGENDA ACTION TAKEN 10. Motion - Continued. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AP- PROVING AMENDMENTS TO THE EL CAMINO CORRIDOR REDEVELOPMENT PLAN PURSU- ANT TO THE COMMUNITY REDEVELOPMENT LAW OF THE STATE OF CALIFORNIA Motion to adopt an ordinance amending the ,~l~,~..~ Shearwater Redevelopment Plan. .~' / ~ 7 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AP- PROVING AMENDMENTS TO THE SHEARWATER REDEVELOPMENT PLAN PUR- SUANT TO THE COMMUNITY REDEVELOPMENT LAW OF THE STATE OF CALIFORNIA Motion to adopt an ordinance amending the Down- town Central Redevelopment Plan. ~z- I AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO AP- PROVING AMENDMENTS TO THE DOWN- TOWN/CENTRAL REDEVELOPMENT PLAN PURSUANT TO THE COMMUNITY REDEVEL- OPMENT LAW OF THE STATE OF CALIFORNIA Resolution approving job specifications lbr Permit Processing Coordinator and Revenue Technician and amending respective compensation plans. ~°-D~O A RESOLUTION APPROVING JOB SPECIFICA- TIONS AND AMENDlNG THE CITY OF SOUTH SAN FRANCISCO'S MANAGEMENT AND CON- FIDENTIAL GROUP AND AFSCME UNIT COM- PENSATION PLANS Carried by majority voice vote, Councilmembers Penna and Teglia abstained. M/S Yee/Teglia - To adopt the Ordinance. ORDINANCE NO. 1151-94 Carried by majority voice vote, Councilmember Penna abstained. M/S Yee/Teglia - To adopt the Ordir~ance. ORDINANCE NO. 1152-94 Carried by majority voice vote, Councilmembers Penna and Teglia abstained. Mr. Dell'Angela stated the City would be better served if the Permit Coordinator was under the Director of Economic & Comlmlnity Development rather than the City Manager. He felt the Director was responsible for permit processing and the posi- tion should have more authority to handle problems. He asked the Council to consider having this posi- tion be a contract position, rather than a part-time position, reporting to Economic & Community Development. Acting City Manager Mattel related: the job speci- fications say general direction will be given by the City Manager or his designee; staff had identified major obstacles and recognizes the need for an individual who can cross lines with clear direction; staff wants someone who can coordinate all devel- opment for the City and set a priority that does not exist at line levels. Interim Director of Economic & Community Devel- I l/9/94 Page 7 AGENDA ACTION TAKEN 20E 10. Resolution - Continued. RECESS: RECALL TO ORDER: PUBLIC HEARINGS 11. Public Hearing - To consider two amendments to the business license ordinances to increase the annual business license tax due for .junk collectors doing business within the City and add a business license tax on operators of rental car storage facilities; Open Public Hearing and continue the Public Hearing to 12/14/94. AN ORDINANCE AMENDING SECTION 6.16.060 OF THE SOUTH SAN FRANCISCO MUNICIPAL opment Beyer stated he had looked closely at this position and putting it in the City Manager's Office was because it is an important position. He was looking to see if the whole function of this depart- ment should be restructured, because the intent is that one individual is to cross over department lines and assist in project approval. Vice Mayor Yee stated he and Councilman Drago are a Subcommittee, it was their recommendation for the City Manager to have full responsibility and he did not want it changed at this time. Councilman Drago felt Mr. Dell'Angela brought up an interesting point, because a contract person could be hired and fired. Discussion followed: Councilman Penna questioned where the money was coming fi'om - the General Fund; who set the criteria for the duties; staff had; why is the only required license that of a driver license, rather than a general contractor license; the Director did not feel that was a necessary require- ment for the position; it required a BA degree and other professkmal training; Vice Mayor Yee sug- gested finding someone on a contract basis to fill the position; etc. M/S Teglia/Yee - To adopt the Resolution. RESOLUTION NO. 137-94 Carried by unanimous voice vote. Mayor Fernekes declared a recess at 8:47 p.m. Mayor Fernekes recalled the meeting to order at 8:55 p.m., all Council was present. PUBLIC HEARINGS This item was handled earlier on the Agenda at the request of the Acting City Manager. 11/9/94 Page 8 AGENDA ACTION TAKEN PUBLIC HEARINGS 1. Public Hearing - Continued. CODE RELATING TO THE BUSINESS LICENSE TAX FOR JUNK COLLECTORS AN ORDINANCE ADDING SECTION 6.16.048 TO THE SOUTH SAN FRANCISCO MUNICIPAL CODE IMPOSING BUSINESS LICENSE TAX ON OPERATORS OF RENTAL CAR STORAGE FA- CILITIES 12. Public Hearing - Appeal of Planning Commission decision to approve Negative Declaration No. 772 and UP-94-965 to establish a 51 space landscaped parking lot at the southeast corner of Linden and Baden Avenues in the Downtown Commercial Zoning District (D-C) in accordance with SSFMC Section 20.26.030(c), appeal made by Louis Dell'Angela; Conduct Public Hearing; Motion to uphold the deci- sion of the Planning Commission; Motion to approve Negative Declaration No. 772; Motion to approve UP-94-965 and Motion to approve design review based on making the required findings and adopting the conditions of approval. .