Loading...
HomeMy WebLinkAboutMinutes 1996-07-09 Mayor Jack Drago Council: Joseph A. Fernekes Eugene R. Mullin -'---John R. Penna Robert Yee MINUTES City Council Municipal Services Building Community Room July 9, 1996 SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO JULY 9, 1996 NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, that the City Council of the City of South San Francisco will hold a Special Meeting on Tuesday, the 9th day of July 1996, at 3:00 p.m. in the City Council Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: Budget study session. Personnel changes and modifications for the budget. Dated: June 27, 1996 City Clerk City of South San Francisco CALL TO ORDER: ROLL CALL: AGENDA (Cassette No. 1) 1. Budget study session. ACTION TAKEN 3:05 p.m. Council Present: Fernekes, Mullin and Drago. Council Absent: Penna and Yee. City Manager Wilson gave an overview of the bud- get, after which he stated the Finance Director will walk the Council through the revenue, expenditures and how the components were developed: asking for Council to call out for information on service levels; it is a balanced budget, status quo; the total personnel counts are slightly less than the current year; service levels are going to be main- 7/9/96 Page 1 AGENDA A~TION TAKEN 1. Budget - Continued. Councilman Yee Arrived at 3:17 p.m. Councilman Penna arrived at 3:45 p.m. 7/9/96 Page 2 tained; library hours expanded two days a week; money was reinvested in equipment to get work done in a more expeditious manner and reinvest in the facilities through painting and upgrades; increase costs are directly related to insurance and other costs the Departments have no control over, because it is generated by the Finance Department; etc. Director of Finance Brooks presented a slide show of key points in the budget: increases in revenue are expected to go up 2 %; generation of revenue from sales tax to this City; adjustments made for the devalued assessments Genentech is seeking with the County that affect property taxes, however, all figures are not known at this time; the City gets 13% of the property tax distribution; TOT is ex- pected to be 74% next year; revenues from business licenses, building permits and the various operating funds; 2.88% increase in revenue; took a look at the exposures on the liability for ABAG and Workers Comp. and had to increase backup so it would not fall lower, which increased the Departments' bud- gets, as well as be increased through equipment vehicle replacement and maintenance funds; etc. City Manager Wilson went through the following budgets: City Council; City Clerk; City Treasurer; City Attorney; City Manager; department salaries charged to the Redevelopment Agency; funds for computer upgrades and replacements for the depart- ments; Secretary 1 in Finance is being upgraded to a Secretary II; funds requested by the San Mateo County Convention & Visitors Bureau; the Bureau money is in the budget, but the Council may not want to disperse the money; the Bureau wants each city's fair share contribution; Councilman Penna's recommendation is to leave the full $16,000 in the budget for the Bureau, then consider disposition later depending upon the performance evaluation by the Conference Center; the Housing Authority; position upgrades/reclassifications in the Personnel Department; Economic & Community Development and Bob Beyer contract with the Department which runs from fiscal year to fiscal year with the salary being assigned to the Redevelopment Agency; Coun- cilman Yee has a problem with a part-time person being in the Coordinator position, since he is not here all the time it is difficult to get to him and the project is delayed; Mr. Beyer is here in the morning five days a week; $100,000 has been set aside for the General Plan update; $30,000 set aside AGENDA 1. Budget - Continued. 7/9/96 Page 3 ACTION TAKEN for the Historic Preservation Commission loan pro- gram to fix up historic buildings; Planning Division is proposing the clerical position from half-time to full-time; the State approved the two year housing element and staff pushed it back to the third budget year; the CDBG Coordinator oversees the Landscap- er on CDBG projects; looking to the Parking Dis- trict to fund one of the Parking Enforcement Offi- cers and would show as a transfer to the Police Department; why isn't there money coming to the City from the Brentwood Parking lot; Fire Depart- ment will reflect paramedic changes when the quint arrives in November or December and strike Secre- tary I and show Senior Typist Clerk; there has been cross training of clerical people in Building and Fire; the Secretary I is a Y-rated employee perform- ing as a Senior Typist Clerk; Councilman Penna suggested doing away with the Fire and Police and have the County do it; no, because the County contracts with the Division of Forestry and does not have its own work force; etc. Director of Public Works Gibbs related: in looking at the STOP Program he found similar duties that take place already and one is the Source Inspector and the STOP Program Manager; the Manager reports to the State which is already done by the Inspector; he decided to integrate the Manager posi- tion into the Inspector position at the Plant; he did not need to hire a Special Inspector, because the new Development Specialist will be reclassified from a Senior Engineer Technician from the Engineering Dept. and will perform plan check reviews and other duties at the Plant; one person will perform the duties of Storm Water Management Coordinator and Source Control Supervisor; eliminate the Operations Supervisor and create a WQCP Operations Supervi- sor and require an engineering degree; the San Mateo Health Department will inspect the storm water program; creating an Assistant Plant Superin- tendent who would be responsible for day-to-day operations of the plant and act as Acting Superin- tendent in his absence; reclassification of the Asso- ciate Engineer to Senior Engineer; and approve a salary change for the City Engineer. City Manager Wilson continued with the budget: Public Works will bring in a contract engineer for Terrabay; Councilman Yee suggested bringing in interns to relieve the engineering load; Mayor Drago suggested adding another 30% of a person for the AGENDA ACTION TAKEN 1. Budget - Continued. 2. Personnel changes and modifications for the budget. DJOURNMENT: intern program; the solid waste program which next year will have the sewer charge removed and billed by the Scavenger Company's can rate; maintenance functions at the Plant; Park & Recreation; Library reflects increased hours; staff is expected to move from Grand Avenue September 1st and be out for 9 months when the seismic work is taking place; Redevelopment Agency; devaluation of property in the Shearwater Project; recommendations by staff for reclassifications of Secretary I in Finance and the Library, Personnel Clerk, Personnel Assistant, Fire Education Specialist, Building Maintenance Supervi- sor, Park Supervisor, Garage Supervisor and Public Works Supervisor and whether any employees had complained about the reclassifications; the City Manager will finalize the budget and present it at the next meeting; Mayor Drago wants the personnel changes held off for now; Consensus of Council - To go ahead with the Treatment Plant reorgani- zation. M/S Yee/Fernekes - To adjourn the meeting. Carried by unanimous voice vote. Time of adjournment was 6:10 p.m. RESPECTFULLY SUBMITTED, APPROVED. of Sou~lVl;~Y° r~~ r2c~o~/'' Barbara A. Battaya, City Clerk E./ ~a~r~rago, City of South San Francisco The entries of this Council meeting show the action taken by the City Council to dispose of an item. Oral communica- tions, arguments and comments are recorded on tape. The tape and documents related to the items are on file in the Office of the City Clerk and are available for inspection, review and copying. 7/9/96 Page 4