~O ~D PUBLIC HEARINGS Mayor Fernekes opened the Public Hearing. Chief Planner Sololnon stated this appeal was based on the following issues and responses from staff: 1) that the application was incomplete because lighting, grading, drainage and detailed landscaping was not shown; the Planning Commission determined that the application was complete and only involved a parking lot; 2) parking lot not designed in accor- dance with City requirements; the lot has been designed with City standards and the Planning Com- mission has added condition #14 requiring a pass through between the parking rows, or a halnlnerhead, which was consistent with staff's intention to require a three-foot deep turning bay as part of the final parking lot plan; 3) potential traffic safety problems at lot entrances and exits and vehic- ular movement problems within lot not addressed; there were many meetings with staff and the appli- cant with comments offered to improve the lot de- sign and the option of having an independent traffic consultant review and make recommendations on the plans - to which the applicant agreed; 4) parking lot not highest and best use of land; agreed, however, parking is also a valued resource in the downtown, anything new will help alleviate the limited supply and is a usefifi interim use; 5) lot designed based on unapproved future land exchange with City; staff discouraged the parking lot being designed on the premise of a possible land exchange with the City anti the Commission approved the parking lot based on it's merits and not on a hypothetical land ex- change. He recommended the Council uphold the decision of the Planning Commission and approve Negative Declaration No. 772 with mitigations and Use Permit 94-965 and to approve design review subject 11/9/94 Page 9 AGENDA ACTION TAKEN PUBLIC HEARINGS 2. Public Hearing - Continued. 11/9/94 Page 10 210 PUBLIC HEARINGS to making the required findings of approval and adopting the conditions in the staff report. Mr. Lou Dell'Angela, 460 Gardenside Ave., stated he went around the City and noted major areas needing development. One of those areas is the downtown and this corner in particular, which had been a gas station and now has been vacant for some time. He went to planning to find out how the lot will be developed and was aware there had been discussions about a land swap with the City. He stated his extensive planning background made him more acutely aware of planning needs for the City and felt his interests were the same as the Council's - tbr attractive planning in all parts of the community. He stated the lot was on the periphery of the downtown, a forlner gas station, a busy inter- section with a lot of truck traffic and the alleyway that sits on one side of the lot is a bypass to the intersection of Baden and Linden. He stated his appeal is based on a couple of things and he is interested in the criteria of reviewing this application as opposed to other applications. He proceeded to express his concerns: it was not the highest and best use tbr the land; left turn move- ments off the site; the application is incomplete; lighting and grading is required for other applicants; the City needed to be consistent and treat everyone the same; two mature trees in the driveway are not on the site plan - are they going to be removed; colnpliance with City standards; the plan included dead-end aisles and he asked why at the Planning Commission meeting, then and only then did they say this will be a hammerhead; at the time the staff recommendation was to approve it with the dead-end aisles: it was an inefficient design; a plan could have been designed with angled parking and come up with a turning movement, which is more sensi- ble; to consider a swap of 75' of land in public lot #9 exchanged for 75' along Linden belonging to Mr. Giorgi, he felt, was a drastic mistake, because the City was trading a site that could be used for a building later on: he believes in property rights but does not feel that the property owner has the right to build the property any way he wants to or to antici- pate a swap down the road; the Council must decide AGENDA ACTION TAKEN PUBLIC HEARINGS 2. Public Hearing - Continued. 11/9/94 Page 11 PUBLIC HEARINGS when a parking lot is a desirable use for land; he felt it would benefit the State Theater but not Grand Avenue; if the Council decides the use is proper, then there should be a well designed plan; he did not agree with the staff report that a traffic study could be done later and then redesign the property; he felt a one-way design of the parking lot makes sense; he urged the Council to uphold the appeal and send it back for consideration to do a good .job for the City and Mr. Giorgi. Mayor Fernekes closed the Public Hearing. Councilwoman Teglia questioned why information on drainage was not made available. Chief Planner Solomon stated it was made available. Discussion followed: Mr. Giorgi wanted to do a land swap, staff did not have a problem with that as an interim use and the entire site is planned and utilized properly; one has to turn around at the end of the aisle; a halmnerhead should be put at the end of to turn or put in another aisleway; a hammerhead removes 4 spaces: Mr. Giorgi felt that, if staff wanted it designed differently, they should have told him, because he has 26', which is sufficient without a hammerhead; staff wanted a hammerhead and he agreed; aisle width is 2-1/2' wider than the Code requires; the parking space is so wide because it is closest to the Giorgi building for his customers; sometimes Mr. Giorgi has big trucks that come on City lots that will now use his lot; City Attorney says they have 60 clays after close of public hearing to make a decision; Councilwoman Teglia wanted the item continued to the next meeting, because it should look decent even for an interim period: Councihnan Drago stated the lot is designed for a hind swap and maybe should go back to the Commission; Mayor Fernekes was not comfortable, because this is an entrance to the City. M/S Drago/Teglia - To continue the item to the 12/14/94 rneeting. Carried by unanimous voice vote. AGENDA ACTION TAKEN 212 ADMINISTRATIVE BUSINESS 3. Formal presentation by Arroyo Seco Associates on the results of the Maintenance Services Review. iO- ~O O 14. Resolution amending Final Statement for CDBG Program for FY 1994-95, Motion to allocate CDBG funds for new activities during fiscal year 1994-95 and Motion to approve submittal of the Amended Final Statement to the Dept. of Housing and Urban Development. A RESOLUTION AMENDING FINAL STATE- MENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 1994-95 RECESS: RECALL TO ORDER: 15. Motion to approve V-94-322 (Adolk~ Mora) subject to the findings and conditions in the staff report for a detached garage structure. ,5--D ~d> ADMINISTRATIVE BUSINESS Handled earlier on the Agenda at the request of Mayor Fernekes. CDBG Coordinator Fragoso explained her staff report: there is $280,000 available in CDBG funds; there are certain funds that can be allocated but there is a limitation on the funds' use, as they cannot be used to fund public services; can be used for acces- sibility for the disabled during the retrofitting of City Hall; $100,000 in URM work in the down- town is being recornmended t'or an owner occupied building; etc. Discussion followed: Friends to Parents negotia- tions fell through for the El Camino Real property; only accessibility modifications can be done tbr ADA standards and new requirements under CDBG use; an elevator was put in City Hall 8 years ago for accessibility; nothing should be clone to City Hall that takes away fi'om it being a historical building; only homeowner occupied buildings that are low income can use money for URM work and the building being considered is Mexico Tipico; etc. M/S Teglia/Drago - To hold the item over to the 12/14/94 meeting for more intbrmation from staff. Carried by unanimous voice w)te. Mayor Fernekes declared a recess at 9:50 p.m. Mayor Fernekes recalled the meeting to order at 9:56 p.m. Chief Planner Solomon recommended one change to the conditions of approval, Building Division condi- tion//3 on page 2. It was suggested that the condi- tion be revised to read that the structure would be removed in its entirety or another solution be pro- vided which is acceptable to the Chief Building Official. Councihnan Drago stated he had a real problem with the Chief Building Official's condition 3, "The exist- ing wood fl'amed structure including footing/foun- dation system shall be removed in its entirety; demo- lition permit to be obtainecl". He stated that was not the intent of Council direction two weeks ago. 11/9/94 Page 12 AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS .5. Motion - Continued. 1 I/9/94 Page 13 213 ADMINISTRATIVE BUSINESS Chief Planner Solomon stated the condition had been written three months ag() with the assumption the variance was going to be approved and was not based on Council direction. Councilman Drago stated he would suggest that the Chief Building Inspector should know that the day after Council meetings when these items (the staff reports) are discussed that occurred at the Council meeting the night before, be updated because they used 11/9/94 and he was putting down here - instead of getting rid of the building, get rid of the inspec- tor, because this was how serious he took it when he read it. It bothered him because the guy is here now and he has been through the mill. Chief Planner Solomon stated, the man may have been put through the mill, but the building was built without inspections and we don't know if there is steel in the foundation, it may not have been built to Code. Vice Mayor Yee stated he did not spot it but was disappointed with all of the people involved. Chief Planner Solomon stated he would take the blame, because he did not senti it back to the Build- ing Official. Discussion followed: why was it not sent to the Building Official when that was Council's direction; Interim Director of Economic & Community Devel- opment Beyer accepted responsibility for the lack of coordination; etc. Councilman Drago stated the Council is a policy setter and was always told to stay out of day-to-day operations, yet this was such a controversial issue you would think that staff would follow our direc- tion. He was still interested in safety on the site and the intent two weeks ago was fi)r an inspectkm to be made on the integrity of the structure. He was also concerned about other things like soils reports - would these have to be modified and having to have five complete sets in addition to the 60 sets already submitted - let's not play games. Discussion followed: Acting City Manager Martel will work with the City Attorney and Interim DJ- AGENDA ACTION TAKEN ADMINISTRATIVE BUSINESS 5. Motion - Continued. LEGISLATIVE BUSINESS 6. Motion to waive reading and introduce the ordinance adding positions to the Municipal Code. t® AN ORDINANCE OF THE SOUTH SAN FRAN- CISCO CITY COUNCIL AMENDING CHAPTER 3.12 OF THE MUNICIPAL CODE BY ADDING AND DELETING CERTAIN POSITIONS TO AND FROM THE COMPETITIVE AND NON-COMPET- ITIVE SERVICE ITEMS FROM COUNCIL 214 ADMINISTRATIVE BUSINESS rector of Economic & Community Development to expedite the matter; Councihnan Penna stated Council had many doubts on the performance of the Chief Building Official: Vice Mayor Yee wanted to ' hear fl'orn the applicant to see if he was satisfied with the conditions. Mr. Mora stated he and Mr. Solomon had agreed to settle this tonight. Mr. Solomon told him to get new plans - he has new plans, and he told him he could do the garage, but do new doors. He felt Mr. Sotolm)n was giving him a hard time with the new plans, new extrapolations and now new plans. M/S Teglia/Drago - To approve Variance V-94-322 and he will be allowed to work out the problems with phmning. Carried by unanimous voice vote. LEGISLATIVE BUSINESS City Clerk Battaya read the title of the ordinance in its entirety. M/S Teglia/Yee - To waive reading and introduce the ordinance. Carried by unanimous voice w)te. ITEMS FROM COUNCIL Vice Mayor Yee stated he was concerned with the Terrabay slope and catchment basins and wanted a status report on maintenance and who will take care of it. He stated that with the rain coming he was concerned about catchment basins and wanted to make sure the County was taking care of the weeds there also. He questkmed what action the City could take if the owners intend to sell the property without development and they want us to release the bonds. Acting City Manager Mattel stated the new owners have been advised of the 3/15/95 deadline and the other concerns she and the City Attorney had attic- 11/9/94 Page 14 AGENDA ACTION TAKEN ITEMS FROM COUNCIL GOOD AND WELFARE CLOSED SESSION 17. Closed Session: pursuant to GC 54957, to consider personnel matters for the City Manage,' ,'ecruitment; pursuant to GC 54957.6, to meet with its designated representatives - Acting City Manager, Director of Personnel, City Attorney and lEDA Representative Craig Jory on labor relations matters and the employ- ee organizations are AFSCME, Police, Fire, Operat- ing Engineers, Management and Confidential Group and Public Safety Managers. RECALL TO ORDER: 18. Motion to adjourn the meeting to Wednesday, 11/16/94, at 7:00 p.m., City Council Conference Room, City Hall, 400 Grand Avenue, for the purpose of a study session to discuss: Arroyo Seco Study presentation; WQCP Master Plan. 21 J ITEMS FROM COUNCIL u lated. Councilwoman Teglia stated staff should communi- cate that the City would maintain that land as it is (open space) for as long as 50 years unless the owners honor their commitments. Vice Mayor Yee wanted that communicated to Sunchase. Councilman Penna stated he was disappointed in the Chamber's approach to revitalize downtown, for he felt the Chamber was barely filnctioning. Councilwoman Teglia stated that Kaiser Hospital did not invite residents of Mayfair, A, B and C Streets to their development meetings and wanted staff to communicate that to Kaiser tbr future meetings on the Orange Avenue property. GOOD AND WELFARE one C]lOSe to speak. CLOSED SESSION Council ac[journed to a Closed Session at 10:25 p.m. to discuss the items noticed. Mayor Fernekes recalled the meeting to order at 11:13 p.m., alii Council was present, no action was taken. M/S Yee/Penna - To ac[journ the meeting to Wednesday, I 1/t6/94, 4:00 p.m., City Council Conference Room, City Hall, 400 Grand Ave., for a Closed Session on lal~or relations and that meeting will be reconvened at 7:00 p.m., 400 B Street, for a joint meeting with the School Board to discuss the Joint Powers Agreement and other items of mutual concern. 11/9/94 Page 15 AGENDA ACTION TAKEN tDJOURNMENT: Carried by unanimous voice vote. Time of adjournment was 11:14 p.m. RESPECTFULLY SUBMITTED, Barbara A. Battaya, City Clerk ~ City of South San Francisco APPROVED. City of S'outh San Francisco The entries of this Council meeting show the actkm taken by the City Council to dispose of an item. Oral comlnunica- dons, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the ,ffice of the City Clerk and are available fi~r inspection, review and copying. 11/9/94 Page 16